Louisville Jefferson County

Metro Government

Louisville Fire Department

Uniforms for Louisville Fire Department

REQUEST FOR PROPOSAL

RFP260189

MILESTONE DATES

Bid Opens: March 3, 2026 Questions Due: March 12, 2026 at 3:00pmEST Bid Closes: April 3, 2026 at 3:00pmEST

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REQUEST FOR PROPOSAL

TABLE OF CONTENTS

1. Instructions to Proposers

2. Specifications

3. Evaluation Criteria

4. General Provisions

5. Hold Harmless Agreement and Indemnification Clause and Insurance Requirements

6. Human Relations Commission Required Documentation

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SECTION 1

INSTRUCTIONS TO PROPOSERS

1.1. Introduction

The Louisville/Jefferson County Metro Government (“Metro Government”) is now accepting Proposals for Uniforms for Louisville Metro Government Fire Department.

The process of accepting Proposals and choosing the successful proposer shall be by sealed Requests for Proposals (“RFP’s”) using the competitive negotiation process under KRS 45A.370. The Metro Government, if it chooses to award a contract based on this Proposal, shall do so on the basis of the Proposal which is most advantageous to it based upon the Evaluation Criteria set forth herein.

(KRS 45A.370(5)).

The Metro Government finds that a purchase through competitive negotiation is necessary because specifications cannot be made sufficiently specific to permit an award on the basis of either the lowest bid price or the lowest evaluated bid price.

The Metro Government shall conduct written or oral discussions with all responsible proposers who submit Proposals determined in writing to be reasonably susceptible of being selected for award, except as otherwise provided by law. Where the Metro Government can clearly demonstrate and document from the existence of adequate competition or accurate prior cost experience with the particular supply, service or construction item, the Metro Government may make an award on the basis of the original submitted Proposals.

1.2. Considerations Prior to Submitting a Proposal

1.2.1. Revenue Commission

If you are a Metro Government vendor or you are doing business in Metro Louisville, you should already be registered with the Revenue Commission and have all of your required taxes paid. If you become the successful Proposer, you must be properly registered with the Revenue Commission and have all of your required taxes paid prior to the award of a contract.

You must provide your Revenue Commission Number on the Proposer Information and Proposal Signature Document, unless you do not yet have one.

Contact the Louisville Metro Revenue Commission at (502) 574-4860 for information related to obtaining an account number or verifying current compliance.

1.2.2. Human Relations Commission

There are two affirmative action requirements which apply to Metro Government Contracts: a) Affirmative Action in Employment and b) Affirmative Action in the subcontracting of Minority, Female and Handicapped-owned businesses.

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1.2.2.1. Affirmative Action in Employment

1.2.2.1.1. The Louisville Metro Human Relations Commission (“HRC”) is required determine whether contractors’ employment policies assure employment opportunities are available to all citizens without regard to race, color, religion, national origin, marital status, handicap, sex, sexual orientation or gender identity, or age.

1.2.2.1.2. To make this determination, the HRC will make an inquiry of the successful Proposer pursuant to Louisville Metro Ordinances Section 37.27.

1.2.2.1.3. If you are contacted by Purchasing Division staff notifying of award, and you have not already been “HRC Prequalified”, you will need to contact the HRC at 502-574-3631 for information and assistance on procedures to follow in becoming approved and qualified.

1.2.2.1.4. Proposer acknowledges that the resulting Agreement from this RFP is subject to Louisville/Jefferson County Metro Government Ordinances §37.25-§37.36 and failure to comply with the terms of those Ordinances will be cause for suspension, termination or cancellation of a contract executed hereunder, or rejection of Proposer’s Proposal.

1.2.2.2. Affirmative Action in Subcontracting

1.2.2.2.1. Generally, either a Proposer will use subcontractors or it will do all the work itself.

1.2.2.2.2. If Not Using Subcontractors, you must complete and sign Form GFE-1, which is included with this Proposal in the HRC’s “Good Faith Efforts Requirements” document, to indicate work will be self-performed.

1.2.2.2.3. Failure to include a completed Form GFE-1 with your proposal will cause the proposal to be rejected and deemed nonresponsive.

1.2.2.2.4. If Using Subcontractors, you must follow the instructions and complete the forms in the “Good Faith Efforts Requirements” document included with this Proposal. This includes but is not limited to making the required good faith effort, as that term is defined in the document.

1.2.3. LMCO Louisville Metro Codified Ordinance Policy Certifications LMCO 112.30

1.2.3.1. Per LMCO 112.30(D):

1.2.3.1.1. Vendors who apply for business with Louisville Metro must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.

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1.2.3.1.2. Failure to adhere to this requirement shall cause your submission not to be considered for award. Louisville Metro shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established by LMCO 112.30.

1.2.4. Requirements Regarding Sexual Assault and Sexual Harassment in the workplace, per

LMCO 39.220-224:

1.2.4.1. Per LMCO 39.222: An Organization executing a contract valued at $50K or more (“Covered Entities" shall not execute any settlement agreement concerning workplace sexual assault, sexual harassment, failure to prevent same or which concern claims of retaliation against a person reporting such matters if such an agreement prevents or restricts the disclosure of factual information related to such claims filed in a civil action or a complaint filed in an administrative action.

1.2.4.2. Reporting Requirements. Per LMCO 39.221: Each covered entity shall annually report to Louisville Metro internal complaints of workplace sexual harassment and sexual assault by employees who reside or work in Louisville/Jefferson County. The report shall be submitted to the Office of Equity.

