7-RFB 6528 - Final.pdf

COUNTY OF VENTURA

GENERAL SERVICES AGENCY

PROCUREMENT SERVICES

800 S. VICTORIA AVE., L#1080

VENTURA, CA 93009

REQUEST FOR BID

#6528 for

E-WASTE RECYCLING SERVICES

Issued: May 27, 2026 Due: June 24, 2026

County of Ventura RFB 6528 GSA/Procurement Services

SECTION 1.0

GENERAL INFORMATION

This Request for Bid (RFB) has been posted on the County of Ventura Vendor Information Portal (VCVIP) aka Bonfire website (Ventura.bonfirehub.com) for your convenience. Addenda and attachments, if issued, are also posted. It is the Offeror’s responsibility to ensure that the entire RFB package, in its latest version, is reviewed prior to submittal of a bid.

1.1 Introduction/Purpose

The County of Ventura (hereinafter referred to as County) invites your organization to submit a written bid to provide all materials, equipment, tools, apparatus, incidentals, labor and supervision necessary for E-Waste Recycling Services at the County of Ventura Government Center. Bids shall be due no later than 5:00 p.m. PST on Wednesday June 24, 2026 in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof.

The County of Ventura, General Services Agency, is soliciting bids from qualified firms to provide comprehensive electronic waste (E-waste) management services.

The scope of work includes the collection, pickup, transportation, and domestic recycling of electronic waste, including Cathode Ray Tube (CRT) devices, CRT glass, CRT materials, and consumer electronic devices (CEDs). Services shall also include the management of universal waste materials (U-waste), such as batteries (lithium-ion/rechargeable, alkaline, and button cells), compact fluorescent lamps (CFLs), thermostats, and fluorescent light ballasts (FLBs). Additionally, the contractor shall ensure the proper handling, processing, and disposal of any materials that cannot be recycled.

Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents.

All quotes, bids, and cost estimates provided by Vendor shall include labor rates that meet or exceed the prevailing wage rates in effect at the time of submission.

Vendor is responsible for ensuring compliance with all prevailing wage requirements and for maintaining accurate payroll records as required by law.

1.2 Background

The County of Ventura (County) promotes reducing its solid waste whenever possible through management of all materials to their highest and best use, and protecting public health and safety and the environment.

This Request for Bid (RFB) is hereby issued for the purpose of obtaining the services of a contractor as described herein, thus resulting in revenue to County.

https://ventura.bonfirehub.com/portal/?tab=login

SECTION 1.0

GENERAL INFORMATION

County is seeking a qualified and certified contractor to collect and recycle E- Waste, as-is, where-is, from designated County locations.

If an issue arises pertaining to the quality of the E-Waste being collected to the point that Contractor believes a deduction is warranted, then the issue will be brought to the County's attention, including photos, and County will have final approval or rejection of the request for deduction.

Currently there is one (1) facility managed by County of Ventura General Services Agency (GSA) that require E-Waste recycling services. The facility is located in Ventura.

1. The Government Center (800 Victoria Avenue, Ventura)

1.3 Evaluation Bid

a. Where more than one line item is specified in the solicitation, County reserves the right to determine the highest responsible bidder, either on the basis of individual items, groups of items or on the basis of all items included in its solicitation, unless otherwise expressly provided.

b. County prefers to make a single award to one contractor; however, County reserves the right to consider a solution that serves County’s best interests.

c. All other criteria to be used in evaluating bids will be identified elsewhere in the solicitation.

d. County reserves the right to waive any minor bid informalities or irregularities received which do not go to the heart of the bid or prejudice other bidders. County reserves the right to reject any and all bids submitted. Conditional bids or bids which take exception(s) to the specifications may be considered non-responsive and may be rejected.

e. Award will be made to the HIGHEST (as described elsewhere within this document) responsive and responsible bidder.

1.4 Action Dates

The following is an outline of the anticipated schedule for the bid review and contract award.

Issue Request for Bid (RFB) Wednesday May 27, 2026 Last day for questions Wednesday June 12, 2026 Bids Due Wednesday June 24, 2026 Evaluation-award TBD Start Work TBD

SECTION 1.0

GENERAL INFORMATION

The Contractor shall not commence work until a meeting between representatives of the contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change.

1.5 Questions Regarding RFP

All questions concerning this Bid may be directed to Richard Ramirez, under “Messages” tab of the solicitation online at:

https://ventura.bonfirehub.com/portal/?tab=login .

https://ventura.bonfirehub.com/portal/?tab=login

County of Ventura RFB 6527

SECTION 2.0

BIDDERS INFORMATION

See Attachment B and Attachment C.

