7-05-Exhibit-D Rules-and-Regulations-for-Outside-Contractors.pdf
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- Solicitation number
- Not on record
- Issued by
- Bucks County, Pennsylvania
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Summary of Exhibit D: Rules and Regulations for Outside Contractors
This document is a procedural guideline issued by Bucks County, Pennsylvania, establishing mandatory safety rules and regulations that all outside contractors must follow when conducting work at county facilities. The General Services Department communicates these requirements to contractors prior to work commencement, with violations potentially resulting in contract cancellation by the County Commissioners or Chief Operating Officer. Contractors must notify the General Services Department at 215-345-3950 before beginning work at any county facility. The procedure applies to all contractors receiving bid or quote packages from the Bucks County Purchasing Department or requesting departments.
The regulations establish comprehensive safety requirements covering 35 distinct rules addressing workplace conduct, hazard management, equipment operations, and facility access. Key requirements include adherence to local, state, and federal codes; prohibition of weapons and substance use; restrictions on smoking and unsafe behavior; mandatory consultation with General Services before excavation and PA One Call notification; proper eye protection and personal protective equipment; housekeeping and debris management; flammable liquid storage protocols; fire protection measures including cutting and welding permits; ladder and scaffold safety standards; compressed gas cylinder storage and securement; sprinkler and power system notifications; authorized personnel-only access to work areas; and Material Safety Data Sheets for all materials. Contractors bear responsibility for employee injury treatment, equipment maintenance, facility cleanliness, and compliance with all posted safety protocols throughout the duration of their work on county property.
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Text version
EXHIBIT D
Rules and Regulations for Outside Contractors
PRACTICE
It is the practice of Bucks County to require outside contractors to abide by established safety rules and regulations designed to protect our personnel and facilities. The intent of this procedure is to provide sufficient information to allow our contractors to conduct business in all County facilities in a safe and professional manner.
PROCEDURE
The General Services Department shall communicate the safety rules and regulations for outside contractors to the contractor or his representative prior to the beginning of work and inform the contractor that violation of these rules and regulations by the contractor may be grounds for cancellation of the contract by the County Commissioners or the Chief Operating Officer.
All threats to safety involving outside contractors must be reported to the General Services Department.
Bucks County Purchasing Department or requesting department shall send a copy of this procedure to all contractors as part of any bid or quote package issued.
The contractor must notify the General Services Department by phone at 215-345-3950 before starting work at any County facility.
RULES
1. The contractor is responsible for adherence to existing local, state and federal codes and regulations.
2. Personal vehicles may be parked in designated areas; all parking regulations as posted must be observed.
3. The possession of any type of weapon on county property is prohibited. The contractor shall not allow his employees to work under the influence of narcotics or intoxicating beverages.
4. Fighting, horseplay and running are prohibited within the entire facility.
5. Smoking is not permitted.
6. Before starting any excavation, the contractor must consult with the General Services department for all known underground utilities. The contractor is also responsible to schedule a PA one Call before starting any work. All open pits and excavated areas must be properly protected at all times. Barricades, identification signs or other warning devices must be used at these hazardous locations when no work is being performed.
7. The treatment of injuries sustained by the contractor’s employees shall be the responsibility of the contractor.
8. Regardless of the type of fuel used, all fuel-driven machines must be shut down for refueling.
9. Gasoline powered trucks must be equipped with a spark-arrester on tail pipe. No riders, other than the driver, are permitted on either empty or loaded trucks. Refueling must be done outside the building.
10. Adequate and proper eye protection such as safety glasses, face shields or goggles must be properly worn at all times when work offers an eye injury exposure. Safety glasses must also be worn in any posted area requiring their use.
11. Oily or otherwise dirty disposable wiping cloths must be deposited in closed covered containers.
12. Housekeeping is the contractor’s responsibility. Clean-up of the respective working areas must be accomplished at the end of the day or shift or more often if an unusual hazard is created.
13. Bulk storage of flammable liquids must be kept outside of buildings. No more than one day's working supply should be inside the building at any time and they must be kept in properly labeled self-closing covered safety containers.
14. Dunnage, binding wire, metal strapping and other types of debris must be cleaned up immediately after use and taken to designated collection areas. At no time shall scrap be permitted to remain in aisles and areas where it could become a "tripping" or a "slip and fall" hazard.
15. Aisles, exits, walkways and fire protection equipment must be maintained free from obstruction at all times. Fire doors must not be blocked or fastened open. Wires, cables or hoses, etc. shall not pass through a doorway and prevent the fire door from closing completely.
16. Adequate fire protection must be provided at every job site where flame and spark producing equipment is used. This equipment must be inspected by the contractor before it is used to ensure that it is in good working order. A Cutting and Welding Permit must be secured from the General Service Department before starting such work.
17. General Services, in conjunction with the Fire Marshal’s Office shall show the contractor the various methods of transmitting fire alarms within the facility. It is the responsibility of the contractor to familiarize his employees with these methods.
18. When welding and/or cutting are done in storage rooms, flammable liquid area and vapor degreaser areas, the flammable material must be adequately covered with flame retardant tarpaulins. While the cutting and/or welding is being done, at least one person must be stationed in the immediate area with a suitable fire extinguisher.
19. When cutting, welding or grinding work is to be done in the immediate vicinity of county employees, adequate screen protection from flying objects must be provided.
20. If and when it becomes necessary to use a fire extinguisher, it must be reported immediately to the General Services Department.
21. All ladders must be substantially built, free of defects and provided with the necessary safety equipment. Extension ladders, while in use, must be securely fastened to prevent them from falling or skidding. Aluminum ladders are not permitted.
22. Acetylene, oxygen, nitrogen and other compressed gas cylinders must be securely fastened in an upright position.
23. Contractors must store gas cylinders in a specified location. After completion of the work, the contractor is responsible for the removal of all his gas cylinders.
24. Any spillage, regardless of its nature, must be cleaned up immediately.
25. Safety guards or other devices shall not be removed from tools or equipment except for repairs and must be replaced upon completion of repair.
26. Scaffolds planks, ladders, ropes, ground wires, etc., shall be inspected by the contractor and replaced if they prove to be defective.
27. Hard hats should be worn when overhead work is being performed.
28. Temporary wiring must be properly insulated and substantially supported.
29. If work necessitates the turning off of any portion of the sprinkler systems or power, General Services Department in conjunction with the Fire Marshal’s Office, must be notified 24 hours prior to these systems being turned off or on.
30. It is the responsibility of the contractor to see that only authorized, qualified (licensed if required) personnel use power actuated (stud) tools. Adequate shields to lessen the danger of flying materials must be erected if work is done in close proximity to county employees.
31. It is the responsibility of the contractor's representative to familiarize himself with the building or work area layout and to instruct employees in the location of emergency exits and evacuation routes.
32. The contractor’s employees will be permitted access only to those areas necessary for the performance of contractual work. Under no circumstances are the contractor’s employees allowed to tour or roam around the facility or enter areas not necessary for the performance of their work.
33. “Strike anywhere” matches are not permitted
34. All personnel must wear shirts with sleeves that cover the shoulders and pants that cover the entire leg to the ankle.
35. At no time is work permitted with materials that the employee does not understand or are not aware of the hazard. The contractor is required to have Material Safety Data Sheets for all materials.
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