Amendment 0003_Attachment 1- Revised PWS_DHAPP PM.pdf

DHA PWS Template V13 November 16, 2021

Department of Defense (DoD) Defense Health Agency (DHA)

DoD HIV/AIDS Prevention Program Project Management Support Services

Performance Work Statement DHA Public Health

Solicitation Number: HT0011-23-R-0109 Version: 3

Date: 11 March 2024

November 16, 2021

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide Project Management Support Services to Department of Defense(DoD) HIV/AIDS Prevention Program (DHAPP).

1.2 Description of services/introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Services to DHAPP as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property (GFP) and services. The Contractor shall perform to the standards in this PWS.

1.3 Background: The DHAPP, as part of the DoD program to reduce HIV/AIDS in Allied Nations Uniformed Services, identifies and supports organizations with novel approaches to developing laboratory and clinical HIV/AIDS education, treatment, and prevention programs. In 1999, the United States joined the International Partnership against HIV/AIDS in Africa (IPAA) to mitigate the HIV pandemic and stop the spread of the AIDS virus, and in 2003 became the DoD lead for the President’s Emergency Plan for AIDS Relief (PEPFAR). As the DoD lead for this effort, the DHAPP Management Office provides day-to-day direction of the DoD effort. It prepares and delivers periodic reports and provides the results of assessments to the appropriate Deputy Assistant Secretary of Defense (DASD), assists selected foreign militaries in establishing HIV/AIDS-specific treatment and management programs for their personnel, assist in training programs and policy implementation, and integrates with other U.S. Government programs and multilateral organization (UNAIDS, WHO).

1.4 Objectives: (1) Assist selected foreign militaries in establishing HIV/AIDS-specific policies for their personnel; (2) Assist selected foreign militaries in adapting and providing HIV/AIDS prevention programs; (3) Train military personnel in selected foreign militaries to implement, maintain, and evaluate HIV/AIDS prevention, treatment, and clinical management programs; (4) Assist selected foreign countries in developing military and culturally appropriate interventions to affect high-risk HIV/AIDS attitudes and behaviors; and (5) Integrate with, and make use of, other U.S. Government programs and those managed by allies and the United Nations (UN).

The technical objective is to augment the capability of DHAPP with contracted consultants, both in numbers and depth of expertise, when conducting HIV/AIDS prevention and education programs on a global scale in consonance with the aforementioned business objectives and the below management objectives.

The management objectives are: (1) Support the DHAPP as the International HIV Program for DoD; (2) Work together with the Bureau of Global Health Security and Diplomacy/PEPFAR (GHSD/PEPFAR, to be subsequently referred to as PEPFAR) in Washington, DC to provide operational knowledge and consultative expertise needed for monitoring and evaluation of ongoing or planned HIV/STI prevention, care, and treatment programs among members of the

November 16, 2021 indigenous Armed Forces in participating nations; and (3) Assist with the execution of the

PEPFAR.

1.5 Scope: The DHAPP, as represented by the Defense Health Agency (DHA), has a requirement for consultant services. As previously mentioned, consultant services will support the HIV/AIDS prevention and education programs on a global scale. Contractors shall have a no security clearance requirement. There may be a mix of on-site and off-site Contractor personnel during the performance of the requirement. On-site performance is required in San Diego, CA with travel to countries of participating foreign militaries.

The services provided support the following essential mission functions:

• Assist selected foreign militaries in establishing HIV/AIDS-specific policies for their personnel.

• Assist selected foreign militaries in adapting and providing HIV/AIDS prevention programs.

• Train military personnel in selected foreign militaries to implement, maintain, and evaluate HIV/AIDS prevention, treatment, and clinical management programs.

• Assist selected foreign countries in developing military and culturally appropriate interventions to affect high-risk HIV/AIDS attitudes and behaviors.

• Integrate with, and make use of, other US Government programs and those managed by allies and the United Nations.

