7.3 DHA Mandatory Training List- March 2023.pdf

DHA MANDATORY TRAINING LIST

March 2023

Version 3

*Training applies to civ/mil personnel who are assigned to the DHA JTD (This DOES NOT include mil/civ members assigned on the Services manning document).

**Training applies to civ/mil assigned on the Service manning document who are considered borrowed manpower (Primarily, Active Duty members at the Markets/MTF are assigned on a Service Manning Document).

Please note: Information pertaining to all courses listed is in accordance with guidance received from the Offices of Primary Responsibility (OPR) for their respective course(s).

All training must be completed in the DHA LMS (hosted by JKO), unless otherwise indicated. JKO is the enterprise MHS LMS and system of record for required training and compliance reporting in accordance with ASD(HA) Memorandum, "Retirement of eLearning Systems," December 18, 2014, and

DHA-PI 1025.01 “Health Education and Training Electronic Learning (eLearning) Hosting, Development, and Sustainment,” February 16, 2017.

Mandatory Training List

= DHA training required completion − = Do not complete/follow Service requirements

*= Required ONLY for SES, Managers or Supervisors

TRAINING TOPIC

DELIVERY

METHOD

FREQUENCY

REGULATORY

GUIDANCE

*DHA Civilian & Service

Members

DHA Contract Support

Personnel

**Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Cyber Awareness Challenge 2023

(DoD)

DHA LMS:

DOD-US1364-23

Annually

DoDI 1400.25 V410 DoDI 1322.31 DoDI 8500.01

HIPAA and Privacy Act Training

DHA LMS:

DHA-US001

Within 30 days of start date &

Annually

DoDI 1400.25 V410

DoDI 5400.11

DHA Employee Safety Course

DHA LMS:

DHA-US323

Annually

DoDI 1400.25 V410

DoDI 6055.01

Joint Staff Insider Threat Awareness

DHA LMS:

JS-US072

Within 30 days of start date &

Annually

DoDI 1400.25 V410 DoDI 1322.31

Suicide Risk Care Pathway in the DHA (Behavioral Health

Specialty Care version)

DHA LMS:

DHA-US1212

Every 3 years DHA-AI 6025.06

All providers and supporting staff in BH clinical settings upon entry to duty, regardless of Service Requirements

Suicide Risk Care Pathway in the MHS

(All Health Care Settings Other than Behavioral Health

Specialty Care)

DHA LMS:

DHA-US1214

Every 3 years DHA-AI 6025.06

All providers and supporting staff in non-BH clinical settings upon entry to duty, regardless of Service Requirements

= DHA training required completion − = Do not complete/follow Service requirements

DELIVERY METHOD FREQUENCY

REGULATORY

GUIDANCE

*DHA Civilian & Service Members

DHA

Contract Support

Personnel

**Service Members Assigned to DHA facilities

AIR

FORCE

NAVY ARMY

Constitution Day Awareness

DHA LMS:

DHA-US1159

Annually by September 17th

DoDI 1400.25 V410 Public Law 108- 447, Section 111

MHS Customer Service

(MTF Focus)

DHA LMS:

DHA-US429

Annually

MHS Congressional Response − −

Defense Performance Management and Appraisal Program

(DPMAP)

https://www.atrrs.army.mil/CHRTAS/Dashboard /Dashboard/Index, Select Defense Health

Agency (DHA) training, & register for course(s)

Once

*For Managers & Supervisors of GS

Civilians Only

DoDI 1400.25 V431 *

Human Resources for Supervisors Refresher https://www.atrrs.army.mil/CHRTAS/Dashboard /Dashboard/Index, Select Defense Health

Agency (DHA) training, & register for course(s)

Every 3 years

*For Managers & Supervisors of GS

Civilians Only with more than 3 years

NDAA FY 2010

5 CFR § 412.202 *

Human Resources for Supervisors https://www.atrrs.army.mil/CHRTAS/Dashboard /Dashboard/Index, Select Defense Health

Agency (DHA) training, & register for course(s)

Once

*For Managers & Supervisors with less than 3 years in the Federal

Government

NDAA FY 2010

5 CFR § 412.202 *

https://www.atrrs.army.mil/CHRTAS/Dashboard/Dashboard/Index https://www.atrrs.army.mil/CHRTAS/Dashboard/Dashboard/Index https://www.atrrs.army.mil/CHRTAS/Dashboard/Dashboard/Index

