REQUEST FOR PROPOSALS

English Language Proficiency Assessment Solution for Multilingual Learners

SOLICITATION # 27BV13P5

PROPOSAL DUE

Thursday, October 8, 2026

3:00 p.m. MDT

QUESTIONS DUE

Thursday, October 1, 2026

3:00 p.m. MDT

Jordan School District Purchasing Department

Buyer: Brenda Veldevere 7905 South Redwood Road

West Jordan, Utah 84088-4601

JSD RFP # 27BV13P5 English Language Proficiency Assessment Solution for Multilingual Learners

CONTENTS

PART 1: OVERVIEW AND INSTRUCTIONS

1. PURPOSE OF REQUEST FOR PROPOSALS (RFP)

2. DISTRICT BACKGROUND

3. ISSUING OFFICE AND RFP SOLICITATION NUMBER

4. QUESTION AND ANSWER PERIOD

5. ADDENDA

6. RESTRICTIONS ON COMMUNICATIONS

7. AWARD INTENT

8. LENGTH OF CONTRACT

9. PRICE GUARANTEE PERIOD

10. DISCUSSIONS (FOR CLARIFICATION PURPOSES ONLY)

11. STANDARD CONTRACT TERMS AND CONDITIONS, EXCEPTIONS, AND

NEGOTIATIONS

12. PROTECTED INFORMATION

PROCESS FOR REQUESTING NONDISCLOSURE

REDACTED COPY

13. BOYCOTT RESTRICTIONS

14. COMPLIANCE WITH FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

(FERPA)

15. DECLARATION OF DEBARMENT OR SUSPENSION

16. BEST AND FINAL OFFER

17. COST PROPOSAL

18. INSTRUCTIONS FOR SUBMITTING THE RFP

Submission Deadline

A. ELECTRONIC SUBMISSION THROUGH U3P BONFIRE — REQUIRED

B. HARD COPY SUBMISSION — REQUIRED

19. OFFEROR’S UNDERSTANDING OF RFP

20. FIRM PROPOSAL OFFER PERIOD

21. ANTICIPATED SCHEDULE

PART 2: MANDATORY MINIMUM REQUIREMENTS

1. PURPOSE

PART 3: SCOPE OF WORK

1. PURPOSE

2. EXISTING ENVIRONMENT

3. ASSESSMENT REQUIREMENTS

4. ADMINISTRATION, SCORING, AND REPORTING

5. ELLEVATION DATA INTEROPERABILITY

6. ROSTERING, ACCESS, AND TECHNICAL INTEROPERABILITY

7. ACCESSIBILITY, PRIVACY, SECURITY, AND AUTOMATED TECHNOLOGIES .. 20

8. IMPLEMENTATION AND TRAINING

9. TECHNICAL SUPPORT AND SYSTEM RELIABILITY

10. LICENSING, DATA OWNERSHIP, AND PORTABILITY

11. DISTRICT-LEVEL ASSESSMENT ADMINISTRATION AND ADMINISTRATIVE

CONTROLS

PART 4: INFORMATION REQUIRED IN SUBMISSION OF A PROPOSAL

1. RFP TECHNICAL PROPOSAL RESPONSE FORMAT

TAB TITLE: Vendor Information

TAB TITLE: Letter of Transmittal (Limit Two (2) Pages)

TAB TITLE: Table of Contents

TAB TITLE: Protected or Proprietary Information

TAB TITLE: Potential Conflicts of Interest

TAB TITLE: Exceptions and/or Additions to the JSD Standard Terms and Conditions

TAB TITLE: Mandatory Minimum Requirements (Pass/Fail)

TAB TITLE: Detailed Technical Proposal Response (Scored Criteria)

A5. Assessment Administration, Scoring, and Results Availability

A7. Teacher Assessment Administration and User Experience

A8. Teacher-Facing Reporting and Instructional Use

B2. Reporting, Analytics, and Data Use

B6. District-Level Assessment Administration and Program Management

B7. Administrative Roles, Permissions and System Oversight

D1. Relevant K–12 and Ellevation Experience

2. RFP COST PROPOSAL RESPONSE FORMAT

PART 5: RFP EVALUATION AND AWARD

1. RFP EVALUATION PROCESS

STAGE 1: DETERMINATION OF RESPONSIVENESS – PASS/FAIL CRITERIA

STAGE 2: TECHNICAL PROPOSAL EVALUATION – SCORED CRITERIA, 600 POINTS

POSSIBLE

B.1 STAGE 2 SCORING METHODOLOGY

B.2 STAGE 2 SCORING RUBRIC

B.3 MINIMUM TECHNICAL SCORE REQUIREMENT

C. STAGE 3: VIRTUAL PRODUCT DEMONSTRATION – SCORED CRITERIA, 100 POINTS

POSSIBLE

D. STAGE 4: COST PROPOSAL EVALUATION – SCORED CRITERIA, 300 POINTS

POSSIBLE

2. EVALUATED COST

3. COST SCORING FORMULA

4. AWARD

5. DEBRIEFINGS AND EVALUATION RESULTS

REQUEST FOR PROPOSALS

English Language Proficiency Assessment Solution for Multilingual Learners

SOLICITATION # 27BV13P5

Jordan School District Purchasing Department has determined that a Request for Proposals (RFP) is the appropriate procurement method to obtain the best value for JSD. This RFP is designed to provide interested Offerors with sufficient information to prepare and submit proposals. It is not intended to limit proposal content or exclude any relevant or essential information. Offerors are encouraged to provide additional relevant information that demonstrates their service capabilities.

