Mill Creek Road - Pre-Bid Site Visit Notes_FINAL.pdf
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- Attached to
- UT FLAP SLA 10(1) Mill Creek Canyon Road
- Solicitation number
- 6982AF24B000015
About this file
This document appears to be Pre-Bid Site Visit Notes for Solicitation #6982AF24B000015 for the UT FLAP SLA 10(1) Mill Creek Canyon Road project.
The key details are:
- This is a full and open competition solicitation with a HUBZone price preference.
- Bids are due by 11/05/2024 at 2:00pm.
- The project involves reconstruction and widening of Mill Creek Canyon Road, including timber removal, rock and soil work, drainage improvements, utility installation, and construction of retaining walls.
- Principal work items include clearing and grubbing, roadway excavation, rock embankment, retaining walls, aggregate base, and asphalt paving.
- There are several environmental and permitting requirements, including restrictions on in-stream work, sensitive plant species, and use of government water sources.
- The contract performance period is from May 1, 2025 to October 29, 2026, with a liquidated damages rate of $6,400 per day for late completion.
- The solicitation is issued by the Department of Transportation Federal Highway Administration.
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Solicitation # 6982AF24B000015 UT FLAP SLA 10(1) Mill Creek Canyon Road: Pre-Bid Site Visit 10.08.24
• Key items in the Invitation for Bid:
o This project is advertised as Full and Open competition with HUBZone price preference.
o Sheet A-1: Refer to Box 8 for address to send bids to. Original bids may be mailed or dropped off in person.
o Sheet A-1: Refer to Box 13. Bid opening is currently scheduled for 11/05/2024 at
2:00 pm.
o Sheet A-i: Original bids including the items listed on this sheet are required to be received at the location and by the time listed on Sheet A-1. Be sure to acknowledge all amendments on your signed SF1442. *All items discussed at site visit are subject to change with amendments.
o Sheet A-ii: NAICs 237310: Smal Business Standard is $45 million. If your average annual gross receipts for the past 5 years are above $45 million, you are a large business for this solicitation.
o Sheet A-iii: Technical Questions due by October 24, 2024 at 4pm. Questions can be submitted to CFLContracts@dot.gov o SCR Subsection 105.02 – Contractor will install kiosks according to the plans and specifications. Once kiosk installation is complete, notify CO and provide access to the Forest Service so they can install interpretive panels on the kiosks.
o SCR Subsection 105.02 – No government water source provided for project.
o SCR Subsection 105.04 – Existing Winter Gate Parking Lot open for recreational vehicle parking during winter shutdown according to Subsection 156.07(l) o SCR Subsection 107.01 – Refer to this section and appendices for applicable permits.
o SCR subsection 107.02 – Rocky Mountain Power utilities are currently not in conflict with the project, however the contractor will submit a design and will install conduit and pull boxes through the project for electrical and telecommunications lines. Refer to Subsection 636.04 of the SCR’s for more information.
o SCR Subsection 107.10 (b) – Do not store fuel onsite.
o SCR Subsection 107.10 (e) (1) – Rirparian area restoration requires willow plantings. Refer to this SCR guidance document links for requirements.
o SCR Subsection 107.10 (e) (2) and (3) – There are 2 sensitive plant species identified by station ranges provided in this SCR. Notify CO once the areas have been staked and at least 2 weeks prior to ground disturbance so FS can survey for sensitive plant species.
o SCR Subsection 107.10 (e) (6) – No in-stream work May 1 – July 15. When dewatering, coordinate with CO for relocation of fish by USFS in accordance with this SCR.
o SCR Subsection 107.10 (e) (7) – Do not disturb certain existing historic rock walls during construction.
mailto:CFLContracts@dot.gov o SCR Subsection 107.10 (e) (9) – Timber sale contract obtained by FHWA. Refer to SCR Subsection 201.06 for definitions of merchantable timber. Refer to Appendix C for the Timber Cruise Report and Timber Sale Contract. Trees marked with blue at the base in project limits are merchantable timber.
o SCR Subsection 108.01 – Do not perform ground disturbing activities prior to May 1, 2025. Contract completion date is October 29, 2026. Do not perform onsite work from December 15 – March 15 to allow for winter recreation. Allow access to Firs Cabin owners on major holidays listed in Table 108-2. Maintain trail access according to SCR Subjection 156.07. Secure the site to limit vehicle access in accordance with SCR Subsection 156.07(n). Contractor is allowed to use existing FS gate. When the existing gate is removed and replaced with a new gate, the contractor is allowed to use that gate as well.
o SCR Subsection 108.01 (c) – Limit time between asphalt removal and placement of new aggregate base and pavement at Thousand Springs according to this Subsection.
o SCR Subsection 108.04 – Failure to complete work on time: liquidated damages in the amount of $6400/day will be assessed in accordance with FAR Clause 52.211-12.
o SCR Subsection 109.06 – Asphalt binder price adjustment provision is included in this contract to mitigate risk of varying asphalt prices between the construction seasons.
o SCR Subsection 152.04 – Files listed have been posted to sam.gov o SCR Subsection 156.04 – Road closure of Mill Creek Canyon Road is acceptable as shown in contract traffic control drawings. Accommodate trail traffic in listed station ranges in this section, and 156.07.
o SCR Section 201 – Clearing and grubbing by the acre, includes removal of timber in accordance with this section. Clearing and grubbing limits in plans are wider in a few locations in the plan sheets to allow for diversions if contractor so chooses.
Additional clearing and grubbing on creek side can be submitted to CO for approval in accordance with SCR Subsection 201.03.
o SCR Section 203 – Amendment pending. Vault toilets will be demolished, and disposed of by the contractor. FS no longer intends to salvage any of the vault toilets identified for replacement.
o Plan sign removals in accordance with Section 203 – The Forest Service will remove their brown wayfinding signs as shown in the Signing and Striping V sheets in the plans.
o SCR Subsection 204.05– Conserve and place topsoil as shown in the plans. Sheet B5, Grading Summary Table, Note 2, conserve topsoil to a depth of 4”. Refer to Typical Sections A sheets for conserved topsoil placement thickness of 4”.
Variations in topsoil conservation and placement encountered will be determined by the CO.
o SCR Subsection 204.10(b) – May use existing asphalt pavement in embankment fill in accordance with this subsection.
o SCR Subsection 636.04 – contains information for electrical and telecommunications conduit and pullbox routing design submittal.
o Plan Sheet W2 – Amendment pending, Traffic Control signs will be required, not flaggers are currently shown for the trail crossing at Elbow Fork.
o SCR Subsection 251.04B – Amendment pending to correct terminology, There are three pay items for boulders as shown in the plans o Plan Sheet S7 and S8 – Existing reinforced concrete box culverts are embedded and will be extended according to plans. For new sections of reinforced concrete box culverts, conserve existing stream bed material and use as Stream simulation material (SCR 703.18).
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