Request for Proposal (RFP) P26039

HVAC Time and Materials RFP ISSUANCE DATE: November 18, 2025

PURCHASING CONTACT: Wendy Bell, 770-426-3333 wendy.bell@cobbk12.org

IMPORTANT DATES

The Cobb County School District (CCSD) offices will be closed

November 24 through November 28, 2025 for Thanksgiving Break.

EVENTS DATES

RFP issued and posted to the CCSD Euna Procurement Portal https://cobbk12.hub.com/portal/?tab=openOpportunities November 18, 2025

Mandatory pre-proposal meeting at CCSD Warehouse 6975 Cobb International Blvd., Kennesaw, Georgia 30152

December 2, 2025 at 2:00 PM ET

Deadline for written questions submitted through the CCSD Euna Procurement Portal December 9, 2025 at 2:00 PM ET

Responses to questions posted on the CCSD Euna Procurement Portal December 15, 2025

Deadline for RFP responses submitted to the CCSD Euna Procurement Portal December 18, 2025 at 2:00 PM ET

Evaluation January 2026

Award January 2026

Attendance at the pre-proposal meeting is mandatory to submit a proposal.

mailto:wendy.bell@cobbk12.org https://cobbk12.hub.com/portal/?tab=openOpportunities

Procurement Services Department

BOARD OF EDUCATION David Chastain, Chair • John Cristadoro, Vice Chair

Randy Scamihorn • Becky Sayler • Leroy Tre’ Hutchins • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

November 18, 2025

TO ALL VENDORS:

Cobb County School District (CCSD) invites proposals for furnishing goods and/or services required for “Request For Proposal (RFP) P26039, HVAC Time and Materials” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and is hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

A mandatory pre-proposal meeting will be held at 2:00 p.m. Eastern Time on December 2, 2025 at the CCSD Warehouse, 6975 Cobb International Blvd., Kennesaw, GA 30152. Attendance at this pre-proposal meeting is mandatory.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this RFP. Vendors are required to complete and return all forms in their entirety. Questions regarding the proposal must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to December 9, 2025 before 2:00 PM ET and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by December 15, 2025.

All proposal responses must be submitted through the CCSD Euna Procurement Portal. Proposals not submitted through the CCSD Euna Procurement Portal will not be considered.

The proposal acceptance period will close on December 18, 2025 at 2:00 p.m. Eastern Time. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all proposals and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services http://www.cobbk12.org/

RFP P26039, HVAC Time and Materials

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4 - 6

Special Terms and Conditions 7 - 18

Conflict of Interest 19

School List

Cost Proposal Form

Sample Job Cost Proposal Form

Performance/Payment Bonds

Potential Service Equipment Types

Contractor Prequalification Information

20 – 22

Attachment #1

Attachment #2

Attachment #3

Attachment #4

Attachment #5

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this RFP must be submitted in writing through the CCSD

Euna Procurement Portal. Only written responses distributed through the CCSD Euna Procurement Portal will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this RFP until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including but not limited to communications with school system employees and/or contracted agents related to this RFP. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF PROPOSALS

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this RFP and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this RFP.

Proposals and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 Non-Cost Proposal Submission Requirements are located in Special Terms and Conditions Section 22.0. Each section should be clearly labeled with the corresponding RFP section name and number.

3.0 EVALUATION

3.1 Organization and Completeness of Proposal - Vendor’s proposal must provide straightforward, concise proof of the capabilities to satisfy RFP requirements. For ease of review, responses must be organized in the same order as the RFP or as stipulated in the RFP. Each section should be clearly labeled with the corresponding RFP section name and number. Any additional documents provided by the vendor must also be clearly labeled with the corresponding RFP section name and number. All requested information must be included and all forms completed in entirety. (All spaces must be completed on all requested documentation.) Any proposals that do not include all required information may be considered non-responsive and disqualified.

3.2 Evaluation Procedures – Review of Proposals - A committee comprised of representatives from the Planning/Construction/SPLOST, Maintenance, and Procurement Services departments will evaluate the proposal responses based on qualifications, relevant experience, the responsiveness of proposers, as well as cost.

Cost will not be the sole determining factor in the award.

Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily. The committee may request additional clarification/information from the responding vendor(s).

The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP. All non-cost-related areas of the response are evaluated during this phase. A list of areas being reviewed for this specific RFP, along with the associated point values is included in the Evaluation Criteria below. The committee may in its sole discretion and in the course of the evaluation request presentation(s)/demonstration(s) with one or more selected vendors. Responses must satisfactorily meet non-cost requirements before the cost is evaluated.

3.3 A determination of the competitive range may be made during the evaluation process.

Vendors not in the competitive range of being selected for an award shall be eliminated from further discussion.