SECTION 3.0

SCOPE OF WORK

The requirements described herein are based on the current level of service and are considered reasonable to meet the County’s needs. Offeror having alternate bids to meet these needs, may, after responding to the minimum requirements hereunder, offer alternate service levels for consideration by the County.

3.1 Scope of Work

The Contractor shall furnish all labor, tools, shop facilities, equipment, and material and perform all work necessary to provide E-Waste Recycling Services as described in the request for bid.

1. Collecting, recycling, and reporting EWASTE, CRT, CEDs, and UWASTE from specified locations including the Oberlin Road Transfer Station, the Black Butte Transfer Station, and the Happy Camp Transfer Station.

2. Providing transportation for all collected materials to their processing facility.

3. Ensuring compliance with all necessary permits for processing facilities.

4. Submitting monthly reports including CalRecycle Form 197 Transfer Receipts and annual reports by January 15th each year detailing the previous year's data.

5. Maintaining insurance as per County Contract Terms.

6. Maintaining all necessary licenses and permits for their operations.

Proposers should feel free to include any other services not specified that they deem necessary to achieve the goals of this RFP.

3.2 Contractor Responsibilities

a. Collect, process, and recycle E-Waste collected from County in an environmentally sound and acceptable manner, and pay County for these materials as described herein.

b. Furnish all necessary containers or roll-off boxes at designated locations, ensure that they are labeled appropriately, and in good repair at all times, including covers/tarps as weather (e.g. rain, etc.) requires.

c. Place containers or roll-offs in area designated by County personnel.

d. County reserves the right to, as needed to accommodate a department changing locations, a remodel, or for any other reason, require the placement of container(s) temporarily, at no cost to County. Unless otherwise requested or arranged between the parties, Contractor will have temporary container(s) in place within forty-eight (48) hours of notification.

e. Pick up loaded containers or roll-offs and return empty containers or roll-offs within twenty-four (24) hours of call from County to Contractor.

f. Each load of scrap E-Waste removed by Contractor will be weighed within twenty-four (24) hours of removal, on a certified public scale.

SECTION 3.0

SCOPE OF WORK

g. A receipt of pickup should be left at each site. This receipt will include, at minimum, the site/location, and box number. This information will be transferred to the settlement report.

h. Provide “certified weights” showing Gross, Tare, and Net weights and specific pick-up location (see Attachment D for locations) to County Procurement Services promptly (one report per month (accompanied by payment, see #4h below). One hard copy of the report will be furnished by Contractor. This report will include, but not be limited to, the following:

1. A summary of the prior month’s E-Waste collected from County

2. Number and type of container (e.g., one 40-yard bin) and the scrap grade.

3. The date scrap E-Waste was collected

4. The weight of, and payment amount for, the scrap E-Wasted collected, itemized by pick-up location (name and address of location (see Attachment D for locations)).

5. A one-page sheet (the weight certificate) for each pickup that includes all of the information related to the pickup.

6. A copy of the page from the current recycle price index that contains the price information.

i. All sorting and/or cutting of scrap E-Waste as necessary for collection/recycling.

j. Haul all materials within the designated containers. Contractor will not have the right to pick-and-choose what they want to collect. The areas where the scrap E-Waste is collected/picked up will be broom swept and left clean by Contractor once all material has been collected by Contractor.

If an issue arises pertaining to the quality of the E-Waste being collected to the point that Contractor believes a deduction is warranted, then the issue will be brought to the County's attention, including photos, and County will have final approval or rejection of the request for deduction.

k. Contractor will provide all labor, tools, equipment, and incidentals necessary for the successful performance of services provided as a result of an award under this RFB.

3.3 Contamination and Pollution

Contractor, solely at its own cost and expense, will provide clean up of any premises, property or natural resources contaminated or polluted due to Contractor activities. Any fines, penalties, punitive or exemplary damages assigned due to contaminating or polluting activities of Contractor will be borne entirely by Contractor.

SECTION 3.0

SCOPE OF WORK

3.4 Handling of Hazardous Materials

If an appliance that contains Freon is collected by Contractor, Contractor will be responsible for removal and proper/legal handling of the Freon from that appliance.

3.5 County’s Responsibilities

a) Designated County employees will notify Contractor when containers or roll-offs are three-quarters (3/4) full, or greater, and ready for pick up by Contractor.

b) County will load scrap E-Waste into container or roll-off, but County will not assist Contractor in removing scrap E-Waste at pick up.

3.6 Site Visits

County reserves the right to schedule site visits to Contractor’s facilities in order to assess the capability and ability of Contractor to fulfill the services committed to under the RFB and Contractor’s bid.

3.7 Communications

The Contractor shall not contact clients unless specifically directed to by the County Contract Administrator. All communication between County and Contractor shall be through the Contract Administrator.