• Augment the capability of DHAPP with contracted consultants, both in numbers and depth of expertise, when conducting HIV/AIDS prevention and education programs on a global scale in consonance with the aforementioned business objectives and the below management objectives.

• Support DHAPP as the lead DoD office for HIV/AIDS support for partner militaries.

• Work together with the PEPFAR in Washington, DC to provide operational knowledge and consultative expertise needed for monitoring and evaluation of ongoing or planned HIV/STI prevention, care, and treatment programs among members of the indigenous Armed Forces in participating nations.

• Augment DHAPP capacity to develop equitable care for all people living with HIV, to include improving access to care, decreasing stigma and discrimination, and decreasing violence against disadvantaged individuals infected with HIV.

• Assist with the execution of the PEPFAR.

1.6 Period of Performance (PoP): Period of Performance is a 12-month base period with four 12-month option periods.

1.6.1 Transition: Transition-in and out period.

1.6.1.1 Transition-in period: The transition in period should not take more than 30 days and the incoming contractor cannot perform under contract until the current contract ends/expire. The transition should consist of onboarding or other administrative actions at the incoming contractor’s expense. Personnel will have access to the office space for the purpose of completing tasks outlined in 1.11. DHA will provide sponsorship to the DHA DHAPP

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Gate 4, Patterson Road at McClellan Road Building 304 San Diego, CA 92152. The Program Manager will serve as team lead and another Key Personnel listed in 1.12 will serve as an alternate to assist the PM with the transitioning process. The Government estimates approximately one week for this process. Key personnel listed in 1.12 shall be available day one of award. During the transition-in period, the newly assigned members shall prepare to meet all contract requirements and ensure incoming personnel are functionally trained and qualified on the full performance start date except cybersecurity requirements, which must be fully adhered during transition and full performance periods. The remaining incoming personnel shall be trained and qualified within the standard two (2) week timeframe.

1.6.1.2 Personnel shall comply with transition-in requirements of DHA and all new and existing members will be issued Common Access Card (CAC) identification, including Department of Defense (DoD) and DHA-directed training and forms submission, prior to network access. Refer to 1.11.1 for more information.

1.6.1.3 Transition-out period: The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract.

1.7 Administrative specifications

1.7.1 Place of performance: All personnel will work on-site at one of the following locations:

San Diego, CA (Naval Health Research Center campus), Washington, D.C. (PEPFAR) and/or an overseas location, as directed. Telework will be permitted for personnel working on-site at our San Diego and D.C. locations in accordance with DHA Telework policy. Assigned work locations will depend on the position (labor category), performance duties and site needs. Any exceptions for personnel performing under contract will be handled on a case-by-case basis and subject to approval by the COR. The work shall be performed at the location in San Diego, CA, with travel as noted in Section 1.8. Exceptions are noted for specific positions in Part 5 where remote work is allowed.

1.7.2 Recognized Federal holidays: The Contractor is not required to perform services on the following recognized Federal holidays, with the possible exception of travel or temporary duty requirements.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.7.3 Hours of operation: The Contractor is responsible for conducting business Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted

November 16, 2021 performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.4 Emergency Services: On occasions, services may be required to support an exercise of contingency plans outside the normal duty hours.

1.8 Contractor travel: Travel in the Continental United States (CONUS) and Outside the Continental United States (OCONUS) is required to perform this PWS. Travel approval must be processed in accordance with client-command procedures (e.g., TAD request) and the Joint Travel Regulations (JTR), documented and submitted with the Monthly Status Report, and correlated with a corresponding line item in the invoice for payment. The number of Contractor personnel required will be determined at the discretion of the Contracting Officer Representative (COR). For all trips, the point of departure is San Diego, CA unless otherwise directed by the COR. Scheduling of travel for Contractor personnel will be performed accordance with the JTR.