3.4 During the evaluation phase, discussions may be conducted with vendors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure a full understanding of and responsiveness to the solicitation requirements. Vendors who are determined to be in the competitive range will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. Procurement

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SUBMISSION REQUIREMENTS

Services may permit revisions, after submission and prior to award, to obtain the best and final offers. In all events, CCSD reserves the right to re-solicit the item(s)/services(s) involved.

3.5 Evaluation Criteria – The selection of a vendor to provide HVAC Time and Materials will be based on the review of several key elements in the proposals submitted. They include, but are not limited to the following criteria:

# Description Points Possible

1 Qualifications, Experience, and Staffing (Section 22.1, Special Terms & Conditions) 120

2 Project Approach and Methodology (Section 22.2, Special Terms & Conditions) 60

Non-Cost Subtotal 180

3 Cost – Cost Proposal Form and Sample Job Request Quote Form (Attachment #1 & 2) 120

TOTAL 300

Cost Evaluation Formula: (Lowest Price/R-where “R” represents the cost of proposal currently being ranked) x Points = Score.

The non-cost portion of proposals (total of items 1 – 2) can receive a maximum of 180 points (60%) out of 300 points possible. Only non-cost proposals that receive 126 points (70% of the total non-cost score) or more will have the accompanying cost evaluated.

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PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions will control.

1.0 PURPOSE

The Cobb County School District (CCSD) is soliciting proposals from qualified vendors to provide Heating, Ventilation, and Air Conditioning (HVAC) Time and Material Services at various CCSD locations throughout the district on an as-needed basis. Projects will be awarded by the issuance of individual purchase orders. The contract may be awarded to multiple vendors.

Annual expenditures are estimated at approximately $800,000 across all projects.

1.1 OWNER’S REPRESENTATIVE. Supervision and monitoring of the performance of the contract will be performed by the Planning/Construction/SPLOST and Maintenance Departments.

2.0 BACKGROUND

The CCSD is the second largest school system in Georgia and the 23rd largest in the nation. It serves 105,738 students with 112 schools, plus multiple administration facilities.

3.0 MANDATORY REQUIREMENTS

To be eligible to respond to this proposal, vendors must pre-qualify as outlined in CCSD Board Administrative Rule FGC-R, which is available on the CCSD website, www.cobbk12.org. Select “Menu” link, then select “Board”, then select “Policies & Rules”, then select “F” and choose FGC-R. The deadline for submitting pre-qualification requirements for this solicitation is 2:00 PM ET on December 9, 2025. Vendors must provide proof of previous job experience with 30% of a $200,000 project cost. See Contractor Prequalification Information - Attachment #5.

Vendor’s pre-qualification documents must be sent via email to: Wendy Bell and Kristine Hadaway at wendy.bell@cobbk12.org and kristine.hadaway@cobbk12.org.

3.1 Bond Requirements

3.1.1 A Bid Bond (A.I.A. Document A310) payable to the Cobb County School District in the amount of $10,000 must be submitted with the proposal. The bid bond shall be executed by a surety company, licensed to do business in the State of Georgia and listed in the Department of Treasury Circular 570, latest revision.

The surety company shall have an A.M. Best Company minimum rating of “A-” with a financial size of VI “6” or better. No company, regardless of the size or http://www.cobbk12.org/ mailto:wendy.bell@cobbk12.org mailto:kristine.hadaway@cobbk12.org

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SPECIAL TERMS AND CONDITIONS

financial rating, will be allowed to write its own bond. CERTIFIED OR CASHIER’S CHECKS WILL NOT BE ACCEPTED IN LIEU OF A BID BOND. The surety company issuing the bid bond must be the same company that the contractor used in their qualification. A proposal will not be considered if a proper bid bond has not been submitted with the proposal.

3.1.2 A Performance Bond and Labor and Materials Payment Bond satisfactory to the Owner must be obtained in the amount of 100% of the project total for individual projects of $50,000 or more and will be required of the successful offeror to guarantee delivery of completed work under the contract and payment for labor and materials. These bonds shall be written on the modified A.I.A. Document A- 312, 2010 ED, which is included in this solicitation as Attachment #3. No company, regardless of size or financial rating, will be allowed to write its own bonds. The Surety Company shall have an A.M. Best Company minimum rating of “A-” with a financial size of VI “6” or better. Bonds must be accompanied by letter stating bonding company’s current rating for verification before acceptance by the Owner. In accordance with O.C.G.A. § 36-91-70, the amount of these bonds will increase if and as the Contract amount is increased (through change orders or otherwise).

3.1.3 Bid Surety Bond and Performance and Labor and Material Payment Bonds must be accompanied by a Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

4.0 GENERAL REQUIREMENTS

4.1 Vendor must have been in the HVAC business for a minimum of 10 years.

4.2 Vendor must have an office within 100 miles of the CCSD Central Office (514 Glover Street, Marietta, GA 30060) that will be used to fulfill the terms of this contract.

