70FA6023R00000011 A0001.pdf

(x)

70FA6023R00000011

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WASHINGTON DC 20472

70FA60

3RD FLOOR

500 C STREET SW

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA-MITIGATION SECTION

WASHINGTON DC DC 20472

70FA60

3RD FLOOR

500 C STREET SW

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA-MITIGATION SECTION

10/11/2023

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/18/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Valerie Almodovar

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

A0001

X 1

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation 70FA6023R00000011 is amended to include Attachment 1: Solicitation C.11 & E.9 Revision; Attachment 2: CRS Questions Answers 10.10.23; Attachment 3: 70FA6023R00000011 10.10.23;

and Attachment 4: Revised Performance Work Statement (PWS), dated 10/07/23.

Adjustments were made in response/reply to Questions/Requests for Clarification received. The Proposal Due Date is hereby revised to Not Later Than 12:00pm EST 10/24/23.

Return Acknowledgment of Amendment with proposal submission, or proposal may be considered incomplete.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

At C.11 The Clause HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JULY 2023) is inserted to read as follows, in the PWS, only the Basic Clause and Alt I apply:

(a) Controlled Unclassified Information (CUI) is any information the Government creates or possesses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits an agency to handle using safeguarding or dissemination controls. This definition includes the following CUI categories and subcategories of information:

(1) Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical Facility Anti-Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the Revised Procedural Manual “Safeguarding Information Designated as Chemical-Terrorism Vulnerability Information” dated September 2008);

(2) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (title XXII, subtitle B of the Homeland Security Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII Program Manager, or a PCII Program Manager Designee;

(3) Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of Sensitive Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or designee), including Department of Homeland Security MD 11056.1, “Sensitive Security Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

(4) Homeland Security Agreement Information means information the Department of Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

(5) Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the Department;

(6) International Agreement Information means information the Department of Homeland Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

(7) Information Systems Vulnerability Information (ISVI) means:

(i) Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release; switching, router, and gateway information;

interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

(ii) Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

(8) Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

(9) Personnel Security Information means information that could result in physical risk to Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

(10) Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

(11) Privacy Information includes both Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual; and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

(i) Examples of stand-alone PII that are particularly sensitive include: Social Security numbers (SSNs), driver’s license or State identification numbers, Alien Registration Numbers (A-numbers), financial account numbers, and biometric identifiers.

(ii) Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual.

SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

(A) Truncated SSN (such as last 4 digits);

(B) Date of birth (month, day, and year);

(C) Citizenship or immigration status;

(D) Ethnic or religious affiliation;

(E) Sexual orientation;

(F) Criminal history;

(G) Medical information; and

(H) System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

(iii) Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individual.

(b) Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer’s request, the Contractor’s employees shall be fingerprinted or subject to other investigations as required. All Contractor employees requiring recurring access to government facilities or access to CUI or information resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to CUI. The Contractor shall access and use CUI only for the purpose of furnishing advice or assistance directly to the Government in support of the Government’s activities, and shall not disclose, orally or in writing, CUI for any other purpose to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized to access CUI, the Contractor shall ensure that these persons receive initial and refresher training concerning the protection and disclosure of CUI. Initial training shall be completed within 60 days of contract award and refresher training shall be completed every 2 years thereafter.

(f) The Contractor shall include this clause in all subcontracts at any tier where the subcontractor may have access to government facilities, CUI, or information resources.

(End of clause)

ALTERNATE I (JULY 2023)

When the contract will require Contractor employees to have access to information resources, add the following paragraphs:

(g) Before receiving access to information resources under this contract, the individual must complete a security briefing; additional training for specific categories of CUI, if identified in the contract; and any nondisclosure agreement furnished by DHS. The Contracting Officer’s Representative (COR) will arrange the security briefing and any additional training required for specific categories of CUI.

(h) The Contractor shall have access only to those areas of DHS information resources explicitly stated in this contract or approved by the COR in writing as necessary for performance of the work under this contract. Any attempts by Contractor personnel to gain access to any information resources not expressly authorized by the terms and conditions in this contract, or as approved in writing by the COR, are strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

(i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the Contractor performs business for DHS. It is not a right, a guarantee of access, a condition of the contract, or government-furnished equipment (GFE).

