70-Pre-Bid Meeting Agenda.pdf
PDF 160 KB Posted
- Attached to
- Public Water System Upgrade Project
- Solicitation number
- Not on record
- Issued by
- Lehigh County, Pennsylvania
About this file
This is a Pre-Bid Meeting Agenda for the Fredericksburg Sewer & Water Authority's Public Water System Upgrade Project located in Fredericksburg, Pennsylvania. The project encompasses seven contracts with five primary construction contracts and two specialized procurement/service contracts. Contract No. 1 involves pipeline construction of approximately 1,135 linear feet of 10-inch, 6,570 linear feet of 8-inch, and 876 linear feet of 6-inch PVC water mains, along with demolition and disinfection work. Contract No. 2 covers general construction including a manganese filter building, office and garage rehabilitation, process equipment installation, and site improvements. Contracts No. 3, 4, and 5 address electrical, plumbing, and HVAC construction respectively. The pre-bid meeting was held on Wednesday, September 16, 2026, with a contingency date of September 23, 2026. All bidding documents are available at no cost on PennBid. Sealed bids are due by 2:00 p.m. on Monday, October 5, 2026. Signed agreements, bonds, and certificates of liability insurance must be submitted by Friday, November 20, 2026. Notice to Proceed is expected in late December 2026, with substantial completion targeted for late 2027 and final completion by April 30, 2027. The project is located at 2529 State Route 22, Fredericksburg, Lebanon County, Pennsylvania.
Each bid must be accompanied by a bid bond or bank cashier's check equal to ten percent of the bid total. Contract No. 1 will utilize a unit price bidding format, while Contracts Nos. 2 through 5 require lump sum bids including all labor, materials, and equipment costs, with the exception of items supplied by the owner and items covered under Contracts 6 and 7. Contract No. 6 is a Pennsylvania Costars purchase through Dutchland, Inc. for concrete basins with installation services provided as an allowance under Contract 2. Contract No. 7 for SCADA upgrades will be contracted directly with GES Automation Technology. The project is funded through PENNVEST financing, with closing on the funding offer contingent upon timely receipt of required documentation. All questions from bidders must be submitted via PennBid by 4:00 p.m. on Monday, September 28, 2026. Work is permitted during regular business hours from 7:00 a.m. to 5:00 p.m. The General Contractor under Contract 2 is responsible for overall project coordination, site security, and obtaining building permit approval, while the Pipeline Contractor under Contract 1 must obtain the road cut permit from Bethel Township.
View the file
Other files
Show 40 more
Latest 50 of 119 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
FSWA page 1 of 6 Public Water System Upgrades
FREDERICKSBURG SEWER & WATER AUTHORITY
PUBLIC WATER SYSTEM UPGRADE PROJECT
PRE-BID MEETING AGENDA
Wednesday, September 16, 2026 @ 9:00 a.m.
Contingency Date: Wednesday, September 23, 2026 @ 9:00 a.m.
1. All bidding documents and specifications are available at no cost on PennBid:
https://pennbid.bonfirehub.com.
2. All bids must be submitted via PennBid.
3. Critical Dates:
a. The project will be closed for bid submissions as follows:
Contract Nos. 1 thru 5 – Monday, October 5, 2026 @ 2:00 pm
b. Submission of signed agreements, performance bonds, payment bonds, and certificates of liability insurance must be completed by Friday, November 20, 2026.
c. Notice to Proceed: NTP is expected to be issued in late December 2026, after closing on the PENNVEST funding offer.
4. Project Contacts
a. Owner Fredericksburg Sewer & Water Authority 113 East Main St Fredericksburg, PA 17026
(717) 865-7452 www.fswaonline.net
Dale Bevans, Chairman
Dot Stubblebine, Executive Secretary to the Board
(717) 865-7452 dstubblebine@fswaonline.net
Dusty Keller, Water & Sewer Operations Manager
(717) 304-1061 dkeller@fswaonline.net
b. Authority/Project Engineers
Steckbeck Engineering & Surveying, Inc. (717) 272-7110 279 North Zinns Mill Road, Suite A www.steckbeck.net Lebanon, PA 17042
Paul Lutzkanin, P.E. Jeff Steckbeck, P.E.
(717) 503-7400 (717) 269-1530 plutzkanin@steckbeck.net jsteckbeck@steckbeck.net https://pennbid.bonfirehub.com/ http://www.fswaonline.net/ mailto:dstubblebine@fswaonline.net mailto:dkeller@fswaonline.net http://www.steckbeck.net/ mailto:plutzkanin@steckbeck.net mailto:jsteckbeck@steckbeck.net
FSWA page 2 of 6 Public Water System Upgrades
Gerik Urban, E.I.T. Alex Kauffman, E.I.T.