The Contractor/staff shall return Contract Administrators phone calls within two hours of receipt.

3.8 Uniforms

Contractor employees assigned to County facilities shall wear an appropriate uniform at all times. Uniform will consist of a shirt with the company name on it.

Uniform pants are optional. All uniforms, as required and approved by the Contract Administrator or his/her designee, will be provided by and at the Contractor’s expense.

3.9 Supervision of Contract

The Offeror is required to correct deficiencies within the time specified by the County. Re-sweeps of the deficient area will be at no additional cost to the County.

If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until

SECTION 3.0

SCOPE OF WORK

deficiency is corrected, without right to retroactive payments.

If, in the judgment of the County, the level of maintenance is less than specified herein, the County of Ventura, at its option, in addition to, or in lieu of others remedies provided herein, withhold appropriate payment from the Offeror until services are rendered in accordance with specifications set forth with in the document and providing not other arrangements have been made between the Offeror and the County. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may result in deduction of payment for that date or week. Payment will be retained for work not performed until such time as the work is performed to County standards.

3.10 Provisions for Extras

No new work of any kind shall be considered an extra unless a separate, written estimate is given for said work and estimate is approved by the County in writing before the work is commenced. The Offeror will be required in the approved Agreement to provide before and after photographs of safety items or emergency repairs required by the County. Documentation of contract compliance may be required at the discretion of the County.

3.11 Materials and Equipment

Contractor will furnish and maintain in good working condition all the necessary materials and equipment. All materials and equipment must be safe for the environment and safe for use by the employee.

3.12 Term

This contract will be in effect from July 1, 2026, through June 30, 2029 subject to all terms and conditions set forth herein.

This contract may, upon mutual agreement, be extended for up to two (2) additional one (1) year periods.

Time is of the essence in the performance of this contract.

Continuation of the contract is subject to the appropriation of funds for such purpose by the Board of Supervisors. If funds to effect such continued payment are not appropriated, County may terminate this project as thereby affected and Contractor will relieve the County of any further obligation therefore.

SECTION 3.0

SCOPE OF WORK

3.13 Non-Collusion

If there is reason to believe that collusion exists among the Offerors, the County may refuse to consider bids from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm or corporation that has submitted a sub-bid to an Offeror, or who has quoted prices on materials to an Offeror, is not thereby disqualified from submitting a sub-bid or quoting prices to other Offerors. Offerors shall submit with their bid an executed Non-Collusion Affidavit – ATTACHMENT A.

County of Ventura RFP 6528 E-Waste Recycling Services

ATTACHMENT “A” – RFP #6528

NON-COLLUSION AFFIDAVIT

To Be Executed By Offeror And Submitted With Proposal

State of California ) County of Ventura ss.)

____________________, being first duly sworn, deposes and says that he or she is (Owner) of __________________________(Contractor Name) the party making the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the offeror has not directly or indirectly induced or solicited any other offeror to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any offeror or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the offeror has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the offeror or any other offeror, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other offeror, or to secure any advantage against the public body awarding the contract of anyone interested in the offered contract; that all statements contained in the proposal are true; and further, that the offeror has not , directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal."

(Date) (Signed at (Place))

Proposer Name (Person, Firm, Corp.)

Authorized Representative

Address Representative’s Name

Authorized Representative (Person, Firm, Corp.)

Address

City, State, Zip Representative’s Title

County of Ventura Bid #6528

GSA/Procurement Services E-Waste Recycling

Services

Attachment B

INFORMATION REQUIRED OF BIDDER

No Bid Will Be Considered Unless This Document Is Complete In Full. All Applicable Items Must Be Filled Out. This Document Must Be Returned With Your Bid.

Bidder is required to supply the following information. Additional sheets may be attached if necessary.

(1) Company Name: __

(2) Address: ______________________________

(3) Telephone No: ______________ Fax No._______________

(4) E-mail address

(5) Type of Firm (individual, partnership, corporation.): _______________

(6) Corporation organized under the laws of the State of: ___________

List names and addresses of all members of the firm or names and titles of all officers of the corporation:

NAME_______________________ ADDRESS__________________________

CITY______________ STATE__________ ZIP CODE___________________

Number of years this company has been in business doing the type of work specified herein in California: _________________________.