Travel into any of the OCONUS areas must be processed in accordance with standing DoD Directives and Command area of responsibility procedures. Contractor shall be authorized travel expenses consistent with the cost principles and procedures in Federal Acquisition Regulation (FAR) Part 31.2, Travel Costs and the limitations of funds specified in the contract. All travel requires Government approval/authorization and notification to the COR. Travel destinations may include but are not limited to:

Destinations: No. of Trips and Travelers

CONUS

Falls Church VA 1 San Antonio, TX 1 San Diego, CA 3 Washington DC 3

OCONUS

Angola 1 Benin 1

Burkina Faso 1 Burundi 1

Cameroon 1 Colombia 1

Cote d'Ivoire 1

DRC 1

Gabon 1 Geneva, Switzerland 1

Ghana 1 Guatemala/El Salvador/Honduras 3

Guinea-Bissau 1 Vietnam 1

South Africa 4 Peru 1

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Philippines 1 Swaziland 1

Mozambique 2 Rwanda 1 Senegal 1

South Sudan 2 Togo 1

Uganda 1 Poland 1 Zambia 3

1.9 Contractor Requirements: The Contractor will be responsible for providing software, such as Qualtrics or equivalent, miscellaneous office supplies, job-related trainings (to include Foreign Affairs Counter Threat (FACT) or Hostile Environment Awareness Training (HEAT), shipping, and conference preparations which are essential to perform these services. The Contractor will also be responsible for providing communication equipment, such as mobile devices and any related hardware and Wi-Fi services (Refer to Part 4 for details).

1.10 Quality

1.10.1 Quality Control (QC): The Contractor shall establish and maintain an effective Quality Control system to ensure services provided under contract are delivered. The Contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The details of this requirement shall be submitted in writing via a Quality Control Plan (QCP). The QCP will be reviewed by the COR and Contracting Officer (CO) for approval. Once approved, a final QCP shall be submitted to the COR and CO within 10 days of award.

1.10.2 Quality assurance (QA): The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 Common Access Card (CAC) requirements: A CAC is the standard identification for eligible DoD Contractor personnel. All Contractors who will work in Government facilities, the Facilities Security Officer (FSO)/Company's Security POC will provide the Government all the required information per the DHA CAC request process current version 2.1 latest version. Refer to Part 7, Attachment 7.1 and 7.2.

1.11.1.1 The Contractor shall return all CACs to the COR if no longer performing work under this contract or the card has expired.

1.11.2 Contractor onboarding and training: The Contractor shall complete all requirements, training, and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHA Onboarding and Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.2.2 The DHA’s Contractor training instructions embedded in Part 7, Attachment 7.3.

1.11.2.3 The Contractor shall comply with onboarding requirements of the DHA for Contractors needing to be issued CAC identification, including DoD- and DHA-directed training and forms submission, prior to network access, as displayed in the In/Out-Processing Portal at:

https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx (note: Public Key Infrastructure (PKI)-restricted, printed versions available).

1.11.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.4 Key control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

1.11.4.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.11.4.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s personnel assigned to the location. The Contractor shall prohibit the opening of locked areas by Contractor’s personnel to permit entrance of persons other than Contractor’s personnel engaged in the performance of assigned work in those areas, or personnel authorized entrance by the base commander.

1.11.5 Lock combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know. These procedures shall be included in the Contractor’s QCP.

1.12 Key personnel: The key personnel are required to ensure success of the government mission. The Contractor shall provide the following Key Personnel:

https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx

1.12.1 Program Manager:

The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work in accordance with Section 5.2.1. The Program Manager shall be designated in writing to the CO and COR. The PM shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The PM shall be available at the time of award and will work between 8:00 a.m. to 5:00 p.m. Monday through Friday except Federal holidays or when the government facility is closed.

1.12.2 Senior Contract Staff:

The following positions are also required on day one in order to maintain success of the government mission (see Attachment 3 for qualifications):

• Senior Strategic Information Technical Advisor

• Senior Desk Officer/Country Programs III

• Senior Technical Advisor

1.13 Data rights: Any data generated by this activity remains the exclusive property of DHAPP and DHA. Any use or publication of this data by a contracting agency must have the written authorization from the DHAPP Division Chief or Deputy Division Chief.