(717) 272-7110, ext. 126 (717) 272-7110, ext. 134
(717) 639-6084 Mobile (717) 639-9131 Mobile gurban@steckbeck.net akauffman@steckbeck.net
Ethan Hoover Darryl Grimes
(717) 272-7110, ext. 112 (717) 272-7110, ext. 104
(717) 460-0410 Mobile (717) 269-0761 Mobile ehoover@steckbeck.net dgrimes@steckbeck.net
5. Bid Security Requirement (Section 00200, Articles 3 and 8)
Each bid must be accompanied by a bank cashier's check or bid bond (in the required form) for ten percent (10%) of the bid total.
6. Summary of Work (Section 01010) & Contract Drawings
a. The project is primarily located at 2529 State Route 22, Fredericksburg, Lebanon
County, PA 17026. The site coordinates are 40° 26' 12" N, 76° 26' 15" W.
b. The project includes seven (7) contracts, generally described as follows:
1) Contract No. 1 – Pipeline Construction: The work of this contract generally consists of the construction of approximately 1,135 l.f. of 10-inch, 6,570 l.f. of 8-inch, and 876 l.f. of 6-inch PVC water mains, demolition or reconfiguration of water mains at multiple locations, disinfection of the pipelines, and other incidental work as indicated in the Contract Documents.
This contract shall be responsible for all excavation related to piping at the North Wells, South Wells, and related to the proposed water mains. This shall include excavation for the meter pits at Wells 7 & 8.
2) Contract No. 2 – General Construction: The work of this contract generally consists of the construction of a manganese filter building, rehabilitation of the existing office building and garage, physical installation of all process equipment, chemical feed equipment, sludge wasting equipment, water recycling equipment, backwash equipment, physical modifications at Well 6, equipment modifications at the water storage tanks, process piping, chemical spill drain piping, and other incidental work as indicated in the Contract Documents.
This contract shall be responsible for all excavation work at the filter plant site, and for providing and installing all bollards (proposed total of 47) on the project, including those at Wells 6, 7, & 8. See Drawings 217, 404, 504, and 505.
The General Contractor shall be responsible for developing and coordinating the overall project work schedule among all prime and subcontractors, as well as arranging and managing periodic job progress meetings, as deemed necessary.
mailto:gurban@steckbeck.net mailto:akauffman@steckbeck.net mailto:ehoover@steckbeck.net mailto:dgrimes@steckbeck.net
FSWA page 3 of 6 Public Water System Upgrades
3) Contract No. 3 – Electrical Construction: The work of this contract generally consists of furnishing and installing electrical power supply and distribution equipment, standby electrical power generation equipment, electrical conduits and wiring for all process and other powered equipment provided under all other contracts, electrical upgrade of Well 6, installation of well controls at new wells 7 & 8, electrical installation of a mixer in the West Water Tower, demolition of the electrical service to the existing mixers in both water towers, and other incidental work as indicated in the Contract Documents. This contract shall also be responsible to install an underground 1” PVC conduit with a pull rope between the Electric/Utility Room (110) and the Water Filtration Bay (300) for use during the IT installation by Pointsolve Technology, Inc.
4) Contract No. 4 – Plumbing Construction: The work of this contract generally consists of furnishing and installing domestic cold and hot water supply piping, fixtures, accessories, point-of-use water heaters, sanitary waste and vent piping, and other incidental work as indicated in the Contract Documents.
5) Contract No. 5 – HVAC Construction: The work of this contract generally consists of furnishing and installing heating and ventilation equipment in the proposed filter and refurbished office building, including air conditioning and heating unit, compressor, electric unit heaters, gas unit heaters, propane tank and piping, and other related incidental work as indicated in the Contract Documents.
6) Contract No. 6 – PA Costars Purchase – Dutchland, Inc. – Gap, PA:
The FSWA shall purchase the concrete basins for the filter building from Dutchland, Inc. through the PA Costars program. The specialized work of installing and post-tensioning the basins shall be performed by Dutchland via an allowance under Contract 2 – General Construction.
7) Contract No. 7 – SCADA Upgrades – GES Automation Technology, Harrisburg, PA: The work of this contract generally consists of providing, programming, debug, and conditioning of control panels, VFD drives, and related equipment to seamlessly integrate and upgrade the existing FSWA SCADA system to incorporate the water system upgrades performed under this project. The FSWA shall contract directly with GES.
7. Bid Forms (Sections 00511 thru 00515)
a. Contract 1 – Unit Price Contract using the Bid Form in Section 00511
b. Four (4) individual Lump Sum bids (one per contract), to include the costs of all labor, materials*, and equipment* required to complete the work.
(*Except for materials and equipment to be supplied by the Owner and under Contracts 6 & 7, as indicated on the drawings).
c. Add Alternates as required for the individual Contracts
8. Contract Times
FSWA page 4 of 6 Public Water System Upgrades
It is expected that the Work shall be substantially complete late in 2027, and completed and ready for final payment on or before April 30, 2027, in accordance with Paragraphs
14.04 and 14.07 of the Standard General Conditions (Section 00700). Project schedules shall be established by the successful Bidders after Contracts have been awarded.