(j) Contractor access will be terminated for unauthorized use. The Contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

(k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management, or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department’s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the CSO and the CIO or their designees. In order for a waiver to be granted:

(1) There must be a compelling reason for using this individual as opposed to a U.S.

citizen; and

(2) The waiver must be in the best interest of the Government.

(l) Contractors shall identify in their proposals the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

At E.9 Proposal Submission: The Solicitation Due Date is hereby extended to not later than 12:00 NOON EST on October 24, 2023 to the Contracting Officer, Valerie Almodovar, at valerie.almodovar2@fema.dhs.gov and Bryan Falcone, at bryan.falcone@fema.dhs.gov and Contract Specialist John G. Hume at john.hume@associates.fema.dhs.gov.

mailto:valerie.almodovar2@fema.dhs.gov mailto:bryan.falcone@fema.dhs.gov mailto:john.hume@associates.fema.dhs.gov

Number Section /

Attachment Page Number Question Response

1 N/A Due to the complexity of the program and response, would the Government please consider extending the submission date to 3 weeks after the government responds to questions?

Due date extended to 10/24/2023

2 N/A Does FEMA seek to use this contract to support the transition to the CRS Redesign program?

No, the intent is for the contract to support CRS operations as currently being performed.

3 Solicitation 71 Please confirm if relevant contracts/projects must be performed within the past five (5) years (as stated in E.10 Evaluation) or within the past three (3) years (as stated in Factor 3)?

E.7. Proposal Instructions, Factor 3 is updated to within past 5 years.

4 Attachment 1 ‐

PWS

4 Please clarify the estimated number of community recertifications needed annually.

The RFP estimates 600 community recertifications (Task 1, 3.1.2.1); however, the RFP also estimates 1,500 CRS communities with 175 community cycles and modifications (3.1.1.3) and 25 new applications (3.1.1.2), which would result in approximately 1,300 communities with required annual recertification packets.

The estimated number of annual recertifications is 1200. The PWS has been updated to reflect this number. Each year, all CRS communities must either submit an annual recertification or undergo a CRS verification visit, also called cycle visit.

5 Attachment 1 ‐

PWS

Are the visits requested by Task 3.3.2 (assisting local officials in preparing CRS applications and modifications) included in the total estimated trips for Task 3 (“firm fixed price includes travel for approximately 6 round trips per month”)?

The visits requested by Task 3.3.2 are included in the total estimated trips for Task 3. The PWS has been updated to increase the total number of trips referenced in Task 3 from 6 to 10.

6 N/A Is historic data available regarding labor categories and hours spent per category for each task under this contract?

No. This information cannot be provided.

7 N/A Does FEMA expect any substantial increase or decrease in contract level of effort compared to historical experience?

No

8 Solicitation 71 E.7 Proposal Instructions, Volume 2 Business Volume references completed Section B.1 Pricing Schedule. Did FEMA intend to include a separate pricing sheet for completion with the solicitation?

E.7 Proposal Instructions, Volume 2, (a) ‐ There is no separate pricing sheet. Instructions in Volume 2 (a) have been updated for clarification.

9 Solicitation 71/73 Page 71 of the RFP states “The Offeror shall submit at least three projects, completed within the past three years, with either the Federal Government or commercial customers, which demonstrate work similar in type to the work described in this solicitation.”

Page 73 of the RFP states “The Offerors shall present up to three

(3) relevant contracts/projects, performed within the past five

(5) years, with either the Federal Government, State Government, or commercial clients, as the prime or subcontractor, which demonstrate work similar in size, scope, and complexity to this requirement and describe how the work is relevant.”

Please clarify which performance range should be used and if State Government Experience can be used

E.7. Proposal Instructions Factor 3 is updated to within past 5 years as well as revised language to be consistent (i.e.) Yes, State Government experience can be used.

Response to Industry Questions ‐ Community Rating System (CRS) ‐ Notice ID:70FA6023R00000011

10 Solicitation 71 Page 71 of the RFP states that the Past performance has a 3‐page limit, and that “at least three projects” shall be submitted by offerors. Can the Government confirm that the limit is for each of the three projects, mirroring the key personnel resume limit (ie.

9 overall pages), or is the limit for the section itself (equivalent to one page for each of the three past performances)?

