7-Attachment E Scoresheet.xlsx

This is an RFP evaluation scoresheet for a Collections Management System procurement issued by the State of Utah Division of Purchasing on behalf of Cultural and Community Engagement. The solicitation number is JK26-21, and the contract is for a five-year term to procure design professional services and consulting expertise for collections management system implementation. The procurement seeks vendors with demonstrated experience in museum collections data management, library cataloging, or archival work to support the setup and cleanup of a collections database while interfacing with Lucidea's backend product and support infrastructure.

The evaluation scoresheet establishes a 800-point technical scoring framework with seven scoreable criteria weighted by importance, including approach to collections database management (200 points, 25%), availability and responsiveness (125 points, 15.6%), technical communication ability (125 points, 15.6%), time management and project prioritization (125 points, 15.6%), collaborative relationship management (125 points, 15.6%), project obstacle identification and prevention (50 points, 6.3%), and familiarity with government cultural collections (50 points, 6.3%). A minimum threshold of 560 technical points (70% of total) is required for proposal advancement. Three mandatory qualifications must be met: minimum five years of experience in relevant collections work, extensive knowledge of collections management operations and standards, and demonstrated ability to interface with Lucidea's backend systems. Pricing is explicitly excluded from proposal submissions and will be negotiated separately according to Utah Procurement Code Part 15, with the highest-ranked vendor selected for negotiations at fair and reasonable compensation rates.