7-ATT B IFB DOCUMENT.pdf

INVITATION FOR BIDS FOR GOODS AND SERVICES

CENTER BUS CANOPY BIRD CONTROL, EXLUSION, CLEANING, AND SANITATION SERVICES

SOLICITATION # DH2671-TBC

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

SECTION 1: PROCUREMENT INFORMATION

1.1 Purpose of this Solicitation

The purpose of this IFB is to enter into a purchase order with a qualified contractor to provide a complete, turnkey, performance-based bird mitigation, avian exclusion, cleaning, and sanitation solution for the center canopy structure located at the Salt Lake City School District Transportation bus station.

The awarded Contractor shall provide all labor, supervision, materials, equipment, cleaning, disposal, lifts, access equipment, and installation services necessary to eliminate and prevent bird nesting, roosting, perching, and congregation beneath and on the center canopy structure.

The SLCSD anticipates the successful solution will include a professionally designed combination of:

• Bird wire exclusion systems;

• Bird netting systems;

• Professional cleaning and sanitation services; and

• Surface sanitation coating or treatment where applicable.

This solicitation is performance-based. The SLCSD does not specify a single proprietary manufacturer or exact

Installation method. The Contractor shall be solely responsible for providing a complete avian exclusion system that achieves the performance requirements identified within this IFB.

It is anticipated that this IFB may result in an award of a purchase order to a single bidder.

1.2 Related Background Information

The center canopy at the transportation bus station has experienced recurring bird activity, including:

• Perching;

• Roosting;

• Nesting;

• Accumulation of droppings;

• Debris buildup; and

• Continued return of birds to protected structural areas beneath the canopy.

Bird activity has created sanitation concerns, maintenance burdens, and operational impacts to the transportation facility.

Based on observed site conditions, birds are utilizing:

• Horizontal structural framing;

• Overhead beam systems;

• Elevated ledges;

• Protected canopy cavities;

• Structural intersections; and

• Sheltered overhead locations beneath the canopy.

The Salt Lake City School District seeks a comprehensive exclusion system utilizing physical bird prevention methods intended to provide long-term reduction and prevention of bird activity beneath the center canopy.

1.3 Procurement Unit Designation and Solicitation Number

The SLCSD Purchasing Department is the procurement unit for this IFB. The reference number for this IFB is Solicitation #: DH2671-TBC. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the SLCSD relating to this IFB.

1.4 IFB Schedule

IFB Issue Date: June 4, 2026, 12:00 pm Mandatory Site Visit: June 16, 2026, 8:00 am Q&A Closing Date/Time: June 23, 2026, 10:00 am Bid Closing Date/Time: June 30, 2026, 10:00 am Anticipated Notice of Award: July 7, 2026, 2:00pm Anticipated Project Commencement: July 20, 2026, dependent on-Board approval.

1.5 IFB Instructions

General IFB Instructions & Provisions are included and downloadable with this solicitation on Bonfire/U3P. These provisions and all instructions in this document should be reviewed carefully to ensure that your bid documents are submitted correctly. Bidders must submit bids in accordance will all bid instructions contained in this document and attachments.

SECTION 2: GENERAL INSTRUCTIONS

2.1 Required Terms and Conditions

A contract that results from this IFB will include the required Contract Terms and Conditions for Goods and Services (Attachment A).

The SLCSD Terms and Conditions will not be negotiated. In addition, the SLCSD requires a bid to be rejected as non-responsive.

A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the IFB.

Any bid that contains exceptions and/or additions to the SLCSD Terms and Conditions may be rejected as non-responsive. Further the SLCSD will not allow a bidder’s terms and conditions to become part of the contract resulting from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, the bid may also be rejected as nonresponsive. However, a bidder may request an exception and/or addition to the terms and conditions of this solicitation during the Question-and- Answer period.

Any exceptions to the specifications, terms, conditions and minimum requirements in this solicitation, not addressed and resolved during the Q&A period, may be protested in writing to the SLCSD Purchasing Department prior to the closing date for this solicitation.

2.2 Submitting a Bid

Bids must be received by the date and time specified on Bonfire/U3P (June 30, 2026, 10:00 am). Bids received after the closing date will be late and ineligible for consideration.

The method of submitting your bid is electronically through Bonfire/U3P. When submitting a bid electronically through Bonfire/U3P, please allow sufficient time to complete the online forms and upload documents. This IFB will close at closing time. If you are in the middle of uploading your bid at the closing time, Bonfire/U3P will stop the upload process, and your bid will not be received by Bonfire/U3P and your bid will not be reviewed by the

SLCSD.

Electronic bids may require uploading of electronic attachments. Bonfire/U3P will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by BID SITE. Additionally, the submission of documents containing embedded documents, zip files, mov, wmp, and mp3 files is prohibited.

All documents should be attached as separate files.

