CORRECTED Amendment 00001 Questions DOTS VIPR V2.xlsx

XLSX spreadsheet 28 KB Posted Aug 5, 2026

Attached to: Disaster Overseas Transportation Support - U. S. Virgin Islands/Puerto Rico
Solicitation number: 70FB7026R00000014
Issued by: Federal Emergency Management Agency

About this file

Written by GovTribe AI · Aug 5, 2026

This file is a corrected amendment containing government responses to questions submitted regarding the Disaster Overseas Transportation Support solicitation for U.S. Virgin Islands and Puerto Rico. The document provides clarifications and answers to inquiries from potential bidders related to the Request for Proposal issued by the Federal Emergency Management Agency.

The amendment addresses questions received from contractors regarding the solicitation requirements, technical specifications, and proposal submission procedures for the IDIQ contract opportunity. As indicated in the solicitation notice, this file supplements the original RFP and serves to ensure all bidders have consistent and accurate information prior to their proposal submissions. Phase I proposals were due August 6, 2026, and Phase II proposals were due August 21, 2026. Questions should have been directed to Contracting Officer Edward Ruud and Contract Specialist Danielle Sweetney no later than noon ET on August 3, 2026.

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Other files

File	Type	Posted
Amendment 0003 Questions and Government Responses PT 2.pdf	PDF	Aug 18, 2026
Amendment 0003.pdf	PDF	Aug 18, 2026
CORRECTED Amendment 0002.pdf	PDF	Aug 18, 2026
Solicitation Amendment 00002.pdf	PDF	Aug 11, 2026
Amendment 00001.pdf	PDF	Aug 5, 2026
2.2.1 Attachment I - DOTS VIPR PWS.pdf	PDF	Jul 20, 2026
2.2.1 Solicitation DOTS VIPR - 70FB7026R00000014.pdf	PDF	Jul 20, 2026
2.2.1 Attachment II - Pricing Sheet.xlsx	XLSX spreadsheet	Jul 20, 2026
2.2.1 Attachment III - Past Performance Questionnaire (PPQ).pdf	PDF	Jul 20, 2026
2.2.1 Attachment IV - DOTS VIPR QASP.pdf	PDF	Jul 20, 2026