1.2.4.3. Nondisclosure Agreements. Per LMCO 39.223: No covered entity shall, in exchange for a raise or bonus, or as a condition of employment or continued employment, require an employee to sign any agreement that prohibits the disclosure of information about unlawful acts in the workplace. “Information about unlawful acts in the workplace" includes, but is not limited to, information pertaining to harassment or discrimination or any other conduct that the employee has reasonable cause to believe is unlawful.

1.3. Preferences

1.3.1. Minimum Wage Preference

1.3.1.1. Per Louisville Metro Ordinance Chapter §37.56, preferences shall be given to businesses, which provide their employees a minimum wage equal to or exceeding the minimum wage set forth in §37.55 ("minimum wage business") which is currently $10.10/hour. This minimum wage rate is the rate set by Louisville Metro Council for all full-time Louisville Metro employees.

1.3.1.2. If a business provides its employees at least $10.10/hour, regardless of location or position, the offer price in the Proposal shall be reduced by 5% for the purpose of determining which offer is most advantageous to Metro Government.

1.3.1.3. If this Proposal is for services, and the business intends to use subcontractors to perform all or part of the work required under the contract, the business shall not subcontract more than 20% of the work to non-minimum wage businesses unless such services are not available from minimum wage businesses.

1.3.1.4. If a business receives the Minimum Wage Preference and is awarded a contract under this Proposal, then it must post a sign of the $10.10 minimum wage rate in a conspicuous place and manner so as to inform employees and the public of your minimum wage policy.

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1.3.1.5. If you certify your business as a minimum wage business, are subsequently awarded a contract, and the Metro Government discovers you do not pay your employees at least $10.10 per hour, your business will be liable to the Metro Government for 30% of the amount of the contract awarded.

1.3.1.6. You must complete the Minimum Wage Preference Certification on the Proposer Information and Signature Page included in this Proposal.

1.3.2. Local Vendor Preference

The Metro Government gives Proposals submitted by local vendors a preference.

1.3.2.1. To qualify as a local vendor, a company must:

1.3.2.1.1. Be established in the Louisville Metropolitan Statistical Area (“MSA”), as defined by the United States Census Bureau for twelve (12) consecutive months.

1.3.2.1.2. Possess a current Louisville Revenue Commission account number.

1.3.2.1.3. Have its headquarters located in the Louisville MSA or have a branch office currently located in the Louisville MSA for at least twelve (12) consecutive months prior to the broadcast date of this Request for Proposal.

1.3.2.1.4. Determine whether the City or County within the Louisville MSA in which your business is located has the required reciprocal ordinance which recognizes business located within the Louisville MSA as local businesses for the purpose of a procurement preference. If that City or County does have such an ordinance, you must include a copy of that document in your response to this

RFP.

1.3.2.1.5. Utilize local businesses to furnish at least 75% of the services under a contract awarded hereunder unless such services are not available locally.

1.3.2.2. If the Metro Government determines your business is a local business, based on the standards described here, then your business shall receive a 5% reduction of the total amount you propose or 5 points added to your evaluated Proposal total, depending on the type of proposal evaluation process the Metro Government has decided to use.

1.3.2.3. If the Metro Government concludes your business is a local business for the purposes of this Proposal, and that determination is based on false information, the Proposer shall be subject to a fine equal to 25% of the price quoted in this Proposal.

1.3.2.4. Any petition challenging the designation or award of local vendor preference shall follow the procedures set forth in LMCO §37.03.

1.3.3. Kentucky Statutory Preferences

The Commonwealth of Kentucky requires the Metro Government to apply certain purchasing preferences as set forth in Kentucky Revised Statutes (“KRS”) Sections 45A.470, 45A.490, 492 and 494.

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1. Kentucky Correctional Industries: Products made by the Department of Corrections, Division of Prison Industries, shall receive a preference equal to twenty (20) percent of the maximum points awarded to a bidder in a solicitation. (KRS 45A.470, 200 KAR 5:410)

2. Qualified bidder status: Kentucky Industries for the Blind, Incorporated, any nonprofit corporation that furthers the purposes of KRS Chapter 163, or a qualified nonprofit agency for individuals with severe disabilities as described in KRS 45A.465(3) shall receive a preference equal to fifteen (15) percent of the maximum points awarded to a bidder in a solicitation.

a. A bidder claiming qualified bidder status shall submit along with its response to a solicitation a notarized affidavit which affirms that it meets the requirements to be considered a qualified bidder. The required affidavit form can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement.

3. Reciprocal Preference (KRS 45A.490-494)

a. KRS 45A.490 Definitions for KRS 45A.490 to 45A.494.

1. "Contract" means any agreement of a public agency, including grants and orders, for the purchase or disposal of supplies, services, construction, or any other item; and

2. "Public agency" has the same meaning as in KRS 61.805.

b. KRS 45A.492 Legislative declarations. The General Assembly declares:

1. A public purpose of the Commonwealth is served by providing preference to

Kentucky residents in contracts by public agencies; and

2. Providing preference to Kentucky residents equalizes the competition with other states that provide preference to their residents.

c. KRS 45A.494 Reciprocal preference to be given by public agencies to resident bidders -- List of states -- Administrative regulations.

1. Prior to a contract being awarded to the lowest responsible and responsive bidder on a contract by a public agency, a resident bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the nonresident bidder.

2. A resident bidder is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

https://louisvilleky.gov/government/management-budget/p

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a. Is authorized to transact business in the Commonwealth; and

b. Has for one (1) year prior to and through the date of the advertisement, filed Kentucky corporate income taxes, made payments to the Kentucky unemployment insurance fund established in KRS 341.490, and maintained a Kentucky workers' compensation policy in effect.