This RFP is issued in accordance with the Utah Procurement Code, Utah Code Annotated (UCA) Title 63G, Chapter 6a, and applicable provisions of the Utah Administrative Code (UAC), R33.

In the event of a conflict between this RFP and applicable law or administrative rule, the UCA and applicable provisions of the UAC shall govern.

PART 1: OVERVIEW AND INSTRUCTIONS

1. PURPOSE OF REQUEST FOR PROPOSALS (RFP)

Jordan School District (“JSD” or “District”) is seeking proposals from qualified Offerors to provide a web-based English Language Proficiency Assessment Solution for Multilingual Learners (the “Solution”).

The purpose of this RFP is to identify a formative and benchmark assessment Solution that provides valid, reliable, timely, and actionable measures of multilingual learners’ English language proficiency and language development and that can securely and effectively exchange student-level assessment data with the District’s existing Curriculum Associates Ellevation Platform.

JSD currently utilizes Curriculum Associates’ Ellevation solutions to support multilingual learner program management, instructional support, and family communication. The District’s existing environment includes:

Ellevation Platform;

Ellevation Strategies; and Ellevation Family Communication.

JSD is NOT seeking proposals to replace these existing Ellevation solutions through this RFP.

The Solution procured through this RFP is intended to add an English language proficiency assessment component that supplements, rather than replaces, JSD’s existing multilingual learner environment.

JSD is seeking a Solution that supports educators in identifying student strengths and areas of need; monitoring English language development and growth; informing instruction and intervention; supporting benchmarking and progress monitoring; and making student-level assessment information available within the Ellevation Platform for use in the District’s multilingual learner program-management processes.

2. DISTRICT BACKGROUND

JSD is the fourth-largest school district in the State of Utah, serving approximately 55,819 students in the communities of Bluffdale, Copperton, Herriman, Riverton, South Jordan, and West Jordan.

Based on October 1, 2025 enrollment data, JSD includes:

42 elementary schools serving approximately 26,485 students;

13 middle schools serving approximately 13,703 students;

10 high schools and technical schools serving approximately 15,142 students; and 3 specialty schools serving approximately 489 students with varying special needs.

Based on March 2026 data, JSD serves approximately 6,462 multilingual students, including approximately 1,231 Newcomers who are within their first three years in the United States.

JSD students represent approximately 80 countries and speak more than 56 languages.

JSD employs approximately 6,456 full-time and part-time staff members.

Additional information about JSD is available at https://jordandistrict.org/.

3. ISSUING OFFICE AND RFP SOLICITATION NUMBER

JSD is the conducting procurement unit for this RFP and any subsequent addenda. The solicitation number is 27BV13P5 and must be included on all proposals, correspondence, and documentation related to this solicitation.

4. QUESTION AND ANSWER PERIOD

All questions MUST be submitted through Utah Public Procurement Place Bonfire (U3P Bonfire) at https://utah.bonfirehub.com during the designated question and answer (Q&A) period identified in U3P Bonfire. Questions submitted through any other channel will not be answered.

JSD may respond to questions individually or compile responses into an addendum issued after the Q&A period. All answers and addenda issued by JSD through U3P Bonfire shall constitute the official and binding position of JSD and may modify the specifications, requirements, or other provisions of this RFP.

Offerors are strongly encouraged to periodically review U3P Bonfire for posted questions, answers, and addenda prior to the proposal deadline. Each Offeror is responsible for ensuring that its proposal complies with this RFP and all applicable requirements contained in issued answers and addenda. Proposals that do not conform to such requirements may be considered nonresponsive.

Any concerns regarding ambiguity, inconsistency, excessively restrictive requirements, errors, or other issues within this solicitation MUST be submitted as a question through U3P Bonfire during the Q&A period. Issues not raised during the Q&A period may not be raised for the first time in an Offeror’s proposal and may result in the proposal being considered nonresponsive.

5. ADDENDA

Any modification to this RFP will be made through an addendum issued by JSD. Offerors are strongly encouraged to periodically review U3P Bonfire for posted questions, answers, Public Notices, and addenda.

Information issued by JSD through U3P Bonfire as part of the Q&A process, by Public Notice, or through a formal addendum shall constitute the official and binding position of JSD.

Addenda may modify the scope of work, schedule, qualification requirements, evaluation criteria, weighting, or other requirements of this RFP. Offerors are responsible for complying with all applicable addenda, and proposals that do not conform to revised requirements may be considered nonresponsive.

After the proposal due date and time, JSD may limit distribution of an addendum to Offerors that submitted proposals, provided JSD determines that the addendum does not constitute a substantial change that would likely have affected the number or identity of Offerors responding to the original solicitation.

Any proposal based on communications or information obtained from sources other than this RFP, official answers, Public Notices, or addenda issued by JSD may be considered nonresponsive and may be rejected at JSD’s discretion.

6. RESTRICTIONS ON COMMUNICATIONS

From the issue date of this RFP until the Public Notice of Intent to Award is published, Offerors shall not communicate regarding this RFP with members of the RFP evaluation committee, the JSD Board of Education, JSD employees, or other individuals associated with this procurement, except for the JSD Buyer(s) identified as the official point(s) of contact for this

RFP.

All communications regarding this RFP must be directed to the designated JSD Buyer(s) in accordance with the requirements of this solicitation. Failure to comply with this restriction may result in disqualification.

