QA 70BF7021R000000015 Final.pdf

70FB7021R00000015 Air Evacuation Aviation Ground Support Solicitation Questions & Answers

June 4, 2021

# RFP Document, Page Number

RFP Document Section Reference Question Answer

1 RFP, 101 of 108 L.7 Proposal Instructions

The RFP states, “Each volume shall have a cover page that contains at a minimum: the solicitation number and proposal descriptions (Technical or Business); Offeror’s name, DUNS, address, point of contact and contact’s phone and email address.” Does the Federal Emergency Management Agency prefer a contracts point of contact or technical/management point of contact?

See page 102 of Solicitation Amendment 1

2 RFP, 101of 108 Volume I. Technical Proposal Instructions

The RFP states,” This section shall be limited to 50 single-sided pages with a clear font, such as Arial or Times New Roman, in a size no smaller than 10-points.” Is a cover letter exempt from the 50-page restriction?

See page 103 of Solicitation Amendment 1

3 RFP, 101 of 108 Volume I. Technical Proposal Instructions

The RFP states, ”The required cover page, front matter described under “General Instructions,” and the resume of the key personnel will not be counted as one of the 50 pages.” Is a graphical back cover exempt from the 50-page restriction?

No

4 RFP, 100 of 108 L.7 Proposal Instructions

The RFP states, “Front matter (title pages, table of contents, cross-reference matrices, acronym lists and glossaries) may be provided solely for the purpose of easing evaluation.” Are these elements exempt from the 50-page restriction?

See page 103 of Solicitation Amendment 1

5 RFP, 102 of 108 3. Past Performance Instructions

The RFP states, “For each identified contract/order that demonstrates relevant past performance, Offerors are to have the Agency/Organization/Company submit Attachment 5 Past Performance Survey and 6

No, the Agency will not provide a list of companies that submit a past performance survey.

RFP Document Section Reference Question Answer

Past Contractual Performance as listed in section J of this solicitation directly to the contracting officer no later than the due date of the proposal specified in Section L.7.” Will the Agency provide a listing of companies for which they have received Attachment 5 as an addendum? If not, can offerors reach out to Kimberly Coakley at Kimberly.Coakley@fema.dhs.gov to confirm receipt of the form?

No, Offeror’s should follow up with references. CO will provide a confirmation of receipt to all references submitting Past Performance Survey

6 RFP, 102 of 108 3. Past Performance Instructions

The RFP states, “The Offeror shall identify three

(3) to five (5) contracts or task orders (preferably as the PRIME offeror) with the Federal Government or Industry that demonstrate recent and relevant past performance.” Can Offers identify a FEMA contract as a past performance?

If so, are there any FEMA contacts that are not permitted to complete Attachment 5?

Offers may identify a FEMA contract. There are no FEMA contacts that are not permitted to complete Attachment 5.

Attachment 6: Past Contractual Performance/Experience, Attachment 6: Past Contractual Performance/Experience

Attachment 6 states, “Offerors shall complete this form Past Contractual Performance/Experience and submit it with their proposal by Tuesday, July 7, 2021 at 11:00 am EDT.” Please confirm this form must be submitted by Wednesday, July 7, 2021.

See revised Attachment 6

Attachment 5: Past Performance Survey, 1 of

Attachment 5: Past Performance Survey

Attachment 5 states, “One (1) copy of this survey shall be submitted via email, no later than Tuesday, July 7, 2021 11:00 AM EDT.” Please confirm this form must be submitted to the Agency by Wednesday, July 7, 2021.

See revised Attachment 5

9 RFP, 47 of 108 E.3 Methods of Surveillance

The RFP states, “The Government may use a variety of surveillance methods to evaluate the Contractors performance. These include, but are

See page 51 of Solicitation Amendment 1 mailto:Kimberly.Coakley@fema.dhs.gov

RFP Document Section Reference Question Answer not limited to, Attachment C - Quality Assurance Surveillance Plan (QASP), 100% inspection, random sampling, and/or review of customer complaints.” Please confirm the Quality Assurance Surveillance Plan (QASP) is Attachment

3. If not, please identify where the Quality Assurance Surveillance Plan (QASP) is located.

Attachment 6 Past Contractual Performance, 1 of 2

Attachment 6 Past Contractual Performance

The RFP states, “Offerors shall complete this form Past Contractual Performance/Experience and submit it with their proposal by Tuesday, July 7, 2021 at 11:00 am EDT.” Should this form be included in the Technical Proposal or as a supplemental document to the Technical and Business Proposals. If it should be included in the proposal, will these pages be exempt from the 50-page restriction?

This should be included as supplemental to the Technical and Business Proposals and is exempt from the 50-page restriction.

