SIR 697DCK-25-R-00128 Amendment 0001- WI8 Janitorial.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 4

0001 07/29/2025

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-25-R-00128

1 copies to the issuing office.

06/18/2025

(x)

697DCK-25-R-00128 Amendment 0001

The purpose of this amendment is to:

1) Extend the offer due date of this solicitation to August 1, 2025 at 5:00 PM ET;

2) Provide answers to submitted solicitation questions. Answers to questions provided below.

All other terms and conditions remain unchanged.

*A signed copy of this amendment is required with submitted offers, for acknowledgement.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Joshua L. Haker

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

697DCK-25-R-00128

Amendment 0001

QUESTIONS & ANSWERS

SOLICITATION # 697DCK-25-R-00128

JANITORIAL SERVICES

“WISCONSIN 8” AIR TRAFFIC CONTROL TOWERS- WI & IL

1. Question: What is the name of current contract?

FAA Response: Current janitorial services are being provided for each location under the following Contracts/Purchase Orders:

ARR/UGN/PWK/MSN/OSH/PIA: Contract#- 697DCK-25-P-00035, Contractor- Peplow & Bowers/Mad Dog Cleaning Janesville (JVL): Contract#- 697DCK-22-C-00054, Contractor- Eco-Friendly Cleaning Milwaukee (MKE): Contract#- 697DCK-20-C-00115, Contractor- Eco-Friendly Cleaning

2. Question: What is the current monthly value per tower?

FAA Response: The FAA cannot disclose the requested information.

3. Question: I am reaching out to seek clarification regarding the Janitorial Services- FAA Wisconsin 8 (WI8) Facilities and whether 100% subcontracting is permitted under the terms of the contract. Could you please confirm whether subcontracting is allowed, and if so, are there any specific guidelines or procedures we should follow to ensure compliance with the terms of the contract?

FAA Response: Subcontracting is allowed. However, 100% subcontracting is not permitted.

Only a portion of the work can be permissible for subcontracting.

4. Question: Kindly provide the incumbent or previous award details.

FAA Response: Please see response to Questions #1 and # 27.

5. Question: Is it possible for a company to bid on solicitations while specializing in more than one set-aside category, such as both 8(a) and SDVOSB?

FAA Response: Yes. This requirement is a Total Small Business set-aside, which is inclusive of 8(a) and SDVOSB.

6. Question: Could you please confirm the estimated contract value of the opportunity?

7. Question: We would also appreciate it if you could provide the previous contract number and incumbent contractor associated with this requirement.

FAA Response: Please see response to Question #1.

8. Question: Dispenser: Do we need to provide the mural dispenser for the drying paper?

FAA Response: No. Please see SOW (Attachment J-1), paragraph 5.3.3.

9. Question: Syringes removal: Do we need to dispose of the syringes from the containers located in the bathrooms?

FAA Response: No, this is a FAA facility function.

10. Question: What is the current service fee for EAA service?

11. Question: Who is the current vendor?

FAA Response: Please see response to Question #1.

12. Question: I am not seeing cab window cleaning in the new SOW, nor am I seeing it in the

697DCK-21-R-00110

frequency charts – just wanted to clarify that this is accurate.

FAA Response: Cab window cleaning is not included as a required task in the scope of this requirement.

13. Question: Please provide the full site roster—address/airport code, cleanable square footage by floor type, and any excluded areas.

FAA Response: Please see Attachment J-3- Frequency Charts.

14. Question: For each facility, what are the hours of operation and any after hours restrictions?

FAA Response: Please see Attachment J-3 Frequency Charts for hours of operation and cleaning timeframes for facilities. Also

15. Question: On Government holidays or weather closures, will services be reduced, rescheduled, or paid as stand by?

FAA Response: Please see SOW (Attachment J-1), paragraph 1.6.

16. Question: What percentage of total square footage is classified “Operational Area,” and are escorts always required?

FAA Response: Please see Attachment J-3- Frequency Charts, for square footage details.

Escorts are required for all non-badged employees.

17. Question: Will the Government issue a Performance Requirements Summary (PRS) table with quality metrics and deduction percentages?

FAA Response: No

18. Question: Does the contractor own consumable inventory outright, or will reimbursable CLINs be added?

FAA Response: Please see SOW (Attachment J-1) for Government and Contractor furnished items. No reimbursable CLINs will be added.

19. Question: Please confirm (a) storage-room dimensions, (b) whether floor-care machines may remain on-site, and (c) any weight-load limits for upper-floor closets.

FAA Response:

Available information provided below:

JVL- Storage room- 30 sq feet. Floor care machine may remain on site.

OSH- Storage room- 4’x4’ small closet with sink. No room for floor care machine.

MSN- Storage room- 20 sq ft. Floor care machine may remain on site.

No weight limits that we are aware of.

20. Question: Will the FAA schedule a single multi-site walkthrough, or must vendors arrange visits per location? Please clarify registration process and deadline.

FAA Response: Please see Solicitation Section B for Site Visit details.

21. Question: How will emergency cleaning be ordered and compensated— Time-and-Materials CLINs or within the monthly FFP?

FAA Response: This will be a FFP contract. Any emergency cleanings needed outside of routine tasks will be communicated with Contractor. A priced/funded contract modification can be administered if necessary to cover the additional cleaning.

22. Question: Is the award anticipated as a stand-alone FFP contract, an IDIQ with task orders, or placement on an existing FAA vehicle?

FAA Response: Award will be a stand-alone Firm-Fixed Price contract.

23. Question: Please provide the current SCA Wage Determination(s) for each location and note any applicable Collective Bargaining Agreement.

