Draft_LCSC_PWS_July_25_2018.pdf

Logistics Construction Support Contract (LCSC)

Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

Performance Work Statement

Logistics Construction Support IDIQ Contract (LCSC)

General

The Federal Emergency Management Agency (FEMA, or the Agency) Logistics Management

Directorate (LMD) provides an efficient, transparent, and flexible logistics capability to procure and deliver goods and services that support disaster response and recovery for survivors and communities. The primary mission of LMD is to deliver the right resources to the right place at the right time in support of state, local, tribal governments and territories.

The Transportable Temporary Housing Unit (TTHU) Program, within the LMD, is seeking project management construction support services to support the Agency’s direct housing missions. Project oversight work may include, but is not limited to, surveying, debris cleanup, site grading, site utility infrastructure, water distribution system, electrical service, roads-surfaces-pads, construction fencing, TTHU transportation, TTHU site inspection, TTHU installation, TTHU maintenance, TTHU deactivation, and some other components of FEMA’s direct housing mission (e.g., Multifamily Lease & Repair Program, Permanent Housing

Construction/Repair). Work may also include (but is not limited to) performance of area feasibility determination, design package preparation, and other components of FEMA’s direct housing mission, as directed.

It is expected that the contractor will furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish project management for each task order (TO) written under this Logistics Construction Support Contract (LCSC). All direct housing options are authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended (Stafford Act). A Performance Requirements

Summary (PRS) has been developed to monitor all required services under the contract. It details the Performance Standards, Acceptable Quality Levels (AQLs), Surveillance Methods to be used, and the incentives associated with the contractor’s performance.

Period of Performance

The period of performance (POP) for this contract will be one (1) year, with four (4) additional one (1) year option periods. The Contractor shall participate in the task order kick‐off meeting no later than forty-eight (48) hours after task order award, or within a time period specified by the

Contracting Officer. Each task order will have a specific period of performance. All performance shall be conducted based on the general objectives outlined in this Indefinite Delivery / Indefinite

Quantity Contract and supporting Task Order Proposal Request(s) (TOPR).

Areas of Operation

The Contractor may be tasked with performing activities for work being performed within any counties, tribal areas or territories within the contiguous United States (CONUS), or outside the contiguous United States (OCONUS) receiving a Federal Disaster declaration and designated for

FEMA Individual Assistance.

Objectives

FEMA’s principal objective under this contract is to provide technical and project management expertise in direct housing services to assist impacted disaster survivors as promptly as possible.

In assisting the Government with fulfilling this requirement, and ensuring that taxpayer money is used efficiently, the Contractor shall provide project management support.

FEMA anticipates that this solicitation will result in a multiple award Indefinite Delivery

Indefinite Quantity (IDIQ) contract for logistics construction services for manufacturing oversight. FEMA will issue task orders under this contract, as required to meet the needs of the Agency’s disaster response/recovery operation.

The work will be required on an as-needed basis during the life of the contract. Federal Acquisition

Regulations (FAR) Part 36.6 (Brooks A-E Act) selection procedures apply. Firms must have a 3rd party audit of overhead rates prepared prior to submission of rate proposals (Defense Contract

Audit Agency or other 3rd party). Labor and overhead rates will be negotiated prior to award of the contract. Escalation rates for the option year periods will be negotiated prior to award of base contract. FEMA anticipates issuing a solicitation to deliver a broad range of project management services related to FEMA Logistics’ direct housing missions to the Agency to investigate, analyze, and recommend changes to TTHU manufacturing processes when issues are discovered in

FEMA’s TTHUs. In order to facilitate this solicitation, the Agency is seeking information from several different communities that would be able and willing to provide the types of services described above to FEMA.

FEMA anticipates the need to provide support for up to five (5) Presidentially-declared disasters within any given 12-consecutive-month period, and the contractor shall have the capability to respond to three (3) simultaneous disasters.

Description of Work

The Transportable Temporary Housing Unit (TTHU) Program, part of FEMA’s Logistics

Directorate, is seeking supplementary project management construction support services for the Agency’s direct housing missions.

Project oversight work may include but is not limited to surveying, debris cleanup, site grading, site utility infrastructure, water distribution system, electrical service, roads-surfaces-pads, construction fencing, TTHU transportation, TTHU site inspection, TTHU installation, TTHU maintenance, TTHU deactivation, and some other components of FEMA’s direct housing mission (e.g., Multifamily Lease & Repair Program, Permanent Housing

Construction/Repair). Work may also include (but is not limited to) performance of area feasibility determination, design package preparation, and other components of FEMA’s direct housing mission as directed.

SCOPE OF WORK: The scope will include the following descriptions.

The scope of work for each project may include all requirements defined herein, as well as all work identified in the subject Task Orders (TOs). Required services may include assignments within the following areas:

Acquisition Planning Support

Administrative Support

Data Input/Analysis

Project Schedules

Cost Estimation

Technical Analyses

GIS Support

Housing Inspections

Design Services

Project Monitoring and Quality Oversight

Environmental & Historic Preservation (EHP) Support

Alternative Housing Planning Support

Contract Surveillance

Long-Term Staging Support Services

Engineering & Construction Management

Requirements in the TOs will specify required labor categories.

The LCSC will be utilized to execute a broad range of project management requirements related to FEMA Logistics’ direct housing missions. These requirements may include tasks in a variety of installation-related project management activities such as, but not limited to, planning support, administrative support, developing and providing technical analyses, project monitoring to include permitting, demolition, excavation, site preparation, installation, deactivation, and other specialty and general construction work related to FEMA’s direct housing mission as directed in the TO.

Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing Statements of Work (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost estimates, evaluating TOPR responses, and other acquisition related tasks related to the direct housing mission.

Administrative Support – Provide administrative support personnel to assist FEMA direct housing management team with contract oversight activities. Activities may include documenting performance, assisting with change requests and contract modifications, field support such as permit coordination and monitoring, document management, technical writing, and other administrative and clerical activities related to the direct housing mission.

Data Input/Analysis – Provide support personnel to assist FEMA direct housing management team with data-related contract oversight and tracking activities. Activities may include spreadsheet origination/input/maintenance/manipulation, database input and management, upload and download of files between multiple systems and applications, training of government personnel on the spreadsheets and/or databases in use, and other administrative and clerical activities related to the direct housing mission. Preliminary analysis of the data may also be included in addition to the above activities.

Project Schedules – Draft baseline schedules for direct housing service and construction activities, sequence activities, gather resource assignments, validate contractor-submitted timelines, construct schedule network, collect work performance data and schedule performance data, and assist with other project management time documents related to FEMA’s direct housing activities.

Cost Estimation – Provide cost estimates for FEMA-anticipated construction and engineering services related to direct housing missions. Examples of the tasks to be estimated include installation and alteration of FEMA Manufactured Housing Units (MHUs), demolition, site layout, site preparation, residential repairs, and building & grounds alterations. Cost estimates may be preliminary in nature, or for use in government cost estimates for contracts, task orders, or modifications.

Technical Analyses – Provide construction analyses related to FEMA contractors’ proposed repairs, alterations, etc., of FEMA MHUs and/or other direct housing activities (e.g., demolition, site layout, site preparation, etc.). Contractor may also be required to provide regulatory code compliance analyses for direct housing activities.

GIS Support – Provide personnel and equipment to be able to produce electronic or hard-copy deliverables that display information critical to the decision-making process in a Direct Housing mission. Deliverables may include, but are not limited to: maps displaying the disaster area’s applicants, disaster damage levels, and locations of potential solutions such as commercial parks, identified group sites, apartment complexes, rentals, etc.; routing plans for effective and efficient assignment of workforce to perform inspections and/or site visits; and roll-ups of applicants and/or properties in a prioritized form.

Housing Inspections – Provide workforce to perform inspections of private homes, apartments, and other residential structures. Inspectors shall be qualified to determine habitability and code compliance, and understand application of HUD residential standards as they pertain to housing units being inspected. Provide personnel qualified in residential electric and plumbing and heating for inspections if required in the task order. Deliverables may include completed checklists, individual designs, and preliminary cost estimates and construction schedules.

Design Services – Provide conceptual site design and/or design review for individual, commercial, and group sites related to the direct housing mission. Provide detailed individual designs for homes under the PHC program, where program parameters will be communicated in the work order such that the housing standard to be attained will be directed by the Contracting

Officer.

Project Monitoring and Quality Oversight – Deploy licensed experts to augment FEMA staff in monitoring and certifying acceptance of contractor work. Monitoring and/or acceptance work may be required at permitting, site inspection, site preparation, group site design, group site construction, unit installation, unit maintenance, unit deactivation, staging acceptance, permanent housing construction and repairs, apartment repair and habitability, and other direct housing-related activities.

Environmental & Historic Preservation (EHP) Support – Provide qualified NEPA support personnel (e.g., environmental engineers, hazard mitigation specialists, archeologists) in support of the direct housing mission.

Alternative Housing Planning Support – Provide construction-related support personnel to develop alternative housing options during Presidentially-declared disaster. Options may include feasibility assessments of commercially available housing products that could be utilized as alternative solutions when traditional direct housing services (e.g., MHUs, rapid repairs, etc.) are impractical.

Contract Surveillance – Assist FEMA contract management team with performing contract surveillance activities and other quality control functions for the LogHouse Haul and Install

Contract and other FEMA-awarded contracts in support of the direct housing mission.

Long-Term Staging Support Services – Deploy personnel as residential construction specialists to provide inspection services to FEMA MHUs arriving and/or departing FEMA-designated long-term staging sites.

Engineering & Construction Management – Provide management services for contract personnel engaged in planning, design, and/or construction functions. Perform oversight and control of contractor resources producing cost estimates, project schedules, data input and manipulation, project designs, quality assurance of construction projects, and other technical aspects of the direct housing mission

Financial Monitoring: Assist in requesting funds for commitment from FEMA field offices and work together with FEMA’s financial management staff and others in the LogHOUSE PMO to ensure that sufficient funds are committed and in place to allow for the timely obligation of funds. When funds are committed and available, ensure that the appropriate Contracting

Officer is made aware. Monitor the utilization of funds and make recommendations to the

LogHOUSE Program Manager when unused funds should be de-committed. Enter financial data, on a real time basis, in the LogHOUSE financial management systems and ensure their accuracy.

Invoice Tracking: Track and monitor progress in the payment of invoices submitted by

LogHOUSE contractors.

Invoice Accounting Review: Perform invoice audit reviews in accordance with established protocols to ensure that submitted invoices are mathematically sound without inaccurate expenses and all issues are resolved in order to expedite processing and payment within 15 days or less.

Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing Statements of Work (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost estimates, evaluating TOPR responses, and other acquisition-related tasks related to the direct housing mission.