70B03C20Q00000088 - BPA Template - SAMPLE - April 2020.pdf

Attachment 5: BPA Template

Blanket Purchase Agreement Southwest Border Detainee Meals

[Contractor Name]

SECTION I: Requisition Office Information

Primary Requisitioning Office for this BPA:

US Customs and Border Protection Office of Acquisition, Procurement Directorate Border Enforcement Contracting Division – Pacific Branch Tucson AZ 85705 Frank S. Duarte – BPA Contracting Officer Email: frank.s.duarte@cbp.dhs.gov

SECTION II: Purpose

Product, Service, or Outcome Needed:

The U.S. Customs and Border Protection (CBP) U.S. Border Patrol (USBP) and the Office of Field Operations (OFO) are required to serve meals to detainees at their various USBP Sector locations and OFO Field Offices. The requirements of this multi-award BPA shall be to provide meals to those nine (9) USBP Sectors and four (4) Field Offices as outlined in the Statement of Work (SOW). Meals are served three times daily and include breakfast, lunch and dinner. The amount of detainees housed in the transitional holding areas and individual locations fluctuate regularly.

In the spirit of the Federal Acquisition Streamlining Act, CBP and [Contractor Name] hereby enter into a multi-award Blanket Purchase Agreement (BPA) under Federal Acquisition Regulation (FAR) 13.303 to further reduce the administrative costs of acquiring meal items.

BPAs eliminate contracting and open market costs such as: the search for sources; the development of technical documents and solicitations; and the evaluation of bids and offers.

Contractor Team Arrangements are permitted in accordance with FAR Subpart 9.6.

This BPA will further decrease costs, reduce paperwork and save time by eliminating the need for repetitive, individual purchases from the Supplier. The end result is to create a purchasing mechanism for the Government that works better and costs less.

SECTION III: Background

CBP, through its component offices of USBP and OFO, has a requirement for the delivery of pre-packaged/prepared, ready-to-eat meals across the United States Southwest Border Area of Operations (SWB AO) in support of detainees held in temporary holding facilities. CBP requires meals meeting the specifications stated in the attached SOW to be delivered to locations within the following USBP Sectors and OFO Field Offices:

CBP US Border Patrol Sectors

1. San Diego Sector

2. El Centro Sector

3. Yuma Sector

4. Tucson Sector

5. El Paso Sector

6. Big Bend Sector

7. Del Rio Sector

8. Laredo Sector

9. Rio Grande Valley Sector

CBP Office of Field Operations Locations

10. San Diego Field Office

11. Tucson Field Office

12. El Paso Field Office

13. Laredo Field Office

More specific location information is set forth in SOW Appendix 2 – Location Data. There are generally no food preparation facilities within any temporary holding facility where the meals shall be required. In general, USBP and OFO hold both adults and children (both accompanied and unaccompanied) in custody.

SECTION IV: Requirements

All requirements are fully outlined within the accompanying SOW. The SOW must be read and understood in its entirety.

The meals required are for USBP and OFO Facilities, which are designed to hold detainees for the period necessary to complete processing before individuals are transported to locations designed for longer-term detention or otherwise transferred out of CBP custody. The foremost consideration and priority regarding the welfare and nutrition for detainees is to limit the amount of time spent in these temporary holding facilities, through expeditious transfer out of CBP custody.

While in temporary holding, each detainee shall receive three (3) meals a day, which includes breakfast, lunch, and dinner, with an emphasis on safety of food sources and meeting basic, age-appropriate caloric intake and hydration needs.

The specific requirements for meals delivered under the BPA may vary by Sector and Field Office.

However, CBP nutrition practices, in general, shall be consistent with all applicable standards set by the United States Department of Agriculture (USDA), as well as those of the Food and Drug Administration (FDA), as outlined in Section 3 of the attached SOW.

Delivery Tickets:

All deliveries under the BPA shall be accompanied by delivery tickets that shall contain the following minimum information:

(i) Name of supplier;

(ii) BPA number;

(iii) Date of purchase;

(iv) Itemized list of supplies furnished;

(v) Quantity, unit price and extension of each item, less applicable discounts (Note:

Unit prices and extensions need not be shown in a given delivery ticket when incompatible with the use of automated systems, provided that the invoice is itemized to show this information.); and

(vi) Date of delivery.

