Statement_of_Work_Generator_IDIQ.pdf

RFP: 70FB7019R00000017 May 2019 SOW: Generator Purchase – IDIQ

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Statement of Work (SOW) Generator Purchase - IDIQ

Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 GENERAL

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

2.2 QUALITY

2.3 INSPECTION/ACCEPTANCE

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

2.4.2 Delivery Schedule

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PART 1: GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS) – Federal Emergency Management Agency (FEMA) maintains a fleet of generators at Distribution Centers (DC) located at both the Continental United States (CONUS) and Other than Continental United States (OCONUS) locations, in order to support emergency response operations. The agency is currently updating the fleet to meet Tier 4Final EPA compliance.

1.2 SCOPE

The contractor shall provide generators and Generator Sets (and external tanks if applicable) to support Disaster Relief Operations.

1.3 GENERAL

The generator (and external tank, if applicable) requirement is to support FEMA’s generator fleet which is maintained to support emergency response operations; and the procurement is to fill shortfalls at identified locations (in IDIQ Task Order) within the fleet due to the lifecycle of generators. The generator requirement is set up as an IDIQ which gives FEMA the ability to place future orders for generators of various type(s) and sizes as described in the specifications below.

The Contractor shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company, as required to execute the award. The contractor(s) shall furnish all professional, technical and clerical services as well as materials, equipment and facilities to meet the stated specifications and project requirements defined in this Statement of Work (SOW).

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

The contractor shall provide generators with necessary fuel tanks and fuel lines (with proper connections and appurtenances as identified in the generator specifications, minimum and maximum kW range for each size, listed in Attachment 3 – Generator Criteria as specified in the individual task order. Generators are classified into two categories 400kW below (to include external tanks which are indicated within specifications) and 401kW and above. Within each classification, there are sub-classifications which indicate the required ranges as specified in Attachment 3 – Generator Specifications.

The specific quantities, kW size requirement (minimum-maximum FEMA acceptable range) and delivery locations will be specified within the solicitation for the task orders themselves.

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A detailed listing of all the required specifications is in Attachment 3 – Generator Criteria. Therefore, the specifications shall include, but not be limited to:

2.1 (a) - Generators 400kW and BELOW (CONUS & OCONUS):

Units are to be Skid Mounted to include 2ea FORK POCKETS (6”x10” x .250 and rub spacers) Rated for prime power Units must be a power module in a container Units must be 3-phase switchable 120/208v, 139/240v, and 277/280v. As per the required specifications, vendors SHALL provide hardware and/or software, manuals or other documentation (in digital (CD-disk) or hard copy) that provide DETAILED directions with allow FEMA mechanics to switch/set output voltages and phase configurations on generator and voltage regulator

Excitation SHALL be either: brushless with IVR OR brushless with AVR Load terminals SHALL be: bus bar with lugs

Integrally mounted automated load bank system (56kW Units and above):

• Units (56kW and above) shall contain an integrally – mounted automated load bank system shall have the ability to apply no more than 40% resistive load during periods of low temperature/load conditions.

• SHALL have the capability to constantly monitor, sense and manage exhaust temperature with automatic shut-off for periods of high load conditions

• SHALL have indicator light incorporated into the unit to indicate when load bank system is turned ON (“dummy light”)

• Be fully automated, zero operator input required

Emissions:

• MUST BE Tier 4Final emission compliant and meet all EPA regulations; require Ultra

Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements

• SHALL be capable to perform “Active or Passive Regen” on its own with no operator at full-rated speed

• SHALL have the capability to “NOT REGEN” at 80-90% load

• As per the required specifications, vendors need to explain how generators would be manufactured with Tier 4Final engines (no aftermarket modification is authorized); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements.

Engine accessories: shall at a minimum meet the requirements in Attachment 3

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Battery: SHALL be either: Sealed Gel Cell OR Absorbed Glass Matt (AGM); and must include a master shut-off switch

Control panel components: shall at a minimum meet the requirements in Attachment 3 Engine shutdown safety specifications: shall at a minimum meet the requirements in Attachment 3

Fuel Tank (24hr Requirement):

• Generators (25kW and above) shall have 24-hour EXTERNAL fuel tank

• UL 142 double wall required

• External tank must meet the gallon requirement as stated in the specifications

• Equipped with an external tank gauge that connects to the generator control panel

• External basin equipped with liquid level sensor for leakage into basin – link to generator

• SHALL be double stackable with fuel / triple stackable when empty for storage/transportation capability

• SHALL include lockable integral cabinet which secures fuel and equipment; MUST have the ability to fuel the generator while locked

• SHALL include 25ft of fuel line (w/ H3 or H4 connectors) between external tank and generator

• Diesel Exhaust Fluid: integrated into generator and approved to provide fuel to operate at full rated speed

Manufacture Warranties: Engine and Generator Generators are Not to Exceed (NTE) 104” in height for air transportation mobility Must meet other requirements as outlined in Attachment 3 – generator specifications Acknowledge that a delivery plan is included within the proposal submission (as stated in in the RFP) Capacity plates and a unique 6-digit identification number Provide to the government at time of proposal submission, detailed specification sheets for each kW size (15 pages/each kW size)