7. AWARD INTENT

JSD anticipates making a single award as a result of this RFP.

8. LENGTH OF CONTRACT

The contract resulting from this RFP shall have a single five (5) year term.

9. PRICE GUARANTEE PERIOD

The contract resulting from this RFP shall be a firm fixed-price contract. Offerors must provide firm pricing for the entire five (5) year contract term in accordance with the Cost Proposal Form (Attachment C).

10. DISCUSSIONS (FOR CLARIFICATION PURPOSES ONLY)

JSD may conduct discussions with Offerors whose proposals are determined to be reasonably susceptible of being selected for award for the limited purpose of clarifying proposal content.

JSD reserves the right to make an award without conducting discussions.

11. STANDARD CONTRACT TERMS AND CONDITIONS, EXCEPTIONS,

AND NEGOTIATIONS

Any contract and purchase order resulting from this RFP will include the JSD Standard Terms and Conditions (see Attachment A), together with other applicable requirements of this RFP and the awarded Offeror’s proposal, as incorporated into the resulting contract or purchase order.

Exceptions and/or additions to the JSD Standard Terms and Conditions are strongly discouraged. Offerors requesting exceptions and/or additions must submit all requested changes with their proposal in accordance with UAC R33-107-104(1). Exceptions and/or additions submitted after the proposal deadline will not be considered except as permitted by UAC R33-107-104(2). Offerors may submit questions regarding the JSD Standard Terms and Conditions during the Q&A period.

Offerors may not submit exceptions and/or additions by reference to an Offeror’s website or URL, in accordance with UAC R33-107-104(3). Any requirement that JSD accept terms or conditions contained on an Offeror’s website or incorporated by URL may result in the proposal being determined nonresponsive.

In accordance with UAC R33-107-104(4), JSD may decline to negotiate exceptions and/or additions that are excessive; inconsistent with similar contracts; relate to warranties, insurance, or indemnification provisions necessary to protect JSD after consultation with applicable legal counsel; are specifically prohibited by this solicitation; or are otherwise determined not to be in the best interest of JSD.

If negotiations are required, the Offeror must provide proposed contract revisions in Microsoft Word format using redline editing and must identify the individual(s) authorized to negotiate contractual terms on behalf of the Offeror. Any requirement that JSD accept an Offeror’s terms and conditions as a condition of award may result in the proposal being determined nonresponsive.

Any award resulting from this RFP is subject to successful negotiation of applicable terms and conditions, if required. JSD will determine when negotiations have become unproductive and may discontinue negotiations with the selected Offeror and proceed with the next eligible Offeror, as permitted by applicable procurement law.

12. PROTECTED INFORMATION

The Government Records Access and Management Act (GRAMA), UCA 63G-2-305, provides in part that:

the following records are protected if properly classified by a governmental entity:

(1) trade secrets as defined in Section 13-24-2 [Uniform Trade Secrets Act] if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309 [Confidentiality Claims];

(2) commercial information or nonindividual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in 63G-2-309 [Confidentiality Claims];

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections

(1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties:

(a) a bid, proposal, application, or other information submitted to or by a governmental entity in response to…

(ii) a request for proposals…

PROCESS FOR REQUESTING NONDISCLOSURE

Any Offeror requesting that information submitted with its proposal be protected from disclosure must complete and submit the Claim of Business Confidentiality Form (see Attachment D) with the proposal.

At a minimum, the Offeror must:

1. Submit a written Claim of Business Confidentiality at the time the information is provided to JSD;

2. Include a concise statement of the reasons supporting the claim of business confidentiality in accordance with UCA 63G-2-309(1); and

3. Submit an electronic redacted copy of the proposal with the protected information removed or obscured. The redacted copy must be clearly marked “Redacted Version.”

Offerors may not classify price information as confidential or protected. Price information will be considered public information following award of the contract.

Offerors may not designate an entire proposal as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY.” If an entire proposal is so designated, the proposal may be considered nonresponsive unless the designation is removed.

REDACTED COPY

If an Offeror’s proposal contains information claimed to be business confidential or protected, the Offeror must submit one electronic redacted version of the proposal for public release. All information claimed to be protected must be blacked out or removed, and the redacted copy must be clearly marked “Redacted Version.”

The Offeror acknowledges that its proposal may be subject to public disclosure in response to a request submitted under the Government Records Access and Management Act (GRAMA).

If the Offeror submits a redacted copy, JSD may use that redacted copy when responding to a GRAMA request for the proposal.

If the Offeror fails to submit a redacted copy, JSD may release the Offeror’s unredacted proposal in response to a GRAMA request, which may result in disclosure of information the Offeror considers confidential or proprietary.

Designations appearing only in a header, footer, watermark, or similar notation will not be considered sufficient to constitute a request for nondisclosure of protected or proprietary information.

13. BOYCOTT RESTRICTIONS

If applicable, Offerors must submit a signed Public Contract Boycott Restrictions Statement (see Attachment B) with their proposal.

In accordance with Utah Code Title 63G, Chapter 27, a public entity may not enter into certain contracts with a company unless the contract includes the certifications and agreements required by Utah Code § 63G-27-201.

As applicable, the awarded Offeror must certify that it is not currently engaged in a boycott of the State of Israel or an economic boycott, as those terms are defined in Utah Code § 63G- 27-102. The awarded Offeror must also agree not to engage in a boycott of the State of Israel for the duration of the contract and must notify JSD in writing if it begins engaging in an economic boycott during the contract term.