3. A nonresident bidder is an individual, partnership, association, corporation, or other business entity that does not meet the requirements of subsection

(2) of this section.

4. If a procurement determination results in a tie between a resident bidder and a nonresident bidder, preference shall be given to the resident bidder.

5. This section shall apply to all contracts funded or controlled in whole or in part by a public agency.

6. The Finance and Administration Cabinet shall maintain a list of states that give to or require a preference for their own resident bidders, including details of the preference given to such bidders, to be used by public agencies in determining resident bidder preferences. The cabinet shall also promulgate administrative regulations in accordance with KRS Chapter 13A establishing the procedure by which the preferences required by this section shall be given.

7. The preference for resident bidders shall not be given if the preference conflicts with federal law.

8. Any public agency soliciting or advertising for bids for contracts shall make KRS 45A.490 to 45A.494 part of the solicitation or advertisement for bids.

A notarized affidavit form for Bidders, Offerors, and Contractors Claiming Resident Bidder Status can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement if a proposer wishes to include in their proposal. Unless there are proposal from vendors from states that have a designated percentage or point procurement preference in that state, this preference will not apply.

1.4 Proposal Submittal Requirements

1.4.1 All Proposals must be signed by a duly authorized officer, agent or employee of the Bidder

(See the “Request for Proposal Signature Page” document). Bidder promises that the individual signing the Proposal document for the Bidder has the authority to bind the Bidder.

1.4.2 Sealed Proposals will be accepted until 3:00 p.m. EST on April 3, 2026.

Louisville Metro Government uses a web-based portal for accepting and evaluating proposals digitally (https://louisvilleky.bonfirehub.com/portal). Documents may be uploaded at any https://louisvilleky.gov/government/management-budget/p

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time during the open period. We strongly recommend that you allow sufficient time to complete uploading, submit and finalize your submission before the closing deadline.

If you have any technical questions related to your submission, please contact Bonfire at Support@GoBonfire.com.

You can also visit their help forum at https://bonfirehub.zendesk.com/hc.

1.4.3 Proposals cannot be submitted through the portal after 3:00 p.m. EST on April 3, 2026.

1.4.4 Any inquiries about this RFP shall be addressed in writing on the Bonfire portal.

1.4.5 Changes, Clarifications, Errors, Addenda:

1.4.5.1 Should a prospective Proposer find a discrepancy in or omissions from the specifications or be unclear as to what the specifications mean, the Proposer shall notify Metro Purchasing through the Bonfire portal. The Buyer will provide written clarification to all prospective Proposers. Proposer agrees that the Metro Government will not be responsible for any oral instructions.

1.4.5.2 Clarification of Submittal: The Metro Government may obtain clarification or additional information from a Bidder.

1.4.5.3 Changes/Alterations: Proposer may change or withdraw its Proposal at any time prior to Proposal closing date and time.

1.4.5.4 The Proposer must respond as required in this Proposal; failure to make any required response or provide required information may cause rejection of the Proposal as nonresponsive.

1.4.5.5 Once this Proposal has been signed by Proposer and officially submitted to the Purchasing Department of the Metro Government, Proposer will not be allowed to alter or withdraw its Proposal except with the written permission of the Director of Purchasing.

1.4.5.6 Addenda: The Metro Government may issue an addendum, or addenda, changing some aspect of the Proposal. All addenda, if any, shall be considered in making the Proposal, and such addenda shall be made a part of this Proposal. Before submitting a Proposal, it is incumbent upon each Proposer to be informed as to whether any addenda have been issued, and the failure to cover in the Proposal any such addenda may result in disqualification of that Proposal.

1.4.6 The Metro Government shall not permit a Proposer to withdraw its Proposal for sixty (60) days after Proposals are opened, unless the Metro Government makes a specific exception in writing. Further, Proposal prices shall be firm for a minimum of six (6) months after the Proposal closing date.

1.4.7 Metro Government shall not be responsible for any cost incurred by the Proposer in the preparation of its Proposal.

1.4.8 If the award is divided among or between vendors, written notification will be given to each vendor of the specific items covered on their respective contracts.

1.5 Buyer Information

Name: Daniel Dadi Email: daniel.dadi@louisvilleky.gov Phone: 502-574-6396 mailto:Support@GoBonfire.com https://bonfirehub.zendesk.com/hc

SECTION 2

SPECIFICATIONS

The Louisville/Jefferson County Metro Government (“Metro Government”) Louisville Fire Department (LFD) is seeking proposals for their Uniforms. Metro plans to award a single (primary) contract under this bid. However, LMG reserves the right to award multiplies contracts should doing so be deemed to be in the best interest of LMG. Secondary and tertiary will only be used if the primary vendor is unable to perform to fulfill the order within time constraints.

Metro Government’s intention is to have this bid as a two-step evaluation process.

1) All interested bidders will be evaluated based on capacity, location, online presence, inventory and delivery

2) Selected vendor(s) will be invited to submit samples. This may include in-person demonstrations and / or shipping to Louisville Fire Department. Louisville Metro Procurement Department will communicate to selected vendor(s) on best mechanism based on availability and location of the vendor(s). It is LFD’s intention to conduct wear tests with specific products. Louisville Metro Procurement Department will notify vendor(s) of which products.

Vendors shall agree to the requirement of having all items in Section One in stock no later than 30 days after contract award notification. Vendor should list on price sheet manufacturer number, vendor stock number as well as cost. Additionally, vendors must have adequate facilities and personnel to make routine alterations within five (5) working days.