Factor 3 ‐ Past Performance has a 3 page limit total (equivalent to one page for each of the three past performances). As notedd in Volume 1: Technical Proposal, this does not count against the 20 page limit for Volume 1.

11 Solicitation 73 Page 73 of the RFP states “The Offeror shall provide a completed past performance questionnaire provided as Attachment 3 of the solicitation for each project that is not in CPARs.

Is this completed PPQ form included in the 3 page limit for the past performance example?

No this is not included in the page limit.

12 Solicitation 71 Page 71 of the RFP states “The following information shall be submitted for each project.…Completed past performance questionnaire (Attachment 3) if the project is not in CPARS.”

Page 73 of the RFP states “The Offeror shall provide a completed past performance questionnaire provided as Attachment 3 of the solicitation for each project that is not in CPARs. To be considered the completed questionnaire must be submitted directly from the client’s POC to the Government point of contact listed in the solicitation by the proposal due date. Any questionnaire submitted to the Government directly from the Offeror rather than the client will not be considered.”

Is the intention of the Government that the Offeror include the completed PPQ form in the proposal, or that the client POC send the Government the PPQ form directly?

The completed Past Performance Questionnaire (PPQ) is to be sent directly to the Government as stated in the RFP.

13 Solicitation 71/74 Page 71 of the RPF states “The Business Proposal shall include the following. a. Completed Section B.1, Price Schedule.”

Page 74 of the RFP states “…the total evaluated price will be the total amount proposed under Section B.1, Price Schedule…”.

Please confirm that Section B.1 reference on these two pages is intended to be the SF1449 filled out on column E and F (Unit Price and Amount, respectively). If not, please provide a clarification on its location. (the RFP contains a section on page 18 titled “B.1 Services to be acquired”).

E.7 Proposal Instructions, Volume 2, (a) ‐ Instructions in Volume 2 (a) have been updated for clarification, it is intended that the SF1449 be filled out.

14 N/A Can the Government provide the total number of resources supporting the current contract and the LCAT mix for those resources?

No, this information cannot be provided.

15 N/A Can the Government provide the average annual travel spend for the current contract over the past at least three years and/or the target annual travel budget for this contract.

No, this information cannot be provided.

16 N/A Can the Government provide the average annual ODC spend for the current contract over the past at least three years and/or the target annual ODC budget for this contract.

No, this information cannot be provided.

17 N/A Does the scope of work for this project include development/O&M resources and/or hosting costs for the systems/applications/tools used to manage the CRS program?

The PWS is unclear as to whether those services fall under Task Area 1 of this solicitation.

Per the PWS Section 1.3, it is the responsibility of contractor to provide needed resources to meet the requirements of the PWS.

18 Solicitation 69 Page 69 of the RFP states “The technical proposal (Volume 1) must not contain reference to price; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the requirement may be evaluated.”

Should the resource information requested be included in an appendix (not included in the 20 page technical and management approach), similar to the resumes and past performance?

This information will be included in the 20 pages, the only exceptions to the page limit are Key Personnel and Past Performance as noted in Volume 1: Technical Proposal.

19 Attachment 1 ‐

PWS

72 Are a copy of CPARS evaluation requested, and if so, can those be outside the page limit for the Factor?

Copies of CPARS are not requested. The government will obtain the CPARS.

20 Attachment 1 ‐

PWS

5 Could you provide more information about the anticipated changes to the Community Information System (CIS) and how these changes might impact the contract's scope and requirements?

Information about anticipated changes to the Community Information System (CIS) and how this might impact the contract's scope and requirements is not available.

21 Attachment 1 ‐

PWS

6 Can you specify the locations where training sessions and courses are expected to be conducted?

The locations of training sessions are nationwide

22 Attachment 1 ‐

PWS

6 How does the approval process work for communications materials (e.g., newsletters, fact sheets, presentations), and what are the guidelines for ensuring they align with FEMA's representation?

The COR will coordinate approval process with contractor per FEMA guidelines.

23 Solicitation 71/73 Page 71 of the RFP states “The Offeror shall submit at least three projects, completed within the past three years, with either the Federal Government or commercial customers, which demonstrate work similar in type to the work described in this solicitation.”