List at least three (3) customers as of most recent date:

CUSTOMER: _____________________________________________

LOCATION: _______________________________________________

CONTACT NAME:__________________________________________

PHONE NO._______________ VOLUME ______________

PERFORMANCE PERIOD: ____________________________

County of Ventura Bid #6528

GSA/Procurement Services E-Waste

Recycling Services

CUSTOMER: _____________________________________________

LOCATION: _______________________________________________

CONTACT NAME:__________________________________________

PHONE NO._______________ VOLUME ______________

PERFORMANCE PERIOD: ____________________________

CUSTOMER: _____________________________________________

LOCATION: _______________________________________________

CONTACT NAME:__________________________________________

PHONE NO._______________ VOLUME ______________

PERFORMANCE PERIOD: ____________________________

List the name and address of each subcontractor who will perform work in or about the service and indicate what part of the work will be done by each subcontractor:

NAME ADDRESS WORK PERFORMED

Attachment "C"

RFB 6528 Instructions to Bidders

RESPONSE MUST BE SUBMITTED IN BONFIRE OR WILL BE DISQUALIFIED

Each bidder will be presumed to have read and to be thoroughly familiar with all specifications and requirements of this bid. The failure or omission to examine any form, instrument, document or condition will in no way relieve the bidder form any obligation in respect to this bid. The submitting of a bid will be considered an acknowledgment on the part of the bidder of familiarity with all such conditions.

If it becomes evident that this bid has to be amended, a formal amendment will be issued to bidders. If necessary, a new bid due date will be established. Any oral communications from the County concerning the Bid are not binding on the County and will in no way excuse the Bidder of obligations as set forth in the Bid, unless the Bid has been formally amended.

Unless specified elsewhere in the solicitation, bidder’s bid will be valid for sixty (60) days following the date the response is due.

Award will be made to the responsive and responsible contractor offering the highest payment.

The County of Ventura reserves the right to make a partial award, award to more than one vendor or to make no award at all. The County further reserves the right to reject any or all bids, any informality in any bid received not affected by law, not at variance with the bid conditions may be waived at the discretion of the purchasing agent. The County will be the sole judge of the successful bidder hereunder.

Bidders must have a record of quality service and on-time delivery of the required services/products and quantities. The County may make reference checks and obtain financial ratings of all bidders, joint venture partners or subcontractors in order to determine responsibility. Submission of a bid will be consent to any and all reference checks.

The Contractor, its agents and employees will be bound by and comply with all applicable provisions of the Labor Code and with Federal, State, and Local Laws related to labor.

County of Ventura GSA/Procurement Services

Bid #6528 E-Waste Recycling Services

ATTACHMENT D

Scrap Metal Pick-Up Locations

General Services Agency County Government Center Service Building

800 South Victoria Ave., Ventura

RFB 6528

Attachment E - Terms and Conditions

County of Ventura GSA/Procurement Services

SECTION 4.0 CONTRACT

TEMPLATE

COUNTY OF VENTURA CONTRACT NUMBER # ________

CONTRACT

This contract (“Contract”) is entered into this X day of X, 2026, by, and between the County of Ventura, a political subdivision of the State of California, hereinafter called “County“ and (vendor name), hereinafter called “Contractor.”

W I T N E S S E T H

[WHEREAS, pursuant to Section 3 item f of the County of Ventura Ordinance #4084, the Purchasing Agent of the County has the authority to engage independent contractors to perform services for the County, with or without the furnishing of material; (if this is a board-approved contract that exceeds $200,00, then remove this paragraph.)]

WHEREAS, on [DATE], County issued Request for Bid (“RFB”) No. [__] for [type of services] and Contractor submitted a bid on [DATE] [and a best and final offer on DATE];

and

WHEREAS, Contractor represents it is specially trained, experienced, expert and competent to perform the special services hereinafter described, and it is necessary and desirable that County engage Contractor to do so;

NOW, THEREFORE, IT IS HEREBY AGREED by the parties as follows:

1. SERVICES TO BE PERFORMED BY CONTRACTOR

Contractor shall perform the services and tasks described in Exhibit A hereto and all services and tasks reasonably necessary for the completion of the same (the “Work”). Contractor shall furnish, at Contractor’s own cost and expense, all personnel, services, tools, vehicles, and equipment or any other materials, necessary to perform the Work. Contractor shall perform, and ensure all subcontractors perform, the Work in a safe, professional, skillful, and workmanlike manner. All Work and any portion thereof separately identified shall be completed within the time provided in Exhibit A.

2. PAYMENTS

In consideration of the services rendered in accordance with all terms, conditions and specifications of this Contract, County will make payment to Contractor in the manner specified in Exhibit B.

3. INDEPENDENT CONTRACTOR

No relationship of employer and employee is created by this Contract, it being understood that Contractor is an independent contractor, and neither Contractor nor any of the persons performing services for Contractor pursuant to this Contract, whether said person be member, partner, officer, employee, SECTION 4.0 CONTRACT TEMPLATE subcontractor, or otherwise, will have any claim under this Contract or otherwise against County for any salary, sick leave, vacation pay, retirement benefits, social security, workers' compensation, disability, unemployment insurance benefits, federal, state or local taxes, or other compensation, benefits or taxes of any kind.