FAA Response: Please see Attachment J-4- Wage Determinations.

24. Question: What minimum on-site presence (hours per week) is required of the Contract Manager and Alternate?

FAA Response: There is not a specified hours per week requirement.

25. Question: Specify the required format and submission frequency for QC Plan updates, SDS log, and inspection reports.

FAA Response: This information is provided after contract award.

26. Question: Are updated appendices (e.g., Version > 1.0) expected before award?

27. Question: Who is the incumbent janitorial contractor for each facility, and what are the annual or monthly dollar amounts (base + options) currently paid?

FAA Response:

Current janitorial services are being provided for each location under the following Contracts/Purchase Orders:

ARR/UGN/PWK/MSN/OSH/PIA: Contract#- 697DCK-25-P-00035, Contractor- Peplow & Bowers/Mad Dog Cleaning, $198,695.00 (7-months) Janesville (JVL): Contract#- 697DCK-22-C-00054, Contractor- Eco-Friendly Cleaning, $85,073.40 (Base + Options) Milwaukee (MKE): Contract#- 697DCK-20-C-00115, Contractor- Eco-Friendly Cleaning, $200,846.40 (Base + Options)

28. Question: Are there any anticipated renovations, construction, or changes in facility usage during the contract period that could impact janitorial requirements?

29. Question: If operational needs require a change in cleaning schedule (e.g., emergency FAA operations), what is the process for notification and rescheduling?

FAA Response: Any potential cleaning schedule changes will be communicated from government (CO/COR) to Contractor as early as possible. If terms of the contract are impacted, within scope, the appropriate contract modification will be administered.

30. Question: What is the expected timeline for security clearance processing for new hires, and are there any recent delays or additional requirements for badging?

FAA Response:

The onboarding timelines vary based on the contractor employee’s responsiveness to the investigative requirements. The onus is on the contractor, as Personnel Security (AXP) must provide the subject with a designated government time standard to complete the investigative steps, i.e., 15 days to complete the initial invite steps. However, if the subject responds sooner with acceptable information, then the PSS may proceed to the next investigation step. On average, the process could take between 30-45 days. Real ID is also a new requirement.

31. Question: Are there any other annual or ad hoc events (besides EAA Air Show) at any facility that require increased or special janitorial services?

32. Question: Are there any restrictions on delivery times or access for supply/equipment deliveries at each facility?

FAA Response:

Janitorial deliveries cannot be accepted at MSN, JVL or OSH. Janitorial supplies must be shipped to the local cleaner, not the facility.

33. Question: What is the process and timeline for government feedback on submitted QC checklists and inspection reports?

FAA Response: Please reference SOW (Attachment J-1) Quality Control Paragraph 1.4. There is not a set timeline. However, the Government will review submitted deliverables and provide feedback to Contractor as soon as possible, preferably within a week.

34. Question: For the required past performance references, will the government accept references for contracts that are ongoing (not yet completed) if they are of similar size and scope?

FAA Response: Yes

35. Question: Are there any known facility-specific compliance issues (e.g., hazardous materials, asbestos, lead paint) that would affect janitorial work?

FAA Response:

MSN and JVL facilities have asbestos and lead paint.

36. Question: What are the government’s expectations for response time and communication in the event of a service disruption (e.g., weather, staffing shortage, emergency)?

FAA Response:

Communications on any service disruption should be reported to the government as soon as possible. Contractor must also maintain backup plans for coverage, per AMS Clause 3.2.1.5-4 Continuity of Services - Mission Critical Contracts (JAN 2008).

37. Question: What are the page limitations on each of the bid package sections, including the technical proposal?

FAA Response: There are no page limitations. However, email provider’s file size capacities may vary. Multiple emails may be submitted if proposal contents will not transmit in one email.

38. Question: Is there an incumbent currently performing this work, and if so is it the same scope of work? What was the monthly cost government paid to the incumbent in the previous period of performance?

FAA Response: Please see the response to Question 27 for incumbent information. This requirement uses a new Statement of Work, different from the previous contract(s).

39. Question: How many existing shifts are there?

40. Question: How many employees are on each shift?

41. Question: What is the total number of on-site contractor staff?

42. Question: What is the incumbent contract number and value?

FAA Response: Please see the response to Question 27.

43. Question: Has there been any change in scope of work requirements since the last solicitation?

FAA Response: Yes

44. Question: What is the incumbent contract number?

FAA Response: Please see the response to Question 1.

45. Question: What is the square footage that requires stripping and waxing?

FAA Response: Please see Attachment J-3- Frequency Charts.

46. Question: Who is responsible for buying the paper products?

FAA Response: Per SOW (Attachment J-1 Section 5.3), the contractor must furnish.

47. Question: If the Monthly services are not scheduled for the week the of the Air Show, are we to conclude that we are to move those services to be performed so that it coincides with the Air Show dates? (Reference Attachment J-2, Page 2, #2c) FAA Response:

Yes, monthly still needs to be done at OSH. Window clean, etc just prior to EAA.

48. Question: If the quarterly services are not scheduled for July/during the time frame of the Air Show, are we to conclude that we are to move those services to be performed in July, 14 days before the Air show? (Reference Attachment J-2, Page 2, #3) FAA Response:

Yes, perform prior to the EAA Air Show at OSH.

49. Question: If the quarterly services for the Air show have been completed and the dates are moved, does the contract have to perform the quarterly services again to coincide with the new date? Will there be an REA for the extra service? (Reference Attachment J-2, Page 2, #3) FAA Response:

Any date changes will be communicated timely so that cleaning schedule can be coordinated prior to Air Show. The goal would be to avoid duplicate task performances.