7-26-02_Cal883229BN & BS_Appendix_I.pdf
PDF 1 MB Posted
- Attached to
- Cal883229BN & BS (Calhoun)
- Solicitation number
- 0009-RFB-WRBLW-CY26-02
- Issued by
- Carroll County, Iowa
About this file
This file contains construction and administration forms for Bid No. 26-2, issued by the Iowa Department of Agriculture and Land Stewardship, Division of Soil Conservation and Water Quality, for the Cal883229BN-North & BS-South Nutrient Reduction Wetland Project located in Calhoun County, Iowa. The project encompasses two concurrent nutrient reduction wetland construction efforts: Cal883229BN (North), requiring approximately 31,200 cubic yards of earthwork and 16.6 acres of seeding, and Cal883229BS (South), requiring approximately 10,300 cubic yards of earthwork and 1.0 acre of seeding. Major construction work items for both sites include site preparation, drain tile investigation, earthwork, topsoil placement, installation of lift stations with pumps, controls and solar power systems, water control structures, drawdown pipes, new tile installation, riprap and clean rock placement, and seeding. The successful bidder was notified on April 16, 2026, and was required to submit a Performance Bond, Construction Progress Schedule, and Certificate of Insurance within fourteen calendar days of award notification. A preconstruction conference was required to be held within seven days prior to the construction start date. Contract completion deadlines are December 31, 2026, for all construction work except seeding, May 15, 2027, for structure seeding, and June 30, 2027, for buffer seeding.
The forms provided establish the procedural framework for contract execution, including provisions for change orders, contract amendments, payment applications, and construction progress scheduling. Contractors awarded the contract must be registered with the Iowa Department of Inspections, Appeals & Licensing. Iowa Construction Sales Tax Exempt Certificates are provided, allowing contractors to purchase materials tax-free for the project in accordance with Iowa Code Sections 422.42(16) and (17), and 422.47(5). The file includes templates for the Notice of Award, Notice to Proceed, Construction Progress Schedule, Change Order Requests, Construction Contract Amendments, Application and Certificate for Payment, and the Sales Tax Exemption Certificate with Authorization Letter. All documents are designed to facilitate project administration, cost tracking, and compliance with state procurement and tax requirements throughout the contract period.
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APPENDIX I
CONSTRUCTION & ADMINISTRATION FORMS
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT LL Bid No. 26-2 NOTICE-OF-AWARD
LL-1
April 16, 2026
Contractor name and address
Delivery via email: Contractor Email
RE: NOTICE-OF-AWARD – Cal883229BN-North & BS-South Nutrient Reduction Wetland Project, Contract 26-2
Dear _______________________________, This is to notify you that the Division of Soil Conservation and Water Quality has determined __________________ is the successful bidder for the Cal883229BN-North & BS-South Nutrient Reduction Wetland Project. Award is being made for the base bid of $____________.
In accordance with Item #9 of the Instructions to Bidders, Document BB, you have fourteen (14) calendar days from the date of receipt of this notice to obtain the Performance Bond (Document NN), submit your Construction Progress Schedule (Document JJ) for review, and execute the Contract (Document DD). In addition, the Division must be provided with a Certificate of Insurance pursuant to the General Conditions, Insurance and Related Provisions (Document FF, Part 6-01).
Please note that Iowa Code Section 91C.7, requires that all construction contractors awarded a contract to perform work for the state or an agency of the state must be registered with the Iowa Department of Inspections, Appeals & Licensing. The Division of Soil Conservation and Water Quality cannot execute a contract with your firm unless you provide proof of this registration. Be sure to fill in the Department of Inspections, Appeals & Licensing registration number blank on the Contract (Document DD).
Enclosed are the Contract (Document DD), Construction Progress Schedule form (Document JJ), and the Performance Bond (Document NN). Please complete, sign and return scanned electronic copies along with completed Performance Bond. In addition, we must have the Certificate of Insurance pursuant to the General Conditions and/or Special Conditions.