All products on the purchase order shall be shipped together and marked as one order. No partial orders will be accepted by the Louisville Fire Department (LFD).

Samples: Samples that illustrate the style and cut of requested items will be accepted or may be requested for clarification during evaluation process. When necessary, sample variations may reflect a different color than bid specifications. Any variations shall be noted on Attachment A (attached) and actual fabric swatches and colors meeting bid specifications included with bid submission.

It is preferred that Vendors have a storefront and representatives within Jefferson County. Vendor facilities are subject to inspection by the LFD Chief’s designee prior to acceptance of any contract and anytime during the lifespan of any contract awarded. The selected vendor(s) shall have the following:

• Minimum of one (1) dedicated account representative for LFD

• The dedicated account representative(s) shall meet weekly via call, text, or virtual call

• Online presence for ordering; the online site shall be customized to the inventory needed for LFD

• Shall prioritize LFD for orders

Items to be bid on are listed in sections with corresponding delivery times as noted below: All Prices should be put on the bid table.

Section One: Uniform of the day and accessories, delivery time two (2) weeks.

Section Two: Dress & Honor Guard uniforms, delivery time four (4) to six (6) weeks ARO.

ALL SHIRTS, JACKETS, DRESS COATS, SWEATERS, ETC. SHALL INCLUDE PATCHES, NAMETAPES AND INSIGNIAS

SUPPLIED BY VENDOR WHERE NOTED IN SPECIFICATIONS.

Samples shall be submitted as required in bid specifications to the Louisville Fire Department ATTN: Lt. Col Clarence Gamble, 1135 West Jefferson Street, Louisville, KY 40203. Failure to comply with this directive may cause for rejection of the item bid.

Vendor agrees to sew a tag on each clothing item identifying it as “OFFICIAL LFD UNIFORM”.

Any exceptions to the attached bid specifications shall be submitted in writing to the Purchasing Department with your bid.

No substitutions to the agreed-on contract items will be acceptable during the lifespan of any contract awarded without special written permission from the Chief of the Louisville Fire Department and the Executive Director of Procurement. It is understood that ALL prices quoted by the successful vendor are applicable to ALL Louisville Firefighters and other appropriate LFD employees with proper identification.

SECTION ONE

MEN’S SHIRT SPECIFICATIONS

Flying Cross by Fechheimer Item: F1 FX50009 (FX7100 or equivalent)

FABRIC:

Content: 65% Polyester / 35% Cotton with Repel Finish

Weight: 5.0 oz. / square yard

Weave: Mini Ripstop

Available Colors:

Navy Blue

STYLE:

To be Flying Cross Model F1 FX7100 or equivalent. Dress style, top center placket front, knit underarm gussets, full cut tapered fit, convertible collar, short sleeves, and dress shirttail. Two pleated breast pockets with topstitched scalloped flaps. Topstitched shoulder straps. Full badge reinforcement. Wire Pass-through openings.

Matching inside yoke and banana band of high luster Poly/Twill. Back yoke to be 1/8” double needle topstitched. Work wear industrial style shirt construction is unacceptable and shall be cause for rejection.

COLLAR:

Convertible collar shall be one piece. Collar points to measure 2-1/2" long with ultrasonically fused-in Mylar stays.

Collar stays are positioned along the leading edge of the collar. Collar to have woven interlining of #250 Dacron.

Stays to be 2” long, 3/8” minimum width, and to be fused to underside of collar interlining. Stays applied directly to collar material itself unacceptable. Collar is 1/8” Double Needle topstitched. Collar material itself (top or underside) shall have no fusing to Mylar stays or collar interlining.

FRONT:

Each front shall have a facing approximately 3” in width. The left front shall have a top center placket 1 1/2" wide with two double rows of stitching. Stitching on top center is not to be visible on the turn-back facing. The shirt will have 7 buttons and buttonholes on the front; spacing between each will be 3-¾" except the spacing between the neck button and the first button on the front, which will be approximately 2 ½”. Top center placket to have woven interlining of #250 Dacron. Non-woven interlining unacceptable and shall be cause for rejection. The fronts shall be joined to the yoke so that both raw edges of the yoke are turned under, with the front sandwiched between, and then all three are stitched down with a 1/8” double needle stitch. Safety stitch joining unacceptable. A 15” nylon zipper, to be set below the second button and buttonhole, shall accomplish front closure. The top, second and bottom buttons to be attached to the right front, the balance to be sewn over the buttonholes on the left front.

SHOULDER STRAPS:

Shoulder straps to be two-piece pointed, 1/8” double needle topstitched and to be set on yoke with leading topstitch conforming with front joining seam. To measure 2" at sleeve tapering to 1-3/8" and set not more than 1/2" from collar set seam. Cross-stitched approximately 2" from sleeve seam. Shoulder strap to have functional buttonhole to attach to sewn button on shoulder of shirt. Edge stitched shoulder strap construction unacceptable.

BADGE REINFORCEMENT:

Two-ply sling 1” wide centered over left pocket and stitched to shoulder seam and flap setting stitch. It shall have 2 (two) buttonhole eyelets 1-1/4” from top of pocket flap spaced 1-1/4” apart and centered on sling.

LOOSE MICROPHONE AND CAMERA TAB:

Each shirt shall have a loose microphone and camera tab included that may be installed by the user if needed.

WIRE PASS THROUGH OPENINGS:

Each front shall have an 11/16” horizontal buttonhole to be centered vertically and horizontally between the top of the pocket and the bottom of the open flap.

Each shoulder shall have an 11/16” horizontal buttonhole to be centered under the shoulder straps and sewn through the shoulder of the shirt.

