HT001123R0109 Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is hereby executed to revise the RFP Addendum 52.212-1 & -2, update travel CLIN descriptions, revise the PWS and update Attachment 2-Pricing Sheet. Refer to the Change Page for details. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT001123R0109

X 9B. DATED (SEE ITEM 11)

07-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2024

CODE

DHA CONTRACTING OFFICE-(PS-CD) HT0011

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT0011 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT001123R0109

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. This is a ceiling line item. For pricing purposes a plug-in value will be used (refer to Addendum to FAR 52.212-1).

To:

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. For pricing purposes a plug-in value will be used (refer to Addendum to FAR 52.212-1).

CLIN 1002

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. This is a ceiling line item. For pricing purposes a

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. For pricing purposes a plug-in value will be used

CLIN 2002

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. This is a ceiling line item. For pricing purposes a

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. For pricing purposes a plug-in value will be used

CLIN 3002

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. This is a ceiling line item. For pricing purposes a

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. For pricing purposes a plug-in value will be used

CLIN 4002

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. This is a ceiling line item. For pricing purposes a

Travel (CONUS/OCONUS) in accordance with PWS Section 1.8. For pricing purposes a plug-in value will be used (refer to Addendum to FAR 52.212-1).

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised PWS 04-MAR-2024 Attachment 2 Revised Price Sheet Attachment 3 Revised Qualifications Attachment 4 HT001123R0109 Q&A Attachment 5 Attachment 8-Past

Performance References to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1-Revised

PWS

11-MAR-2024

Attachment 2 Attachment 2-Revised Pricing Sheet

Attachment 3 Amendment 0003 Change Page

The following have been modified:

CLAUSE(S) 52.212-1, 52.212-2 - ADDENDUM TO FAR 52.212-1 & -2

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS—COMMECIAL

PRODCUTS AND COMMERCIAL SERVICES

(b) Submission of offers. This solicitation is being issued as an 8(a) competitive requirement and solely for 8(a) participants. The soliciting, receipt for proposals and information and evaluation will be performed in accordance with FAR Part 15 procedures. The Government has the right to seek information through clarifications or communications with the offerors. The Government also reserves the right to hold discussions or negotiations if the Contracting Officer finds it necessary to do so. The offeror shall submit its proposal in accordance with the instructions provided in this addendum. The proposal must adequately demonstrate the offeror’s ability to successfully performed the services being requested and must not rephrase or restate the Government’s requirements. By submitting an offer, the offeror indicates its intent to comply with all requirements of this solicitation and the Performance Work Statement (PWS). Failure to comply will result in ineligibility for award.

Only one contract will be awarded as a result of this solicitation. Submit completed and signed SF1449 via email to Contract Specialist, Crystal Randolph at crystal.d.randolph.civ@health.mil and Contracting Officer, Vicki Whiteman at vicki.l.whiteman.civ@health.mil at or before the exact time specified in Block 6 of the solicitation. Questions relating to this solicitation shall be submitted via email by the deadline issued in Amendment 0001. Late or follow-up questions will not be accepted or acknowledged after the deadline. Reference the solicitation HT0011-23-R- 0109 in the subject line of all correspondence. Responses to questions will be provided via an amendment to the solicitation.

PROPOSAL FORMAT AND CONTENT:

1) Proposal Format- The offeror’s proposal should be typed and save as an Adobe PDF file, unless other stated. Font shall be 12-point Times New Roman (or similar font style) on an 8 ½” x 11” page with 1” margins. Each page is considered one single-sided 8 ½” x 11” page.

Page limits are indicated for such submission element below and shall include all appendices and attachments unless otherwise stated.

2) Cover Letter (1 page)- Submit a cover page providing the following information: Solicitation No., Company name and address, CAGE code, POC, telephone no., email address for authorized individuals (contract signing and technical) and disclosures for Organizational Conflict of Interest (OCI) review and mitigation plan, if applicable.

3) Mandatory solicitation fill-in information (no page limit)- Review the SF 1449 in its entirety and complete all clauses requiring offeror fill-ins. Submit a completed copy of the representations and certifications at FAR 52.212-3 with proposal.

4) Proposal Volumes:

a. Volume 1-Technical Capability (55 pages)- No more than 55 Adobe PDF pages, including Appendices and Attachments. Any pages that exceed the defined page limit will be removed and not evaluated. The technical proposal shall include a narrative of the offerors technical approach and a detailed description of the items being evaluated in compliance with the PWS and this solicitation. The technical proposal shall not include any past performance or pricing information. Refer to Addendum to FAR 52.212-2 for specific technical evaluation criteria.

b. Volume 2-Past Performance (3 pages)- No more than three (3) Adobe PDF pages. Past performance references shall be submitted by the offeror with its proposal and not exceed the 3-page limit. A minimum of three (3) recent and relevant contracts shall be submitted outlining past performance (contract#, dollar value, performance period, technical POC, relevant description of service provided and performance rating, if applicable)(Attachment 8). Past performance may be relating to Government and/or Private Sector contracts. Performance on behalf of a joint venture or teaming arrangement may be submitted for consideration. Subcontractor past performance consent forms (Attachment 4) are required to be included in the past performance volume. Consent forms are excluded from the page limit. Past performance concerning subcontractors/teaming partners cannot be disclosed to a private party without the sub/teaming partner’s consent. Because the prime is considered private party, the Government will need that consent before exchanges with the Government and prime. If no past performance history is available, the offeror must affirmatively submit a statement in its cover letter. Refer to Addendum to FAR 52.212-2 for specific past performance evaluation criteria.