Congratulations on being the successful bidder. We look forward to working with your company on this project. If you have any questions, please contact Tracy Blocker, (515) 344-6279.
Sincerely, Jake Hansen, Chief Water Resources Bureau Division of Soil Conservation and Water Quality
JH/tab Enclosures
CC:
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project
DOCUMENT MM
Bid No. 26-2 NOTICE- TO-PROCEED
MM-1
April 16, 2026
Contractor name and address
Delivery via email: Contractor Email
RE: NOTICE-TO-PROCEED – Cal883229BN-North & BS-South Nutrient Reduction Wetland Project, Contract 26-2
Dear____________________________, The Division of Soil Conservation and Water Quality received the signed construction Contract (Document DD), the completed Performance Bond (Document NN), and the Certificate of Insurance from your company. These documents were found to be in order and the Division executed this contract with __________ dated xx/xx/xxxx. A scanned copy of the executed Contract and Performance Bond are enclosed.
The Division has accepted the Construction Progress Schedule (Document JJ) included here, with a Construction Start Date of xx/xx/xxxx. A Preconstruction Conference, as required in Item 13 of the Instructions to Bidders (Document BB), must be held within seven (7) days prior to the Construction Start Date established in the Construction Progress Schedule, or earlier if mutually agreed. No work may commence on site prior to the Preconstruction Conference. If the Construction Start Date requires adjustment, that needs to be communicated to the Engineer and Division in a timely manner so as to facilitate scheduling of the Preconstruction Conference.
In accordance with the Contract _____________________ must commence work under this contract for the Cal883229BN-North & BS-South Nutrient Reduction Wetland Project on or before the Construction Start Date scheduled in the Construction Progress Schedule, but not before the Preconstruction Conference. You have until December 31, 2026 to complete all of the work except for seeding, and until 05/15/2027 to complete the structure seeding and 06/30/2027 to complete buffer seeding.
Also attached is a scanned copy of the Iowa Construction Sales Tax Exempt Certificate and Authorization Letter for this project. Pursuant to Iowa Code Section 423.2(80), this allows you to purchase materials tax free for use on this project. Please read the information provided in the authorization letter. You are authorized with this Notice-to-Proceed to purchase necessary materials for this project and request reimbursement for those items that are stored prior to the Construction Start Date.
If you have any questions, please contact Tracy Blocker, (515) 344-6279.
Sincerely, Jake Hansen, Chief Water Resources Bureau
JH/tab Attachments
CC:
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT JJ Bid No. 26-2 CONSTRUCTION PROGRESS SCHEDULE
JJ-1
STATE OF IOWA
DIVISION OF SOIL CONSERVATION AND WATER QUALITY
CONSTRUCTION PROGRESS SCHEDULE
Project ID: Cal883229BN-North & BS-South Date: _______________________________
Contractor: ___________________________________________________________________________________
Contract End Dates:
All Construction Work Except Seeding: December 31, 2026
Seeding: Structure 05/15/2027 Seeding: Buffer 06/30/2027
Scheduled Dates:
Anticipated Construction Start Date:
Preconstruction Conference Date Range*:
*Preconstruction Conference must be held prior to Construction Start Date, by no more than seven (7) days
Estimated Completion Date of All Work Except Seeding:
Final Walkthrough should be held prior to Contract End Date for all construction work except seeding
Major Construction Work Item(s) Order of Work Est. Duration of Work
CAL883229BN (NORTH)
Site Preparation
Drain Tile Investigation
Earthwork
Topsoil Placement
Installation of complete lift stations, pumps, controls & solar power systems
Inlet risers, Water Control Structures & Drawdown Pipes Installation
New Tile Installation
Riprap and Clean Rock Placement
Seeding
CAL883229BS (SOUTH)
Site Preparation
Drain Tile Investigation
Earthwork
Topsoil Placement
Installation of complete lift station, pump, controls & solar power system
Inlet risers, Water Control Structures & Drawdown Pipes Installation
New Tile Installation
Riprap and Clean Rock Placement
Seeding
Dates established in this schedule may be adjusted as described in Document FF, Paragraph 3-21.