4.3 Respondents must be qualified, licensed, and specialized in heating and cooling services.

4.3.1 Vendor must submit the following with their proposal:

4.3.1.1 Georgia HVAC license - Class II (Unrestricted)

4.3.1.2 EPA Certifications (EPA Section 608 certification to handle refrigerants)

4.4 Vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract, and such documents are a material term to any resulting contract.

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SPECIAL TERMS AND CONDITIONS

4.5 The vendor shall be required to maintain all bonds, permits, pay all license fees and taxes, etc. related to the work.

4.6 Vendor must provide pricing on the Cost Proposal Form (Attachment #1) for hourly rates to include all aspects of the Scope of Work outlined herein. Costs must include all labor, equipment and materials required for the performance of the work. For evaluation purposes, vendor must also provide pricing on the Sample Job Request Quote Form (Attachment #2). The Cost Proposal Form and the Sample Job Request Quote Form must be submitted with the proposal response to be considered for evaluation and contract award.

4.7 CCSD will require awarded vendor(s) to quote on individual jobs at the discretion of the

CCSD.

5.0 SCOPE OF WORK

5.1 Vendors are to provide HVAC Time and Materials services for individual projects.

Vendors are required to furnish all labor, materials, and equipment to complete each project request agreed upon. No additional charges will be accepted.

5.2 All work must be performed in accordance with the CCSD’s current design specifications that will be provided based on the project, unless otherwise stated.

5.3 The vendor agrees to provide the following items for the project and to perform in accordance with the contract conditions:

5.3.1 All labor materials, equipment, and services required to complete the work.

5.3.2 All supervision and coordination of each work project.

5.3.3 Provide an estimate of total project costs as a guaranteed maximum amount prior to commencing work on the project.

5.3.4 All required insurance and certificates.

5.3.5 All permits, licenses, inspection fees, etc.

5.3.6 All administration, financial, and safety aspects.

5.3.7 Establishment of regulated work areas and protection of adjacent property which may be affected by the work.

5.3.8 All required samples and shop drawings submitted in a timely manner for approval.

5.3.9 All work completed by the agreed upon completion date. A completion schedule shall be submitted showing all tasks, durations, and completion dates by the date required.

5.3.10 All required completion close-out documents (e.g., warranties, lien waivers, completion certificates, governing inspection certificates, etc.).

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SPECIAL TERMS AND CONDITIONS

5.3.11 In the event an awarded vendor cannot address/meet the CCSD’s emergency request needs within one (1) working day from the work request, CCSD reserves the right to contact and contract with another vendor.

5.3.12 In the event an awarded contractor cannot address/meet the CCSD’s needs within ten (10) working days from the work request, CCSD reserves the right to contact and contract with another vendor.

6.0 BASIC GUIDELINES FOR CONTRACT

6.1 Upon requesting project quotes, the CCSD contact will supply vendors with project specification guidelines to ensure accurate and consistent pricing. Vendors shall rely on these specifications when preparing quotes to maintain alignment with CCSD requirements.

6.2 Basis for the agreement between CCSD and awarded vendor(s) will be a total lump sum price per project, based on awarded unit prices and other provisions of this RFP.

6.3 Hourly rates per person must include all wages, labor taxes, insurance (including liability insurance), overhead, permits, licenses, profit, and all other markups and incidental costs.

6.4 Daily equipment rental rates must include (exclusive of operator) all materials, fuels, insurance (including liability insurance), overhead, permits, licenses, profit, plus markups and incidental costs.

7.0 MATERIALS

CCSD requests that the vendor identifies on the Cost Proposal Form (Attachment #1) the percentage rate CCSD will be charged for materials.

8.0 DOCUMENTS – HVAC ASSESSMENT REPORT

CCSD requests that the vendor identify on the Cost Proposal Form (Attachment #1) a range for an HVAC assessment report. The HVAC equipment assessment/evaluation will include a comprehensive inspection and testing of all components, such as electrical parts, airflow, and refrigerant levels, to assess the current performance of the equipment. The Final Evaluation Report shall include photographic documentation of each piece of equipment.

9.0 SUBCONTRACTORS

All subcontractors shall be bound by the awarded vendor contract and all requirements of this RFP. Subcontractors must be approved by CCSD Maintenance or the

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

Planning/Construction/SPLOST Department. Awarded vendor(s) are responsible for ensuring that subcontractors adhere to all CCSD policies, terms, and requirements.

10.0 PERMITS

The vendor shall be responsible for the procurement and payment of all permits required by any and all agencies having jurisdiction over the project.

11.0 PROJECT START TIMELINE

11.1 The start date shall be no later than ten (10) working days once the job is approved. If material is delayed, the CCSD representative is to be notified immediately.