c. Volume 3-Price (no page limit)- Price proposals may be submitted by fill-in of the

Contract Line Items (CLINS) 0001-4002 on the SF 1449 OR utilizing the price sheet (Attachment 2) of this solicitation. Price proposals in PDF format are accepted but must be typed using the required proposal format. Price proposals shall include pricing for the term of the contract (one-year base, plus four, one-year option periods). For evaluation purposes, pricing shall also include the six-month extension period at the same monthly unit price of the proposed fourth option period under FAR 52.217-8. NOTE: The Government has allocated fixed-price ceiling amounts for all travel CLINS. Refer to Attachment 2 for plug-in amounts. Deviation from the plug-in amounts is not allowed.

CLIN 0001, 1001, 2001, 3001 and 4001 should include all costs associated with providing the service, labor and material costs. Level of Effort (LOE): The Government estimates that this acquisition will require an approximate LOE, as outlined under the solicitation (Attachment 5). Please note that the Government estimate is only put in place for offerors to ascertain the approximate LOE for this requirement. However, this is not to be construed as either mandatory or necessarily the best technical approach. It is primarily a reference to allow offerors to better understand the general scope of this effort. The Government is seeking the best LOE, and labor mix required to accomplish the working being requested. Refer to Addendum to FAR 52.212-2 for specific pricing evaluation criteria.

5) Acknowledgment of Solicitation Amendments- Offeror must return a signed copy of all amendments issued under solicitation HT0011-23-R-0109 to crystal.d.randolph.civ@health.mil

6) Joint Venture and Teaming Arrangements- If considering a joint-venture or teaming arrangement, the primary (proposing) offeror must demonstrate they will perform more than 50% of the resulting contract. Sufficient information shall be submitted with the proposal, such as a copy of the signed arrangement, i.e., documented affiliation, teaming agreement or joint venture.

7) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

8) Contract Award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(End of provision)

ADDENDUM TO FAR 52.212-2- EVALUATION-COMMECIAL PRODUCTS AND

COMERCIAL SERVICES

(a) The government will award a Firm-Fixed Price (FFP) contract, as a result of this solicitation, to the offeror who represents the best value to the Government. Award of this contract will be made on a competitive best value basis, using a Performance-Price Tradeoff methodology. All factors and sub-factors will affect contract award. Factor 1 (Technical) and Factor 2 (Past Performance), when combined, are more important than Factor 3 (Price);

however, Factor 3 is relevant. First, the Government will evaluate all technical proposals and assign an overall “Acceptable” or “Unacceptable” rating. Second, for proposals deemed acceptable under the Technical factor, the Government will assign a single past performance confidence rating based on the assessment of offeror’s past performance. Lastly, the Government will rank all “Acceptable” rated offerors by the performance confidence rating and then by the total evaluated price. Only proposals with a technical rating of “Acceptable” or better and performance confidence rating of “Neutral Confidence” or better will be considered for award. Any proposal with an overall “Unacceptable” rating will be eliminated from competition. The Government intends to award to the highest performance confidence rated, technically acceptable offeror at the best price for the requirement.

The following factors shall be used to evaluate offers:

FACTOR 1: Technical Capability Sub-factor 1: Staffing/Key Personnel Sub-factor 2: Operations Sub-factor 3: Training Sub-factor 4: IT/Security FACTOR 2: Past Performance FACTOR 3: Price

FACTOR 1: Technical Capability- The Government will review the offeror’s technical proposal, as well as the labor mix provided in the pricing sheet, to assess proposed level of effort. In addition, the Government will review the technical proposal ensure competency with respect to each sub-factor. The technical rating will be issued with consideration of risk in conjunction with the significant strengths, strengths, weaknesses, significant weaknesses, and deficiencies in accordance with DoD Source Selection Procedures, dated August 20, 2022. Technical sub-factors must receive a rating of Acceptable or Unacceptable to be considered for award; a rating of Unacceptable under any sub-factor renders the entire proposal Unacceptable and ineligible for award. All sub-factors are equal in importance to each other.

Table A-1 Technical Ratings

Ratings Descriptions

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

The following definitions are provided in accordance with FAR 15.001 and the DoD Source Selection Procedures:

Significant strength: an aspect of an Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance.

Strength: an aspect of an offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance.

Significant Weakness: a flaw that appreciably increases the risk of unsuccessful contract performance.