It is further understood and agreed by the parties hereto that, except as provided in this Contract, County will have no control over the means or methods by which Contractor will perform services under this Contract.

If, in the performance of this Contract, any third persons are employed by Contractor, such persons will be entirely and exclusively under direction, supervision and control of Contractor. All terms of employment, including hours, wages, working conditions, discipline, hiring and discharging or any other terms of employment or requirements of law, will be determined by Contractor, and County will have no right or authority over such persons or the terms of such employment, except as provided in this Contract.

The Contractor will comply with all of the provisions of the Worker’s Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments, thereto; and all similar State and Federal acts or laws applicable; and will indemnify and hold harmless the County from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney’s fees and costs, presented, brought or recovered against the County, for or on account of any liability under any of said Acts which may be incurred by reasons of any work to be performed under this Contract.

Contractor agrees to defend, through attorneys approved by County, indemnify and hold harmless Indemnitee (as defined elsewhere herein) from and against all Third-Party Claims (defined elsewhere herein) made against indemnitee based upon any contention by any third party that an employer-employee relationship exists by reason of this contract. Contractor further agrees to hold Indemnitee harmless from and to compensate Indemnitee for any Third-Party Claims against Indemnitee for payment of state or federal income or other tax obligations relating to Contractor’s compensation under the terms of this contract. Contractor will not settle or otherwise compromise a Third-Party Claim covered by this paragraph without County’s advance written approval. This subsection does not apply to any penalty imposed by any governmental agency that is not caused by or the fault of Contractor.

4. NON-ASSIGNABILITY

Contractor will not assign this Contract or any portion thereof, to a third party

SECTION 4.0 CONTRACT TEMPLATE

without the prior written consent of County, and any attempted assignment without such prior written consent will be null and void and will be cause, at County's sole and absolute discretion, for immediate termination of this Contract.

5. TERM

This Contract will be in effect from XXXX _______ , through________ subject to all the terms and conditions set forth herein.

This Contract may, upon mutual agreement, be extended for up to two (2) additional one (1) year periods.

Time is of the essence in the performance of this contract.

Continuation of the Contract is subject to the appropriation of funds for such purpose by the County’s Board of Supervisors. If funds to effect such continued payment are not appropriated, County may terminate this project as thereby affected and Contractor will relieve County of any further obligation therefor.

6. TERMINATION

A. Termination for Convenience. County may terminate this Contract, in whole or in part, at any time and for any reason by providing 30 days written notice to Contractor. Upon termination, Contractor will be paid for all work performed and all costs incurred, following the Contract terms and conditions, up to the date of termination. Termination settlements shall be accommodated by negotiations carefully planned in order to achieve an equitable resolution.

B. Termination for Cause. County may terminate this Contract, in whole or in part, for cause if Contractor fails to perform the services according to the Contract terms and conditions. In such case, County may require Contractor to pay for any re-procurement costs incurred by County as a result of the termination. Upon termination, County may withhold payment for any work not completed or unsatisfactorily performed by Contractor up to the date of termination. Termination settlements shall be accommodated by negotiations carefully planned in order to achieve an equitable resolution.

This right of termination belonging to County may be exercised without prejudice to any other remedy which it may be entitled at law or under this Contract.

7. DEFAULT

If Contractor defaults in the performance of any term or condition of this Contract, Contractor must cure that default by a satisfactory performance within 10 days after service upon Contractor of written notice of the default. If Contractor fails to cure

SECTION 4.0 CONTRACT TEMPLATE

the default within that time, then County may terminate this Contract without further notice.

The foregoing requirement for written notice and opportunity to cure does not apply with respect to paragraph 6 above.

8. INDEMNIFICATION, HOLD HARMLESS AND WAIVER OF SUBROGATION

All activities and/or work covered by this Contract will be at the risk of Contractor alone. Contractor agrees to defend, indemnify, and save harmless the County, including all of its boards, agencies, departments, officers, employees, agents and volunteers (collectively, “Indemnitee”), against any and all claims, lawsuits, judgments, debts, demands and liability (including attorney fees and costs) (collectively, “Third Party Claims”), whether against Contractor, County or others, including without limitation, those arising from injuries or death of persons and/or for damages to property, arising directly or indirectly out of the obligations herein described or undertaken or out of operations conducted or subsidized in whole or in part by Contractor, save and except Third Party Claims litigation arising through the sole negligence or wrongdoing and/or sole willful misconduct of Indemnitee.

Contractor shall not settle or otherwise compromise a Third Party Claim covered by this section without County’s prior written approval. Contractor agrees to waive all rights of subrogation against Indemnitee for losses arising directly or indirectly from the activities and/or work covered by this Contract.

