7-Form 2-Cost Proposal.pdf
PDF 56 KB Posted
- Attached to
- 2026 Statewide Conference Exhibitor Services
- Solicitation number
- 3202600170
- Issued by
- Dallas County, Texas
About this file
This is a Cost Proposal Form for the Texas Workforce Commission's 2026 Statewide Conference Exhibitor Services contract opportunity. The solicitation requests proposals for providing exhibitor services and equipment for statewide conferences scheduled across multiple years and locations: the Sheraton in Dallas, Texas from December 6-11, 2026; the Gaylord Texan Resort & Convention Center in Grapevine, Texas from November 29-December 3, 2027; and conferences in 2028, 2029, and 2030 to be held in Dallas, Houston, or San Antonio, Texas or their surrounding areas. Respondents must propose costs for a comprehensive range of exhibit hall equipment and services, including registration kiosks, exhibit booths, charging tables, barstools, bench ottomans, accent tables, accent chairs, draping (charged per square foot), carpet (charged per square yard), floor clings, wall clings, arch clings, installation services (charged per hour), and dismantle services (charged per hour).
Respondents must submit their best pricing for each listed deliverable on the cost proposal form, with instructions to enter the higher price if a price range exists for any equipment. The proposal explicitly requires respondents to be able to work collaboratively with the Audio Visual company as awarded by TWC, with the note that any respondent unable or unwilling to work with the designated AV company may be disqualified from consideration. The form includes a section for respondents to propose optional offerings with associated pricing and terms; however, such options must be included in the initial proposal submission as attachments to be eligible for award during the contract period. The total cost of services across all deliverables must be calculated and submitted on the form.
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Text version
FORM 2 - COST PROPOSAL
3202600170 2026 Statewide Conference Exhibitor Services
Respondent name:
In the table below, propose your best cost to perform each listed deliverable.
Description
Location/Date Proposed:
Sheraton – Dallas, TX December 6-11, 2026
Location/Date Proposed:
Gaylord Texan Resort & Convention Center, Grapevine, TX November 29-December 3, 2027
Location/Date Proposed:
2028 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Location/Date Proposed:
2029 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Location/Date Proposed:
2030 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Equipment for Exhibit Hall:
Quantity Equipment Deliverable Cost
Registration Kiosks $
Exhibit Booths $
Charging Tables $
Barstools $
Bench Ottomans $
Accent Tables $
Accent Chairs $
Draping (charged per sq. ft.) $
Carpet (charged per sq. yard) $
Floor Cling $
Wall Cling $
Arch Cling $
Installation (charged per hour) $
Dismantle (charged per hour) $
TOTAL COST OF SERVICES $
NOTE: Should there be a price range for the equipment, please enter the higher price for each piece of equipment listed on the Cost Proposal.
Respondent will work with Audio Visual company as awarded by TWC.
Yes No See Article II Scope of Work.
Any respondent not able to work with Audio Visual company may be disqualified and not considered for an award.
OFFERED OPTIONS
Respondent should describe offered options and the terms and pricing under which they are offered. Respondent is not required to submit any Offered Options under Section 6.7 (Offered Options) of this Solicitation; however, TWC will not award options during the contract period if not included in the Proposal, therefore pricing for any options offered, shall be included as an attachment to Form 2, Cost Proposal.
| FORM 2 - COST PROPOSAL |
| 3202600170 2026 Statewide Conference Exhibitor Services |
| Equipment for Exhibit Hall: |
| OFFERED OPTIONS |
File details come from the government source that posted it. Updated .