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	Question	Answer
	Ref.: X001 – Does the scope include transportation only, or also stuffing/unstuffing? If included, please specify the type of commodity to be handled. If palletized, indicate the maximum weight per pallet.	The scope of the contract includes stuffing/unstuffing at the cross dock sites. Commodities and approximate weight may be: Meals/1200 lbs, Water/2200 lbs, Blankets/2000 lbs, Cots/1000 lbs, Tarps/1200 lbs, as well as other life saving commodities.
	Ref.: X002 – What are the specific location points in Puerto Rico and United States Virgin Islands (USVI)?	FEMA facilities near Bayamon, Guaynabo, Cayey, Ponce in Puerto Rico as well as the Rafael Hernandez and Jose Aponte airports as well as the commercial port of San Juan and Ponce. Virgin Islands locations will be the airports and sea port with distribution sites identified by the State once efforts commence. It should be noted that these locations are subject to change based on disaster impacts and State requirements.
	Ref.: X003 – For the shuttle service of resources, what are the origin and destination locations to be quoted? Please clarify what is meant by “quantity 100 EA/day for 30 days” (e.g., kilometers, number of trips, or units).	Quantity 100EA/day for 30 days is the use of 100 individual shuttle trucks every day for 30 days. Shuttle trucks may be used for multiple trips per day to and from different locations. For example, a shuttle truck may make three trips from the port to the cross dock location and then two trips from the cross dock to two seperate distribution centers in Puerto Rico in a 12 hour duty day. Origins and destinations will vary by need.
	Ref.: X004 – Which FEMA-designated points should be considered for the transport quotation?	FEMA Distribution Centers located in Atlanta, GA, Fort Worth, TX, Greencastle, PA, and Tracy, CA for CONUS operations.
	Ref.: X005 / X006 – What are the maximum weight and dimensions for breakbulk cargo, and what are the exact locations?	Maximum weight and dimensions are unknown as they vary based on the disaster scale and requests of the State. Exact locations are unavailable as well.
	Ref.: X007 – What are the FEMA-designated Points of Need?	FEMA facilities near Bayamon, Guaynabo, Cayey, Ponce in Puerto Rico as well as the Rafael Hernandez and Jose Aponte airports as well as the commercial port of San Juan and Ponce. Virgin Islands locations will be the airports and sea port with distribution sites identified by the State once efforts commence. It should be noted that these locations are subject to change based on disaster impacts and State requirements.
	Ref.: X008 – What commodities will be shipped from Puerto Rico to United States Virgin Islands, and which ports are preferred in each location?	Commodities and approximate weight may be: Meals/1200 lbs, Water/2200 lbs, Blankets/2000 lbs, Cots/1000 lbs, Tarps/1200 lbs, as well as other life saving commodities. FEMA does not have preferred ports, ports must have the capability for container offload and roll-on/roll-off capability for rolling stock and break bulk.
	Ref.: X009 – Which port in Puerto Rico and USVI is assigned for ocean transportation?	Typically the Port of San Juan is used for ocean transport with the Port of Ponce as the alternate but there is no port specified by FEMA for this contract.
	Ref.: X010 / X011 – What are the required specifications for the vessel/barge?	Vessels shall be size equivalent of vessel capable of fitting 400 containers.
	Ref.: X012 / X013 / X014 – What commodities will be transported, what type of packaging will be used, and what is the maximum weight?	Commodities and approximate weight may be: Meals/1200 lbs per pallet, Water/2200 lbs per pallet, Blankets/2000 lbs per pallet, Cots/1000 lbs per pallet, Tarps/1200 lbs per pallet, as well as other life saving commodities.
	Ref.: X015 / X016 – What are the preferred ports for the Mid-Atlantic Region, South Atlantic Region, and Gulf Coast?	FEMA does not designate preferred ports. Ports must be capable of loading/unloading containerized commodities and rolling stock.
	Ref.: X017 / X018 / X019 – What commodities will be shipped as breakbulk cargo, including maximum weight, dimensions, and packaging details?	Breakbulk cargo can include, but not limited to; power poles (concrete or wood), electrical transformers, and non-palletized generators or empty fuel tanks. Packaging and maximum weights are not available as they vary based on shipment and disaster.
	Ref.: X020 – What type of commodities will be shipped? Please specify packaging details or confirm if this is a full charter. What is the timeframe for the five (5) flights?	Timeframe on the flights will be determined by the request but many will be within 12 hours on average. Commodities moved by air will either be palletized or break bulk equipment such as generators or electrical equipment.
