Questions and Responses-SFO Group Rev2_122023.pdf

Questions and Responses Solicitation: 697DCK-24-R-00041, SFO Group

1. Will janitorial closets/supply storage be made available?

Yes, all locations have a designated janitorial closet/supply storage.

2. There are supplies called for in section 4.a. that would not normally be provided via a janitorial contract, such as dishwashing soap and dinner napkins. Please confirm that all items listed in section 4.a are required.

These items are required.

3. Section 4.d. directs, “No contractor furnished or owned commodity must (may) be kept on FAA owned or leased space or property without approval…” Does this include contract equipment (vacuums, buffers, etc.) stored in Janitorial closets?

Contract equipment stored in janitorial closets (vacuums, buffers, etc.) is not included for 4d. of the SOW.

4. Does the tower cab have a self-contained vacuum system that the contractor can use?

None of the locations listed have self-contained vacuum systems.

5. Is cleaning tower cab windows, interior and exterior, part of this contract?

In accordance with the SOW, cleaning tower cab windows, interior and exterior is excluded from this contract.

6. Special Instructions d. specifies required training including, “Familiarization with applicable FAA Policies/regulations…” Will the government identify what specific policies and regulations they consider “applicable?” Will they provide support materials for these training topics?

Yes, contractor will be provided with any and/or all information needed in order to accomplish requirements.

7. Are contractor employees allowed to work at the facility until a suitability determination is made? If not, what is the standard time frame for determining suitability?

The suitability determination must be complete before contractor employees are allowed to work at the facility. The process could take up to 30 days.

8. Assuming there are existing contract employees who would be eligible to join the new contractor, would those personnel have their suitability and credentials transferred to the new contractor directly or would they need to resubmit forms and wait for the suitability determination?

Suitability and credentials can be transferred to a new contract, after it is verified the personnel have been hired to the new company. There is paperwork and requirements surrounding the transfer.

9. What is the yearly FFP value of the current contract?

The total estimated value for the current 5-year contract is: $986,255.36.

No detailed cost information will be released.

10. What is the expected value for this contract?

The total estimated value for the current 5-year contract is: $986,255.36.

No detailed cost information will be released.

11. What is the current contract number?

The current contract numbers are 697DCK-18-C-00289 and 697DCK-19-C-00082.

12. Are there any changes from the existing contract to the new solicitation?

Yes, currently there are two contracts with a combined total of 15 locations all together. This contract includes six facility locations, with various locations from each of the current contracts.

13. Are there any identified areas in any of the (4) facilities that require contractor service that present potential asbestos exposure hazards?

Yes, but Housekeeping should not be required to enter these areas. All locations are on asbestos monitoring program and has no exposure risk.

14. For pricing purposes, can the non-ACM areas be defined prior to the initial walk-through?

Yes, but Housekeeping should not be required to enter these areas.

15. Is the contractor only responsible for interior light bulb changes, or exterior building and parking lot lights as well?

APC ATCT – FAA Tech Ops responsible for changing light bulbs interior & exterior of the building.

CCR ATCT – The City of Concord is responsible for changing light bulbs interior and exterior of the building.

OAK/BAY SSC/GGDO/ATCT – Interior Only.

FAT ATCT/TRACON – N/A. City personnel conduct light bulb changes.

STS ATCT – All light bulbs taken care of by Airport Maintenance.

16. Is waste removal the responsibility of the contractor, and will it need to be included in FFP pricing? If waste removal is the responsibility of the contractor, will the government provide the name(s) of the subcontractors that are currently providing waste removal services?

In accordance with (IAW) the Statement of Work, the contractor shall appropriately utilize the facility’s existing waste and recycling program. Please refence AMS clause 3.6.3-7.

17. In the SIR document, section SA51 SUBMISSION OF OFFER – SERVICES states that the offeror shall submit “Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS” as well as “Part IV, Section K, Business Declaration”. Will the government please clarify what documents need to be included in the proposal to satisfy “Part IV, Section K, Business Declaration”?

SA51 in the SIR document has been revised to remove Part IV, Section K, Business Declaration.

Napa ATCT

18. What is the square footage that requires stripping and waxing?

350 sq ft.

19. What is the square footage that requires carpet shampooing?

Approximately 2000 sq ft.

20. Who provides the burn-out bulbs? (replacement bulbs)

FAA Tech Ops.

21. What is the maximum height contractor is responsible for changing bulbs?

8 ft.

22. Will a man-lift be needed to change the light bulbs?

No.

23. Page 6 11e- how many blinds are there that require cleaning?

3.

24. How many refrigerators are at the site that needs to be cleaned?

2 Refrigerators.

Concord ATCT

25. What is the square footage that requires stripping and waxing?

26. What is the square footage that requires carpet shampooing?

Approximately 2000 sq ft.

27. Who provides the burn-out bulbs? (replacement bulbs)

FAA Tech Ops.

28. What is the maximum height contractor is responsible for changing bulbs?

8 ft.

29. Will a man-lift be needed to change the light bulbs?

No.

