6-Attachment D Technical Criteria.docx

This is a Technical Criteria attachment for a Collections Management System procurement issued by the State of Utah Division of Purchasing on behalf of Cultural and Community Engagement. The procurement seeks statements of qualifications from companies to provide design professional services and consulting for collections management system implementation. The contract term is five years, and the state intends to award under Utah Procurement Code 63G-6a Part 15 to the highest-ranked vendor through a competitive selection process. Vendors must address seven specific technical criteria in their qualifications submissions: approach to managing database setup and cleanup scope, availability and responsiveness capabilities, ability to communicate technical information to diverse audiences, time management and project prioritization methodology, collaborative relationship management abilities, strategy for identifying and preventing project obstacles, and familiarity with government cultural collections.

The state will select the highest-ranking vendor to negotiate contract terms and compensation determined to be fair and reasonable. Pricing information should not be included in qualifications submissions. If negotiations with the top-ranked vendor cannot reach agreement on fair and reasonable compensation, contract requirements, and contract documents, the state reserves the right to proceed with negotiations with the next highest-ranked vendor in sequence. No specific response deadlines, site visit requirements, or bidders' conferences are identified in this technical criteria attachment.