	Ref.: X021 – No rates are required for this section, as it is indicated as “reserved” with no additional information provided.	CLIN X021 is for Expedited Air Transportation Services to Puerto Rico, FOB Destination with Standard Pallet Size (48"L x 40"W x 48"H) with weight of 1650lbs and above.
	Ref.: X023 – What is the exact scope of this service, and what are the loading/discharging locations in Puerto Rico?	Puerto Rico loading/discharging locations are typically the port of San Juan or Ponce with FEMA destinations near Bayamon, Guaynabo, Cayey, Ponce, as well as the Rafael Hernandez and Jose Aponte airports
	Ref.: X027 – What are the exact locations in United States Virgin Islands and Puerto Rico, including the FEMA Points of Need for pre-positioning?	FEMA facilities near Bayamon, Guaynabo, Cayey, Ponce in Puerto Rico as well as the Rafael Hernandez and Jose Aponte airports as well as the commercial port of San Juan and Ponce. Virgin Islands locations will be the airports and sea port with distribution sites identified by the State once efforts commence. It should be noted that these locations are subject to change based on disaster impacts and State requirements. CONUS locations will be Atlanta, GA, Fort Worth, TX, Greencastle, PA, and Tracy, CA.
	Ref.: X030 – Please clarify the requested quantities, , weights units of measure, maximum required capacity, and the operational location (within a storage yard, port, or any other facility).Storage capacity, volume, and type of storage?	Quantities will vary based on disaster severity and State requests, unit of measure for weights is pounds/lbs, storage yard maximum capacity should be 300 containers and within 20 miles of the sea port.
	Are any insurance policies required? If so, what type of policies, amounts, coverages, etc.?	The Contractor shall provide cargo insurance, at it's own expense, as required by law, at least equal to the value of the cargo transported. The Contractor shall provide, at it's own expense, the appropriate amount of insurance as requred by Federal, State, and local regulatory agencies and laws for Port, Liability, Pollution and Environmental Insurance.
	About the warehouse of 500.000 sq to be required per facility, is it one in USVI and one in Puerto Rico?	Yes this is for each location required for this contract. Puerto Rico and USVI are two separate storage locations.
	The positions or permanent staff required are also requested at the destinations?	The Contracts Administration Program Manager and Contractor Operations Project Manager are only required to be staffed at one location preferably CONUS operations locations. Individual staff at loading/receiving locations will be required based on operations.
	Do you require a cold room for storage? If so, which commodities and volumes would be stored there?	Cold storage is not a requirement for this contract.
	Does the inland of containers need to include the unstuffing at USVI and Puerto Rico?	Yes an OCONUS Cross Dock site is a requirement for this contract.
	For the warehouses required in the USVI and Puerto Rico, for how long are they needed on a continuous basis? Does the client require them to remain exclusive regardless of whether there is cargo or not? Also, is floor storage sufficient, or do you require rack storage?	Warehouse storage is requested on a per month basis. The warehouse space does not need to remain exclusive to FEMA operations. Floor storage is sufficient as commodities are palletized.
	Commodities to be transported	Life Saving commodities including, but not limited to, Meals, Water, Cots, Tents, Blankets, Tarps, Generators, Fuel tanks, and other needed supplies.
	In the rate excel file "Shuttle service of resources Intra-Island (containers/dry van trailers/box trucks/flat beds)" do they require 100 vehicles and a daily rate and not per trip? They mention different kinds of vehicles but there is only one space for quoting, please explain: "containers, dry vans, box trucks, flat beds)	Shuttle service is required at a daily rate. Shuttles will be required to transport containers or pallets of commodities. Different vehicles are listed as there will be different requirements not simply traditional shuttle trucks. Flat beds, box trucks, and dry vans can all be utilized based on severity of the disaster and needs of the State.
	Where is this distribution center located? Line 75 of rate file Ocean Transportation: FEMA Distribution Center Caribbean to/from Destination USVI	Road 4 KM, 25.1 Querada Arenas Ward, Caguas, PR 00725
	For the retrograde operations, is it necessary to quote container stuffing, packing and ground transportation as well?	Container stuffing, packing, and ground transportation should be included in your quote.
	Average Cargo value per vehicle?	Cargo needs change based on disaster severity
	The leasing equipment should be understood as 60 units to be leased for 50 continuous days? (Example line 181 of rate file)	All equipment leased is anticipated at a daily rate in the quantities specified.