30. Page 6 11e- how many blinds are there that require cleaning?

4.

31. How many refrigerators are at the site that needs to be cleaned?

1 Refrigerator.

Santa Rosa ATCT

32. What is the square footage that requires stripping and waxing?

33. What is the square footage that requires carpet shampooing?

Approximately 3000 sq ft.

34. Who provides the burn-out bulbs? (replacement bulbs)

N/A

35. What is the maximum height contractor is responsible for changing bulbs?

N/A

36. Will a man-lift be needed to change the light bulbs?

N/A

37. Page 6 11e- how many blinds are there that require cleaning?

12 Verticals.

38. How many refrigerators are at the site that needs to be cleaned?

1 Refrigerator.

Oak SCC, Bay SCC

39. What is the square footage that requires stripping and waxing?

Approx. Total: 900 sq ft

1. Admin Area: 900 sq ft

2. Op Elec. Equip. Area: none

40. What is the square footage that requires carpet shampooing?

Approx. Total: 13,800 sqft

a) Admin Area: 10700 sqft

b) Op Elec. Equip. Area: 3100 sqft

41. Who provides the burn-out bulbs? (replacement bulbs) The FAA .

a) Upon bulb replacement, who disposes of the used bulbs?

The Contractor.

42. What is the maximum height contractor is responsible for changing bulbs?

Inside: Up to 10 ft – However, average height of hallway/room lights inside OAK SSC is 9ft.

43. Will a man-lift be needed to change the light bulbs? (replacement bulbs)

No.

44. Page 6 11e- how many blinds are there that require cleaning?

30 Blinds.

45. How many refrigerators are at the site that needs to be cleaned?

3 Refrigerators.

Golden Gate District Office

46. What is the square footage that requires stripping and waxing?

Approx. Total: 1900 sq ft

1. Admin Area: 900 sq ft

2. Op Elec. Equip. Area: 1000 sq ft

47. What is the square footage that requires carpet shampooing?

Approx. Total: 8100 sq ft

1. Admin Area: 7000 sq ft

2. Op Elec. Equip. Area/vacant TSS room: 1100 sq ft

48. Who provides the burn-out bulbs? (replacement bulbs)

Reference OAK SSC’s Question #41 above.

49. What is the maximum height contractor is responsible for changing bulbs?

Inside: Up to 10 ft

50. Will a man-lift be needed to change the light bulbs?

No.

51. Page 6 11e- how many blinds are there that require cleaning?

20 Blinds.

52. How many refrigerators are at the site that needs to be cleaned?

2 Refrigerators.

Oakland Int’l ATCT & Base Building:

53. What is the square footage that requires stripping and waxing?

Approx. Total: 750 sqft

1. Admin Area: 150 sqft

2. Op Elec. Equip. Area: 600 sqft

54. What is the square footage that requires carpet shampooing?

Approx. Total: 9700 sqft

1. Admin Area: 6500 sqft

2. Op Elec. Equip. Area: 3200 sqft

55. What is the cleaning frequency of the tower cab windows?

Tower cab window cleaning is on a separate contract.

56. What is the cleaning frequency of the base building windows?

Once per three month period IAW section 10 of the SOW.

57. How many entrance mats are needed?

One (1) - the front door entrance.

58. Page 6 11e- how many blinds are there that require cleaning?

38 total, Contractor not required to clean the Tower Cab window.

59. How many refrigerators are at the site that needs to be cleaned?

Four (4) = 1x 1st Floor; 2x 2nd Floor; & 1x JL Floor

Fresno ATCT & TRACON

60. What is the square footage that requires stripping and waxing?

1st Floor – 2300 sq ft 3rd Floor – 140 sq ft

61. What is the square footage that requires carpet shampooing?

1st Floor – 6000 sq ft 2nd Floor – 800 sq ft 3rd Floor – 433 sq ft

4th Floor – 850 sq ft 5th Floor – 780 sq ft 6th Floor – 900 sq ft 7th Floor CAB – 200 sq ft

62. What is the cleaning frequency of the tower cab windows?

Tower cab window cleaning is on a separate contract.

63. What is the cleaning frequency of the base building windows?

Once every three months, IAW section 10 of the SOW

64. How many entrance mats are needed?

1st Floor – 3 entrances

65. Page 6 11e- how many blinds are there that require cleaning?

Approximately 44 blinds throughout the tower that would need to be cleaned.

66. How many refrigerators are at the site that needs to be cleaned?

4 refrigerators located on 1st, 3rd, 5th & 6th Floors.

67. Any reason the Fresno ATCT, Monterey and Salinas were not grouped together?

The SOW reflects the current requirement of the FAA.

68. My question is, do we need to ask our (already overworked) CORs/PARs to submit four separate surveys or will a single submission suffice for the 4 solicitations?

Separate surveys are to be submitted in accordance with Section M, SA 56 as there is variation in the sizes of these facilities and past performance is based on work of similar scope and size.

69. I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

This effort is a follow-on to existing contracts.