2.3 Question and Answer Period

The Question-and-Answer period closes on the date and time specified on Bonfire/U3P. All questions must be submitted through Bonfire/U3P during the Question-and-Answer period. Answers from the SLCSD will be posted on Bonfire/U3P. Questions may include notifying the SLCSD of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this IFB. A question may also include a request to modify the Terms and Conditions. Questions are encouraged.

Questions may be answered individually or may be compiled into one document. Questions may also be answered via an addendum. An answered question or an addendum may modify the specifications or requirements of this IFB. Answered questions and addendums will be posted on Bonfire/U3P. Bidders should periodically check Bonfire/U3P for answered questions and addendums before the closing date. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addendums.

Prior to the closing date, the SLCSD may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by the SLCSD.

Bidder shall not contact any employee, board member, or evaluation committee member of the issuing procurement unit of this IFB. Failure to comply with this requirement may result in disqualification.

NOTE: Exceptions taken by a bidder to the scope/content of the solicitation that have not been addressed during the Question-and-Answer period may result in the bidder being disqualified.

2.4 Addenda

Any modification to this procurement will be made by formal addendum issued by the SLCSD Purchasing Department. Addenda to this IFB may be made for the purpose of making changes to the scope of work, the schedule, the qualification requirements, the criteria, the weighting, or other aspects of this IFB. Authorized and properly issued addenda shall constitute the official and binding position of SLCSD. Bidders are encouraged to periodically check Bonfire/U3P for posted questions, answers, and addenda.

Any response to this IFB which has as its basis any communications or information received from sources other than this IFB, or related addenda, may be considered non-responsive and rejected at the sole discretion of

SLCSD.

SECTION 3: SOLICITATION REQUIREMENTS

3.1 Mandatory Minimum Requirements

This section contains mandatory minimum requirements that must be met for a bid to be considered responsive.

These mandatory minimum requirements are non-negotiable. By submitting a bid in response to this IFB, bidders express their willingness, capability, and ability to satisfy these requirements. If it is determined that your bid does not meet these requirements, at any time during the solicitation process, it may be deemed non-responsive and disqualified from further consideration.

The mandatory minimum requirements are:

• Attend the mandatory site visit;

• Demonstrate experience performing commercial avian exclusion projects of similar size and complexity;

• Provide a complete turnkey bird exclusion solution;

• Provide all required submittals identified within this IFB;

• Comply with all applicable wildlife protection regulations;

• Provide manufacturer specifications for proposed systems;

• Provide warranty documentation; and

• Demonstrate the ability to satisfy all performance requirements of this solicitation.

3.2 Scope of Work

The Contractor shall provide a complete turnkey bird mitigation, exclusion, cleaning, and sanitation system for the center canopy structure.

The Contractor shall furnish all labor, supervision, lifts, access equipment, fasteners, cleaning materials, disposal services, surface preparation, safety equipment, traffic and pedestrian protection, installation materials, and final cleanup necessary to complete the project.

A. Bird Wire System

The Contractor shall provide and install professional-grade bird wire systems at applicable perching locations beneath and on the canopy structure.

Bird wire systems shall:

• Be commercial-grade exterior systems;

• Be properly tensioned;

• Be securely attached;

• Be corrosion resistant;

• Maintain professional appearance; and

• Prevent bird perching on treated surfaces.

Bird wire systems shall be installed at applicable:

• Horizontal Ledges;

• Beam edges;

• Structural framing;

• Light supports; and

• Other identified perching areas.

B. Bird Netting System

The Contractor shall provide and install professional-grade bird netting systems at applicable protected overhead areas and canopy cavities.

Bird netting systems shall:

• Physically prevent bird entry into protected canopy areas;

• Be professionally tensioned and secured;

• Be UV resistant and weather resistant;

• Be appropriate for long-term exterior commercial installation;

• Maintain a neat and professional appearance; and

• Prevent access to nesting and roosting areas.

Netting systems shall fully enclose or protect identified overhead bird congregation and nesting areas beneath the canopy structure.

Loose, sagging, incomplete, or improperly tensioned netting installations shall be considered unacceptable.

C. Cleaning and Sanitation Services

Prior to installation of exclusion systems, the Contractor shall:

• Remove bird droppings;

• Remove nesting materials;

• Remove feathers and debris;

• Dispose of contaminated materials; and

• Clean affected treatment areas.

Cleaning shall be performed in accordance with applicable OSHA, health, environmental, and safety requirements.

The Contractor shall prevent contamination of surrounding public areas during cleaning operations.

D. Sanitation Coating or Surface Treatment

Following cleaning operations, the Contractor shall apply an appropriate sanitation coating, disinfectant treatment, or surface sanitation treatment suitable for commercial exterior canopy environments.