11.2 The vendor has coordinated the proposed work schedule and other project items with the CCSD Maintenance Supervisor, SPLOST Construction Manager, the school Principal, and/or any other designated CCSD personnel involved with the individual project.

11.3 For emergencies, the start date shall be no later than one (1) workday after the job is approved by CCSD.

12.0 WORK TIMELINE

12.1 It is understood that each awarded project may require some level of expected work beyond “normal business hours”. Overtime and/or weekend work costs will only be considered if the scope of the project cannot be “substantially completed” during normal business hours.

12.2 If access to the building is required at other times, arrangements must be made at least 48 hours in advance with the school Principal, Maintenance Supervisor, or CCSD Construction Manager.

13.0 PROPERTY PROTECTION

13.1 Vendor shall protect all existing furniture, fixtures, equipment, structures, trees, shrubbery, landscaping, and grass from damage.

13.2 Vendor shall clean up all work debris and legally dispose of all debris off-site at the end of each workday. Accumulation of debris will not be permitted.

13.3 Upon completion of work, all materials, tools, and equipment must be removed from the facility/school property. It is the vendor’s responsibility to dispose of related materials off-site, and shall be performed in accordance with Federal, State, and Local Regulations. Disposal of any vendor materials in a CCSD or General Contractor

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PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

dumpster will not be permitted. Flammable materials cannot be stored near or adjacent to electrical closets or boiler room(s).

13.4 Damage by Vendor: Awarded vendor(s) shall assume full responsibility and be held liable for any damage or claim done by the vendor’s personnel or subcontractors to any part of the school grounds, building, equipment, furniture, fixtures, landscaping, or any other items owned by the CCSD and shall be repaired or replaced at no cost to the CCSD.

The replacement or repair must be completed within 30 days and to the satisfaction of a CCSD authorized representative.

14.0 SAFETY AND SECURITY REQUIREMENTS

14.1 During normal facility/school hours, vendor personnel MUST SIGN IN at the facility/school main office upon arriving and obtain an appropriate visitor’s badge/name tag prior to beginning any work. The badge/name tag must be worn and prominently displayed by the vendor’s personnel at all times while on facility/school property. Prior to departing each day, the vendor personnel must sign out and return badge/name tag.

14.2 All after-hours facility/school access must be coordinated with the CCSD Construction Manager and/or CCSD Maintenance Supervisor, and the vendor must sign in according to the policy of that facility/school.

14.3 All employees of the vendor are required to use professional discretion at all times while on CCSD property. Any misconduct or incidents that arise may lead to the immediate removal of said employee from the CCSD contract for the safety of the students, parents, or employees.

14.4 Vendor is solely responsible for the safety of all workers, CCSD personnel, and students during the execution of the work.

14.5 Extreme caution shall be exercised by all workers to ensure that all possible precautions are taken to prevent injury to CCSD staff and students.

14.6 If students are on-site, they must be kept away from the work area while work is in progress.

14.7 Vendor shall not leave materials, ladders, or tools unattended.

14.8 All HVAC components and any equipment are to be secured at all times.

14.9 Vendor must not park vehicles or equipment in such a manner that would block school drivers or bus access points.

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PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

14.10 Vendor shall not use tobacco products or electronic nicotine delivery systems on CCSD property at any time during the performance of the contract.

15.0 WORKMANSHIP

15.1 All work shall be performed in a professional manner. Work must be in compliance with all governing Federal, State, County, City, building, roofing, electrical, plumbing, HVAC, including Fire Safety Codes. All work requiring licensed mechanics by code or regulation shall be done only by the employees having such licenses.

15.2 Unless otherwise specified, all work must be in compliance with CCSD Design Standards to be provided by Planning/Construction/SPLOST and CCSD Maintenance personnel.

16.0 INSPECTIONS

16.1 Any inspections of the work by any representative of the CCSD shall in no way affect these responsibilities and undertakings of the vendor.

16.2 The failure of any representative of the CCSD to discover or bring to the attention of the vendor for existence of any work obligation of the vendor does not relieve the vendor from fulfilling its responsibilities under the contract documents.

16.3 The vendor’s representative shall attend the final inspection. A walk-through with appropriate CCSD personnel must occur and be approved for project completion and acceptance.

17.0 INSPECTIONS AND TESTING FOR ASBESTOS CONTENT OF BUILDING MATERIALS

Building materials which are scheduled to be incorporated into the work under the agreement shall first either be certified by the manufacturer to be asbestos-free or be inspected and tested by accredited parties and certified to be free of asbestos content in accordance with EPA, AHERA, and 1982 School Rules.

“Asbestos” means the Asbestiform varieties of: Chrysotile (Serpentine), Crocidolite (Riebeckite), Amosite (cummingtonite-grunerite), Anthophyllite, Tremolite, and Actinolite.