2.1 (b)(i) - Generators 401kW and Above (CONUS Locations):

Units are to be Chassis Mounted with an air ride suspension trailer Rated for prime power Units must be a power module in a container Units must be 3-phase switchable 120/208v, 139/240v, and 277/280v. As per the required specifications, vendors SHALL provide hardware and/or software, manuals or other documentation (in digital (CD-Disk) or hard copy) that provide DETAILED directions with allow FEMA mechanics to switch/set output voltages and phase configurations on generator and voltage regulator

Excitation SHALL be either: brushless with IVR OR brushless with AVR

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Load terminals SHALL be: bus bar with lugs

Emissions: Generators 704kW and below (401-704kW requirement):

• MUST BE Tier 4Final emission compliant and meet all EPA regulations; require Ultra Low

Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements SHALL be capable to perform “Active or Passive Regen” on its own with no operator at full-rated speed SHALL have the capability to “NOT REGEN” at 80-90% load As per the required specifications, for the 704kW below units, vendors need to explain how generators would be manufactured with Tier 4Final engines (no aftermarket modification is authorized); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements.

Emissions: Generators 705kW and above (705kw – 1mw requirement):

• MUST BE Tier 2 (at a minimum) or higher emission compliant (Tier 2, Tier 3, Tier 4i / Tier;

Tier 4Final is preferred) IF unit is Tier 4Final / Tier 4i emission compliant and meets all EPA regulations;

require Ultra Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements

SHALL be capable to perform “Active or Passive Regen” on its own with no operator at full-rated speed

As per the required specifications state, vendors need to explain how generators would be manufactured with Tier 4Final engines (no aftermarket modification); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements.

Battery: SHALL be either: Sealed Gel Cell OR Absorbed Glass Matt (AGM); and must include a master shut-off switch Control panel components: shall at a minimum meet the requirements in Attachment 3 Engine shutdown safety specifications: shall at a minimum meet the requirements in Attachment 3

Fuel Tank (24hr requirement):

• Units for this requirement SHALL have 24-hour INTERNAL fuel tank at a minimum meeting the following requirements:

• Integrated into generator

• UL 142 double wall required

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• Be equipped with Parker H4 male and female quick disconnects & dust cap – sufficient enough to meet efficient fuel flow

• Shall contain internal Diesel Engine Fluid (DEF) Tanks (Tier 4i/4Final ONLY) Manufacture Warranties for Generator; engine and trailer Units MUST be parallel capable – multi mode (island, and utility parallel); load sharing; manual and automatic paralleling capability; and include ALL BOM and REQUIRED cables needed to run generator(s) in parallel

Units shall have 2ea. Fork pockets integrated into the container Generators when removed from chassis trailer, are Not to Exceed (NTE) 104” in height for air transportation mobility Must meet other requirements as outlined in Attachment 3 – generator specifications Acknowledge that a delivery plan is included within the proposal submission (as stated in in the RFP) Capacity plates and a unique 6-digit identification number Provide to the government at time of proposal submission, detailed specification sheets for each kW size (15 pages per size)

2.1(b)(ii) - Generators 401kW and Above (OCONUS Locations):

Unit Mounting (depending on SIZE)

• 401-750kW: Skid Mounted to include 2ea FORK POCKETS (6”x10” x .250 and rub spacers)

• 751->1mW: Chassis Mounted with an air ride suspension trailer

Rated for prime power Units must be a power module in a container Units must be 3-phase switchable 120/208v, 139/240v, and 277/280v. As per the required specifications, vendors SHALL provide hardware and/or software, manuals or other documentation (in digital (CD-disk) or hard copy) that provide DETAILED directions with allow FEMA mechanics to switch/set output voltages and phase configurations on generator and voltage regulator

Excitation SHALL be either: brushless with IVR OR brushless with AVR Load terminals SHALL be: bus bar with lugs

Emissions: Generators 704kW and below (401-704kW requirement):

• MUST BE Tier 4Final emission compliant and meet all EPA regulations; require Ultra Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements SHALL be capable to perform “Active or Passive Regen” on its own with no operator at full-rated speed SHALL have the capability to “NOT REGEN” at 80-90% load As per the required specifications, for the 704kW below units, vendors need to explain how generators would be manufactured with Tier 4Final engines (no

7 | P a g e aftermarket modification is authorized); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements

Emissions: Generators 705kW and above (705kw – >1mw requirement):

• MUST BE Tier 2 (at a minimum) or higher emission compliant (Tier 2, Tier 3, Tier 4i / Tier; Tier 4Final is preferred) o IF unit is Tier 4Final / Tier 4i emission compliant and meets all EPA regulations; require Ultra Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements o SHALL be capable to perform “Active or Passive Regen” on its own with no operator at full-rated speed o SHALL have the capability to “NOT REGEN” at 80-90% load o As per the required specifications state, vendors need to explain how generators would be manufactured with Tier 4Final engines (no aftermarket modification); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements.