	Can we submit a proposal for less than the total TEU/FEUs required by FEMA per week/month? Based on the actual available space from US to PR.	If your proposal is less that the required/requested amount please note that in your package.
	Identify the current government systems, platforms, or technologies used to maintain in-transit visibility and accountability for shipments, commodities, containers, trailers, fleet vehicles, warehouse inventory, and final delivery confirmation under the DOTS VIPR program.	Current government system used by FEMA for shipment ITV is Logistics Supply Chain Management System. Contractors are able to utilize their own existing ITV in conjunction with FEMA system if available.
	Is the awarded contractor expected to provide its own transportation management, fleet-tracking, asset-visibility, warehouse-management, or reporting platform, or will the contractor be required to integrate with an existing FEMA system of record?	Contractors are able to utilize their own existing ITV in conjunction with FEMA system if available. FEMA will utilize contractor information to update LSCMS as necessary.
	Please identify the current or most recent incumbent contractor or contractors providing DOTS VIPR transportation, shipping, port operations, asset-visibility, or related disaster logistics services.	The incumbent contractors for this contract are Crowley Governement Services, and CEVA Freight, LLC.
	Please provide the contract number, award date, period of performance, and total obligated or awarded value for the current or most recent predecessor contract supporting this requirement.	70FB7021D0000001 Crowley Government Services, awarded 12/31/2026, contract ceiling amount $469,120,183.74 & 70FB7021D00000002 CEVA Freight, LLC, Awarded 12/31/2026, contract ceiling amount $611,384,310.90.
	Will FEMA own the operational data generated under the contract, and will contractor-provided systems be required to provide FEMA with real-time access, downloadable reports, raw data exports, or post-contract data migration?	The contractor will be required to provide FEMA with real-time access, downloadable reports, and raw data exports. Post contract will be needed to validate shipment information, shuttle services, warehouse/barge/air usage, etc.
	During Phase II, may the offeror demonstrate a proposed asset-visibility or logistics-management platform as part of its technical capability and management approach?	Yes, during Phase II demonstrating proposed asset visibility or logistics management platform capabilities may be included as part of Techincal Capability and Management Approach.
	The table states 47% for "Overall Small Business Sub", yet the "SDVOSP Sub" goals are 58%. This is not mathematically possible as SDVOSB counts toward Overall Small Business goals. Please review and update table.	Overall SDVOSP should state 5% and the solicitaiton is being updated to reflect this correction.
	The solicitation requires proposal text to be Times New Roman with 12-point font. May Offerors use a smaller, still readable font for each of the following: a) headers and footers b) figures/graphics c) tables	The 12 point Times New Roman format applies only to the proposal narrative section. For headers/footers and tables/graphics/charts format size can be no smaller than 8 point font. For the presentation slides, the size and font type are at the contractors discretion; however, all content must be easily readable.
	The solicitation requires submission of 25 PowerPoint slides and separately specifies that each page shall be one 8½" × 11" sheet with one-inch margins using Times New Roman font. Please confirm that the page size and margin requirements apply to narrative documents only, and that the PowerPoint slides should be submitted in the standard Microsoft PowerPoint slide format and aspect ratio	The 12 point Times New Roman format applies only to the proposal narrative section. For headers/footers and tables/graphics/charts format size can be no smaller than 8 point font. For the presentation slides, the size and font type are at the contractors discretion; however, all content must be easily readable.
	The solicitation requires proposal text to be in 12-point Times New Roman font. Please confirm that this requirement applies only to the proposal narrative and does not apply to the required PowerPoint slides. Specifically, please confirm that offerors may use standard presentation fonts (e.g., Arial or similar sans-serif fonts) and font sizes appropriate for presentation readability.	The 12 point Times New Roman format applies only to the proposal narrative section. For headers/footers and tables/graphics/charts format size can be no smaller than 8 point font. For the presentation slides, the size and font type are at the contractors discretion; however, all content must be easily readable.
	Please confirm that Factor – 4 Assurance Plans - Subfactors 1 and 2 of Factor 4 are to be submitted in a PDF format.	Factor 4, Subfactors 1 and 2 are to be submitted in .pdf format.