= DHA training required completion − = Do not complete/follow Service requirements

FREQUENCY

REGULATORY

GUIDANCE

*DHA Civilian & Service

Members

DHA Contract Support

Personnel

**Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Drug Free Workplace Training for Supervisors

DHA LMS:

DHA US1153

Once

*For Managers & Supervisors Only

DoDI 1322.31

DHA-PI 6025.15 *

Supervisors Safety Training

DHA LMS:

DHA-US480

Annually

*For Managers & Supervisors Only

DoDI 1400.25 V410 DoDI 1322 .31 DoDI 6055.01

DHA Reasonable Accommodations for the Federal Workplace

DHA LMS:

DHA-US482

Annually

*For Managers & Supervisors Only

DoDI 1000.31

DHA-AI 1020.01 *

Uniformed Services Employment and

Reemployment Rights Act (USERRA) Training

DHA LMS:

DHA-US483

Annually

*For Supervisors of Reserve or National

Guard members

DoDI 1400.25 V410 Public Law 110-389 *

Briefing for OSD Senior Leadership RM Training

DHA LMS:

DHA-US1371

Annually

*For SES and Senior Leaders

Only

DoDI 1400.25 V410 DoDI 1322.31 *

DHA Diversity Training

DHA LMS:

JMESI-US053

Annually

DoDI 1400.25 V410

DHA-PI 6025.02

DoD Annual Security Awareness

DHA LMS:

DHA-US438

Annually

DoDI 1400.25 V410

DoD 5200.08-R

= DHA training required completion − = Do not complete/follow Service requirements

FREQUENCY

REGULATORY

GUIDANCE

*DHA Civilian & Service Members

DHA Contract Support

Personnel

**Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Annual OSD Records and Information

Management

DHA LMS:

DHA-US1369

Within 30 days of start date &

Annually

DoDI 1400.25 V410

DoDI 5015.02

Anti-Harassment Workplace Training

DHA LMS:

DHA-US481

Annually

DoDI 1400.25 V410

Joint Staff Sexual Assault Prevention and Response Training

DHA LMS:

JS-US021

Annually

DoDI 1400.25 V410

DoDI 6495.02

Joint Staff No Fear Act Training Course

DHA LMS:

JS-US012

Every 2 years

DoDI 1400.25 V410 DoDI 1322.31 Public Law 107-174, Section 202

Combating Trafficking in Persons (CTIP)

Training

DHA LMS:

J3TA-US1328

A, B, C or D

Within 90 days of start date & every 3 years

DoDI 1400.25 V410

DoDI 2200.01

Joint Staff Annual Security Refresher

DHA LMS:

JS-US077

Annually

DoDI 1400.25 V410

DoDI 5200.48

= DHA training required completion − = Do not complete/follow Service requirements

FREQUENCY

REGULATORY

GUIDANCE

*DHA Civilian & Service

Members

DHA Contract Support

Personnel

**Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Level I Antiterrorism Awareness Training

DHA LMS:

JS-US007

Annually

DoDI 1400.25 V410

DoDI O-2000.16, V1

Counterintelligence

DHA LMS:

DHA-US434

Annually

DoDI 1400.25 V410

DoDD 5240.06

Joint Staff Operations Security (OPSEC)

DHA LMS:

JS-US009

Within 90 days of start date &

Annually

DoDI 1400.25 V410

DoDD 5205.02

DoD Extremist Activity Awareness

DHA LMS:

DoD-US002 Annually DODI-1325.06 − −

Sexual Assault First Contact-First Responder

DHA LMS:

DHA-US695

Annually

DoDI 6495.02 DoDI 6310.09

Frequently Asked Questions (FAQs)

1. I am a civilian working in an MTF who still fills a Service billet (Army, Navy, or Air Force). Which training do I do?

Answer: Civilians that fall under the Authority, Direction, and Control of the Armed Services (Air Force, Army, and Navy) but are detailed to DHA facilities must follow Service training requirements as outlined for that Services’ active duty military members on this document.

2. I am a Service member. Do I complete both my Service-required training and DHA training?

Answer: Service Members that fall under the Authority, Direction, and Control of the Armed Services (Air Force, Army, and Navy) but are detailed to DHA facilities: (1) must follow Service training requirements as well as complete any DHA and locally required training specific to their DHA assignment. This training list has been tailored to reflect which training must be done using both DHA and Service-required methods or training platforms.