POCKETS:

Two breast patch pockets with mitered corners and 1-1/2" stitched pleats. Pleats shall be stitched top and bottom and full length of pleat to prevent spreading.

Pockets are set to the shirt front with 1/8” double needle stitching. Pocket to measure 5-5/8" wide, 6" deep. Each breast pocket to have 1- 1/2" pencil stitch. Each pocket to have hook Velcro, 1" long by 1" wide, positioned on both edges of pocket to correspond with outer scalloped flap points as specified. Velcro to be stitched all sides and to be sewn through pocket and shirt for added reinforcement.

FLAPS:

Two piece deep scalloped design to measure 5- 7/8" across and 2- 3/4" in depth at center point, 2- 1/4" at sides.

Secured to shirtfront approximately 3/8” above pocket. Each flap to have invisible pencil opening 1-1/2" to correspond precisely with the pencil slot of pocket. (Stop & start stitching for pencil opening unacceptable and shall be cause for rejection.) Flaps to be 1/8” double needle topstitched. Flaps to have woven interlining of #250 Dacron. Creased and edge stitched pocket flap construction unacceptable. The underside of the flap to have looped Velcro 1" long by 1" wide stitched all sides, positioned on outer points of both pocket flaps to secure with corresponding Velcro strips on shirt pocket. Each flap shall have a button centered on an uncut sewn buttonhole.

SLEEVES:

Sleeves are to be straight and whole and to have a ¾” hem and to finish at a minimum of 9 ½” long from shoulder seam.

BUTTONS:

First grade 22-ligne melamine.

SEWING:

Collar, shoulder straps and pocket flaps to be topstitched with 1/8” double needle stitching. Sleeve inserting is with 1/8” double needle seams. Side close felling seams are to have safety stitching.

THREAD:

All sewing threads to be color fast polyester wrap to match.

INTERLININGS:

Collar, Pocket flaps, Shoulder straps and top center to be interlined with #250 Dacron.

MILITARY CREASES:

There shall be five sharp silicone military creases on all shirts. One crease on each front to be centered vertically.

Front creases shall be through pockets and flaps. Spacing for three military creases across shirt back to be proportionate to the size of the shirt.

CONSTRUCTION:

Collars, flaps, and shoulder straps are made with conventional construction. Top ply, bottom ply and interlining are first stitched together, then turned right side out and finally topstitched.

STOCK SIZES:

Shirts must be available in the following sizes:

Alpha sizes: S - 5XL

Women’s Style will be F1 (FX7100 or equivalent)

Content: 65% Polyester / 35% Cotton with Repel Finish

Weight: 5.0 oz. / square yard

Weave: Mini Ripstop

Navy Blue (F1 FX5000W 86)

Female shirts shall be constructed the same as the male shirts but cut on female patterns.

Bust Sizes 30-52

MEN’S TROUSER SPECIFICATIONS

Flying Cross by Fechheimer Item: FX77400 or equivalent

Apex 74434 dark navy

Content: 65% Polyester 35% Cotton with Repel finish

Weight: 6.5 oz. Per square yard

Navy Blue (F1 FX57400 86)

Dark Navy

STYLE:

The trousers shall be manufactured from an up-to-date men’s uniform trouser pattern. The trouser styling shall be (2) knife notch front pockets, two (2) hip pockets professionally finished with no visible topstitching and (2) concealed zipper cargo pockets. Gusseted crotch with folded front lining.

LINING MATERIAL:

The pocketing and fly lining material shall be 70% Polyester / 30% Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x 48 count. Pocketing must have a durable press finish and the color of the pocketing must be black.

WAISTBAND

FREEDOM-FLEX WAISTBAND SYSTEM:

The trousers shall be made with a special Freedom- Flex Waistband System that will allow the wearer waist expansion of 2 1/2" to 3". The waistband shall measure a minimum of 1-7/8" wide when finished. The flexible expansion split portion of the waistband shall be to the front of the trouser side seam and there shall be a ¾-inch wide side belt loop positioned to ‘hide” the expansion split of the waistband.

The waistband curtain shall consist of two different styles for maximum waistband expansion to enhance wearer comfort, fit, and appearance. The front of the trouser (to the expansion split) waistband curtain style shall consist of a 2-inch-wide elastic section that incorporates Tru-Grip, a ½" surface area composed of thin 55-gauge rubber for maximum comfort and performance. The Tru-Grip acts to help keep shirts tucked in securely. (Use of a single silicone strip or strips instead of ½” wide rubberized surface area shall be cause for rejection.)

The back half of the trouser waistband curtain shall finish a minimum 2-1/8” wide and is to be made of black pocketing material and shall be attached to the top of the trouser with a zigzag stitch. The waistband curtain must also contain Tru-Grip and will line up with the Tru-Grip on the front of the expansion split. (Substitution of a silicone strip or strips in place of Tru-Grip shall not be acceptable and shall be cause for rejection.)

The waistband curtain is composed of a wet laid non-woven canvas weighing 3.3 oz. per square yard. The canvas is covered in the same color and material as the pocketing. The ½” rubberized surface area is positioned 1-¼" up from the bottom of the curtain.

The specifications for the rubberized Tru-Grip curtain are as follows:

Width: 1-1/8-inch

Warp: 300 Denier Texturized Polyester

Filling: 300 Denier Texturized Polyester

Rubber: 55 Gauge

Count: 32-36 yarns per inch

Contents: 59% Polyester/41% Rubber

To complete the Freedom-Flex Waistband System, there shall be a 1-1/4” wide elastic component sewn into the back half of the waistband curtain to allow for the stretch and recovery of the waistband to comfortably fit the wearer’s waist size. There shall be a bar tack for strength and durability sewn at the stress point on the waistband where it joins the front elasticized waistband curtain joining stitching (positioned, on the waistband above the front pocket.)