Attachment 1 Pricing Contract Line Items, All Options

Attachment 1 Pricing Contract Line Items, Option Year 1 through Option Year 4;

Operational Support

For all option periods, under the column heading “Annual Total” in cell G130 it is noted that the number of occurrences noted does not correspond to the actual calculation in cells G131 through G148. Please provide clarification.

See revised Attachment 1

12 RFP, 2 of 108 Solicitation, Offer And Award

The RFP states, “This Full and Open Multiple Award Solicitation is being issued under FAR part 15 to procure Aviation Evacuation Air Ground Support Services.” Is it the intent of the Government to issue multiple awards for this procurement or a single award?

Multiple Awards

13 RFP, 31 of 108 Section B.2: Minimum And Maximum Amount

The RFP states, “The combined guaranteed minimum for this contract is $7,500.00. The Contract(s) will expressly state that if the

Multiple Award and the maximum combined IDIQ value will be $52,214,895.96

RFP Document Section Reference Question Answer contractor exceeds the combined ceiling price of $52,214,895.46 of the IDIQ including the base period and all option periods. With respect to the maximum quantity of services, the total amount of services ordered under this IDIQ contract shall not exceed the total productive capacity of all vendors under this contract.” If the Government’s intent is to make this a multiple award, will the maximum IDIQ value be per contractor per award OR combine contractors?

14 RFP, 102 of 108

Volume I. Technical Proposal Instructions, Section 3: Past Performance Instructions:

The RFP states, “The Offeror shall identify three

(3) to five (5) contracts or task orders (preferably as the PRIME offeror) with the Federal Government or Industry that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years of the proposal due date.” May the offeror submit Past Performances that are within the past five (5) years?

No

15 Attachment 2, 1 of 12 Attachment 2, Project Director Labor Category, Qualifications column

The Qualifications column under the Project Director Labor Category in Attachment 2 states, “Minimum of 15 years’ experience and Bachelor’s Degree in Civil Engineering. Registration as Professional Engineer and 10 years progressive design experience. Experienced in the use and application of FAA Advisory Circulars for airport design, pavement design, storm drainage, airfield lighting, airfield signage, airfield pavement markings and construction specifications.” The qualifications for Project Manager appear to be

See revised Attachment 2

RFP Document Section Reference Question Answer more appropriate for a senior airport engineer with no understanding of emergency management. May 25 years of relevant military and commercial aviation/airport experience and a Master’s Degree in Emergency Management be substituted for a Bachelor’s Degree in Civil Engineering and registration as a Professional Engineer?

16 Attachment 2, 1 of 12

Attachment 2, Sr.

Operational Planner Labor Category, Description column

The Description column under the Sr. Operational Planner Labor Category in Attachment 2 states, “Conducts moderately complex logical analysis of management problems and management information requirements and formulates mathematical models of problems for solutions by computer. Prepares mathematical models of problem areas in forms of one of several equations that relate constants and variables, restrictions, alternatives, conflicting objectives and their numerical parameters. Gathers, relates, and identifies data with variables in models by applying personal judgment and mathematical tests. Reviews operations and testing of models to insure adequacy or determines needs for reformulation. Coordinates activity of other assigned personnel. Prepares written, non-technical reports to management, indicating solutions or range of possible alternatives in rank of desirability and probability of success when there is no single solution. Works independently on large, complex operations research projects with management review of end results.” The

RFP Document Section Reference Question Answer description for the Sr. Operations Planner appears more appropriate for a project requiring extensive modeling and simulation. May we recommend FEMA changes the description to the following? “Senior expert with extensive, enterprise-wide knowledge and experience in one or more designated functional and/or domain areas. Provides insight and advice concerning strategic direction and applicability of up-to-date, industry standard solutions. Is responsible for providing high level vision to program/project manager or senior client leadership to influence objectives of complex efforts. The Functional/Subject Matter Expert is primarily utilized on projects for their specific expertise, not in a managerial capacity, in support of the creation of comprehensive methods for describing current and/or future structure and behavior of an organization’s processes, systems, personnel and organizational sub-units, so that they align with the organization’s core goals and strategic direction.

The Functional/Subject Matter Expert is typically a former high ranking military or civilian official and recognized by industry as an expert in their specific field.”

17 Attachment 2, 1 of 12

Attachment 2, Sr.

Operational Planner Labor Category, Qualifications column

The Qualifications column under the Sr.

Operational Planner Labor Category in Attachment 2 states, “Bachelor’s Degree and ten

(10) years of emergency planning experience. A Master’s degree can be substituted for 2 years of

RFP Document Section Reference Question Answer experience if in an appropriate field.” May combination of 15 years of emergency management and aviation industry-related experience substitute for a bachelor’s degree?