These requirements apply only as provided in Utah Code § 63G-27-201, including any applicable exceptions.

14. COMPLIANCE WITH FAMILY EDUCATIONAL RIGHTS AND

PRIVACY ACT (FERPA)

Because the proposed Solution may include software, online platform access, rostering, reporting tools, or other functionality involving student data, Offerors must submit a signed Student Data Privacy Agreement (Attachment E) with their proposal.

The signed Student Data Privacy Agreement is a mandatory minimum requirement. Failure to submit the signed Student Data Privacy Agreement may result in the proposal being deemed nonresponsive.

Questions regarding the Student Data Privacy Agreement, including any requested changes to the agreement, must be submitted through U3P Bonfire during the Q&A period.

15. DECLARATION OF DEBARMENT OR SUSPENSION

Offerors must disclose whether the Offeror, any related company, or any principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting or soliciting work with any governmental department or agency.

Offerors must also disclose whether the Offeror or any principal has been terminated for default during the performance of a contract or has withdrawn from a contract to avoid termination or completion of the work.

If there is nothing to disclose, the Offeror shall provide a signed statement certifying that no such circumstances exist.

If any disclosure is required, or if the Offeror is unable to make the certification, the Offeror shall submit a written explanation describing the circumstances, including the applicable agency or contracting entity, the nature of the action, relevant dates, and the current status or resolution.

16. BEST AND FINAL OFFER

JSD does not anticipate conducting a Best and Final Offer (BAFO) process. However, JSD may request Best and Final Offers when permitted by Utah Code § 63G-6a-707.5 and with the approval of the procurement official.

A BAFO process may be used only when:

1. No single proposal adequately addresses all specifications stated in the RFP;

2. All proposals are unclear or deficient in one or more respects;

3. All Cost Proposals exceed JSD’s available funding; or

4. Two or more proposals receive an identical evaluation score that is the highest score.

Any request for Best and Final Offers will identify the specific issues Offerors are permitted to address and the manner in which the Best and Final Offers will be evaluated and scored.

A Best and Final Offer may be requested only from a responsible Offeror that submitted a responsive proposal meeting the applicable minimum mandatory criteria. A BAFO process may not be used to make a nonresponsive proposal responsive or to change a determination that an Offeror is not responsible.

Offerors should submit their most complete and competitive proposal in response to this RFP and should not anticipate an opportunity to revise or improve their proposal through a subsequent BAFO process.

17. COST PROPOSAL

All costs must be submitted on the Cost Proposal Form (Attachment C). Offerors shall not alter, change, or modify the format of the Cost Proposal Form and must submit pricing in the exact format requested to allow for a fair and consistent comparison among Offerors.

Cost Proposal Forms that are altered, incomplete, or condition pricing on the acceptance of additional or conflicting terms, limitations, or qualifications may be considered nonresponsive.

The Cost Proposal will be evaluated independently from the Technical Proposal and MUST be submitted separately from the Technical Proposal.

Inclusion of any cost or pricing information within the Technical Proposal will result in the proposal being deemed nonresponsive in accordance with Utah Code § 63G- 6a-707(7).

18. INSTRUCTIONS FOR SUBMITTING THE RFP

To be considered responsive, Offerors must submit proposals BOTH electronically through U3P Bonfire AND in hard copy as described below. Failure to submit through both required methods may result in the proposal being deemed nonresponsive.

Submission Deadline

Both the electronic submission and hard copy submission must be received by the deadline posted on U3P Bonfire.

Proposals received after the deadline will be considered late and will not be evaluated. Offerors are solely responsible for ensuring timely submission and delivery. Transmission delays, delivery service errors, technical issues, or other similar circumstances will not excuse a late submission.

Proposals will not be accepted by email or fax.

A. ELECTRONIC SUBMISSION THROUGH U3P BONFIRE — REQUIRED

Offerors must submit an electronic proposal through U3P Bonfire in addition to the required hard copy submission.

All required online forms must be completed and all required proposal documents must be fully uploaded before the submission deadline. The solicitation will close at the specified deadline, and files that have not been completely uploaded at the time of closing may be considered late and ineligible.

Electronic File Requirements

Each required proposal document must be uploaded as a separate file.

U3P Bonfire accepts standard document formats supported by the system.

Do not submit ZIP files, video files, WMP files, MP3 files, encrypted files, or other unsupported file formats.

Required Electronic Proposal Documents

Offerors must submit the following electronic files:

1. Technical Proposal, labeled:

“Solicitation #27BV13P5 – Technical Proposal”

2. Cost Proposal (Attachment C), labeled:

“Solicitation #27BV13P5 – Cost Proposal”

3. Redacted Technical Proposal, if applicable, labeled:

“Solicitation #27BV13P5 – Redacted Technical Proposal”

B. HARD COPY SUBMISSION — REQUIRED

Offerors must also submit the required hard copy materials. Hard copy submissions must be received by the posted deadline and will be date- and time-stamped upon receipt.

Delivery Address

Jordan School District Purchasing Department Attn: Brenda Veldevere 7905 South Redwood Road West Jordan, Utah 84088

Required Hard Copy Materials

Offerors must submit:

1. Technical Proposal — Seven (7) printed copies, labeled:

“Solicitation #27BV13P5 – Technical Proposal”

2. Cost Proposal (Attachment C) — One (1) sealed copy, labeled:

“Solicitation #27BV13P5 – Cost Proposal”

Packaging Requirements

The Cost Proposal must be submitted in a separately sealed envelope.

