7-Section 6 PRICING AND DELIVERY SCHEDULE.pdf

REQUEST FOR PROPOSAL

SECTION 6

PRICING AND DELIVERY SCHEDULE

Proposal of: ___________________________________ (Proposer Name)

To: University of Texas at Tyler and Health Science Center

RFP No.: 750-25/26-002

Ladies and Gentlemen:

Having examined specifications and requirements of this RFP (including attachments), the undersigned proposes to furnish Work upon the pricing terms quoted below:

6.1 Term of Agreement

University anticipates that the term of the Agreement will be three years, with the initial term of the Agreement proposed to begin upon execution of the agreement and proposed to expire three (3) years from the date of execution. University may elect to renew the Agreement for up to two (2) additional one (1) year terms.

6.2 Pricing for Work and Expenses

Proposer will provide a price per item and a Not to Exceed (NTE) hourly dollar amount for all work described in Section 5.4 for the Initial Contract Term as requested on the Pricing Schedule. The selected Proposer and the University shall negotiate pricing for any and all work to be performed pursuant to any subsequent Renewal Term.

All pricing and fees shall be submitted on the Pricing and Delivery Schedule. No pricing information shall be included in the responses to Proposer's General Questionnaire.

University will reimburse, without mark-up, reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred by Contractor directly and solely in support of Work and approved by University in advance. Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at https://fmx.cpa.state.tx.us/fm/travel/travelrates.php with regard to all travel expenses. Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts provided in the then current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses, Contractor must submit to University receipts, invoices, and other documentation requested by University.

Reimbursement for expenses and disbursements will not exceed a maximum expense cap (to be mutually agreed by Contractor and Respondent and provided in the Agreement), without the prior written approval of University.

6.3 Discounts

Describe all discounts that may be available to University, including educational, federal, state and local discounts.

6.4 Schedule for Completion of Tasks and Submittal of Deliverables

The University prefers that the work begin no later than September 01, 2025. Actual start date to be determined and reflected in any resulting agreement.

REQUEST FOR PROPOSAL

6.5 Payment Terms

University’s standard payment terms are “net 30 days” as mandated by the Texas Prompt Payment Act (ref. Chapter 2251, Government Code).

Indicate below the prompt payment discount that Proposer offers:

Prompt Payment Discount: _____%_____days/net 30 days.

Section 51.012, Education Code, authorizes University to make payments through electronic funds transfer methods.

Respondent agrees to accept payments from University through those methods, including the automated clearing house system (ACH). Respondent agrees to provide Respondent’s banking information to University in writing on Respondent letterhead signed by an authorized representative of Respondent. Prior to the first payment, University will confirm Respondent’s banking information. Changes to Respondent’s bank information must be communicated to University in writing at least thirty (30) days before the effective date of the change and must include an IRS Form W-9 signed by an authorized representative of Respondent.

University, an agency of the State of Texas, is exempt from Texas Sales & Use Tax on goods and services in accordance with §151.309, Tax Code, and Title 34 TAC §3.322. Pursuant to 34 TAC §3.322(c)(4), University is not required to provide a tax exemption certificate to establish its tax exempt status.

Respectfully submitted, Proposer: ____________________________

By: ___________________________ (Authorized Signature for Proposer)

Name: _________________________

Title: __________________________

Date: _____________________