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): Contractor Manpower Reporting (CMR):

Please refer to DFAR 252.204-7023 REPORTING REQUIREMENTS FOR CONTRACTED SERVICES (JUL 2021) and DFAR 252.204-7023 REPORTING REQUIREMENTS FOR CONTRACTED SERVICES--ALTERNATE I (JUL 2021) which are incorporated into the Contract for specific manpower reporting requirement.

1.14.2 Non-Disclosure Agreement (NDA): All Contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA Contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The Contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other Contractors. The NDA shall be executed not later than the first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor. The Contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3 Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of

November 16, 2021 technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of GFP; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR IS NOT authorized to change any of the terms and conditions of the contract.

1.14.4 Post award conference/periodic progress meetings: The Contractor agrees to attend any post award meetings convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically (telephonic or virtually) with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a Contractor capacity in a Government facility is required to possess and wear an identification badge that displays his or her name and the name of their company. All Contractor personnel shall identify themselves as Contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings. The Contractor shall answer all telephone calls and have a personalized voice message with an introductory statement that identifies the person as Contractor support personnel. Ensure those whom the person interacts in any and all capacity understands that the person is Contractor support personnel. Include a title block in all emails that states the fact that the person is Contractor support personnel.

1.15.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order.

Contractor personnel shall make their Contractor status known during introductions.

1.15.3 Contractor personnel, while performing in a Contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.16 Contractor Access to Health Affairs (HA)/DHA Network(s)

1.16.1 FSO/Company's Security POC shall notify the DHA Personnel Security Office after being awarded a contract that requires access to a DoD system. Contractor personnel requiring access to the HA/DHA networks for performance of their tasks require a background investigation and the security awareness training. The Contractor shall be prepared for this process as it could take two (2) or more weeks. The FSO/Security POC shall submit a Standard Forms (SF) 85 and 86 to DHA's Personnel Security Office for a background investigation.

1.16.2 Company's FSO/Security POC must notify the Personnel Security Office when the Contractor has submitted the SF-85 and 86. The FSO/Security POC, or the COR must notify the

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DHA Personnel Security Office in writing of a Contractor's termination from the contract, including the termination date.

1.17 Personnel Security

1.17.1 The Contractor shall comply with DoDM 8140.03 (latest version) Cyberspace Workforce Qualification And Management Program, DoDI 8500.01 (latest version) Cybersecurity, DoDM

6025.18 (latest version) Implementation Of The Health Insurance Portability And Accountability Act (HIPAA) Privacy Rule In DoD Health Care Programs, and DoDM 5200.02 (latest version) DoDM 5200.02 Procedures For The DoD Personnel Security Program (PSP). Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 681-2286.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or CUI. If a Contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

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PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE

PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D- Services)

2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R- Services)

2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated, and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance. The Government will prepare the QASP.

2.2 Acronyms:

AIDS Acquired Immunodeficiency Syndrome AIS Automated Information System AO Authorizing Official APL Approved Products List APL AQL Acceptable Quality Level ARRT Acquisition Requirements Roadmap Tool ART Antiretroviral Treatment ARV Antiretroviral Medication ATO Authority to Operate B2B Business-2-Business CAC Common Access Card CAP Cloud Access Point CCEVS Common Criteria Cybersecurity Evaluation and Validation Scheme CDC Centers for Disease Control CDI Covered Defense Information