Page 73 of the RFP states “The Offerors shall present up to three

(3) relevant contracts/projects, performed within the past five

(5) years, with either the Federal Government, State Government, or commercial clients, as the prime or subcontractor, which demonstrate work similar in size, scope, and complexity to this requirement and describe how the work is relevant.”

Please clarify which project number guideline should be used.

Language is clarified in Factor 3 ‐ Past performance, (i.e.) Offerors shall present up to three (3) relevant contracts/projects.

24 N/A Resource information (including labor hours, categories, materials, subcontracts, etc.) is required for the Technical volume.

Given that this is a Fixed‐Price contract, could you please confirm that a detailed breakdown of labor hours, categories, labor rates, and materials is not necessary in the Pricing section?

The information located in E.7 Proposal Instructions (A)2. is required as stated.

25 Solicitation Page 1‐16, Solicitation Form 1449 and 336, and Page 18, Section B.2.

Period of Performance and Program Work Statement page 2‐3, section 1 4

The solicitation periods of performance do not match the Period of Performance on Attachment 1‐ Program Work Statement.

Which should be used in the development of the Technical and Business Proposals

The PWS Attachment 1 has been updated to reflect the timeframe detailed in the solicitation.

26 Solicitation Page 1‐16, Solicitation Form 1449 and 336, Each task indicates Firm Fixed Price but also adherence to GSA Joint Travel Regulation. There is no CLIN for travel. Are travel costs included in the firm fixed price or to be priced separately? If travel costs are included in the CLIN as Firm fixed price, is adherence to GSA joint travel regulations still required or may offeror default to their corporate company travel policy?

Yes, Travel costs are included in the firm fixed price. Adherence to GSA Joint Travel Regulations is required.

27 Solicitation Page 71 and Page 73, Factor 3 ‐ Past Performance

Page 71 requests information on at least 3 projects completed with the last 3 years. Page 73 requests up to 3 projects performed within the past 5 years. Which is acceptable?

E.7. Proposal Instructions, Factor 3 is updated to within past 5 years.

28 Attachment 1 ‐

PWS

Page 4 Please clarify if tasks 3.1.1 and 3.1.2 are for a period of performance of 6 months or per annual?

The period of performance is per annual.

29 Attachment 1 ‐

PWS

Page 6 Section 3.2.6 says. “Organize plan, attend, and facilitate three (3) in‐person meetings of the Community Rating System Task Force (CRSTF), intended to be conducted in the January timeframe, and to be conducted with the assistance of a designated facilitator for implementation of the current program during the performance period of the contract.” Please confirm confirm the 3 Task Force meetings will be in person, and should the word "annually" be added to the first part of the sentence, with the first meeting to be conducted in the January timeframe?

CRSTF meetings are expected to be in person and will occur three (3) times per year. Any deviations will be determined by the COR.

30 Attachment 1 ‐

PWS

Page 6 and 7 Section 3.2.5 and 3.4.5 both request assistance with updating the NFIP CRS Coordinator's Manual. In what period or periods of performance does FEMA anticipate an updated CRS Coordinator's Manual? Confirm if the update requested is a new manual resulting from FEMA's CRS Redesign team efforts or are the updates requested to be addendums to the current CRS Coordinator's Manual?

There is no period of performance identied for an update to the CRS Coordinator's Manual or issuance of an addendum to the manual. Any updates could be an Addendum to the current CRS coordinator's manual.

31 Attachment 1 ‐

PWS

Page 6‐7 Task 4 (Section 3.4) does not have any information on quantity or frequency. Can you provide additional information?

Information on quantity or frequency has been updated in the PWS.

Solicitation

Page 52, section E.5

Is overall Small Business Subcontracting goal 42% or 43%? E.5 is corrected to a subcontracting goal of 43%.

33 Solicitation 70 Regarding Factor 2 – Key Personnel (Page 70), can the Government please clarify if any other information is permitted in this section (such as an organizational chart or bio paragraphs), or is this Factor restricted to Key Personnel resumes only?

Factor is restricted to Key Personnel resumes only.

34 Solicitation 70 Resumes for additional key personnel: Are they limited to three one sided pages each, or three pages in total for all additional Key Personnel?

PWS section 1.11, only one position is designated as key personnel. For each additional Key Personnel Position proposed offerors may submit up to a 3 one sided page resume (i.e. 3 one sided page limit per resume).