9. Agreements, Bonds & Insurance Certificates
a. Separate forms of Agreement (Sections 00521 thru 00525), Bid Bond (Sections 00531 thru 00535), Performance Bond (Sections 00611 thru 00615), and Payment Bond (Sections 00621 the 00625) are included in the Project Manual for each contract.
b. Certificates of Liability Insurance shall be submitted for the limits of coverage listed in Section 00800 – Supplementary Conditions no later than November 20, 2026.
Closing on the PENNVEST financing award is contingent upon these documents being received in a timely manner.
10. Contractor’s Use of Site and Premises (Section 01500)
a. Staging areas and Contractors’ use of the premises shall be confined to Authority-owned property and rights-of-way.
Contractors may use a designated portion of the site’s parking lot for staging materials and equipment but shall be responsible for cleaning this area and repairing any damaged pavement or curbing at the end of the project.
b. The Contractors shall limit his uses of premises at the various sites to the Work indicated, to allow for property owners occupancy and use by the public.
c. Contractors shall adhere to the limits of disturbance shown in the Contract Drawings.
11. Record Documents (Section 01700, Section 1.04)
Each Contractor shall maintain accurate records. Each Contractor shall submit As-Built drawings showing any field changes at the end of the Project. An annotated redline copy of the bid plans, as amended, will be accepted for the purpose of the As-Built drawings.
12. Field Engineering
a. The Engineer shall provide project benchmarks required for the purpose of establishing control.
b. Contractors shall be responsible for maintaining stakes and markings. Additional stakeout shall be at Contractor’s expense.
13. Davis-Bacon Prevailing Wage Determination (Section 00830)
14. Site Security (Section 01600)
a. The General Contractor is responsible for overall site security.
FSWA page 5 of 6 Public Water System Upgrades
b. Each Contractor shall take appropriate measures to protect his own equipment and property.
15. Construction Facilities and Temporary Controls (Section 01500)
a. Although not mandatory, Contractors may furnish, install, and pay for field office(s) and storage facilities, and shall be responsible for removing these facilities upon completion of the Work.
b. No field office required for Engineer.
c. The General Contractor (Contract 2) is responsible for implementing construction facilities and temporary controls as stipulated in Section 01500. Unless specifically listed on the bid form, all construction facilities and temporary controls shall be considered incidental to the contract.
16. Drawings
FSWA Public Water System Upgrade Project Drawing Package Series 100 – Process Plans 4 Sheets Series 200 – Existing Building & Site Improvements 24 Sheets Series 300 – Piping Plans 29 Sheets Series 400 – North Wells Plans 10 Sheets Series 500 – South Wells Plans 7 Sheets Series 600 – Treatment Building Plans 9 Sheets Series 650 – Hungerford & Terry Filter Drawings (Basis of Design)
651 – Mechanical Drawings – Internals 6 Sheets 652 – Mechanical Drawings – Piping & Valves 6 Sheets 653 – Filter Control Panel 153 Sheets 654 – Mechanical Drawings – Piping Layouts 8 Sheets 655 – Operator Interface Screens 14 Sheets 656 – Mechanical Drawings – Tanks & Blower Piping 16 Sheets
Series 700 – Electrical Drawings 20 Sheets Series 750 – GES Automation SCADA & Control Panel Drawings
751 – Well 6 Control Panel 12 Sheets 752 – Well 7 Control Panel 13 Sheets 753 – Well 8 Control Panel 12 Sheets 754 – Manganese Filter Interface Panel 25 Sheets 755 – Distribution Pump Control Panel 16 Sheets 756 – Sludge Pump Control Panel 10 Sheets
Series 800 – Plumbing Drawings 9 Sheets Series 900 – HVAC Drawings 5 Sheets Series 1000 – Filter Building (E&SC) Site Drawings 13 Sheets
17. Permits
a. The General Contractor (Contract 2) will obtain building permit approval. All other contractors shall cooperate with the General Contractor and provide requested information within five (5) business days to facilitate obtaining the building permit.
A copy of the building permit will be provided, once available.
FSWA page 6 of 6 Public Water System Upgrades
b. The Pipeline Contractor (Contract 1) will obtain the road cut permit from Bethel Township for the open cut trench across Airport Road.
18. Other Issues
a. Work will be permitted during regular business hours, typically 7 a.m. to 5 p.m.
b. All questions must be submitted via PennBid by 4 pm. on Monday, September 28, 2026.
c. Addendum No. 1 will be posted after this meeting, including pre-bid meeting agenda, pre-bid meeting minutes, pre-bid meeting attendance sheet, and any other changes that are warranted based on bidder questions and clarifications.
d. Any earthwork associated with Contracts 3, 4, and 5 (Electrical, Plumbing, and
HVAC Construction) at the filter plant site is the General Contractor’s (Contract No.
2) responsibility, unless noted otherwise.
19. Questions
File details come from the government source that posted it. Updated .