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT JJ Bid No. 26-2 CONSTRUCTION PROGRESS SCHEDULE
JJ-2
FOR THE CONTRACTOR
(Company Representative)
(Date)
(Name of Company)
(Address of Company)
(City, State, Zip code
FOR THE DIVISION
Mike Bourland, Water Resources Bureau
Accepted
Adjustment Requested
If adjustment is requested, describe below:
END OF DOCUMENT JJ
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT SS
Bid No. 26-2 APPLICATION AND CERTIFICATE FOR PAYMENT
SS-1
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT SS
Bid No. 26-2 APPLICATION AND CERTIFICATE FOR PAYMENT
SS-2
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT HH Bid No. 26-2 CHANGE ORDER REQUEST
HH-1
STATE OF IOWA
CHANGE ORDER REQUEST
Change Order Request No.
Project ID: Cal883229BN-North & BS-South Date:
Name of Project: Cal883229BN-North & BS-South
Location of Project: Calhoun County
Name of Contractor:
Architect/Engineer: Shive-Hattery, Dan Jensen P.E.
Contract Plan and
Detail Reference:
Change Order Request
Drawing No. and Date:
Contract Specification
Reference:
Description of Change:
BREAKDOWN OF CHANGE ORDER COST BY BID ITEM:
Item # Description
Adjustment
Quantity Unit Cost
Total Cost
Adjustment
TOTAL $
BREAKDOWN OF CONTRACT COST:
Original Project Contract Amount: $ 0.00
Approved Contract Amendments No. through $ 0.00
Pending Recommended Change Order Requests through $ 0.00
Approved Change Order Requests No. through $ 0.00
This Amendment Request: $ 0.00
Resulting Total Recommended Amount: $ 0.00
Reason for Contract Change:
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT HH Bid No. 26-2 CHANGE ORDER REQUEST
HH-2
Change Requested by:
(Signature) (Date)
CONTRACTOR APPROVAL
By:
(Company) (Signature)
(Address) (Date)
IDALS PROJECT REPRESENTATIVE RECOMMENDATIONS
Concur Recommend Rejection (Attach Explanation)
IDALS Project Representative:
(Signature) (Date)
DIVISION OF SOIL CONSERVATION AND WATER QUALITY AUTHORIZATION
Change Order required due to:
Immediate authorization to proceed granted: Yes No
APPROVED: DENIED:
Susan Kozak, Director Susan Kozak, Director
Division of Soil Conservation and Water Quality Division of Soil Conservation and Water Quality
Iowa Department of Agriculture Iowa Department of Agriculture and Land Stewardship and Land Stewardship
(Date) (Date)
END OF DOCUMENT HH
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT II Bid No. 26-2 CONSTRUCTION CONTRACT AMENDMENT
II-1
State of Iowa
Iowa Department of Agriculture and Land Stewardship
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project Construction Contract Amendment
THIS AMENDMENT, made this ______ day of ___________________________, 20____, by and between the State of Iowa, acting through:
hereinafter called the DIVISION, and
(Name of Company)
(Address)
(City, State, Zip) hereinafter called the CONTRACTOR.