Reporting:

The selected Contractor(s) shall provide a Quarterly Sales Activity Report to the BPA Contracting Officer within 15 calendar days after the end of each quarter following award, using any electronic format desired. Each Quarterly Sales Activity Report shall contain, at a minimum, the following information: (1) monthly summary of orders under the BPA from the previous quarter by organizational component; (2) cumulative summary of orders under the BPA to date by organizational component; (3) any issues that need attention; and (4) line item detail for each product purchased in an order. For example, if one order consists of three (3) products, there shall be three (3) entries under that one order number.

Quarterly Sales Activity Reports shall be provided in electronic format and emailed to the BPA Contracting Officer (CO). The subject line of the email notice presenting the submission of the Quarterly Sales Activity Report shall be annotated with – “BPA [Number], SWB Detainee Meals Quarterly Sales Activity Report [Quarter/Year].” Negative sales reports are required from awarded Contractors if applicable.

Ordering Procedures:

As outlined in the attached BPA Ordering Guide.

Invoicing:

A summary invoice shall be submitted via the Invoice Processing Platform monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period valued above the micro-purchase threshold, identifying the delivery tickets covered therein, stating their total dollar value, and including receipt copies of the delivery tickets.

Funding:

This BPA does not obligate any funds nor authorize any deliveries. The Government is obligated only to the extent of funds obligated on authorized delivery orders issued under this BPA by the individual BPA Ordering Contracting Officer or other authorized user in accordance with the BPA Ordering Guide.

There will be no minimum volume of purchases under this BPA. The maximum purchase limitation for each individual purchase/order under the BPA is $250,000.00 per order. The Government is under no obligation to any BPA holder to purchase any specified quantity of products. The fixed price per unit shall be based on a compilation of all costs and delivery to various locations, i.e., fully burdened pricing.

Accounting and Appropriation Data:

Accounting and appropriation data, if required, will be provided at the Order level.

BPA Ceiling:

The BPA will have a total combined ceiling amount of $208,233,544.37 for all awardees.

Price Reductions:

The Contractor may offer on this BPA at any time, temporary, one-time, or intermittent price reductions of any menu item provided in their respective BPA Pricing Sheet(s).

Location of Deliveries:

As outlined in Appendix 2 to the SOW.

Anticipated Requirements:

As outlined in the SOW.

Special Requirements:

Legal title to the goods (ownership) transfers from the Contractor to the Government at the time of acceptance of quality, quantity, and the condition of tendered supplies. Acceptance is the act of an authorized Government agent which formally determines that the meals submitted by the Contractor satisfactorily discharge the Contractor’s duty of performance under the delivery order.

SECTION V: Ordering Period

The ordering period of this multi-award BPA shall be for a total of five (5) years or up to the maximum, aggregate order limitation of $208,233,544.37, whichever limit is reached sooner.

Pricing quotes shall be provided in Attachment 3 (BPA Pricing Sheet) (one per location) for the ordering period below:

July 13, 2020 – July 12, 2021 – First Year July 13, 2021 – July 12, 2022 – Second Year July 13, 2022 – July 12, 2023 – Third Year July 13, 2023 – July 12, 2024 – Fourth Year July 13, 2024 – July 12, 2025 – Fifth Year

The BPA will be reviewed annually at each anniversary to determine if the BPA will continue.

SECTION VI: Government Furnished Resources and Information

No portion of this requirement is predicated upon the use of government-owned or leased equipment. The Ordering CO or authorized user for each location shall facilitate vendor contact with government POCs.

No portion of this requirement is predicated upon the use of government furnished information.

SECTION VII: Contract Administrative Data

BPA Program Office Points of Contact:

To be determined by individual ordering offices.

BPA Contracting Officer Representative (COR):

To be determined by individual ordering offices.

BPA Contracting Officer (CO):

US Customs and Border Protection Office of Acquisition, Procurement Directorate Border Enforcement Contracting Division – Pacific Branch Tucson AZ 85705 Frank S. Duarte – BPA Contracting Officer Email: frank.s.duarte@cbp.dhs.gov

SECTION VIII: BPA Clauses

[To be inserted at award. See Attachment 4 to the Solicitation.]