7-D. Bid Submission Response Form.pdf

2025 Driver Feedback Sign Equipment

ITB# 269-2025-152 October 13, 2025 1

BID SUBMISSION FORM

This Solicitation is submitted by:

Company Legal Name: ________________________________________________________

Representative (printed): ________________________________________________________

Address: ________________________________________________________

City/State/Zip: ________________________________________________________

Email address: ________________________________________________________

Telephone: ________________________________________________________

The representative signing above hereby certifies and agrees that the following information is correct:

1. In preparing its Bid, the Company has considered all Bids submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned prohibited discrimination.

2. For purposes of this Section, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor or supplier on the basis of race, ethnicity, gender, age or disability or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.

3. Without limiting any other provision of the solicitation for Bids on this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the Bid submitted by the Company on this Project and to terminate any contract awarded based on such Bid.

4. As a condition of contracting with the City, the Company agrees to maintain documentation sufficient to demonstrate that it has not discriminated in its solicitation or selection of subcontractors. The Company further agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors. Failure to maintain or failure to provide such information constitutes grounds for the City to reject the Bid submitted by the Company or terminate any contract awarded on such Bid.

5. As part of its Bid, the Company shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Company in a legal or administrative proceeding alleging that the Company discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.

6. The information contained in this Bid or any part thereof, including its Exhibits, Schedules, and other documents and instruments delivered or to be delivered to the City, is true, accurate, and complete. This Bid includes all information necessary to ensure that the statements therein do not in whole or in part mislead the City as to any material facts.

7. None of Company’s or its subcontractors’ owners, employees, directors, or contractors will be in violation of the City’s Conflict of Interest Policy for City, Secondary and Other Employment Relationships (HR 13) if a Contract is awarded to the Company.

2025 Driver Feedback Sign Equipment

ITB# 269-2025-152 October 13, 2025 2

8. It is understood by the Company that the City reserves the right to reject any and all Bids, to make awards on all items or on any items according to the best interest of the City, to waive formalities, technicalities, to recover and resolicit this RFP.

9. This Bid is valid for one hundred and eighty (180) calendar days from the Bid due date.

Representative (signed): ________________________________________________________