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CDRL Contract Data Requirement List CE Computer Environment CIO Chief Information Officer CJCSM Chairman of the Joint Chiefs of Staff Manual CMMC Cybersecurity Maturity Model Certification CMR Contractor Manpower Reporting CND SP Computer Network Defense Service Provider CNSS Committee on National Security Systems CNSSI Committee on National Security Systems Instruction CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CS Contract Specialist CSP Cloud Service Provider CSSP Cyber Security Service Provider CUI Controlled Unclassified Information DAD-A Deputy Assistant Director for Acquisition DBB Design-Bid-Build DC3 DoD Cyber Crime Center DD 254 Department of Defense Contract Security Requirement List (if applicable) DFARS Defense Federal Acquisition Regulation Supplement DHA Defense Health Agency DHAPP DoD HIV/AIDS Prevention Program DISA Defense Information System Agency DMZ Demilitarized Zone DOD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instruction DoDM Department of Defense Manual DPCLO DHA Privacy and Civil Liberties Office DSAA Data Sharing Agreement Application DSAs Data Sharing Agreements DUA Data Use Agreement eMSM Enhanced Multi-Service Markets EULA End User License Agreement EVM Earned Value Management FAR Federal Acquisition Regulation FCI Federal contract information FE Facilities Enterprise FedRAMP Federal Risk Authorization and Management Program FISMA Federal Information Security Modernization Act FRCS Facility Related Control Systems FSO Facilities Security Officer GHSD Global Health Security and Diplomacy HA Health Affairs

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HCA Head of the Contracting Activity HIPAA Health Insurance Portability and Accountability Act HIT Health Information Technology HIV Human Immunodeficiency Virus HMIS Health Information Management Systems I/O In/Out Processing Portal IA Information Assurance IAVM Information Assurance Vulnerability Management ICT Information Communication Technologies IO Initial Outfitting IPv Internet Protocol Version IRAPT Invoicing, Receipt, Acceptance, and Property Transfer (formerly Wide

Area Workflow) IRB Institutional Review Board IS Information System ISCM Information Security Continuous Monitoring ISP Internet Service Provider IT Information Technology IV&V Independent Verification & Validation MedCOI Medical Community of Interest MHS Military Health System MIHTP Military International HIV Training Program MIL-STD Military Standard MTFs Military Treatment Facilities NCR National Capitol Region NDA Non-Disclosure Agreement NIAP National Information Assurance Partnership NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OGAC Office of the Global AIDS Coordinator OI Opportunistic Infection OPM Office of Personal Management OSD Office of the Secretary of Defense P&R Personnel and Readiness PA Provisional Authorization P-ATO Personal Authorization to Operate PDT Project Delivery Team PEPFAR President’s Emergency Plan for AIDS Relief PGI Procedures, Guidance, and Information PHDP Positive Health, Dignity and Prevention PHI Protected Health Information PII Personally Identifiable Information PIPO Phase In/Phase Out PIT Platform Information Technology PK Public Key

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PKI Public Key Infrastructure PMO Program Management Office PMTCT Prevention of Mother to Child Transmission POA&M Plan of Action and Milestones POC Point of Contact PoP Period of Performance PP Personal Property PPSM Ports, Protocols, and Services Management PRS Performance Requirements Summary PSP Personnel Security Program PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RFP Request for Proposal RFQ Request for Quotation RMF Risk Management Framework SAR Security Assessment Report SP Special Publication SPRS Supplier Performance Risk System SRG Security Requirements Guide(s) SRM Sustainment, Restoration and Modernization STIG Security Technical Implementation Guide(s) TE Technical Exhibit TOS Terms of Service UFC Unified Facilities Criteria UNAIDS Joint United Nations Program on HIV/AIDS US United States USAID US Agency for International Development VMMC Voluntary Medical Male Circumcision VPN Virtual Private Network WHO World Health Organization XML Extensible Markup Language

2.3 Applicable Publications, DHA Administrative Instructions, etc. The Contractor must be familiar and knowledgeable of policies and practices within DoD Health Affairs: DoD 7000.14- R (latest version) Department of Defense Financial Management Regulation (DoD FMR) ; DoDI

2000.30 (latest version) Global Health Engagement (GHE) Activities, and, DoD Manual 5110.04, Volume 1 (latest version) Manual For Written Material: Correspondence Management.

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PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract. These Services are described below: provide

3.2 Facilities: The Government:

☐ Will NOT provide Facilities in support of this contract. As a result, this paragraph is Not Applicable.

