7-1 ITB-2026-30RB Fence Material and Installation.pdf

Gallup-McKinley County Schools Procurement Office

P.O. Box 1318 Gallup, New Mexico 87305-1318

INVITATION TO BID

FENCE MATERIAL & INSTALLATION

Price Agreement

No. ITB-2026-30RB

Commodity Code(s): 33013 & 33059

Attached General Conditions, Supplemental Conditions, Specifications, and Bid Proposal Form

GMCS Website: www.gmcs.org

GMCS Bonfire eBidding Website: https://gmcs.bonfirehub.com/portal/

Mailing Address: Physical Address: Contact:

P.O. Box 1318 Gallup, NM 87305

640 S. Boardman Dr.

Gallup, NM 87301

Rebecca Bertinetti Procurement & Business Services Buyer

(505) 721-1085 bpayton@gmcs.org

Notes:

Closing Date: April 30, 2026 F.O.B. Point: DESTINATION

Closing Time: 2:00 pm MDT Terms: Net 30 unless otherwise stated

Opening/Issue Date: April 10, 2026 Quantities may be increased or decreased within reasonable amounts.

http://www.gmcs.org/ https://gmcs.bonfirehub.com/portal/ mailto:bpayton@gmcs.org

SPECIAL CONDITIONS

FENCE MATERIAL & INSTALLATION

ITB-2026-30RB

SPECIAL CONDITIONS

1. PURPOSE AND SCOPE: The intent of this solicitation is to establish an indefinite quantity, multi-term, contract for Gallup-McKinley County Schools (GMCS or “District”) for turnkey purchase of fence and fence related material installation work.

2. TERM: The term of this contract shall be from the date of award through June 30, 2027. GMCS reserves the option to renew this agreement for seven (7) each additional, one (1) year periods in accordance with the General Terms and Conditions. The final renewal term shall end June 30, 2034.

3. CONTRACT RENEWAl: Except when either party shall provide written notice of termination or that the contract shall expire on the anniversary date, multi-term contracts shall automatically renew for an additional term, up to the maximum number of terms stated in any Special Terms and Conditions.

4. WORK TO BE DONE: The work to be performed under this contract and in accordance with these Specifications consists of furnishing equipment, labor and related materials for fence installation.

5. COMPETENCY OF BIDDER: Bids will be considered from firms that demonstrate the ability to perform the services required under this solicitation. Offerors shall provide information sufficient to establish their responsibility, including evidence of technical capability, relevant experience, equipment resources, key personnel qualifications, or other information demonstrating their ability to successfully perform the contract requirements.

Newly formed or emerging businesses are not precluded from consideration and may satisfy this requirement by providing documentation of relevant experience of principals, subcontractors, key staff, or other evidence demonstrating the firm’s capability and integrity.

The determination of responsibility and competency shall be made by the appropriate GMCS staff in accordance with applicable provisions of the New Mexico Procurement Code.

6. TIME IS OF THE ESSENCE: The parties hereby agree that time is of the essence with respect to communication and performance of each of the parties’ obligations under this Agreement. The contractor shall agree to respond to a request for quotes within 7 business days from the date of request. If a quote is accepted and a signed, authorized Purchase Order is issued, the contractor shall invoice all fees and expenses within 30 days after the month in which the services were rendered or project completed. In some instance a request for invoicing may be made with a shorter deadline to ensure invoices are paid prior to the end of the fiscal year (June) when funds expire and are not available for payment requests made after the year ends.

7. PAYMENT OR ACCEPTANCE NOT CONCLUSIVE: Vendor will supply the District with invoice(s) for payment. No payment made under this contract shall be conclusive evidence of the performance of this contract, either wholly or in part, and that no payment made for the delivery of the items in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the Bidder from corrections of the defects. The final acceptance shall not be binding upon the District, nor conclusive, should it subsequently develop the bidder has furnished inferior items or had departed from the Specifications and/or the terms of the Contract. Should such conditions become evident, the District shall have the right, notwithstanding final acceptance and payment, to cause the item(s) to be properly furnished in accordance with the Specifications (and drawings, if any) at the cost and expense of the Bidder.

8. GUARANTEE: The Contractor shall provide the Owner with a one (1) year written guarantee on workmanship and materials.

9. INSPECTION: The Architect and/or Engineer and any duly authorized inspectors shall at all times have the right to inspect the work and materials.

10. CODE COMPLIANCE: Complete installation must meet Federal, State, and Local Codes.

11. PERMITS AND LICENSES: Contractor shall be licensed for the work required, and shall obtain all necessary permits and additional licenses required, and pay any fees. Bidders are notified that a City of Gallup Business License is required.