Materials shall not be incorporated into the work prior to the receipt of either manufacturer certification or accredited laboratory test results indicating the building material is asbestos-free. Copies of the test reports shall be furnished to the Owner. The Owner reserves the right to inspect and take samples at random at the job site. Materials containing asbestos shall be removed immediately at the contractor’s expense using current EPA protocol for the removal of asbestos containing materials.

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SPECIAL TERMS AND CONDITIONS

18.0 PROJECT COMPLETION TIME

All work for each project shall be completed by the dates identified in the CCSD request to start work.

19.0 PAYMENT

19.1 Payment for the work performed will be made after CCSD receives the following:

19.1.1 Satisfactory completion of each work project and its acceptance by the CCSD.

19.1.2 Submission of close out paperwork (e.g., warranties, waiver and release of liens, non-influence affidavit, and statutory affidavit forms).

19.1.3 Invoicing and approval by appropriate CCSD personnel for the full project payment.

19.2 PAYMENT OPTIONS FOR ONGOING PROJECTS

19.2.1 The vendor shall bill each project monthly with hourly labor rates, equipment and materials broken down per the agreed amount, approved by appropriate CCSD personnel.

19.2.2 The CCSD shall make monthly payments (if applicable) with final payment to vendor upon satisfactory completion of each work project, receipt of all required paperwork, and notification/final project acceptance by the Maintenance or Planning/Construction/SPLOST Departments (responsible personnel).

20.0 WORK IN EXISTING BUILDINGS

The Contractor shall, at no additional cost to the CCSD, remove, store, and reinstall existing furniture, fixtures, and equipment required to be moved to accomplish the work.

21.0 GUARANTEE

All repair and maintenance work shall be guaranteed against defects in materials and workmanship for five (5) years from the date of final walk through. All necessary repairs/replacements during the warranty periods shall be at no cost to the CCSD and performed at dates and times convenient to the CCSD.

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22.0 NON-COST PROPOSAL SUBMISSION REQUIREMENTS

Each section should be clearly labeled with the corresponding RFP section name and number.

22.1 QUALIFICATIONS, EXPERIENCE, AND STAFFING

22.1.1 Provide background information about your company, including the number of years in business providing the services requested, the size of the organization, and the number of employees.

22.1.2 Per Section 4.2 of Special Terms & Conditions, provide the address of the local office located within 100 miles of CCSD central office.

22.1.3 Identify and provide a brief resume of the primary individual(s) who will serve as the central contact person(s) responsible for the Cobb County School District account.

22.1.4 Describe your company’s current and past experience completing similar work in comparison to the size of the CCSD.

22.1.4.1 Submit a minimum of five (5) projects demonstrating work with organizations of comparable size and scope to the CCSD.

22.1.4.1.1 Include project name, contact names, phone numbers, email addresses, and the description and construction cost of each project.

22.1.5 Indicate if you have ever been in default on a contract or have been denied an award due to non-responsibility to perform. If so, provide the facts and circumstances.

22.1.6 Provide three (3) references in which your company has provided or is currently providing similar services to the requirements of this solicitation. Use the Reference Form provided within the Required Documents. Include project contact names, phone numbers, email addresses, description, and dates of each project listed.

22.1.7 Describe your overall staffing approach for completing the required work.

22.1.8 Provide names, addresses, and degree of utilization of all subcontractors that would be used in the performance of this contract.

22.2 PROJECT APPROACH AND METHODOLOGY

22.2.1 Provide a detailed plan for delivering HVAC services to CCSD.

22.2.2 Provide standard operating procedures for completing the required scope of work.

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22.2.3 Describe how the vendor will coordinate all contracted service activities, including infrastructure (controls and fire alarms), and synchronize work schedules with the facility/school.

22.2.4 Describe the problem resolution process for correcting issues that may result from this contract.

22.2.5 Describe the precautionary steps that are taken to ensure the location is secure and the safety of those impacted by the work is not compromised.

23.0 COST

23.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the RFP. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

23.2 Quantities/amounts shown in the RFP are estimates. Vendors are advised that the actual number purchased/required may vary from those in the RFP, depending upon the needs of CCSD and the availability of funds.

23.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

23.4 Pricing must be submitted on the Cost Proposal Form(s) as requested without conditions unless called for in the solicitation document.

23.5 For goods: Proposals must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

23.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

23.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

23.8 FEE STRUCTURE FOR ADDITIONAL ITEMS

Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the attached Cost Proposal Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup. Upon request, the awarded vendor must be able to provide documentation verifying that appropriate discounts are granted throughout the contract. CCSD

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reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

23.9 HOURLY RATE FOR ADDITIONAL SERVICES

Within this document, CCSD has attempted to anticipate and identify all services that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to anticipate all service needs, responding vendors are asked to provide a fee structure for additional, related services that may be needed during the award period. Vendors are to provide an hourly rate in the space provided on the attached Cost Proposal Form. If awarded the contract, this fee would then apply to service needs that may be identified and approved at a later date. If there are different rates, please provide any/all rate information.