9. INSURANCE PROVISIONS

A) Contractor, at its sole cost and expense, will obtain and maintain in full force during the term of this Contract the following types of insurance:

1) General Liability "occurrence" coverage in the minimum amount of $1,000,000 combined single limit (CSL) bodily injury & property damage each occurrence and $2,000,000 aggregate, including personal injury, broad form property damage, products/completed operations, and broad form blanket contractual.

2) Commercial Automobile Liability coverage in the minimum amount of $1,000,000 CSL bodily injury & property damage, including owned, non-owned, and hired automobiles. Also to include Uninsured/Underinsured Motorists coverage in the minimum amount of $100,000 when there are owned vehicles.

3) Workers' Compensation coverage, in full compliance with California statutory requirements, for all employees of Contractor and Employer's Liability in the minimum amount of $1,000,000.

B) All insurance required will be primary coverage as respects County and any

SECTION 4.0 CONTRACT TEMPLATE

insurance or self-insurance maintained by County will be excess of Contractor’s insurance coverage and will not contribute to it.

C) County is to be notified immediately if any aggregate insurance limit is exceeded. Additional coverage must be purchased to meet requirements.

D) The County of Ventura, Its Boards, Agencies, Departments, Districts, Officers, Employees, Agents, and Volunteers are to be named as Additional Insured as respects work done by Contractor under the terms of this contract on all policies required (except Workers' Compensation).

E) Contractor agrees to waive all rights of subrogation against the County, Its Boards, Agencies, Departments, any applicable Special Districts, Officers, Employees, Agents and Volunteers for losses arising from work performed by Contractor under the terms of this Contract.

F) Policies will not be canceled, non-renewed or reduced in scope of coverage until after sixty (60) days written notice has been given to the County of Ventura, Risk Management Division.

G) Contractor agrees to provide County with the following insurance documents on or before the effective date of this Contract:

1. Certificates of Insurance for all required coverage.

2. Additional Insured endorsement for General Liability Insurance.

3. Waiver of Subrogation endorsement (a.k.a.: Waiver of Transfer Rights of Recovery Against Others, Waiver of Our Right to Recover from Others) for Workers’ Compensation.

Failure to provide these documents will be grounds for immediate termination or suspension of this contract.

10. NON-DISCRIMINATION

A) General.

No person will on the grounds of race, color, national origin, religious affiliation or non-affiliation, sex, age, handicap, disability, or political affiliation, be excluded from participation in, be denied the benefits, or be subjected to discrimination under this Contract.

B) Employment.

Contractor will ensure equal employment opportunity based on objective standards of recruitment, selection, promotion, classification, compensation, SECTION 4.0 CONTRACT TEMPLATE performance evaluations, and management relations, for all employees under this Contract. Contractor's personnel policies will be made available to County upon request.

11. SUBSTITUTION

If particular people are identified in Exhibit A as working under this Contract, the Contractor will not assign others to work in their place without written permission from the Chief Procurement Officer. Any substitution will be with a person of commensurate experience and knowledge.

12. INVESTIGATION AND RESEARCH

Contractor by investigation and research has acquired reasonable knowledge of all conditions affecting the work to be done and labor and material needed, and the execution of this Contract is to be based upon such investigation and research, and not upon any representation made by the County or any of its officers, agents or employees, except as provided herein.

13. CONTRACT MONITORING

The County will have the right to review the work being performed by the Contractor under this Contract at any time during Contractor's usual working hours. Review, checking, approval or other action by the County will not relieve Contractor of Contractor's responsibility for the thoroughness of the services to be provided hereunder. This Contract will be administered by XXX or his/her authorized representative.

14. ADDENDA

County may from time to time require changes in the scope of the services required hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation which are mutually agreed upon by and between County and Contractor will be effective when incorporated in written amendments to this Contract.

15. CONFLICT OF INTEREST

Contractor covenants that Contractor presently has no interest, including, but not limited to, other projects or independent contracts, and will not acquire any such interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. Contractor further covenants that in the performance of this Contract no person having such interest will be employed or retained by Contractor under this Contract.

SECTION 4.0 CONTRACT TEMPLATE

16. CONFIDENTIALITY

Any reports, information, data, statistics, forms, procedures, systems, studies and any other communication or form of knowledge given to or prepared or assembled by Contractor under this Contract which County requests in writing to be kept confidential, will not be made available to any individual or organization by Contractor without the prior written approval of the County except as authorized by law.