	Section E.6 page 224 states, Submittal Deadlines states the following: Phase II Proposals are due no later than 12:00PM ET, August 21, 2026. Section E.8 page 228 states, " Phase II due date will be one week from the date of the advisory notification. Phase II submissions will be due prior to oral presentations." Please clarify the Phase II due date is no sooner than 12:00PM ET,
August 21, 2026?	Phase II due date will be 12:00PM ET one week from the date of the advisory notification or 12PM ET August 21, 2026; whichever date/time is later.
	How and in what format should offerors provide the Offeror Participants information for the oral presentation as part of its Phase II submission? Will this be excluded from page/slide count?	Phase II participants shall be submitted as an addendum to the Oral Presentation Slides and will not count toward slide totals.
	Please confirm that "Sample Assurance" refers to the draft QCP & Risk Management plans due in Phase I.	Sample Assurance refers to the QCP & Risk Management plans due in Phase II.
	Please clarify Period for acceptance of offers.	The period of acceptance by the Government shall be 180 Days.
	Where in our proposal should the offeror include SF 1449, SF30s, & Reps & Certs and in which Phase, I or II?	The signed SF1449, SF30s, Representations and Certifications shall be submitted with the Phase II proposal.
	Specific to custody of FEMA Relief Supplies, Pre-Positioning, and Mobilization Flow: The draft PWS references contractor responsibilities for "staging" and "storage". Can FEMA clarify whether, prior to task order issuance or disaster activation, FEMA retains custody of all commodities, equipment, and supplies, or whether the contractor is expected to stage and/or store FEMA-owned commodities in advance of an activation? a. If the contractor is expected to store FEMA supplies prior to a disaster response, can FEMA clarify whether storage, handling, and security costs would be authorized and compensated, and under what contract mechanism? b. If FEMA retains custody prior to activation, can FEMA clarify where commodities are typically staged (e.g., FEMA Distribution Centers, other government facilities, or third-party locations)?	Prior to contract activation FEMA will maintain custody of all comodities through STOS contract options. Upon activation of DOTS-VIPR contract, contractor will maintain custody of all commodities. Depending on the CLIN's that are activated for the disaster will determine the needs of FEMA from the contractor. Staging and storage requirements will be discussed with the contractor prior to activation and all costs for activation will be authorized prior to contract activation. Commodities are typically staged at FEMA Distribution Centers in Puerto Rico for pre-positioning.
	Specific to FEMA Distribution Loading Capability: a) Based on past performance, how many containers (53') can FEMA load in one day? Does this capability vary per Distribution Center? b) Will FEMA's hours of operation equal those required by the contractor of 24/7 at FEMA D/Cs for loading, staging, pick-up, and general flow of cargo? c) Will FEMA require live load at D/C? d) Will FEMA require drop and pick at D/C? e) Or, will FEMA designate requirement at time of Distribution Order (DO)? f) Based on past performance, which is the primary FEMA Distribution location designated to support the Virgin Islands and Puerto Rico during Hurricane impact?	Capability of 53' containers varies by Distribution Center and hours will be adjusted based on requirements and severity of disaster. FEMA may require live load but it is not always the scenario and requirements/destination will be determined at time of Distribution Order release. Past performance for Puerto Rico response has shown Distribution Center Carribbean (Road 4 Km 25.1 Querada Arenas Ward, Caguas, PR 00725),
	Will FEMA perform loading of Container at designated FEMA Distribution Centers? The question is specific to the verbiage of, "containerize". a. Assumption is YES, as the Product/Service Code for this contract is V115, TRANSPORTATION/TRAVEL/RELOCATIONTRANSPORTATION: VESSEL FREIGHT, and the solicitation document encompasses zero applicability to Labor onsite at FEMA Distribution Centers. b. This question is not applicable to any requirements outlined regarding Cross Dock, provider’s warehouse, catch yard, vessel terminal, and/or contractor owned distribution facilities (only applicable to noted Section 2.2.2).	FEMA maintains a limited number of containers for OCONUS operations. The containers will be prioritized for initial shipments prior to cross dock operations involving 53' dry van trailers.
