Amendment 1-697DCK-25-R-00061.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 8

0001 10/29/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-25-R-00061

1 copies to the issuing office.

10/29/2024

(x)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 1 TO SOLICITATION FOR JANITORIAL SERVICES AT THE ASPEN COLORADO ATCT/BB

THE PURPOSE OF AMENDMENT ONE IS TO:

1. ADD THE SITE VISIT LIST

2. GIVE ANSWERS TO THE QUESTIONS

3. DELETE THE FINAL_ASPEN ATCT_JANITORIAL FREQUENCY CHART_10-23-2024 AND REPLACE WITH, THE

FINAL_ASPEN ATCT_JANITORIAL FREQUENCY CHART_10-23-2024 R1.

NO OTHER CHANGES TO THE TERMS AND CONDITIONS OF THE SOLICITATION.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Noemi Edwards

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions for Solicitation 697DCK-25-R-00061 Aspen ATCT Janitorial Service

Q1. What is the name of the current Contractor for this contract?

A.1 Eco-Friendly Cleaning Specialist, LLC

Q2. What is the UEI of the incumbent?

A2. CTHKMD8AYZ66

Q3. What is the current yearly value of the contract?

A3. The total Base Plus 4 option year price is $202,757.00.

Q4. What is the current Contract Number?

A4. 697DCK-21-C-00312

Q5. Has the Scope of Work changed from current Solicitation?

A5. Yes, the scope has changed from the current contract.

Q6. Are there any additional Services added to the upcoming solicitation, compared to the current Contract?

A6. Interested parties are encouraged to review the complete solicitation for an understanding of the required services.

Q7. What additional Services are added to the upcoming solicitation, compared to the current contract?

A.7 See response to answer A6.

Q8. What are the documentation requirements for the employees of the contractor/sub-contractors?

For example, they used to require all employees working these contracts had to be E-Verified. Is this still the case?

A8. ASE Airport Badge and PIV Card

Q9. The SOW 1.3.2.4, indicates “employees must be subject to all rules and regulations relative to entering and leaving the facility” but does not indicate what those rules and regulations are. What are they?

A9. Employees must follow all badging rules for both the FAA PIV card and the ASE Pitkin County Airport badge. Both badges are required for all contractor employees before performing work with this contract.

Q10. How are the Consumable Supplies, S.5.2.3, managed?

A10. By Contractor

Q11. Who orders the consumable supplies?

A11. Contractor orders and manages all contract consumable supplies

Q12. For the carpets, we will be using a subcontractor for the extraction work. Is there any limitation to this process? (The guy we’re partnering with has worked this project in the past)

A12. Services should be performed outside of business hours (0700 – 2000 MT) unless coordinated with the COR and on-site POC.

Q13. Are uniforms required?

A13. No

Q14. The frequency chart lists that the bathrooms need to be cleaned 3 times a day, but the person at the site visit said it's only being cleaned 1x a day and that it's only needed 1x a day. Is this correct? Or will we need to come back all 3x a day to clean the restrooms?

A14. Reference Final Aspen ATCT Janitorial Frequency Chart_10-23-2024 R1, the tab for N24x7<25 – Aspen ATCT. The restrooms only need to be cleaned once per day.

Q15. What is the square feet breakdown of the area needing service? (tile, wood, carpet, etc)?

A15. Reference the Final Aspen ATCT Janitorial Frequency Chart_10-23-2024 R1, Attachment J2.

Q16. On the Excel Attachment “Final Aspen ATCT Janitorial Frequency Chart_10-23-2024"; there are two Tabs as titled below. Can you provide more information regarding Tab a. 24x7 50+ ; we were not shown or given any information that pertains to this Tab, ie. Locker Rooms; Guard House; Dumpster Area; Sidewalks/Grounds etc..

A16.a. 24X7 50+ - Tab has been deleted . This doesn’t not apply to Aspen ATCT.

A16.b. N247X7 <25 - This is the correct tab/data for Aspen ATCT

Q17. On the "ASE ATCT Drawings for Freq Chart" We were not shown the Equipment room that is coded in green of 1,499.6 sq ft. Are you able to provide pictures of this room?

A17. Yes, below:

Q18. Referencing the "Janitorial SOW Legal Approved Version October 16 2024" Section 3.1 appropriate recycle or waste dumpster outside. We were not shown the location to dispose of trash/waste. Can you provide a map and pictures?

A18. Dumpster is located east of Gate 7. The facility does not have recycling services. Picture below:

Q19. Referencing the "Janitorial SOW Legal Approved Version October 16 2024", Section 1.6 Work Schedule and access to workspace, Specific hours of operation for each location are stated in the Appendices. Specified hours of performance are not shown for some of the services required in this contract. Such work must be accomplished at times as coordinated in advance with the COR to ensure there is no conflict with FAA operations.

Can you confirm that the Appendices is the "Final Aspen ATCT Janitorial Frequency Chart 10-23-2024"? If so there are no specific hours of operations stated for any services or areas in said Chart.

If this is not the Appendices that the "Janitorial SOW Legal Approved Version October 16 2024" is refencing please clarify the place where this information is located Can you provide a preferred schedule of hours and or a past schedule that was used with comments of what was preferred and not preferred?

A19. Facility Operating Hours: 0700 – 2000 Mountain Time

Cleaning Services Timeframe: 0700 – 1600 Mountain Time

Q20. During the visit of the tower control room; control room employees mentioned that the biggest task was cleaning the exterior windows of the tower control room. That service is not included in the “Final Aspen ATCT Janitorial Frequency Chart 10-23-2024" please advise.

A20. The ATCT – Cab glass (interior and exterior) and shades are excluded from the janitorial SOW.

3.5 WINDOWS AND WINDOW COVERINGS

3.5.1 Clean all interior windows, including all windowsills and adjacent trim on all floors. Window frames, casings, sills, and glass must be free of all traces of fingerprints, smudges, streaks, smears, film, dirt, water deposits, and other foreign matters. This does not include any tower cab windows.

3.5.2 Clean Window Blinds/Shades/Drapery. Blinds and shades must be cleaned to remove soil and dust, using a commercially approved cleaner. Blinds and shades must be free of streaks and smudges. Blinds/Shades must not be removed from window facing. Vacuum drapes using an industrial-type vacuum with appropriate tool attached for vacuuming. Report draperies requiring dry cleaning to the COR. This does not include the tower cab blinds/shades.