WITNESSETH: That the DIVISION and the CONTRACTOR mutually agree to amend the agreement made the
_____day of __________, 20_____, for the Calhoun County Nutrient Reduction Wetland Project (Cal883229BN-
North & BS-South – Bid No. 26-2) in this Amendment Number _________ as described below:
Description of Amendment:
Contract Plan Sheet(s) and Detail Reference(s):
Amendment No._______ Drawing No. and Date:
Contract Specification Reference(s):
Reason for Revision of Contract Completion Date(s):
Original Contract Completion Date for All Work Except Seeding: December 31, 2026
Current Completion Date for All Work Except Seeding:
Revised Completion Date for All Work Except Seeding, This Amendment:
Original Contract Completion Date for Seeding-Structure 05/15/2027
Current Completion Date for Seeding-Structure
Revised Completion Date for Seeding-Structure, Original Contract Completion Date for Seeding-Buffer 06/30/2027
Current Completion Date for Seeding-Buffer
Revised Completion Date for Seeding-Buffer, Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT II Bid No. 26-2 CONSTRUCTION CONTRACT AMENDMENT
II-2
BREAKDOWN OF AMENDMENT CONTRACT COST BY BID ITEM:
Item # Description
Quantity Unit Cost
Total Cost
TOTAL $
BREAKDOWN OF CONTRACT COST:
Original Project Contract Amount: $ 0.00
Approved Contract Amendments No. through $ 0.00
Pending Recommended Change Order Requests through $ 0.00
Approved Change Order Requests No. through $ 0.00
This Amendment Request: $ 0.00
Resulting Total Recommended Amount: $ 0.00
IN WITNESS WHEREOF, the parties hereto have executed this Amendment, in the day and year first above mentioned.
FOR THE DIVISION FOR THE CONTRACTOR
Grant D. Menke, Deputy Secretary
(Company Representative)
(Date) (Date)
(Name of Company)
(Address of Company)
(City, State, Zip Code)
CONSENT FROM SURETY
Seal if by a corporation
(Surety Representative)
(Name of Surety)
END OF DOCUMENT II
Cal883229BN-North & BS-South Nutrient Reduction Wetland Project DOCUMENT QQ Bid No. 26-2 SALES TAX EXEMPTION CERTIFICATE
IOWA
Department of Revenue www.state.ia.us/tax
Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate
This document may be completed by a designated exempt entity and given to their contractor and/or subcontractor along with an authorization letter. Seller: Keep this certificate in your files. Contractor/Exempt Entity: Keep a copy of this certificate for your records. Do not send this to the Department of Revenue
Designated Exempt Entity Division of Soil Conservation and Water Quality Iowa Department of Agriculture and Land Stewardship
Address 1 1305 East Walnut Street
Address 2
City Des Moines
State
IA
Zip Code 50319
Construction Project Name Cal883229BN-North & BS-South Nutrient Reduction Wetland Project
Construction Project Number (if used) Job No. 26-2
General Contractor or Subcontractor Name Sample
Address 1 123 Construction Ave
Address 2
City Dig City
State
IA
Zip Code 55555
Description of contract/subcontract (please print/type clearly)
Construction of Nutrient Reduction Wetland.
The named contractor may purchase building materials used in the contract, exempt from sales tax. This exemption does NOT apply to materials, equipment and supplies consumed by the contractor or subcontractor.
Designated Exempt Entity Authorized Agent ._____________________________________ Date: _____________
Authorization Letter From Division of Soil Conservation and Water Quality - Agriculture and Land Stewardship
Pursuant to Iowa Code Sections: 422.42 (16) & (17), and 422.47 (5), you are authorized to purchase construction materials tax free for the contract specified above.
The exemption certificate (or a copy of the certificate) may be provided to the suppliers of your construction materials and will authorize them to sell you the materials exempt from Iowa sales tax and any applicable local option sales tax and school infrastructure local option sales tax. Complete information on qualifying materials can be found at www.state.ia.us/tax, the Department of Revenue (IDR) website.
It is your responsibility to have records identifying the materials purchased and verifying they were used on this contract. Any materials purchased tax-free and not used on the construction project are subject to sales and applicable local option taxes. Should this occur, the tax must be paid directly by you to IDR in the same calendar quarter the project is completed. E-mail the department at: idrf@idrf.state.ia.us if you have questions on this requirement.
Contractors should be aware that use of the certificate to claim exemption from tax for items not used on this project or that do not qualify for exemption could result in civil or criminal penalties.
31-013 (12/10/02)
END OF DOCUMENT QQ
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