Technical Proposal copies do not need to be individually sealed.

All required materials may be enclosed within one outer package for delivery.

19. OFFEROR’S UNDERSTANDING OF RFP

By submitting a proposal in response to this RFP, the Offeror acknowledges that it has reviewed and understands the requirements, Scope of Work, evaluation process, attachments, and all other documents incorporated into or referenced by this RFP.

The Offeror further acknowledges that it is responsible for submitting a complete and responsive proposal and, if awarded a contract, for complying with the requirements of this RFP and the resulting contract.

All costs incurred by an Offeror in preparing and submitting a proposal, including costs associated with any Virtual Product Demonstration or other participation in the evaluation process, are the sole responsibility of the Offeror and will not be reimbursed by JSD.

20. FIRM PROPOSAL OFFER PERIOD

Proposals submitted in response to this RFP shall constitute firm offers and shall remain valid and binding for one hundred twenty (120) calendar days from the proposal due date.

During this period, an Offeror may not withdraw, modify, or alter its proposal except as permitted by the Utah Procurement Code and applicable administrative rules.

21. ANTICIPATED SCHEDULE

The following schedule is anticipated and is subject to change at JSD’s discretion. Any changes to the solicitation schedule will be communicated through U3P Bonfire, as applicable.

EVENT DATE TIME

Deadline for Questions Thursday, October 1, 2026 3:00 p.m.

MDT

Proposal Due – Electronic Submission and Required Hard Copies

Thursday, October 8, 2026 3:00 p.m.

MDT

Technical Evaluation Period Friday, October 9, 2026 TBD

Virtual Product Demonstration Wednesday, October 14, 2026 TBD

Anticipated Approval by JSD Board of Education Tuesday, October 27, 2026 6:30 p.m.

[This space intentionally left blank.]

PART 2: MANDATORY MINIMUM REQUIREMENTS

1. PURPOSE

This section identifies the mandatory minimum requirements that must be met for a proposal to be considered responsive. All requirements in this section are nonnegotiable.

Failure to meet any mandatory minimum requirement may result in the proposal being deemed nonresponsive during Stage 1: Determination of Responsiveness or at any later point in the evaluation process. Proposals determined to be nonresponsive will not be considered further and will not be eligible for award.

A. COMPLIANCE WITH UTAH CODE TITLE 63G, CHAPTER 27, PUBLIC CONTRACT

BOYCOTT RESTRICTIONS

To demonstrate compliance with this mandatory minimum requirement, the Offeror must submit:

1. A signed Public Contract Boycott Restrictions Statement (Attachment B).

B. DECLARATION OF DEBARMENT OR SUSPENSION

To demonstrate compliance with this mandatory minimum requirement, the Offeror must submit one of the following:

1. If there is something to disclose: A written explanation describing any debarment, suspension, ineligibility, voluntary exclusion, contract termination, or withdrawal from a contract involving the Offeror, any related company, or any principal; or

2. If there is nothing to disclose: A signed statement certifying that the Offeror, any related company, and any principal have nothing to disclose.

C. COMPLIANCE WITH THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

(FERPA)

To demonstrate compliance with this mandatory minimum requirement, the Offeror must

1. A signed Student Data Privacy Agreement (Attachment E).

D. DATA INTEROPERABILITY WITH JSD’S EXISTING ELLEVATION PLATFORM

1. A signed statement confirming that the proposed Solution can securely and reliably exchange the required student-level assessment data with JSD’s existing Ellevation Platform; and

2. Identification of at least one (1) K–12 client in the United States for which the Offeror has successfully implemented data exchange between the proposed assessment Solution and the Ellevation Platform.

E. AVAILABILITY FOR VIRTUAL PRODUCT DEMONSTRATION

submit:

1. A written confirmation that, if the Offeror advances to Stage 3, it will be available to participate in the Virtual Product Demonstration on Wednesday, October 14, 2026.

The confirmation must identify the individual JSD should contact to coordinate scheduling and Virtual Product Demonstration details and include the following:

Name Title Phone number Email address

The specific demonstration time will be determined by JSD. Following completion of the Technical Proposal evaluation, JSD will provide participating Offerors with the Virtual Product Demonstration instructions, evaluation questions or demonstration requirements, and the maximum points assigned to each question or requirement.

PART 3: SCOPE OF WORK

1. PURPOSE

Jordan School District (JSD) requires a web-based formative and benchmark English Language Proficiency Assessment Solution for Multilingual Learners (the “Solution”) to supplement the District’s existing Curriculum Associates Ellevation Platform. The Solution is intended to support ongoing assessment of student English language proficiency, progress monitoring, and instructional decision-making and is not intended to replace the State-required summative English language proficiency assessment.

The selected Offeror shall provide the Solution and all licensing, implementation, configuration, data interoperability, reporting, training, support, and related services necessary for successful District use.

2. EXISTING ENVIRONMENT

JSD serves approximately 6,462 multilingual students, including approximately 1,231 Newcomers who are within their first three years in the United States. Students represent approximately 80 countries and speak more than 56 languages.