	Specific to FEMA Place of Performance: Based on past performance, is there a trend for expected volumes per FEMA D/C locations as outlined in Section 4.3, page 16, to allow for equipment planning? Will FEMA be looking for respondents to present their strengths across the broad geographic network outlined in Section 4.3?	The trend is not available as response depends on the overall disaster relief and commodity movements. Origin for shipments will be determined once Distribution Orders are released and the anticipation is that they will be shipped from Distribution Center Atlanta but not guaranteed as the disaster may impact the southeast U.S. and therefore be brought from further away. FEMA is looking for respondents to present their strength across a broad geographic network.
	Specific to the timeline of Destination Chassis / Flatbed equipment inventory requirements “The Contractor will maintain on site at the destination a capability (minimum of 10 chassis/flatbeds)" a. Assumption is this requirement is based on the requirements outlined in 2.1 of, "The contractor shall be initial operational capability (IOC) within 24 hours and fully functional within 48 hours of task order award to ensure minimum disruption to government business." If this is incorrect, can FEMA provide the timeline. b. Can FEMA provide an estimated of time required for equipment to remain on hand and/or available from past performance utilization?	The assumption is correct as the requirement is based on the requirements outlined in 2.1. Estimatted time required for equipment to remain on hand and/or available is approximately 30 days.
	Specific to Mobilization Timeline and Pre-Landfall Activities: PWS Section 1.3 references FEMA beginning mobilization activities approximately 48 hours prior to anticipated hurricane landfall. Can FEMA clarify whether: a. The 48-hour timeframe represents a typical planning assumption, or b. FEMA may initiate mobilization, staging, or preparatory activities earlier than 48-72 hours when storms are forecast further in advance?	The 48 hour timeframe represents a planning assumption that we have all necessary funding, documentation, signatures, and commodities approved and authorized prior to disaster occurrence. FEMA may initiate mobilization prior to that 48 hour timeframe but that is not the typical method. Planning discussions may take place prior to that 48 hour timeframe but will simply be informational while drafting activation documents.
	Specific to Non-Containerized Freight: The PWS references the movement of cargo that may not be containerized, including vehicles, utility poles, and other breakbulk or irregular items (e.g., Sections 2.1, and 2.2.2). a. Can FEMA please clarify what types of oversized, irregular, or non-standard (“project cargo”) items have been transported historically under this requirement (or similar FEMA transportation contracts)? This information will assist offerors in appropriately assessing equipment, handling, and transportation requirements? b. Can FEMA advise what the timeline on notification of equipment need is for out-of-gauge cargo due to the historic nature of equipment availability? What are the expectation of provision of equipment after Distribution Order (DO)? Is it also 48-72 hours? c. Can FEMA confirm timeline of notification that Hazardous cargo will be required to move? Can FEMA confirm all information specific to Hazmat is provided on DO?	Non-containerized freight can be a variety of equipment. Vehicles, including bucket trucks, sanitation trucks, or vehicles. Utility poles, concrete or wood. Electrical transformers, generators, or fuel tankers. This list is an example and not all-inclusive. Notification of equipment need will be more than five days on average and the expectation to provision equipment after the DO is typically 72 to 96 hours based on vessel in-gate timing. Hazardous cargo will have a similar time frame but most shipment of this nature will be based off vessel in-gate schedule and availability.
	Specific to 2.2.1 CONUS Catch Yard: It is assumed that the Catch Yard is specific primarily to ocean containers, encompassing the below and not applicable to domestic trailers due to the verbiage of, "The trailers will not be dropped at this yard, but it will be a holding pattern before they are triaged for delivery to Cross-Dock facility or port of embarkation." Will the Catch Yard include, a) storage of domestic trailers, loaded at FEMA facilities, awaiting Cross-Dock b) fully loaded ocean containers awaiting vessel departure c) empty ocean containers awaiting dispatch to FEMA D/C for loading d) and/or awaiting dispatch to Cross-Dock for loading into Ocean Container(s) and Ocean transport?	The Catch Yard will be used for a multitude of purposes. To ease port congestion, stage containers prior to upcoming shipments, metering the cross dock activities, empty trailer yard.
	Please clarify if the Table of Contents belongs in each volume or the Cover Letter. If it belongs in the Cover Letter, please increase the page count to 5 pages.	OCPO Response: Each volume shall include a table of contents which will not count to the page totals.

_x000D_&1#&"Aptos"&10&K000000 Classification: Internal

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