17. NOTICES

All notices required under this Contract will be made in writing and addressed or delivered as follows:

TO COUNTY: County of Ventura General Services Agency Procurement Services 800 South Victoria Avenue, L#1080 Ventura, CA 93009

TO CONTRACTOR:

Either party may, by giving written notice in accordance with this paragraph, change the names or addresses of the persons of departments designated for receipt of future notices. When addressed in accordance with this paragraph and deposited in the United States mail, postage prepaid, notices will be deemed given on the third day following such deposit in the United States mail. In all other instances, notices will be deemed given at the time of actual delivery.

18. MERGER CLAUSE

This Contract supersedes any and all other contracts, either oral or written, between Contractor and the County, with respect to the subject of this Contract. This Contract contains all of the covenants and contracts between the parties with respect to the services required hereunder. Contractor acknowledges that no representations, inducements, promises or contracts have been made by or on behalf of County except those covenants and contracts embodied in this Contract. No modification, waiver, amendment or discharge of this Contract shall be valid unless the same is in writing and signed by duly authorized representatives of both parties.

19. GOVERNING LAW

The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the parties under this Contract, will be construed pursuant to and in accordance with the laws of the State of California.

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20. SEVERABILITY OF CONTRACT

If any term of this Contract is held by a court of competent jurisdiction to be void or unenforceable, the remainder of the Contract terms will remain in full force and effect and will not be affected.

21. CUMULATIVE REMEDIES

The exercise or failure to exercise of legal rights and remedies by the County in the event of any default or breach hereunder will not constitute a waiver or forfeiture of any other rights and remedies and will be without prejudice to the enforcement of any other right or remedy available by law or authorized by this Contract.

22. COMPLIANCE WITH LAWS

Each party to this Contract will comply with all applicable laws.

23. CONSTRUCTION OF COVENANTS AND CONDITIONS

Each term and each provision of this Contract will be construed to be both a covenant and a condition.

24. PREVAILING WAGE

Work to be performed under this Contract is “public works” as defined in Labor Code section 1720(a), subject to prevailing wage, apprenticeship and other labor requirements of Labor Code division 2, part 7, chapter 1, section 1720 et seq.

Pursuant to Section 1773.2 of the Labor Code, the current prevailing rate of per diem wages at the time of the Bid as determined by the Director of the Department of Industrial Relations (DIR) are on file with the County Purchasing Agent and available at https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html The Contractor shall post a copy of these rates at the Work site. Pursuant to Section 1774 of the Labor Code, the Contractor and any subcontractors shall pay not less than the specified prevailing rates of wages to workers employed on the Contract. The project is subject to compliance monitoring and enforcement by the DIR. The Contractor is responsible for posting job site notices as prescribed by regulation pursuant to Labor Code section 1771.4, subdivision (a)(2). The Contractor and each Subcontractor, if any, must be registered with the DIR pursuant to Labor Code section 1725.5 and section 1771.1. The Contractor and each Subcontractor, if any, must submit certified payrolls to the Labor Commissioner pursuant to Labor Code 1771.4.

25. NON-EXCLUSIVITY

The County reserves the right to contract with providers of similar services and/or

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equipment other than the Contractor when it is reasonably determined to be in the best interest of the County.

26. MISCELLANEOUS

a. Third Party Beneficiaries. Except for indemnitees under sections 3 and 8 above, this contract does not, and the parties to this contract do not intend to, confer a third-party beneficiary right of action on any third party whatsoever, and nothing set forth in this contract will be construed so as to confer on any third party a right of action under this contract or in any manner whatsoever.

b. Further Actions. The parties hereto agree that they will execute any and all documents and take any and all other actions as may be reasonably necessary to carry out the terms and conditions of this contract.

c. Legal Representation. Each party warrants and represents that in executing this contract, the party has relied upon legal advice from attorneys of the party’s choice (or had a reasonable opportunity to do so); that the party has read the terms of this contract and had their consequences (including risks, complications and costs) completely explained to the party by the party’s attorneys (or had a reasonable opportunity to do so); and that the party fully understands the terms of this contract. Each party further acknowledges and represents that the party has executed this contract freely and voluntarily without the undue influence of any person, and the party has not relied on any inducements, promises or representations made by any person not expressly set forth in this contract.

d. No Waiver. Failure by a party to insist upon strict performance of each and every term, condition and covenant of this contract shall not be deemed a waiver or relinquishment of the party’s rights to enforce any term, condition or covenant.

e. Partial Invalidity. If any provision of this contract is held by a court of competent jurisdiction to be invalid, void or unenforceable, the parties intend, and it shall be so deemed, that the remaining provisions of this contract shall continue in full force without being impaired or invalidated in any way. If such provision is held to be invalid, void or unenforceable due to its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law.

f. Interpretation of Contract. For purposes of interpretation, this contract shall be deemed to have been drafted by both parties, and no ambiguity shall be resolved against any party by virtue of the party’s participation in the drafting of the contract. Accordingly, Civil Code section 1654 shall not apply to the interpretation of this contract. Where appropriate in the context of this contract, SECTION 4.0 CONTRACT TEMPLATE the use of the singular shall be deemed to include the plural, and the use of the masculine shall be deemed to include the feminine and/or neuter.

g. Counterparts. This contract may be transmitted and signed by electronic or digital means by either or both parties and such signatures shall have the same force and effect as original signatures, in accordance with California Government Code Section 16.5 and California Civil Code Section 1633.7. This contract may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same contract.