The waistband closure shall be accomplished with two crush proof hooks and eye centered on the waistband for wearer comfort. The hook and eye shall be reinforced with a 7/8" non-woven tape that is anchored with topstitching through and through to the top of the waistband (bar tacks in place of topstitching shall be cause for rejection). In addition to the stitching of the waistband when it is set onto the trouser, the waistband must also be topstitched below the waistband seam of the trouser to be finished to allow for alterations (with ample fabric and curtain material to allow trouser size to be increased at least one size). The outlet in the seat is to be proportional to the waist outlet so the seat may also be let out. Seat seams must be sewn with a tandem needle machine (double-needle stitch) for maximum stretch.

BELT LOOPS:

There shall be a minimum of seven dropped belt loops 1" in width of double thickness. Each loop must have a non-woven interlining for added durability. All loops (except back center) must be sewn into the bottom of the waistband. The bottom of the center back loop shall be tacked to the trousers and the top of the loop tacked to the outside of the waistband to allow for easier waist alteration.

FLY:

The trousers shall have a brass metal zipper with memory lock brass slider secured by metal stopper at base. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic trouser fabric (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection). The right fly shall be lined with the same material and color as the pocketing. The fly lining shall be sewn to the left fly continuing below the zipper into the crotch area in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. Topstitching of fly to be installed with automatic “J” stitch equipment eliminating puckering and providing a clean finish. There shall be a firm straight bar tack at the bottom of the fly going through the zipper tape for maximum strength. Bar tack shall line up with starting point of “J” stitch.

The two (2) front pockets will be knife notch style with a minimum opening of 6" and a minimum depth of 5-3/4" measured from the bottom of the opening. Front pocket facing and barrier to be made of the basic trouser fabric. Facing shall be a minimum of 1” and barrier shall measure approximately 4" (measured to the inside edge of pocket lining).

The two (2) hip pockets shall have a minimum 5-3/8" wide (bartack to bartack) opening and a minimum depth of

5-3/4 " measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on an automatic welt machine. The welts shall be finished in such a manner that there is no topstitching (topstitched hip pockets shall be cause for rejection). The corners of the hip pocket openings shall have straight bartacks for reinforcement (use of triangular bartacks shall be cause for rejection). Hip pocket facing, and barrier are to be made of basic trouser fabric. Facing shall be a minimum of 3/4" and the barrier shall be a minimum of 1-1/2”. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom welt corresponding in location with the tab, which shall be interlined with non-woven for added durability. There shall be a dart centered above each hip pocket to waistband. Dart shall be approximately 2-3/4” long tapered from 3/8” at waistband and shall be installed with automatic equipment for a clean non-puckered finish.

CONCEALED CARGO POCKETS:

There shall be two concealed cargo pockets, one on each side seam. The pockets will be centered across the side seam and placed approximately 2 1/2” below the bottom of the front quarter-top pocket. Pocket opening shall close with a black nylon zipper. The measurements of the pocket shall be a minimum of 7" wide and a minimum of 7 3/4" deep. Each concealed cargo pocket shall have a hidden cell phone compartment set on the front side of the pocket lining.

CREASES:

The leg creases, front and back will have a silicone bead put in by using the Lintrak process.

SEAT:

The seat must be sewn with a Tandem Needle Machine (double-needle stitch) for maximum durability.

STITCHING, PRESSING & FINISHING:

Trousers must be stitched with matching thread. Trousers must be neatly pressed on Hothead Presses and properly shaped. Inseams are edge serged on automatic equipment for uniformity of quality and shall be pressed open for a smooth pucker-free finish with repeated cleaning and pressing. Outseam shall be finished with 1/8” double needle construction. Trousers must be cleaned and finished to eliminate loose threads.

LABELS:

The trousers must have a permanent label providing care instructions and small woven label indicating waist size. A removable paper ticket showing the size, fabric content, cut number, and WPL or RN number must be on the outside of the waistband. Ticket to be matchbook style installed with plastic staples for easy removal without damaging trouser material and showing size when trousers are stacked.

STOCK SIZING:

Trouser must be available from stock in the following sizes:

Mens Size – 28 through 54 with odd sizes up to and including 37

Short rise - 32, 34, 36, 38, 40

MEN’S SHIRT SPECIFICATIONS

Flying Cross by Fechheimer Item: F1 FX5020 FX7120 or equivalent

Navy Blue (F1 FX7120 or equivalent)

To be Flying Cross Model F1 FX5020. Dress style, top center placket front, knit underarm gussets, full cut tapered fit, Freedom collar, long sleeves with barrel cuffs and dress shirttail. Two pleated breast pockets with topstitched scalloped flaps. Topstitched shoulder straps. Full badge reinforcement. Wire Pass-through openings.

Matching inside yoke and collar band of high luster Poly/Twill. Back yoke to be 1/8” double needle topstitched.

Work wear industrial style shirt construction is unacceptable and shall be cause for rejection.

COLLAR & STAND:

Collar points to measure 2 ½”" long with ultrasonically fused-in Mylar stays. Collar stays are positioned along the leading edge of the collar. Collar to have woven interlining of #250 Dacron. Stays to be 2” long, 3/8” minimum width, and to be fused to underside of collar interlining. Stays applied directly to collar material itself unacceptable. Collar height at rear 1-1/2". Collar is 1/8” double needle topstitched. Collar stand to measure 1- 5/16" at rear and band to be interlined with "Crease N Tack." Collar material itself (top or underside) shall have no fusing to Mylar stays or collar interlining.