12. INSURANCE: Bidder shall provide a Certificate of Insurance in compliance with the State of New Mexico Construction Industries Division Rules and Regulations. Certificate shall name GMCS as additional insured and be furnished upon award of contract.

13. MATERIAL PRICE ADJUSTMENTS: Any price adjustment requested by the vendor shall be limited to actual increased or decreased cost passed from the supplier/manufacturer to the vendor. Any request for price adjustments shall be submitted in writing and supported with appropriate documentation showing the increased cost to the vendor versus the cost used to determine the price quoted at the Bid Opening.

14. TESTING: GMCS participates with the New Mexico State Department of Transportation for “Co-op” projects which are required to testing by an independent lab. Testing of materials and workmanship shall be in compliance with all NMDOT Standard Specifications for Highway and Bridge Construction (2019 edition) latest adopted edition.

15. MEASUREMENTS: Contractor and owner will verify all measurements of square yardage prior to billing. Contractor is responsible for providing written estimate(s) for each project outlining scope of work to be completed.

16. CLEANING: The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved. All surplus material, rubbish, debris shall be disposed of by the Contractor at the Contractor’s expense. The District will not be responsible for theft or damage to the Contractor’s property. It shall be Contractor’s responsibility to at all times maintain a safe working environment. All possible safety hazards to workers or the public shall be corrected immediately and the premises left in a safe condition at the end of each work day.

17. PERFORMANCE BOND: When an individual project is identified and is estimated to be in excess of $25,000, the successful Bidder shall execute a Performance Bond and Labor and Material Bond with a corporate surety authorized to do business in the State of New Mexico in the form attached in the penal sum of 100% of the project price. An original copy of the Performance Bond shall be provided timely to the District, but no later than 14 days after successful bidder has been provided notification to secure bond.

a. The cost of the Performance Bond is to be added as a separate line item on the invoice/pay application for the identified project.

18. WAGES: Pursuant to §13-4-11, when a project is identified and estimated to be in excess of $60,000, the District will obtain a Wage Rate Determination from the New Mexico Department of Workforce Solutions and wages will be paid in accordance with the prevailing wage rates. NOTE: Contractor shall furnish Certified Payroll Reports to the Owner for the identified project which the Wage Rate Determination is issued prior to final payment.

19. DAVIS-BACON ACT: In compliance with Federal Statutes (40 U.S.C. 276) and Regulations (Title 29 CFR Parts 2, 3, 5, and 7) when a project is identified project to be in excess of $2,000, and use of Federal Funds for the specific project is determined by the District, a Federal Wage Determination shall be obtained for the specific project, and wages paid in accordance with the wage determination.

20. DEPARTMENT OF LABOR REGISTRATION: Bidders are advised that all tiers of contractors bidding more than $60,000 on a Public Works contract MUST be registered with the Labor & Industrial Division. Additional information is available at www.dws.state.nm.us.

21. MOBILIZATION: Mobilization is based on one-way, one time for assigned projects. Mobilization (mileage) will be paid to Contractor to locations 10 miles outside of the Gallup Corporate City Limits. The following are the distances as adopted by the Board of Education.

Area Miles Crownpoint, New Mexico 58 David Skeet Elementary 17 Navajo, New Mexico 47 Ramah, New Mexico 45 Thoreau, New Mexico 32 Tohatchi, New Mexico 29 Tse Yi Gai High 103 Twin Lakes Elementary 15 http://www.dws.state.nm.us/

SPECIFICATIONS

Specifications for work and material provided under this solicitation shall be at stated by the New Mexico Department of Transportation, Standard Specifications for Highway and Bridge Construction (SSHBC) 2019 or latest edition. These specifications are available online at:

http://dot.state.nm.us/content/nmdot/en/Standards.html

The intent of the Scope of Work as listed in Special Conditions of this solicitation is for a Turnkey installation of Commercial Fence, Gate and Related Material. This is to include all components to provide a finished product to the owner:

a. Fence Installation is to provide a basic galvanized, 2” mesh fabric, in the height desired, 9-gauge material complete with all necessary hardware, line posts, top rail, sleeves and caps.

The terminal posts will be as listed in Bid Items Nos. 17-19. Concrete for setting of posts is to be included.

b. Gates are to include frame and all necessary hardware and related material to be included with the fence provided.

http://dot.state.nm.us/content/nmdot/en/Standards.html

4. WORK TO BE DONE: The work to be performed under this contract and in accordance with these Specifications consists of furnishing equipment, labor and related materials for fence installation.