35 Solicitation 71/74 4. Regarding Factor 3, Past Performance, confirm whether the 3 pages need to be included in the 20 page limit, or are they excluded (like the resumes).

As noted in Volume 1: Technical Proposal, Resumes of proposed key personnel and past performance information required will not be counted towards the 20 single sided page limitation.

36 Attachment 1 ‐

PWS

Section 3.2 Task 2 ‐3.2.6

Should this contract price include travel related expenses for the 16 CRS Task Force members for attending CRSTF meetings, or will the government fund CRS Task Force member travel separately? No

37 Attachment 1 ‐

PWS

Section 3.3 Task 3 – 3.3.3

Should this contract price include registration, travel expenses, and time related to contractor CRS Specialists attending and/or presenting at floodplain management conferences in each state? Yes

7. FOR SOLICITATION a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL TIME INFORMATION CALL: John Hume 202-212-5437 10/20/2023 NOON EST

9. ISSUED BY CODE 70FA60 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE: % FOR:

FEMA-MITIGATION SECTION

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

FEDERAL EMERGENCY MANAGEMENT AGENCY

500 C STREET SW

HUBZONE SMALL

BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

NAICS:524298

3RD FLOOR

WASHINGTON DC DC 20472

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

SIZE STANDARD: $27.0

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

SEE SCHEDULE DPAS (15 CFR 700)

RFQ IFB X RFP

15. DELIVER TO

FEMA

CODE FEMA 16. ADMINISTERED BY

FEMA-MITIGATION SECTION

CODE 70FA60

500 C STREET SW

FEDERAL EMERGENCY MANGEMENT AGENCY

WASHINGTON DC 20472

FEDERAL EMERGENCY MANAGEMENT AGENCY

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

19.

20.

IS CHECKED

21.

SEE ADDENDUM

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

DO/DPAS Rating: A-NONE Period of Performance: 12/20/2023 to 06/19/2024

Base Period Task 1: Community Activities Verification Process and Internal Stakeholder Training: Conduct verification of community activities to reduce flood damage and recommend CRS classification.

QUANTITY

UNIT

MO

UNIT PRICE AMOUNT

The fixed unit price per month includes all personnel, facilities, equipment, materials, (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X ARE

ARE

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

6. SOLICITATION

ISSUE DATE

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Valerie Almodovar 31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the performance work statement (PWS) dated 9/07/2023 This includes all travel costs for up to 20 roundtrips per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: December 20, 2023 - June

19, 2024.

This is a Firm Fixed Price Line Item.

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Base Period Task 2: CRS Continuous Improvement

Process: Recommend improvements to the CRS

Program for implementation during the performance period of the contract. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services

(except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023

Continued ...

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

STANDARD FORM 1449 (REV. 2/2012) BACK

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

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NAME OF OFFEROR OR CONTRACTOR

(A)

SUPPLIES/SERVICES

(B)

(C)

(D)

UNIT PRICE

(E)

(F)

Base Period Task 3: Training and Technical Assistance to External Stakeholders: Conduct training and technical assistance in implementing credited flood protection activities. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023 This includes all travel and material costs for up to 6 training sessions/ outreach events per month within the United States and its territories based on GSA Joint Travel Regulation.

Base Period Task 4: Communications: Prepare and provide a range of communications materials pertaining to the CRS program and its operations.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023.

Continued ...

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

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PAGE OF

4 74

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

This is a Firm Fixed Price Line Item.

Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

1001 Option-1 Period Task 1: Community Activities Verification Process and Internal Stakeholder Training: Conduct verification of community activities to reduce flood damage and recommend CRS classification. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the performance work statement (PWS) dated 9/07/2023. This includes all travel costs for up to 20 round trips per month within the United States and its territories based on GSA Joint Travel Regulation.

6 MO

Period of performance: June 20, 2024 - December 19, 2024.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2024 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 6/20/2024 to 12/19/2024

1002 Option-1 Period Task 2: CRS Continuous Improvement Process: Recommend improvements to the CRS Program for implementation during the performance period of the contract. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023.