18 Attachment 2, 2 of 12 Attachment 2, Planner Labor Category, Qualifications column

The Qualifications column under the Planner Labor Category in Attachment 2 states, “Bachelor’s Degree and five (5) years of emergency planning experience. A Master’s degree can be substituted for 2 years of experience if in an appropriate field.” May 15 or more years of relevant experience serve as a substitute for a bachelor’s degree?

See revised Attachment 2

19 RFP, 102 of 108

Volume I. Technical Proposal Instructions, Section 3: Past Performance Instructions:

The RFP states, “The Offeror shall identify three

(3) to five (5) contracts or task orders (preferably as the PRIME offeror) with the Federal Government or Industry that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years of the proposal due date.” Please confirm that usage of a recent past performance that has been active in the past 3 years but started prior to that time period will be evaluated for the entire period of performance.

Yes

20 RFP Section L.7, Volume II, paragraph 4.

The instructions for completing Attachment 1 Pricing includes the statement: "Offeror shall complete Travel, Fuel, and Other Direct Cost (ODC) CLINs IAW Attachment 4 Disaster Scenario Reese." The Attachment 1 Pricing spreadsheet includes plug amounts for Travel, Fuel, and ODCs.

Please clarify if the Offeror should propose the

See page 105 of Solicitation Amendment 1

RFP Document Section Reference Question Answer plug amounts in Attachment or develop separate pricing for the Disaster Scenario Reese.

21 RFP Section L.7 Proposal Submission Instructions

Instructions indicate that Offerors are to submit one (1) original and one (1) redacted copy for both Volume I and Volume II. Please clarify specifically what the Offeror should redact in the redacted copies.

Offeror should redact any references to the Offeror’s Company name

22 RFP Section B.2 Minimum and Maximum Amount

The referenced section includes the following statement: "The Contract(s) will expressly state that if the contractor exceeds the combined ceiling price of $52,214,895.46 of the IDIQ including the base period and all option periods."

This statement seems to be missing something.

Please clarify.

See page 35 of Solicitation Amendment 1

23 RFP

Section B.3 Service Contract Act Wage Determinations

With respect to use of Wage Determinations for bidding purposes, please advise as to which performance location should be used to develop the proposed labor rate for applicable SCA labor categories.

Offeror’s should utilize Wage Determinations listed in Attachments 7 & 8.

24 RFP

Section C.1 Background, Section C.5.b., and Attachment 4 Disaster Scenario Reese

In the third paragraph in the referenced RFP section C.1 it states that the operational window will be 30 continuous hours starting 48 hours and ending 18 hours in advance of the arrival of tropical force winds on the coast in a hurricane scenario. In RFP section C.5.b it states there is a 24-hour evacuation period. In Attachment 4, the scenario timing covers a period of 48 hours prior to storm arrival and 12 hours of storm arrival, which is 36 hours. Please clarify which time

See page 36 & 38 of Solicitation Amendment 1 and Revised Attachment 4

RFP Document Section Reference Question Answer period the Offeror should use to develop the proposal response.

25 RFP Section C.1 Background

In the third paragraph in the referenced RFP section there is reference to the State of Louisiana 2012-2020 deliberate evacuation CTN planning documents. Are these referenced documents accessible by the Offeror?

No, this reference is specific to another and separate ground transportation support contractor’s plans for the State of Louisiana and reference is based solely on the scheduled arrival and off-loading of evacuees from ground transportation vehicles or buses/motor coaches at airport initial screening (TSA) sites from central transportation nodes pick-up point in New Orleans, LA metropolitan areas. Any references to this requirement should be based on when and the expected frequency the offeror requires the buses to offload. Pax on a motor coach should be based on 45-50 paxs per bus ratio.

26 RFP

Section C.5.c. Task 0001 (0001AB) Operational Plan Development

In the fourth paragraph of referenced section it indicates that "all required documentation shall be provided to the COR in advance of contract

This reference and sentence have been removed from section C.

RFP Document Section Reference Question Answer award". Does this apply to overall IDIQ contract award or award of a specific Task Order?

27 RFP

Section C.5.c. Task 0005 Field Operational Support - Potential Activation Timeline

The Potential Activation Timeline provided in the reference section indicates that the "Contractor advance team is deployed to designated airport" at H-96 hours. It is followed at H-70 hours with the "Contractor receives notice (i.e. task order).

Will the contractor be required to deploy an advance team prior to Task Order award?

See page 38 of Solicitation Amendment 1

28 RFP Section C

A number of requirements indicate that the Contractor will deliver reports and/or deliverables. Will the Government be providing a CDRL list covering the reporting and deliverables?

All reports and deliverables will be identified at time of task order award.

29 RFP

Section L Volume I Technical Proposal Instructions

For the Section K Representations and Certifications, is it permissible to reference the entity information in SAM.gov or is the Offeror required to complete the items in Section K of the RFP?

Offeror may reference the entity information in SAM.gov