Weakness: a flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency: a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

The technical subfactors that establish the requirements of acceptability are hereby set forth in this solicitation as follows:

a. Sub-factor 1- Staffing/Key Personnel: The proposal must demonstrate an adequate approach to staffing personnel for the scope of work required and include a staffing matrix/recruiting plan that will ensure achievement of task objectives in accordance with PWS Part 5. The staffing matrix/recruiting plan shall illustrate how the offeror intends to ensure that an adequate workforce is available upon contract award with the appropriate skills and qualifications necessary to effectively accomplish the objective and specific tasks in the PWS.

The plan must also include a brief summary of education and experience (6-8 bullets) for Key Personnel listed in PWS section 1.12. Letters of intent and summaries are only required for individuals identified as Key Personnel. Offerors shall address their plan for the use and retention of the incumbent personnel and discuss the ability to recruit, obtain and retain the personnel necessary to perform.

b. Sub-factor 2- Operations: The proposal must demonstrate an adequate approach to achieving the objectives and scope of work required in accordance with PWS Part 1. The offeror’s proposal must exemplify experience in supporting and implementing HIV/AIDS prevention programs, assisting/aiding foreign militaries and U.S. Government programs on a global scale and providing consulting services in support of PEPFAR, at a minimum. Because this program supports foreign militaries with their prevention and treatment of HIV/AIDS during normal and contingency efforts, travel to austere and insecure environments is required.

Familiarity with DoD travel requirements is essential. The proposal must illustrate an understanding of the other direct costs incurred in order to meet performance objectives. The proposal must also incorporate an effective draft quality control plan to ensure services provided under contract are delivered.

c. Sub-factor 3- Training: The proposal must demonstrate an adequate approach to initiating and completing all mandatory training required to perform under the resulting contract. This includes both DoD and DHA-directed training in accordance with PWS 1.9, 1.11.2., 3.4.1, 5 and6.3. Personnel will acquire and maintain training, as required, for the duration of the contract.

d. Sub-factor 4- IT/Security: The proposal must demonstrate an adequate approach and understanding of the information technology and security requirements in accordance with PWS Part 6. All personnel expected to perform under the resulting contract are subject to a background investigation in accordance with PWS 1.17.1 and initiate a DD Form 2875 to obtain access to the DoD network and applications. In addition, the offerors proposal must illustrate having knowledge or familiarity with all DoD policies, manuals, instructions, and procedures as they relate to information systems, software, and security. The proposal shall also identify company protocols in place to maintain and protect sensitive Government information.

FACTOR 2: Past Performance- The offeror shall submit no more than three (3) past performance references. Past performance references may be those of the offeror, combination of references of the offeror and/or the offeror’s proposed subcontractors and/or teaming partners.

The Government will assess the offeror's present and past performance that meets the recency and relevancy criteria. Recent is defined as services ongoing for a least 6 months and performed within the past five (5) years whether as the prime or subcontractor. Relevant is defined as work similar in size, scope and complexity of the work being requested. The past performance reference should include a contract#, dollar value, period of performance, name of prime/sub-contractor/or teaming partner, technical POC, relevant description of the services provided and performance rating, if applicable (Attachment 8). Subcontractor past performance consent forms are required to be included in the past performance volume (Attachment 4). Past performance concerning subcontractors/teaming partners cannot be disclosed to a private party without the sub/teaming partner’s consent. Because the prime is considered private party, the Government will need that consent before exchanges with the Government and prime.

The recency and relevancy of the information, source of the information, context of the data, and general trends in the contractor’s performance will be considered. Using the rating and descriptions outlined in the DoD Source Selection Procedures dated August 20, 2022, the government will assign an adjectival performance confidence rating as identified in Table A-2.

Table A-2 Past Performance Rating

Adjectival Ratings Descriptions

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror will be determined to have an unknown (or neutral) past performance and considered acceptable. In the context of confidence rating, a neutral rating shall be considered “Neutral Confidence”.

Past performance information may be obtained from other sources available to the Government, to include, but not limited to, Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases, if necessary.

FACTOR 3: Price- In accordance with FAR 15.305(a)(1), price will be evaluated for the one-year base, plus four, one-year option periods to include the six-month extension period. All CLINS are Firm-fixed Price, to include travel. Proposed pricing in the Excel pricing sheet (Attachment 2) shall include a completed Total Evaluated Price (Tab 1), labor breakdown (Tab 2), which provides a fully loaded labor rate for each labor category being offered and material costs breakdown (Tab 3). A labor breakdown tab should be included for each option period if pricing will difference over the five-year period. Offerors shall propose on all contract line items.

A line-item left blank will be considered nonresponsive to this request and the offer may not be considered for award. Offers shall remain valid for a minimum of 180 days from the date of submission.

Option (Extension Provision) price: In accordance with FAR 52.217-8, OPTION TO EXTEND SERVICES (NOV 1999), the Government has the unilateral right to extend any resulting contract under the same terms and conditions for a total of not more than six months. To account for the option period(s) possible under 52.217-8, the Government will evaluate the option to extend by adding six months of Offeror’s final performance period to the Offeror’s total price, if not included in price proposal. The method for evaluating the extension is to multiply an additional six months of requirements by the offered monthly price of the last option period. Evaluation of options shall not obligate the Government to exercise the option(s).

The Government intends to award without discussions. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)