6 MO

Period of performance: June 20, 2024 - December

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This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2023 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 6/20/2024 to 12/19/2024

Option-1 Period Task 3: Training and Technical Assistance to External Stakeholders: Conduct training and technical assistance in implementing credited flood protection activities. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023. This includes all travel and material costs for up to 6 training sessions/ outreach events per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: June 20, 2024 - December 19, 2024.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2024 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 6/20/2024 to 12/19/2024

Option 1 period Task 4: Communications: Prepare and provide a range of communications materials pertaining to the CRS program and its operations.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

70FA6023R00000011

PAGE OF

6 74

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

9/07/2023.

Period of performance: June 20, 2024 - December 19, 2024

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2023 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2024 to 6/19/2025

Option 2 Period Task 1: Community Activities Verification Process and Internal Stakeholder Training: Conduct verification of community activities to reduce flood damage and recommend CRS classification.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the performance work statement (PWS) dated 9/07/2023. This includes all travel costs for up to 20 round trips per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: December 20, 2024 - June 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 12/19/2024 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2024 to 6/19/2025

Option 2 Period Task 2: CRS Continuous Improvement Process: Recommend improvements to the CRS Program for implementation during the performance period of the contract. The fixed Continued ...

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7 74 unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023.

Period of performance: December 20, 2024 - June 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 12/19/2024 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2024 to 6/19/2025

Option 2 Period Task 3: Training and Technical Assistance to External Stakeholders: Conduct training and technical assistance in implementing credited flood protection activities. This includes all travel and material costs for up to 6 training sessions/outreach events per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: December 20, 2024 - June 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 12/19/2024 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2024 to 6/19/2025

Option 2 Period Task 4: Communications: Prepare and provide a range of communications materials pertaining to the CRS program and its operations.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as

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8 74 furnished by the Government) necessary to provide

9/07/2023

Period of performance: December 20, 2024 - June 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 06/20/2025 to 12/19/2025

Option Period Task 1: Community Activities Verification Process and Internal Stakeholder Training: Conduct verification of community activities to reduce flood damage and recommend CRS classification.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the performance work statement (PWS) dated 9/07/2023. This includes all travel costs for up to 20 roundtrips per

Period of performance: June 20, 2025 – December

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 6/20/2025 to 12/19/2025

Base Period Task 2: CRS Continuous Improvement

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Process: Recommend improvements to the CRS Program for implementation during the performance period of the contract. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023.

Period of performance: June 20, 2025 - December 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 6/20/2025 to 12/19/2025

Base Period Task 3: Training and Technical Assistance to External Stakeholders: Conduct training and technical assistance in implementing credited flood protection activities. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023. This includes all travel and material costs for up to 6 training sessions/ outreach events per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: June 20, 2025 - December 19, 2025.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 6/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

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Period of Performance: 6/20/2025 to 12/19/2025

Base Period Task 4: Communications: Prepare and provide a range of communications materials pertaining to the CRS program and its operations.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide

Period of performance: June 20, 2025 - December

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 12/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2025 to 12/19/2026

Option 4 Period Task 1: Community Activities Verification Process and Internal Stakeholder Training: Conduct verification of community activities to reduce flood damage and recommend CRS classification.

The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the performance work statement (PWS) dated 9/07/2023. This includes all travel costs for up to 20 round trips per

Period of performance: December 20, 2025 - December 19, 2026.

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(Option Line Item) Date Option to be Exercised 12/19/2025 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2025 to 12/19/2026

Base Period Task 2: CRS Continuous Improvement Process: Recommend improvements to the CRS Program for implementation during the performance period of the contract. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023.

Period of performance: December 20, 2025 - Decemb 19, 2026.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 0 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2025 to 12/19/2026

Base Period Task 3: Training and Technical Assistance to External Stakeholders: Conduct training and technical assistance in implementing credited flood protection activities. The fixed unit price per month includes all personnel, facilities, equipment, materials, supplies, and services (except as may be expressively set forth in the contract as furnished by the Government) necessary to provide the services set forth in the PWS dated 9/07/2023. This includes all travel and material costs for up to 6 training sessions/ outreach events per month within the United States and its territories based on GSA Joint Travel Regulation.

Period of performance: December 20, 2025 - December Continued ...

er

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19, 2026.

This is a Firm Fixed Price Line Item.

(Option Line Item) Date Option to be Exercised 0 Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 12/20/2025 to 12/19/2026

Base Period…