JSD currently uses Curriculum Associates Ellevation to support multilingual learner program management, instructional support, and family communication. The District’s existing Ellevation environment includes:

Ellevation Platform – provides multilingual learner program management, student data management, monitoring, compliance support, progress tracking, and reporting;

Ellevation Strategies – provides instructional strategies, activities, and classroom supports to assist educators in meeting the language and academic needs of multilingual learners; and

Ellevation Family Communication – supports communication with multilingual learner families through translated notices, forms, digital communications, signatures, and communication tracking.

The Solution selected through this RFP will add a formative and benchmark English language proficiency assessment component and supplement the District’s existing Ellevation environment. JSD is NOT seeking to replace Ellevation Platform, Ellevation Strategies, or Ellevation Family Communication through this solicitation.

The selected Solution must provide assessment results that can be used by teachers, multilingual learner specialists, school administrators, and District personnel to understand student English language proficiency and growth and to support instructional and programmatic decision-making. Student-level assessment results generated by the selected Solution must also be made available within JSD’s existing Ellevation Platform through a secure and reliable data-exchange process.

3. ASSESSMENT REQUIREMENTS

The Solution shall:

1. Provide a web-based English language proficiency and/or language-development formative and benchmark assessment appropriate for multilingual learners;

2. Support assessment in Listening, Speaking, Reading, and Writing;

3. Support students in grades K–12 across a range of English proficiency levels, including Newcomers and beginning English learners;

4. Align with recognized English language development or English language proficiency standards or frameworks and provide information describing the relationship of the proposed assessment to the WIDA English Language Development Standards Framework, proficiency levels, and/or WIDA assessment scores, as applicable;

5. Provide valid and reliable results appropriate for the intended uses of the Solution;

6. Provide assessment results that are developed and validated using appropriate practices related to fairness, bias, accessibility, and appropriate score use for multilingual learner populations;

7. Support measurement of student English language proficiency and/or growth over time;

8. Provide appropriate accommodations and accessibility supports; and

9. Minimize unnecessary loss of instructional time through efficient assessment administration.

The Solution will be primarily used for benchmarking, progress monitoring, identifying student strengths and areas of need, informing instruction and intervention, student grouping and goal setting, and multilingual learner program decision-making.

The Solution is not intended to replace any State-required English language proficiency assessment unless expressly authorized by applicable law and JSD.

4. ADMINISTRATION, SCORING, AND REPORTING

The Solution shall provide:

1. Assessment administration appropriate for K–12 school environments;

2. Secure student access and appropriate test-administration controls;

3. Timely scoring and availability of assessment results;

4. Student-level and aggregate reporting appropriate for teachers, multilingual learner specialists, school administrators, and District personnel;

5. Overall and domain-level results, as supported by the assessment design;

6. Growth and/or progress information over time, where applicable;

7. Teacher-facing reporting and tools that allow educators to readily interpret assessment results and use the information to support instructional planning, differentiation, intervention, student grouping, goal setting, and targeted language support; and

8. Data export in commonly used electronic formats.

5. ELLEVATION DATA INTEROPERABILITY

The Solution shall provide a secure, reliable, sustainable, and reasonably efficient method for making required student-level assessment results available for use within JSD’s existing Curriculum Associates Ellevation Platform.

A proprietary or native Ellevation integration is not required. Acceptable methods may include direct integration, API, secure file transfer, standardized import/export, or another secure data-exchange process that meets JSD’s operational requirements.

JSD reserves the right to verify the proposed method of interoperability with the Ellevation Platform prior to award.

6. ROSTERING, ACCESS, AND TECHNICAL INTEROPERABILITY

The Solution shall support District-scale account administration and provide appropriate capabilities for student and staff rostering, user provisioning, authentication and/or single sign-on, organizational hierarchy management, and data exchange with commonly used K– 12 systems.

Any required third-party products, connectors, or services must be clearly identified in the proposal and included in the Cost Proposal Form, as applicable.

7. ACCESSIBILITY, PRIVACY, SECURITY, AND AUTOMATED

TECHNOLOGIES

The Solution shall:

1. Be accessible and usable by JSD students and staff and support applicable accessibility requirements;

2. Comply with applicable federal and Utah student data privacy and security requirements;

3. Protect District and student data through appropriate technical, administrative, and organizational safeguards;

4. Provide for the secure return, export, or destruction of JSD data upon contract expiration or termination; and

5. Disclose the use of artificial intelligence, machine learning, automated scoring, generative AI, or similar technologies when such technologies affect assessment administration, scoring, feedback, reporting, or student data.

JSD data shall not be sold, used for targeted advertising, or used for purposes unrelated to providing the contracted Solution, except as expressly authorized by law and JSD.

8. IMPLEMENTATION AND TRAINING

The selected Offeror shall provide implementation, configuration, testing, and launch support necessary for successful District-wide use of the Solution, including establishment and validation of the required data exchange with JSD’s existing Ellevation Platform.

The selected Solution must be fully implemented, tested, and available for District use by Monday, November 23, 2026.

Implementation shall include, as applicable, Solution configuration, user and organizational setup, rostering, authentication and/or single sign-on, Ellevation Platform data-exchange setup and validation, testing, quality assurance, training, and other activities necessary for successful launch.

The selected Offeror shall provide sufficient training and resources for appropriate JSD personnel to administer assessments, manage the Solution, access and interpret results, and use assessment information effectively.

9. TECHNICAL SUPPORT AND SYSTEM RELIABILITY

The selected Offeror shall provide ongoing technical support, customer support, and account management throughout the contract term, including support appropriate for assessment administration and other critical operational periods.