3. I am a Service Member. Where can I find my Service's list of required general mandatory training (GMT)?

Answer: Service General Mandatory Training lists can be found at:

• Air Force - https://lms-jets.cce.af.mil/moodle/ (Air Force MyLearning site: select Total Force Awareness Training)

• Army - https://atn.army.mil/unit-training-management-(utm)/ar-350-1,-appendix-f-mandatory-training

• Navy - https://www.mnp.navy.mil/group/general-skills-training/gmt (My Navy Portal: go to *Career and Life Events* at the top of the page, then select *Training, Education, and Qualifications* from the drop-down menu. On the following page select *Training* on the left side of the page then select *GMT* from the drop-down menu)

4. How do I make sure that I get auto enrolled in Annual Mandatory Training (AMT) in DHA LMS?

Answer: To be auto enrolled to the correct AMT module, your profile must be set to the correct audience. (Refer to the DHA LMS User

Management SOP at https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf).

5. What are the DHA Audiences and their definitions?

Answer:

• DHA Contract Support: This audience includes all Contractors who support the Defense Health Agency (DHA).

https://lms-jets.cce.af.mil/moodle/ https://atn.army.mil/unit-training-management-(utm)/ar-350-1,-appendix-f-mandatory-training https://www.mnp.navy.mil/group/general-skills-training/gmt https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf

• DHA Government Service Civilians: This audience includes Federal Civilians assigned to the Defense Health Agency (DHA).

• DHA Military and Dual Status Personnel - Air Force Service Members: This audience includes Air Force active-duty and reservist military members that are assigned to DHA.

• DHA Military and Dual Status Personnel - Army Service Members: This audience includes Army active-duty and reservist military members that are assigned to DHA.

• DHA Military and Dual Status Personnel - Navy Service Members: This audience includes Navy active-duty military and reservist members that are assigned to DHA.

• DHA SES or Senior Leaders: This audience includes Senior Executive Service employees and senior leaders (E-9/O-7 and above).

• DHA Supervisors: This audience includes HR-documented employee who has a documented authority to manage and oversee the performance and well-being of personnel.

• DHA Mandatory Training - All Providers: This audience includes all healthcare providers who are assigned to “ART A” in the Relias Learning

Management System.

• Suicide Risk Care Pathway Training - Providers Outside Behavioral Health Specialty Care: This audience includes all healthcare providers outside of behavioral health specialty care, licensed independent providers and those working under their license. This includes anyone having clinical contact with patients.

• Suicide Risk Care Pathway Training for Behavioral Health Specialty Care: This audience includes all BH providers, licensed independent BH providers and those working under their license. This includes anyone having clinical interaction with patients.

6. How do I make sure that my training completion is reflected in DHA LMS reports?

Answer: To ensure that your name is shown in completion reports, you must update your profile with the correct Primary and/or Secondary

Organizations.

• For DHA Civilians and Contractors: The Primary Organization will be their MHS-DHA work location assignment.

• Borrowed Manpower Status: The primary organization will be aligned to the user's parent organization. The secondary organization will be aligned to the user’s “borrowed” organization. For example, users assigned to US Army Medical Command Element at Walter Reed National Military Medical Center:

Primary Organization: JKO > MHS > Army Medicine Secondary Organization: JKO > MHS > MTF Markets > National Capitol Region > WALTER REED NATL MIL MED CNTR

• Duty at Multiple Organizations (i.e., providers who practice at multiple MTFs): Align the primary organization where the user is assigned for duty and list all other facilities as secondary organizations. For example, user assigned to Walter Reed Army Medical Center but also conducts clinic at Malcom Grow Medical Clinics and Surgery Center:

Primary Organization: JKO > MHS > MTF Markets > National Capitol Region > WALTER REED NATL MIL MED CNTR Secondary Organization: JKO > MHS > MTF Markets > National Capitol Region > AF-ASU-11th MEDGRP-Andrews

• Refer to the DHA LMS User Management SOP at https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf

7. I am a Contractor. What training must I complete?

Answer: Please refer to the training list in this document as well as your contracting documents for any training that is required for your position.