27. ORDER OF PRECEDENCE

This Contract supersedes all previous agreements, understandings and representations of any nature whatsoever, whether oral or written, and constitutes the entire understanding between the parties hereto.

This Contract may not be altered, amended, or modified except by written instrument signed by the duly authorized representative of both parties. In the event of an inconsistency in this Contract, the inconsistency shall be resolved in the following order:

1. This Contract;

2. County of Ventura RFB #____

3. Contractor’s Bid Dated ____

28. PERMITS

Unless otherwise provided herein, Contractor shall at his expense, obtain all permits and licenses and pay all charges and fees necessary for the performance of the contract, and shall give all public notices necessary for the lawful performance of the contract.

29. COOPERATIVE PROCUREMENT AGREEMENT

Offeror may indicate on ATTACHMENT A if they will extend all prices, terms, and conditions of their bid to any other public agency. Offeror’s agreement or failure to agree to the cooperative agreement will not be a factor in award of bid. All cooperative agreements with other agencies will be separate from and unrelated to any entered into hereunder by the County and the Successful Offeror(s). The County will incur no responsibility, financial or otherwise, for contracts made by the Successful Offeror(s) and other public agencies.

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IN WITNESS WHEREOF the parties hereto have executed this Contract.

COUNTY OF VENTURA CONTRACTOR*

Authorized Signature Authorized Signature

Printed Name Printed Name

Title Title

Date Date

Tax Identification Number

Secretary of State Entity Number

CONTRACTOR*

Authorized Signature

Printed Name

Title

Date

* If a corporation, this Contract must be signed by two specific corporate officers.

The first signature must be from either (1) the Chief Executive Officer, (2) the Chairman of the

Board, (3) the President, or (4) a Vice President.

The second signature must be from either (a) the Secretary, (b) an Assistant Secretary, (c) the Chief Financial Officer (or Treasurer), or (d) and Assistant Treasurer.

In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the company for this Contract.

County of Ventura GSA/Procurement Services Bid #6528 E-Waste Recycling Services

ATTACHMENT F

Compensation Sheet

Instructions to Bidders:

1. Bidder shall complete all fields below.

2. Pricing may be based on per-pound rates, component-specific rates, or percentage of commodity value, as allowed by this RFB.

3. The County will determine the final compensation basis (percentage vs.

per-pound) prior to award.

4. Any bid that includes a fee charged to the County will be deemed non-responsive.

5. All commodity-based calculations must reference a recognized industry pricing source (e.g., Electronics Recycling Composite Index, scrap yard spot pricing, or other verifiable market rates).

SECTION A — Per-Pound Pricing (If Applicable) Pricing based on the total weight (lbs.) of collected e-waste.

1. Mixed E-Waste (general stream) Rate per pound: $________________ / lb

2. Covered Electronic Waste (CEW) Rate per pound: $________________ / lb Pricing reference (e.g., CalRecycle, market index): ________________________

3. Non-CEW Electronics Rate per pound: $________________ / lb

SECTION B — Component-Level Pricing (If Applicable) Pricing for specific high-value components. Bidder may add additional lines if needed.

1. Printed Circuit Boards (mixed grade): $________________ / lb

2. High-grade PCBs (e.g., telecom, server): $________________ / lb

3. CPUs / Processors: $________________ / lb

4. Hard Drive Boards: $________________ / lb

5. Copper Wiring (insulated): $________________ / lb

6. Other component(s): _____________________________________

Rate: $________________ / lb

SECTION C — Percentage-Based Revenue Share (If Applicable) Bidder pays County a percentage of market value for recovered commodities.

1. Percentage of Commodity Value Returned to County: _________% Market Value Source (check one):

[ ] Electronics Recycling Composite Index [ ] Local Scrap Yard Pricing [ ] Other (specify): _______________________________________

SECTION D — Contractor Information and Certification Contractor Name: ____________________________________________ Federal ID#: ________________________________________________ Company: ____________________________________________________ Address: _____________________________________________________ Phone: ______________________ Fax: __________________________ DUNS#: _________________________ License#: ___________________ Authorized Representative Name: ______________________________ Title: ________________________________________________________ Signature: __________________________________ Date: ___________