FREEDOM COLLAR FEATURE:

Material consisting of self-goods and lining material forming the neckband and the collar must be arranged with the weave thereof on a bias so that it is stretchable in the direction parallel to the circumferential direction of the collar. This expandable collar will allow for slight variations in neck size and make it easier to button because of the stretch or yield of the material.

FRONT:

The left front shall have a top center placket 1-1/2" wide with two double rows of stitching. The shirt will have 7 buttons and buttonholes on the front; spacing between each will be 3-¾" except the spacing between the neck button and the first button on the front, which will be approximately 3 ¼”. Top center placket to have woven interlining of #250 Dacron. Non-woven interlining unacceptable and shall be cause for rejection. The fronts shall be joined to the yoke so that both raw edges of the yoke are turned under, with the front sandwiched between, and then all three are stitched down with a 1/8” double needle stitch. Safety stitch joining unacceptable. A 15” nylon zipper, to be set below the second button and buttonhole, shall accomplish front closure. The top, second and bottom buttons to be attached to the right front, the balance to be sewn over the buttonholes on the left front.

SHOULDER STRAPS:

Shoulder straps to be two-piece pointed, 1/8” double needle topstitched and to be set on yoke with leading topstitch conforming with front joining seam. To measure 2" at sleeve tapering to 1-3/8" and set not more than 1/2" from collar set seam. Cross-stitched approximately 2" from sleeve seam. Shoulder strap to have functional buttonhole to attach to sewn button on shoulder of shirt. Edge stitched shoulder strap construction unacceptable.

BADGE REINFORCEMENT:

Two-ply sling 1” wide centered over left pocket and stitched to shoulder seam and flap setting stitch. It shall have 2 (two) buttonhole eyelets 1-1/4” from top of pocket flap spaced 1-1/4” apart and centered on sling.

LOOSE MICROPHONE AND CAMERA TAB:

Each shirt shall have a loose microphone and camera tab included that may be installed by the user if needed.

WIRE PASS THROUGH OPENINGS:

Each front shall have an 11/16” horizontal buttonhole to be centered vertically and horizontally between the top of the pocket and the bottom of the open flap.

Each shoulder shall have an 11/16” horizontal buttonhole to be centered under the shoulder straps and sewn through the shoulder of the shirt.

UNDERARM GUSSET WITH WIRE PASS

THROUGH:

Two breast patch pockets with mitered corners and 1-1/2" stitched pleats. Pleats shall be stitched top and bottom and full length of pleat to prevent spreading. Pockets are set to the shirt front with 1/8” double needle stitching.

Pocket to measure 5-5/8" wide, 6" deep. Each breast pocket to have 1- 1/2" pencil stitch. Each pocket to have hook Velcro, 1" long by 1" wide, positioned on both edges of pocket to correspond with outer scalloped flap points as specified. Velcro to be stitched all sides and to be sewn through pocket and shirt for added reinforcement.

FLAPS:

Two piece deep scalloped design to measure 5-7/8" across and 2-3/4" in depth at center point, 2-1/4" at sides.

Secured to shirtfront approximately 3/8” above pocket. Each flap to have invisible pencil opening 1-1/2" to correspond precisely with the pencil slot of pocket. (Stop & start stitching for pencil opening unacceptable and shall be cause for rejection.) Flaps to be 1/8” double needle topstitched. Flaps to have woven interlining of #250 Dacron. Creased and edge stitched pocket flap construction unacceptable. The underside of the flap to have a looped Velcro 1" long by 1" wide stitched all sides, positioned on outer points of both pocket flaps to secure with corresponding Velcro strips on shirt pocket. Each flap shall have a button centered on an uncut sewn buttonhole.

SLEEVES:

Sleeve vent shall be a minimum of 4-1/2" long with one-piece top and bottom facings. Facing to measure 1-1/8" wide point blocked at top.

CUFFS:

Two-piece ½-inch hemmed cuff with 1/8” double needle topstitching. Cuffs measure 3" in depth with rounded corners (barrel cuffs). Cuffs to be two buttons adjustable with one button and buttonhole in center of facing.

Cuffs to have woven interlining of #250 Dacron.

BUTTONS:

First grade 22-ligne melamine.

SEWING:

Collar, shoulder straps, cuffs, and pocket flaps to be topstitched with 1/8” double needle stitching. Sleeve inserting is with 1/8” double needle seams. Side close felling seams are to a safety stitched.

THREAD:

All sewing threads to be color fast polyester wrap to match.

INTERLININGS:

Collar, Pocket flaps, Cuffs, Shoulder straps and top center to be interlined with #250 Dacron. Collar band to be interlined with Crease-N-Tac.

MILITARY CREASES:

There shall be five sharp silicone military creases on all shirts. One crease on each front to be centered vertically.

Front creases shall be through pockets and flaps. Spacing for three military creases across shirt back to be proportionate to the size of the shirt.

CONSTRUCTION:

Collars, cuffs, flaps and shoulder straps are made with conventional construction. Top ply, bottom ply and interlining are first stitched together, then turned right side out and finally topstitched.

ALPHA BODY SLEEVE LENGTHS

SMALL 30/31, 32/33, 34/35

MEDIUM THROUGH

XLARGE

30/31, 32/33, 34/35, 36/37, 38/39

2XL THROUGH 5XL 32/33, 34/35, 36/37, 38/39

Women’s Style will be F1 FX5020W FX77400W

Navy Blue (F1 FX5020W 86)

Woman shirts shall be constructed the same as the male shirts but cut on female patterns.