8. Who can I contact in my MTF if I need assistance?

Answer: For any immediate questions regarding DHA LMS training, please contact your local DHA LMS Training Coordinator (TC) in your Education

& Training (E&T) office or the DHA Global Service Center 1-800-600-9332 or dhagsc@health.mil

9. Can LMS Training Coordinators (TC) create their own training audiences and change the due dates?

Answer: Yes; however, please know this is NOT recommended because there are already established DHA audiences to which the appropriate courses are aligned. If a TC creates local training audiences, they are responsible for aligning all members to the created audience and adding the courses and exemptions. The TC will also be responsible for removing any DHA audience to which members are assigned. If the TC does not remove those DHA audiences, the members will be assigned to the same courses multiple times for each audience, this has the potential to confuse the system and DHA LMS will automatically divert to the audience with the most restrictive exemptions.

10. Can we add additional training at the MTF level?

Answer: Yes, MTFs can add any additional training deemed necessary for the safe and effective functioning of their personnel. However, individuals must complete all the assigned basic training that is listed on this document; no training may be removed from this list without the express consent of DHA.

https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf mailto:dhagsc@health.mil

11. How can organizational leadership track training compliance at the MTF or Market level? Who should I contact for training compliance reports?

Answer: There are three elevated roles in DHA LMS that can assist with monitoring training compliance; DHA LMS Reports Manager (RM) DHA LMS

Training Manager (TM) DHA LMS Training Coordinator (TC). Members should ask their leadership or training representative who their respective

RM, TM, TC is for their organization. Please visit the DHA SharePoint site to learn more about these roles and the required training at:

https://info.health.mil/edu/aro/lms/Documents/Forms/AllItems.aspx.

12. What is the definition of a supervisor?

Answer: A supervisor is someone who has a documented authority to manage and oversee the performance and well-being of personnel in their

MTF or according to their position description.

13. Is AMT the same as ART?

Answer: No.

• Annual Mandatory Training (AMT) are administrative and/or other training requirements as determined by Congress, the Department of

Defense, the Office of Personnel Management, DHA, or some other governmental entity. These trainings are completed on the DHA learning management system (LMS) Joint Knowledge Online (JKO) and directed toward individuals based on their assigned audience (see

FAQ #5).

• Annual Regulatory Training (ART) are regulatory and accreditation training requirements that originate from The Joint Commission or the

Occupational Safety and Health Administration (OSHA). These training modules are completed either annually or triennially (every 3 years) in the Relias LMS and assigned on one of two levels to every individual assigned to an MTF.

14. What are the governing documents for all the listed training?

Answer: AMT is guided by several instructions including DoD Instruction 1400.25 V410, “DoD Civilian Personnel Management System: Training, Education, and Professional Development”, August 2, 2021, and DoD Instruction 1322.31, “Common Military Training (CMT)”, February 25, 2015.

Additional specific references are provided in the training list.

15. What is the definition of a Senior Leader?

https://info.health.mil/edu/aro/lms/Documents/Forms/AllItems.aspx

Answer: E-9 at the Command leadership level, O-7 and above, or SES.

16. Who can I contact with questions regarding the CHRTAS LMS? Can I take the DPMAP training in JKO instead of CHRTAS?

Answer: If your members are having any difficulties or questions relating to the CHRTAS LMS, they should contact and work through their CHRA HR

Liaison in their specific areas/locations. No, DPMAP training cannot be taken in JKO and must be taken in the CHRTAS LMS. The DPMAP courses that are housed in JKO can be taken as supplemental training at the discretion of the local leadership or the individual member.

17. Do I need to complete the required training in the DHA LMS, and what is the enterprise learning management system (LMS)?

Answer: Yes. All training must be completed in the DHA LMS (hosted by JKO), unless otherwise indicated. JKO is the enterprise MHS LMS and system of record for required training and compliance reporting in accordance with ASD(HA) Memorandum, "Retirement of eLearning Systems,"

December 18, 2014, and DHA-PI 1025.01 “Health Education and Training Electronic Learning (eLearning) Hosting, Development, and Sustainment,”

February 16, 2017.

18. Who can I contact if I have questions about this training list?

Answer: The proper chain of command for E&T questions such as this list is:

1. First, contact your MTF E&T Department.

2. Second, contact your Market E&T Lead.

3. If they are unable to answer your questions, please submit your questions to DHA J-7 (E&T) Division through the email org box:

dha.ncr.education-trng.mbx.mtf-ops@health.mil.

mailto:dha.ncr.education-trng.mbx.mtf-ops@health.mil