The treatment shall:

• Reduce contamination concerns;

• Be appropriate for exterior public facilities;

• Be compatible with existing canopy materials; and

• Be applied in accordance with manufacturer recommendations.

E. Performance Requirements

The completed system shall:

• Prevent bird nesting, roosting, and perching;

• Prevent bird access to protected canopy cavities;

• Address all identified bird congregation areas;

• Maintain professional appearance;

• Be durable for long-term exterior use;

• Resist UV deterioration and weather exposure;

• Require minimal maintenance; and

• Not create hazards to students, staff, buses, pedestrians, or maintenance personnel.

F. Structural Compatibility

The installation shall not:

• Damage existing canopy structures;

• Cause water intrusion;

• Accelerate corrosion;

• Void existing warranties; or

• Compromise structural integrity.

G. Wildlife Compliance

The Contractor shall comply with all applicable federal, state, and local wildlife protection regulations, including migratory bird protections.

If active nests, eggs, or protected birds are identified, the Contractor shall:

• Immediately notify the SLCSD;

• Suspend affected work activities; and

• Coordinate lawful removal of exclusion procedures.

3.3 Price Schedule

Bidders shall provide:

• One complete lump-sum turnkey price for the entire project.

Pricing shall include:

• Bird wire systems;

• Bird netting systems;

• Cleaning services;

• Sanitation treatment;

• Materials;

• Equipment;

• Labor;

• Lifts and access equipment;

• Disposal;

• Mobilization;

• Installation;

• Warranty obligations; and

• Final cleanup.

Please see downloadable file Attachment D Price Schedule attached to the Public Files Section of Bonfire/U3P for this IFB solicitation# DH2671-TBC.

Bidders must complete and submit ‘Price Schedule’ according to the instructions provided on the price schedule.

Bidders shall not change the format of the price schedule and must submit pricing in the exact format requested for a fair comparison of pricing among all bidders. Bids received in an alternate format may be disqualified.

SECTION 4: EVALUATION AND AWARD PROCESS

4.1 Bid Evaluation General Information

Pursuant to the Utah Procurement Code, this IFB shall be evaluated in accordance with the objective criteria described in this IFB. Bids submitted must comply with all requirements noted within this IFB. Any bid that does not comply may be deemed non-responsive and disqualified from further evaluation.

4.2 Bid Checklist

This checklist is intended to serve as a reminder to submit all the requested and required information. Full instructions are contained within the solicitation documents and must be followed.

Completion of Requested Information in its entirety for Bonfire/U3P.

Section 3.1 Reference Document saved as ‘Mandatory Minimums’, identify whether the bidder can meet the mandatory minimum requirements.

Section 3.2 Acknowledgment of Ability to Meet the Scope of Work ‘Scope of Work’.

Section 3.3 Cost Schedule saved as ‘Attachment D Cost Schedule’.

Section 5 Confidential Information, if any, saved as ‘Confidential Information’.

4.3 Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid received shall be evaluated for responsiveness in the following manner:

Criteria Determination Timely Receipt of Bid Pass/Fail Complete Bid Packet Pass/Fail Complete and Correct Documents Pass/Fail Mandatory Requirements Compliance Pass/Fail

Any bid that does not pass these administrative criteria and the mandatory minimum requirements will be deemed non-responsive and will be rejected from this solicitation.

4.4 Bid Evaluation Technical Specifications

Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine that they meet or exceed the scope of work. Any bid that does not meet or exceed the scope of work will be deemed as non-responsive and disqualified from further consideration.

4.5 Contract Award Process

All bids that meet or exceed the scope of work shall be evaluated on cost and the SLCSD Purchasing Department, pursuant to Section 63-6a-606(3) of the Utah Procurement Code, shall:

(a) award the contract as soon as practicable to:

(i) the lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit disqualifies the bidder described in Subsection (3)(a)(i), the next lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(b) cancel the invitation for bids without awarding a contract.

SECTION 5: PROTECED INFORMATION

The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63G-2-305, provides in part that:

The following records are protected if properly classified by a government entity:

(1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309

(2) commercial information or non-individual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309;

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections (1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties;

Pricing may not be classified as confidential or protected and will be considered public information.

Process for Requesting Non-Disclosure: Any Bidder requesting that a record be protected shall include with the bid a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Bidder must complete the Claim of Business Confidentiality form with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (bid) is provided to the SLCSD, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2- 309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.”

The Claim of Business Confidentiality form may be accessed in the downloadable files located within solicitation’s public files.

An entire bid cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” and may be considered non-responsive unless the Bidder removes the designation.

Redacted Copy: If a Bidder submits a bid that contains information claimed to be business confidential or protected information, the Bidder must submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential."

All materials submitted become the property of the SLCSD. Materials may be evaluated by anyone designated by the SLCSD as part of the bid evaluation committee. Materials submitted may be returned only at the SLCSD's option.