24.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

24.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

24.2 Commercial Auto Liability with limits of at least $1 million.

24.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

24.4 Statutory Workers' Compensation

24.5 Employer's Liability of at least $100,000

24.6 Vendor’s insurance carrier must have a financial size category of at least V

Cobb County School District must be named as an additional insured on all applicable policies.

The insurance carriers should be licensed to do business in the state of Georgia. The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

• Proof of Insurance is not required with the submission of the proposal but must be available upon request (including during the evaluation process). CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of proposal to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

25.0 ESCALATION/DE-ESCALATION CLAUSE

All prices offered shall be firm against any increase for one (1) year from the award date. Prior to any renewal, CCSD may entertain a request for escalation in accordance with the most recently published Producer Price Index at the time of the request. For this section, PCU23822X23822X (plumbing, heating and air-conditioning contractors, nonresidential building work), as published by the United States Department of Labor, Bureau of Labor Statistics will be the benchmark. CCSD reserves the right to accept or reject the request for a price increase and, if appropriate, to utilize other resources in evaluating escalation requests.

CCSD may entertain a request for escalation during the contract period if the current market conditions and prices at the time of the request have changed significantly. Documentation may be requested by CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation on the basis of the same cited index, terms, and other resources.

26.0 AWARD

26.1 CCSD reserves the right to accept or reject any part of a submitted proposal, to accept the entire proposal from one vendor, to accept portions of the proposal from several vendors, or to reject all proposals submitted or waive any minor irregularity. CCSD reserves the right to award the proposal under the most beneficial economic terms for

CCSD.

26.2 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the RFP specifications and requirements as outlined in the evaluation criteria included in this solicitation.

26.3 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select About, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of proposal submission.

BOARD MEMBERS:

David Chastain, Chairman

John Cristadoro, Vice Chairman

Nichelle Davis

Leroy Tre’ Hutchins

Becky Sayler

Randy Scamihorn

Brad Wheeler

EXECUTIVE CABINET MEMBERS:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

ELEMENTARY SCHOOLS

School Name Phone Address City, Zip Acworth 770.975.6600 4220 Cantrell Road Acworth, 30101 Addison 770.578.2700 3055 Ebenezer Road Marietta, 30066 Argyle 678.842.6800 2420 Spring Road Smyrna, 30080 Austell 770.819.5804 5600 Mulberry Street Austell, 30106 Baker 770.975.6629 2361 Baker Road, NW Acworth, 30101 Bells Ferry 678.594.8950 2600 Bells Ferry Road Marietta, 30066 Belmont Hills 678.842.6810 605 Glendale Place Smyrna, 30080 Big Shanty 678.594.8023 1575 Ben King Road Kennesaw, 30144 Birney 678.842.6824 775 Smyrna-Pwdr Sprgs St. Marietta, 30060 Blackwell 678.494.7600 3470 Canton Road Marietta, 30066 Brumby 770.916.7070 815 Terrell Mill Rd. SE Marietta, 30067 Bryant 770.819.2402 6800 Factory Shoals Road Mableton, 30126 Bullard 678.594.8720 3656 Old Stilesboro Road Kennesaw, 30152 Chalker 678.494.7621 325 North Booth Road Kennesaw, 30144 Cheatham Hill 678.594.8034 1350 John Ward Road SW Marietta, 30064 City View 770-819-2553 285 South Gordon Road Mableton, 30126 Clarkdale 770.819.2422 4725 Ewing Road Austell, 30106 Clay – Harmony Leland 770.819.0736 6326 Factory Shoals Rd Mableton, 30126 Compton 770.222.3700 3450 New Macland Road Pwdr Sprgs, 30127 Davis 678.494.7636 2433 Jamerson Road Marietta, 30066 Dowell 678.594.8059 2121 West Sandtown Road Marietta, 30064 Due West 678.594.8071 3900 Due West Road Marietta, 30064 East Side 770.578.7200 3850 Roswell Road Marietta, 30062 Eastvalley 770.578.7214 380 Holt Road Marietta, 30068 Fair Oaks 678.594.8080 407 Barber Road Marietta, 30060 Ford 678.594.8092 1345 Mars Hill Road Acworth, 30101 Frey 770.975.6655 2865 Mars Hill Road Acworth, 30101 Garrison Mill 770.642.5600 4111 Wesley Chapel Road Marietta, 30062 Green Acres 678.842.6905 2000 Gober Avenue Smyrna, 30080 Hayes 678.594.8127 1501 Kennesaw-Due W. Rd. Kennesaw, 30152 Hendricks 770.819.2387 5243 Meadows Road Pwdr Spgs, 30127 Hollydale 678.594.8143 2901 Bay Berry Drive Marietta, 30008 Keheley 678.494.7836 1985 Kemp Road Marietta, 30066 Kemp 678.594.8158 865 Corner Road Pwdr Sprgs, 30127 Kennesaw (K-2) 678.594.8172 3155 Jiles Road Kennesaw, 30144 Kincaid 770.578.7238 1410 Kincaid Road Marietta, 30066 King Springs 678.842.6944 1041 Reed Road Smyrna, 30082 LaBelle 678.842.6955 230 Cresson Drive Marietta, 30060 Lewis 770.975.6673 4179 Jim Owens Road Kennesaw, 30152 Mableton 770.819.2513 5220 Church Street Mableton, 30126 McCall (K-1) 770 975-6775 4496 Dixie Avenue Acworth, 30101 Milford 678.842.6966 2390 Austell Road Marietta, 30008 Mount Bethel 770.578.7248 1210 Johnson Ferry Road Marietta, 30068 Mountain View 770.578.7265 3151 Sandy Plains Road Marietta, 30066 Murdock 770.509.5071 2320 Murdock Road Marietta, 30062 Nicholson 770.928.5573 1599 Shallowford Road Marietta, 30066 Nickajack 678.842.5814 4555 Mavell Road SE Smyrna, 30082