☒ WILL provide Facilities in support of this contract. The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, desk telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: The Government:

☐ Will NOT provide Utilities in support of this contract. As a result, this paragraph is Not Applicable.

☒ WILL provide Utilities in support of this contract. The Government will provide all utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices.

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract. As a result, this paragraph is Not Applicable.

☒ WILL provide Equipment in support of this contract. The Government will provide desk telephones, facsimile machines, copiers, and desk computer equipment to include laptops for use in performance under this contract. This equipment is authorized for transaction of official Government business only and shall not be used for personal business. Telephones, facsimile machines, and computer equipment to include laptops are subject to communications security monitoring at all times. Contractor and subcontract employees may be issued keys signed for at scheduled and unscheduled key control inspections. The Contractor will be responsible for lost keys. Items issued will remain the property of the Government and the Contractor will maintain proper accountability of issued equipment.

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3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application

The Contractor shall be responsible for obtaining and maintaining access, training, and successful operation of the PIEE/GFP Module application for the entirety of the contract PoP.

The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the Contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract awarded through DHA, in accordance with applicable FAR Part 45, DFARS 245 with respective clauses, DHA Administrative Instruction 095 (latest version) and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject and/or approve shipment orders provided by the Contractor as appropriate. Functional roles can be determined within the Contracting Office and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key Contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete, and accurate accounting of the GFP applicable to the contract. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, Contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the Contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

The Contractor shall report semi-annually 100% inventories, reconciliations, and final disposition of GFP provided by the government. Final invoices will not be paid pending GFP reconciliation. Contractors shall be aware of and ensure compliance with applicable FAR Part 45, DFARS 245 Defense Pricing and Contracting Policies, Procurement Integrated Enterprise Environment Standards, DHA Administrative Instruction 094 and DHA Guidance.

https://wawf.eb.mil/piee-landing/ https://wawf.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/

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3.5 Materials: The Government:

☒ Will NOT provide Materials in support of this contract. As a result, this paragraph is Not Applicable.

☐ WILL providing Materials in support of this contract. The Government-provided Materials are described below:

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PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor will provide all supplies, equipment, facilities, and services, not provided by the Government, when required in support of this contract.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor shall furnish the materials necessary for telework, when applicable, to include mobile devices with capability of minimum 32 GB data storage, camera, apps, Wi-Fi, Bluetooth, browser, hotspot capability, unlimited data, international dialing capability, and model no greater than 2 years post-release for all contractor employees. The mobile drive should have voice and data service to support international calling.

4.4 Equipment: The Contractor shall furnish the equipment necessary for telework outside of the equipment provided by the Government, when applicable.

4.5 Facilities: The Contractor shall furnish the facilities and/or workspace necessary for telework, when applicable.

November 16, 2021

PART 5

5.0 SPECIFIC TASKS

5.1 Program Management Support: The Contractor shall provide program management and program integration services to assist in the development and performance of tasks needed to meet the objectives and strategies of the DHAPP planning and mission. The Contractor shall apply project management and analytical disciplines to assist principal investigators with project oversight and management functions in assisting DHAPP staff in conducting research, development, data collection, and analysis activities in support of overall program objectives.

Program Managers will:

• Review and evaluation of research and technical literature for new strategies/protocols in HIV/AIDS prevention, diagnosis, and clinical management; assisting DHAPP staff in the design and development of large-scale HIV/AIDS epidemiology database structures, data correlation, and conversion techniques; and assisting DHAPP staff in the identification of metrics, indicators, and processes with which to assess the effectiveness of the program.

• Project management and analytical disciplines to assist DHAPP staff with project oversight and management functions in providing flexible clinical and laboratory training programs in support of the prevention of HIV transmission and management of HIV infected personnel in foreign military organizations participating in DHAPP.