Battery: SHALL be either: Sealed Gel Cell OR Absorbed Glass Matt (AGM); and must include a master shut-off switch Control panel components: shall at a minimum meet the requirements in Attachment 3 Engine shutdown safety specifications: shall at a minimum meet the requirements in Attachment 3

Fuel Tank (24hr requirement):

• Units for this requirement SHALL have 24-hour INTERNAL fuel tank at a minimum meeting the following requirements:

• Integrated into generator

• UL 142 double wall required

• Be equipped with Parker H4 male and female quick disconnects & dust cap – sufficient enough to meet efficient fuel flow

• Shall contain internal Diesel Engine Fluid (DEF) Tanks (Tier 4i/4Final ONLY)

Manufacture Warranties for Generator; engine and trailer (if applicable depending on SIZE) Units MUST be parallel capable – multi mode (island, and utility parallel); load sharing; manual and automatic paralleling capability; and include ALL BOM and REQUIRED cables needed to run generator(s) in parallel

Units shall have 2ea. Fork pockets integrated into the container if unit is Chassis mounted

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Generators are Not to Exceed (NTE) 104” in height for air transportation mobility. IF unit is trailer mounted, the unit must meet the NTE when it is REMOVED from chassis trailer.

Must meet other requirements as outlined in Attachment 3 – generator specifications Acknowledge that a delivery plan is included within the proposal submission (as stated in in the RFP) Capacity plates and a unique 6-digit identification number Provide to the government at time of proposal submission, detailed specification sheets for each kW size (15 pages per size)

As part of this requirement, for diagnostic and troubleshooting purposes, the vendor SHALL provide any hardware and/or software, manuals or other documentation (digital (CD-Disk) or hard copy), to include all diagnostic codes, that will enable FEMA mechanics to perform all diagnostic’s available for the generator(s).

Additionally, as part of this requirement, the vendor SHALL provide one on-site training session at each Distribution Center for FEMA Mechanics on operational guidance with regards to the equipment. Training shall occur AFTER the delivery of all units to given location; no more than 30 days after receipt of generators.

Training date(s) and time(s) are TBD dependent on generator delivery timeline – to be agreed upon by the contractor and the Government. Training SHALL include how to switch/set the output voltages and phase configuration on the generator and voltage regulators.

2.2 QUALITY

Equipment furnished under this award shall be new, of good quality, in safe operating condition and shall comply with all applicable standards and safety regulations including but not limited to Environmental Protection Agency (EPA) regulations. All safety devices shall be fully functional; to include all manual and automatic emergency shut-off mechanisms. All safety guards, warning labels, and safety related instruction labels shall be properly affixed at all times.

2.3 INSPECTION/ACCEPTANCE

Prior to delivery of the generator(s), local vendor is to conduct an initial inspection to ensure that the units is in Fully Mission Capable (FMC) condition. Due to up-tempo at time of delivery, the Government will conduct an inspection within 2 weeks of delivery. Inspection will be completed by FEMA Technical Monitors who will be pre-identified at each destination. For all orders, the contractor shall obtain Proof of Delivery (P.O.D.) including the time of delivery, full delivery address; and the name and signature of the person who accepted the shipment.

The contractor shall provide a customer representative/technician at the delivery location to ensure generators are operational before final acceptance at destination by the Government. FEMA mechanics will be onsite at time of delivery and will verify the mission readiness of each of the units upon acceptance at their respective locations. If the generator fails inspection the contractor will complete repair or replace within 30 days.

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2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

The Government will require delivery to the Distribution Centers identified in the task order solicitation itself, to include quantities and locations.

Distribution Center Address City / State Zip Code DC Frederick (CONUS) 4420 Buckeystown Pike Frederick, MD 21704 DC Atlanta (CONUS) 3780 Southside Industrial

Parkway Atlanta, GA 30354

DC Fort Worth (CONUS) 501 W. Felix Street Fort Worth, TX 76115 DC Tracy (CONUS) 1547 E. Grant Line Tracy, CA 94035 DC Hawaii (OCONUS) 99-1269 Iwena Street Aeia, HI 96701 DC Guam (OCONUS)

Bldg. 100 Barrigada GU 96913

DC Caribbean (OOCNUS) Rd. 1, Km. 25.1, Quebrada Arenas Ward

Caguas, PR 00725

Hours of Performance: Work hours depend on local business practices and time zones. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

Delivery is to include door to door transportation as well as any additional requirements for the labor and downloading of the generators/shipping containers (if applicable). Due to the shipping of generators to an OCONUS locations (when applicable), vendor needs to be prepared to successfully go thru customs inspection at Pod of Entry (POE), and continue delivery transportation to the distribution center. Vendors are to acknowledge that a delivery plan is included within the proposal submission (as stated in the RFP) as part of the requirement on Attachment 3 – Generator Criteria.

2.4.2 Delivery Schedule

Generators:

Delivery Schedule will be determined at the task order level.

Training:

Training Schedule will be determined at the task order level.