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

ELEMENTARY SCHOOLS (continued) School Name Phone Address City, Zip Norton Park 678.842.5833 3041 Gray Road Smyrna, 30082 Pickett's Mill 770-975.7172 6400 Old Stilesboro Road Acworth, 30101 Pitner 678.594.8320 4575 Wade Green Road Acworth, 30101 Powder Springs 770.222.3746 4570 Grady Grier Drive Pwdr Sprgs, 30127 Powers Ferry 770.578.7936 403 Powers Ferry Road Marietta, 30067 Riverside 770.819.5851 461 South Gordon Road Mableton, 30126 Rocky Mount 770.591.5050 2400 Rocky Mountain Road Marietta, 30066 Russell 770.437.5937 3920 South Hurt Road Smyrna, 30082 Sanders 770.819.2568 1550 Anderson Mill Road SW Austell, 30106 Sedalia Park 770.509.5162 2230 Lower Roswell Road Marietta, 30068 Shallowford Falls 770.642.5610 3529 Lassiter Road Marietta, 30062 Smyrna 678.842.6741 1099 Fleming Street Smyrna, 30080 Sope Creek 770.916.7085 3320 Paper Mill Road Marietta, 30067 Still 678.594.8287 870 Casteel Road Pwdr Sprgs, 30127 Teasley 770.437.5945 3640 Spring Hill Parkway Smyrna, 30080 Timber Ridge 770.642.5621 5000 Timber Ridge Road Marietta, 30068 Tritt 770.642.5630 4435 Post Oak Tritt Road Marietta, 30062 Varner 770.222.3775 4761 Gaydon Road Pwdr Sprgs, 30127 Vaughan 678.594.8298 5950 Nichols Road Pwdr Sprgs, 30127

MIDDLE SCHOOLS

School Name Phone Address City, Zip Awtrey 770.975.6615 3601 Nowlin Road Kennesaw, 30144 Barber 770.975.6764 4222 Cantrell Road Acworth, 30101 Betty Gray 770.819.2414 1550 Pebblebrook Circle Mableton, 30126 Campbell 678.842.6873 3295 S. Atlanta Road Smyrna, 30080 Cooper 770.819.2438 4605 Ewing Road Austell, 30106 Daniell 678.594.8048 2900 Scott Road Marietta, 30066 Dickerson 770.578.2710 855 Woodlawn Drive Marietta, 30068 Dodgen 770.578.2726 1725 Bill Murdock Road Marietta, 30062 Durham 770.975.6641 2891 Mars Hill Road NW Acworth, 30101 East Cobb 770.578.2740 825 Terrell Mill Rd. SE Marietta, 30067 Floyd 770.819.2453 4803 Floyd Road Mableton, 30126 Garrett 770.819.2466 5235 Austell-Pwdr Sprgs Rd. Austell, 30106 Griffin 678.842.6917 4010 King Springs Rd. Smyrna, 30082 Hightower Trail 770.578.7225 3905 Post Oak Tritt Road Marietta, 30062 Lindley 770.819.2496 50 Veterans Mem. Highway Mableton, 30126 Lost Mountain 678.594.8224 700 Old Mountain Road Kennesaw, 30152 Lovinggood 678.331.3015 3825 Luther Ward Road Pwdr Sprgs, 30127 Mabry 770.928.5546 2700 Jims Road Marietta, 30066 McCleskey 770.928.5560 4080 Maybreeze Road Marietta, 30066 McClure 678.331.8131 3660 Old Stilesboro Road Kennesaw, 30152 Palmer 770.591.5020 690 North Booth Road Kennesaw, 30144 Pearson 770.429.6012 240 Barber Rd. SE Marietta, 30060 Pine Mountain 678.594.8252 2720 Pine Mountain Circle Kennesaw, 30152 Simpson 770.971.4711 3340 Trickum Road Marietta, 30066 Smitha 678.594.8267 2025 Powder Springs Road Marietta, 30064 Tapp 770.222.3758 3900 Macedonia Road Pwdr Sprgs, 30127