The Solution shall provide system availability, capacity, maintenance, change-management, backup, disaster-recovery, and business-continuity practices appropriate for District-wide K– 12 use.

10. LICENSING, DATA OWNERSHIP, AND PORTABILITY

The selected Offeror shall provide all licensing necessary for the awarded scope and shall clearly identify all required one-time and recurring charges in the Cost Proposal Form.

JSD shall retain ownership of District-provided data and student-level data generated through JSD’s use of the Solution, to the extent permitted by law. JSD shall have the ability to export and retain assessment results and related District data in a reasonably usable electronic format during the contract term and upon contract expiration or termination.

11. DISTRICT-LEVEL ASSESSMENT ADMINISTRATION AND

ADMINISTRATIVE CONTROLS

The Solution shall provide District-level administrative capabilities appropriate for managing assessment activities across multiple schools, grade levels, and student groups.

The Solution shall support, as applicable, District-wide configuration and management of testing windows and assessment assignments; monitoring of assessment participation, completion, and testing progress; management of student roster changes; and identification of students who have been assigned, are due to complete, or have not completed an assessment within the Solution.

If the Solution uses a per-assessment, per-administration, consumption-based, or similar licensing model, the Solution shall provide JSD with the ability to monitor assessments or licenses purchased, assigned, used, and remaining.

The Solution shall also provide appropriate administrative roles, permissions, and controls to allow JSD to centrally manage the Solution while delegating functions to schools or other authorized users, as appropriate.

PART 4: INFORMATION REQUIRED IN SUBMISSION OF A

PROPOSAL

1. RFP TECHNICAL PROPOSAL RESPONSE FORMAT

Proposal responses shall be concise, complete, and clearly organized to facilitate evaluation.

All materials submitted in response to this RFP become the property of JSD. Proposals may be reviewed and evaluated by individuals designated by JSD to serve on the RFP evaluation committee and may be returned only at JSD’s discretion.

To assist JSD in evaluating proposals accurately and efficiently, Offerors shall submit responses with consecutive page numbers and clearly labeled tabs corresponding to each required proposal section identified below.

For hard copy submissions, Offerors are encouraged to submit the Technical Proposal in a spiral-bound format to facilitate review by the evaluation committee.

Failure to comply with the required proposal format or submission instructions may result in the proposal being deemed nonresponsive.

TAB TITLE: Vendor Information

Offerors shall provide the following under this tab:

1. A completed and signed W-9 Form;

2. A completed Vendor Information Sheet; and

3. A completed and signed URS Post-Retirement Verification Form (Attachment F).

TAB TITLE: Letter of Transmittal (Limit Two (2) Pages)

Offerors shall provide a Letter of Transmittal under this tab that includes:

1. The Offeror’s legal name, address, telephone number, and the name, title, telephone number, and email address of the primary contact for the proposal;

2. Identification of the individual(s) authorized to represent the Offeror regarding the proposal;

3. A statement confirming the Offeror’s intent and commitment to provide the Solution described in this RFP;

4. A statement acknowledging that the Offeror has read, understands, and agrees to comply with the requirements of this RFP; and

5. The signature of an individual authorized to legally bind the Offeror.

TAB TITLE: Table of Contents

Offerors shall provide a Table of Contents under this tab that clearly identifies each section of the proposal response and the corresponding page number(s).

The Table of Contents shall follow the required proposal format, Tabs A through H, in the order presented in this RFP.

TAB TITLE: Protected or Proprietary Information

Offerors shall provide the following under this tab, as applicable:

1. A completed Claim of Business Confidentiality Form (Attachment D) clearly identifying all information claimed to be protected or proprietary; and

2. An electronic redacted copy of the proposal submitted at the same time as the original proposal. The redacted copy must comply with all applicable requirements of this RFP.

If the proposal does not contain any information claimed to be protected or proprietary, the Offeror shall indicate “None” in this section.

Offerors are responsible for complying with the requirements of Part 1, Section 13 – Protected Information. Failure to properly identify, claim, or redact protected or proprietary information may result in disclosure of that information in accordance with applicable law.

TAB TITLE: Potential Conflicts of Interest

Offerors shall disclose under this tab any actual or potential conflicts of interest that may arise in connection with the performance of the services described in this RFP or any resulting contract.

If no actual or potential conflicts of interest are identified or anticipated, the Offeror shall indicate “None” in this section.

TAB TITLE: Exceptions and/or Additions to the JSD Standard Terms and Conditions

Offerors shall provide under this tab any proposed exceptions and/or additions to the JSD Standard Terms and Conditions (Attachment A).

JSD expects Offerors to accept the JSD Standard Terms and Conditions without modification.

Exceptions and/or additions are strongly discouraged and may result in the proposal being deemed nonresponsive if JSD determines that they are material, prohibited, inconsistent with the requirements of this RFP, or not in JSD’s best interest.

If an Offeror determines that an exception or addition is necessary, it must be clearly identified and documented in this section. All proposed exceptions and/or additions must:

be submitted in Microsoft Word format using redline editing; and include the name and contact information of the individual authorized to negotiate contractual terms on behalf of the Offeror.

If there are no proposed exceptions or additions, the Offeror shall indicate “None” in this section.