• Services in the areas of writing and preparation of technical and scientific writing support to include, but not be limited to, helping with the development of documents that describe current efforts, past performance, capabilities, and materials that articulate concepts for new efforts. Specifically: (a) Consult on document formatting for publication; (b) Edit documents and recommended changes for product improvement;

and (c) Maintain editing guidelines and products lists.

• Facilitation services to assist with the performance of tasks needed to meet the objectives, strategies, and mission of the DHAPP. Specifically: (a) DHAPP management consultation; (b) Facilitation and coordination of activities or programs such as instructional or training events, meetings, or workshops and management advice, coordination, and publication of minutes from conferences, seminars, and workshops; (c) Facilitation/planning of development for education, prevention, and research programs and staffing of ad hoc committees, empanelment of experts for working groups, and advisory groups where credible, external views can add significant value to the discussions; (d) Maintain, organize, and manage the DHAPP travel process, to include international travel support and visa processing; (e) Facilitation of equipment tracking, manage equipment, aid DHAPP staff in tracking and maintaining DHAPP inventory, and consulting on DHAPP procurement; (f) Facilitation and support for DHAPP information management; (g) Facilitation and consultation on the creation of official DHAPP documents in accordance with the DoDM 5110.44, Manual for Written Material; (h) DHAPP headquarters and field program management support; and (i) Hosting DHAPP-related workshops and conferences.

• Fulfilling its mission by reviewing scientific literature to locate and evaluate relevant research reports, critically evaluates the methods used and results obtained. Produce

November 16, 2021 professional reviews of the most current information on topics regarding HIV and HIV epidemiology.

• Designs research studies, identifies problems, investigates statistical causal models, and generates hypotheses on studies that effectively investigate military-specific risks of HIV infection. Submit research proposals to funding agencies in order to conduct research on topics important to the DOD and civilian research communities. Prepare and submit all required documents to the IRB for the protection of human subjects.

• Coordination of a multidisciplinary team on the appropriate statistical methodology for data collection and analysis. Visit and assist with data collection at field sites. Write and prepare scientific reports and manuscripts, reviews reports, manuscripts, and other documents for accuracy in medical and epidemiologic content and interpretation of data.

Present results and findings of research studies to appropriate government and professional organizations.

• Services in research design, implementation, and analysis of HIV studies in designated foreign military service members. Review the scientific literature of the most current information on topics regarding HIV and HIV epidemiology. Assist in preparing documents to the IRB for the protection of human subjects. Participate in data collection at field sites. Assist in preparing scientific reports and manuscripts, and other documents.

• HIV prevention activity technical expertise and assistance, review and participate in the planning of country specific activities implement the approved strategic plan, liaison with appropriate programmatic partners, provide program oversight and evaluation among Spanish speaking militaries.

• Providing HIV monitoring and evaluation technical expertise and assistance, with detailed knowledge in PEPFAR systems to include the Monitoring and Evaluation Reporting system (MER), minimum program requirements (MPR) Site improvement through Monitoring System (SIMS) and the Military Sustainability Index (MILSID). The Contractor shall aid in analyzing data, creating data visualization through visualization software such as Tableau to generate tables and charts, and assisting with creating presentation materials.

• Supporting the Military International HIV Training Program (MIHTP), which conducts virtual and face-to-face trainings for partner military healthcare personnel in current standards of care in HIV treatment and management, to include testing and treatment of relevant opportunistic infections to include tuberculosis, detection and management of HIV drug resistance, prevention of HIV infection in various settings such as Prep, stigma and discrimination training, and other topics. The MIHTP program has historically been a partnership between DHAPP and the University of California at San Diego (UCSD).

5.2 Program Support

5.2.1 Program Manager

The Contractor shall provide a Program Manager (PM) to serve as the focal point for all contract performance-related communication for a large team of public health care professionals. The PM is responsible for maintaining the project’s schedule, cost, and overall team performance. The PM role provides rapid, effective managerial and technical responses for both the team, and for the government. The PM will utilize management tools that provide team members with the

November 16, 2021 information they need to mee overall project and consulting services supporting HIV/AIDS prevention and education programs on a global scale.