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

HIGH SCHOOLS

School Name Phone Address City, Zip Allatoona 770.975.6503 3300 Dallas-Acworth Hwy NW Acworth, 30101 Campbell 678.842.6850 925 Powder Springs Street SE Smyrna, 30080 Cobb Horizon 678.594.8240 1765 The Exchange SE Atlanta, 30339 Cobb Innovation and Technology Academy 678.594.8240 114 Windy Hill Rd Marietta, 30060 Harrison 678.594.8104 4500 Due West Road Kennesaw, 30152 Hillgrove 678.331.3961 4165 Luther Ward Road Pwdr Sprgs, 30127 Kell 678.494.7844 4770 Lee Waters Road Marietta, 30066 Kennesaw Mountain 678.594.8190 1898 Kennesaw-Due W. Road Kennesaw, 30152 Lassiter 678.494.7863 2601 Shallowford Road Marietta, 30066 McEachern 770.222.3710 2400 New Macland Road Pwdr Sprgs, 30127 North Cobb 770.975.6685 3400 Old 41 Highway, North Kennesaw, 30144 Osborne 770.437.5900 2451 Favor Road Marietta, 30060 Pebblebrook 770.819.2521 991 Old Alabama Road Mableton, 30126 Pope 770.578.7900 3001 Hembree Road Marietta, 30062 South Cobb 770.819.2611 1920 Clay Road Austell, 30106 Sprayberry 770.578.3200 2525 Sandy Plains Road Marietta, 30066 Walton 770.578.3225 1590 Bill Murdock Road Marietta, 30062 Wheeler 770.578.3266 375 Holt Road Marietta, 30068

SPECIAL SCHOOLS AND PROGRAMS

School Name Phone Address City, Zip Aspire 770.819.2584 5805 Dunn Road Mableton, 30126 Adult Education Center 678.594.8011 1595 Hawthorne Ave. Smyrna, 30080 Brown Professional Lrng. Ctr. 678-842-6930 3265 Brown Road Smyrna, 30080 Cobb Mentoring Matters 678.581.6811 514 Glover St., Ste. 180 E Marietta, 30060 Cobb Virtual Academy 678.581.6791 1595 Hawthorne Ave Smyrna, 30080 Corporate Classroom 770.590.4506 514 Glover Street Marietta, 30060 Devereaux Ackerman Academy 770.427.0147 1291 Stanley Road Kennesaw, 30152 South Cobb Early Learning Center 770-819-2483 5891 Dodgen Rd SW Mableton, 30126 ESOL 770.426.3410 514 Glover St., Ste. B105 Marietta, 30060 Homeless Ed. 678.503.0173 514 Glover Street Smyrna, 30080 International Welcome Center 678.331.3086 1870 Teasley Drive Smyrna, 30080 Title I 770.437.5933 514 Glover Street Marietta, 30060

OTHER CCSD FACILITIES

School Name Phone Address City, Zip 514 Glover St. (Central Office) 770.426.3300 514 Glover St. Marietta, 30060 560 Glover St. (Maintenance) 770.426.3355 560 Glover St. Marietta, 30060 580 Glover St. (Human Resources) 770.514.3894 580 Glover St. Marietta, 30060 Argo Maintenance 770.803.2100 4885 Argo Road Smyrna, 30082 Baker Bus Shop 770.975.6714 2351 Baker Road Acworth, 30101 Campus PD & Warehouse 770.426.3355 650 South Cobb Drive Marietta, 30060 Concert Hall at Lassiter HS 770.514.2515 2601 Shallowford Road Marietta, 30066 Events Office 678.594.8120 4500 Due West Road (Suite 240) Kennesaw, 30152 Hawthorne Center 678.842.6930 1595 Hawthorne Avenue Smyrna, 30080 Kennesaw Warehouse 770.590.4523 6975 Cobb International Blvd. Kennesaw, 30152 Mars Hill Bus Shop 770.975.6719 2891 Mars Hill Road Acworth, 30101 Rose Garden 678.503.0180 1870 Teasley Drive Smyrna, 30080 Sanders Bus Shop 770.222.6291 3826 Sanders Road Pwdr Sprgs, 30127 South Cobb Bus Shop/Transportation 770.429.5860 620 South Cobb Dr. Marietta, 30060