Shirts must be available in the following sizes: Bust Sizes 30-52

Long Sleeve Lengths:

30, 32, 34 Regular = 30” Long = 31”

36, 38 Regular = 31” Long = 32”

40, 42 Regular = 32” Long = 33”

44, 46 Regular = 33” Long = 34”

48 & up Regular = 34” Long = 35”

MEN’S LONG SLEEVE SHIRT SPECIFICATIONS (WHITE)

Flying Cross by Fechheimer Item: 35W7800 33W78Z00 or equivalent

Content: 100% Textured Polyester with Visa System 3

Weight: 7.0 to 7.5 oz. / linear yard

COLOR: White

STYLE:

To be Flying Cross Model 35W7800 or equivalent. Dress style, top center placket front, full cut tapered fit, banded collar, long sleeves with barrel cuffs, and dress shirttail. Two pleated breast pockets with topstitched scalloped flaps. Topstitched shoulder straps. Full badge reinforcement. Matching inside yoke and band of high luster PolyTwill. Work wear industrial style shirt construction is unacceptable and shall be cause for rejection.

COLLAR & STAND:

Collar points to measure 3-1/8" long with ultrasonically fused-in Mylar stays. Collar to have woven interlining of

#250 Dacron. Stays to be 3” long, 3/8” minimum width, and to be fused to underside of collar interlining. Stays applied directly to collar material itself unacceptable. Collar height at rear 1-1/2". Collar topstitched 1/4” off the edge. Collar stand to measure 1-5/16" at rear and band to be interlined with "Crease-N- Tack." Collar material itself (top or underside) shall have no fusing to Mylar stays or collar interlining.

FRONT:

The left front shall have a top center placket 1-1/2" wide with two rows of stitches 7/8" apart. The shirt will have 7 buttons and buttonholes on the front; spacing between each will be 3-¾" except the spacing between the neck button and the first button on the front, which will be approximately 3 1/4". Top center placket to have woven interlining of #250 Dacron. Non-woven interlining unacceptable and shall be cause for rejection. The fronts shall be joined to the yoke so that both raw edges of the yoke are turned under, with the front sandwiched between, and then all three are stitched down with a 1/16" raised stitch. Safety stitch joining unacceptable.

SHOULDER STRAPS:

Shoulder straps to be two-piece pointed, 1/4" topstitched and to be set on yoke with leading topstitch conforming with front joining seam. To measure 2" at sleeve tapering to 1-3/8" and set not more than 1/2" from collar set seam. Cross-stitched approximately 2" from sleeve seam. Shoulder strap to have functional buttonhole to attach to sewn button on shoulder of shirt. Edge stitched shoulder strap construction unacceptable.

BADGE REINFORCEMENT:

Two-ply sling 1” wide centered over left pocket and stitched to shoulder seam and flap setting stitch. It shall have 2 (two) buttonhole eyelets 1-1/4” from top of pocket flap spaced 11/4” apart and centered on sling.

Two breast patch pockets with mitered corners and 1-1/2" stitched pleats. Pleats shall be stitched top and bottom and full length of pleat to prevent spreading. Pocket to measure 55/8" wide, 6" deep.

Left breast pocket to have 1- 1/2" pencil stitch. Each pocket to have hook Velcro, 3/4" long by ½" wide, positioned on both edges of pocket to correspond with outer scalloped flap points as specified. Velcro to be stitched all sides and to be sewn through pocket and shirt for added reinforcement.

FLAPS:

Two piece deep scalloped design to measure 5-7/8" across and 2-3/4" in depth at center point, 2-1/4" at sides.

Secured to shirtfront approximately 3/8” above pocket. Left flap to have invisible pencil opening 1-1/2" to correspond precisely with pencil slot of pocket. (Stop & start stitching for pencil opening unacceptable and shall be cause for rejection.) Flaps to be 1/4" topstitched. Flaps to have woven interlining of #250 Dacron. Creased and edge stitched pocket flap construction unacceptable. Under side of the flap to have looped Velcro 3/4" long by 1/2" wide stitched all sides, positioned on outer points of both pocket flaps to secure with corresponding Velcro strips on shirt pocket. Each flap shall have a button centered on an uncut sewn buttonhole.

SLEEVES:

Sleeve vent shall be a minimum of 4-1/2" long with one-piece top and bottom facings. Facing to measure 1-1/8"

Two-piece ½-inch hemmed cuff with 1/4” topstitching. Cuffs measure 3" in depth with rounded corners (barrel cuffs). Cuffs have two buttons and corresponding buttonholes set vertically with one button and buttonhole in center of facing. Cuffs to have woven interlining of #250 Dacron.

BUTTONS: First grade 20-ligne melamine.

Collar, shoulder straps, pocket flaps and cuffs to be topstitched 1/4" off the edge. Sleeve inserting, and side close felling seams are to be safety stitched.

THREAD: All sewing threads to be color fast polyester wrap to match.

INTERLININGS:

Collar, cuffs, pocket flaps and top center to be interlined with #250 Dacron. Collar stand interlined with Crease-N- Tack.

MILITARY CREASES:

There shall be five stitched-in sharp military creases on all shirts. One crease on each front to be centered vertically. Front creases shall not be through pockets and flaps. Spacing for three military creases across shirt back to be proportionate to the size of the shirt.

CONSTRUCTION:

Collars, flaps, and cuffs are made with conventional construction. Top ply, bottom ply and interlining are first stitched together, then turned right side out and finally topstitched.

STOCK SIZES:

Shirts must be…