Specific Duties and Responsibilities:

• Provide overall leadership and oversight of the contract. The PM will manage deliverables, provide monthly Contract Status Reports with information on contract performance, cost, and schedule to the COR.

• Manage the PRS (7.4) to ensure that the performance standards/quality levels identified in the PWS and the Contractor’s QCP are met.

• Manage team performance and training requirements, conduct performance reviews, performance improvement plans, and teambuilding efforts to maintain team effectiveness, cohesiveness, and wellbeing. Meet regularly with team members to check in on assignments, work environment, and to provide guidance and support.

• Recruit (screen, select, and onboard) and retain the required mix of personnel with the expertise, experience, and appropriate qualifications to perform duties and responsibilities.

• Ensure all security requirements and governance guidelines are met in accordance with PWS and will work closely with the corporate Security Officer to facilitate background investigations, Common Access Card issuance, and Business Enterprise Email and government network access.

• Manage and monitor travel authorizations and budget: review monthly Invoice, budget reports, and Travel, Materials, and Office expenditure requests, and expense reimbursement requests.

• Work closely with the contract Travel Coordinator to manage travel requirements and training, corporate office access, and equipment and IT issues.

5.2.2 Travel Coordinator

The Contractor shall provide a Travel Coordinator to serve as the single point of contact for all contracted staff on matters related to travel. This position may be worked remotely. The individual will manage the travel logistics for the contracted team. This consists of requesting air itineraries, lodging and ground transportation arrangements through the DOD designated Travel Management System. The Travel Coordinator supports team members with their arrangements and enters data into a tracking system, prepares detailed matrixes outlining the completed arrangements and distributes to relevant parties, coordinates the preparation of travel authorizations, travel orders, and expense reimbursements, and reviews and approves all expense reimbursement forms against the original travel authorizations, GSA per diem and lodging guidelines and company specific reimbursement policies.

• Coordinate the travel logistics for the program team, including flight itineraries, lodging and ground transportation arrangements. Support team members with their arrangements and enter data into a tracking system and prepare detailed matrixes outlining the

November 16, 2021 completed arrangements and distributing to relevant parties. This position will also review and reconcile all expense reports related to the contract travel.

• Coordinate travel authorizations, travel orders, and expense reimbursements forms.

• Ensure team members travel forms are submitted within the 30/60 days lead time requirements for CONUS and OCONUS travel.

• Communicate with COR regarding travel approval forms.

• Ensure proposed TDY expenses are allowable and compliant with the Department of

State and General Services Administration per diem rates.

• Prepare memos to support event activities for review and approval by the technical point of contact or COR. This includes per diem memos and local lodging waiver requests.

• Follow Joint Travel Regulations (JTR), Department of State and General Services

Administration travel and reimbursement policies and standards.

• Review and approve all expense reimbursement forms against the original travel authorizations, per diem and lodging guidelines and company specific reimbursement policies.

• Compile and track all expense reimbursement forms and corresponding backups and receipts for monthly billing.

• Communicate with Corporate Traveler regarding creating new traveler profiles and approving travel purchases.

• Create and process the documents required for new travelers in the government APACS and eCC travel system.

• Process country clearances using the APACS and eCC, ensuring the travelers required training certificate dates are valid and the traveler adheres to individual countries’ medical assessments and visa requirements.

• Assist travelers with obtaining their travel visas.

• Communicate with DHAPP Program Managers to discuss travel logistics, including lodging flight itineraries and country clearances.

• Run reports on the status of travel documents and office/event funding.

• Interface with Government travel agency itinerary system.

• Host Travel and Expense Onboarding and Refresher Training.

• Register staff for FACT and CT401 training.

• Provide support and training to contracted team on Expense Reports

• Log and track ERFs.

• Update contract team email and phone contacts regularly and provide that to DHAPP administrative support.

5.3 Strategic Information Support

The Contractor shall provide the necessary personnel to accomplish the work described in the following tasks.