TAB TITLE: Mandatory Minimum Requirements (Pass/Fail)

Offerors shall provide under this tab all documentation required by Part 2: Mandatory Minimum Requirements, including:

A. Compliance with Utah Code Title 63G, Chapter 27 – Public Contract Boycott Restrictions;

B. Declaration of Debarment or Suspension;

C. Compliance with the Family Educational Rights and Privacy Act (FERPA);

D. Data Interoperability with JSD’s Existing Ellevation Platform; and

E. Availability for Virtual Product Demonstration.

TAB TITLE: Detailed Technical Proposal Response (Scored Criteria)

Offerors shall provide under this tab a detailed narrative response to each Proposal Evaluation Question identified in the Technical Proposal Evaluation Questions Matrix.

The matrix is organized into Sections A through D and includes Questions A1–A8, B1–B7, C1–C5, and D1–D3. Each evaluation question identifies the maximum number of points available for that response.

Responses must be provided in the exact order listed in the Technical Proposal Evaluation Questions Matrix. For each response, the Offeror shall:

1. Restate the question reference number;

2. Restate the full evaluation question; and

3. Provide a detailed narrative response addressing all required elements identified in the evaluation question.

Each response will be evaluated based on the extent to which it:

clearly and completely addresses all required elements identified in the evaluation question;

provides a relevant, specific, credible, and sufficiently detailed response; and demonstrates the Offeror’s ability to meet the requirement described in the evaluation question.

References to supporting documentation may not be used in place of a substantive narrative response. Supporting documentation will be considered only to the extent that it supports or validates the information provided in the narrative response.

Technical Proposal Evaluation Questions Matrix

Sections A-D Scored Criteria, 600 Points Possible

A. ASSESSMENT SOLUTION, EDUCATIONAL APPROACH, AND

TECHNICAL QUALITY

(220 Total Possible Points)

This section evaluates the Offeror’s understanding of JSD’s multilingual learner assessment objectives; the design, quality, and educational approach of the proposed Solution; the Solution’s ability to assess Listening, Speaking, Reading, and Writing across applicable grade levels and proficiency levels; the validity, reliability, fairness, and technical quality of the assessment; and the accessibility, administration, scoring, student experience, teacher experience, and instructional use of the Solution.

A1. Solution Fit with JSD’s Multilingual Learner Assessment

Objectives

Provide a detailed narrative explaining how the proposed Solution fits JSD’s intended assessment purpose and existing multilingual learner environment.

At a minimum, the response must address:

1. How the Solution will supplement JSD’s existing multilingual learner environment, which includes Ellevation Platform, Ellevation Strategies, and Ellevation Family Communication, without replacing those existing solutions;

25 points possible

2. How the assessment will support benchmarking, progress monitoring, and instructional decision-making;

3. How the Solution will support JSD’s multilingual learners in grades K-12 across varying English proficiency levels; and

4. How the proposed Solution is suited for implementation and ongoing use in a large K–12 school district.

A2. Assessment Design, Language Domains, and Standards Alignment

Provide a detailed narrative describing the proposed assessment design and approach to measuring Listening, Speaking, Reading, and Writing.

At a minimum, the response must address:

1. Grade levels and English proficiency levels supported, including K–12, Newcomers, beginning English learners, and students across varying levels of English proficiency;

2. Overall assessment design, including item/task types and adaptive or fixed-form methodology, as applicable;

3. How Listening, Speaking, Reading, and Writing are assessed;

and

4. Alignment to recognized English language development or proficiency standards/frameworks, including the relationship to WIDA English Language Development Standards, proficiency levels, and/or WIDA assessment scores and any available correlation studies, alignment studies, crosswalks, or other supporting evidence.

40 points

A3. Validity, Reliability, and Measurement Quality

Provide a detailed narrative describing the validity, reliability, and overall measurement quality of the proposed assessment.

At a minimum, the response must address:

1. Validity evidence;

2. Reliability and measurement precision;

3. Scaling and score comparability;

4. Proficiency classification or standard-setting methodology, if applicable; and

5. Growth measurement methodology.

35 points

A4. Fairness, Bias, and Appropriate Score Use 20 points

Provide a detailed narrative describing how the proposed assessment supports fair and appropriate use of assessment results across JSD’s diverse multilingual learner population.

At a minimum, the response must address:

1. Fairness and bias analyses;

2. Subgroup analyses;

3. Evidence that the assessment design and validation process considers accessibility and potential differential impacts on students with disabilities or other accessibility needs;

4. Uses for which assessment scores are validated;

5. Uses for which assessment scores are not validated; and

6. Known limitations affecting interpretation or use of results.

A5. Assessment Administration, Scoring, and Results Availability

Provide a detailed narrative describing the assessment administration model, scoring methodology, and availability of results.

At a minimum, the response must address:

1. Recommended assessment schedule and frequency, estimated testing time by applicable grade level or proficiency level, and how unnecessary loss of instructional time is minimized;

2. Student access, authentication, test security, session-management requirements, and procedures for interrupted or make-up testing;

3. Device, browser, audio, microphone, and other technical requirements for assessment administration;

4. Scoring methodology, including automated and human scoring processes and how Speaking and Writing responses are scored; and

5. Turnaround time for scoring and results availability.

A6. Student Experience and Accommodations

Provide a detailed narrative describing how the Solution provides an appropriate and accessible assessment experience for JSD students.

At a minimum, the response must address:

1. Accessibility standards supported;

2. Available accommodations and designated supports;

3. Usability for young learners;

4. Usability for students at beginning levels of English proficiency;

20 points

5. Compatibility with assistive technologies; and

6. Known limitations or exceptions.

A7. Teacher Assessment Administration and User Experience

Provide a detailed narrative describing the end-to-end…