697DCK-23-R-00597 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 5

0001 08/25/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-23-R-00597

1 copies to the issuing office.

08/25/2023

(x)

Amendment 0001 is issued for the purpose of:

1. The proposal due date is extended to September 28, 2023 at 10:00AM Eastern.

2. The attached continuation page is to provide additional information for questions posed before the close of the question period, September 18, 2023 at 1:00PM Eastern.

All other terms and conditions of the original solicitation remain unchanged.

Offeror must submit a signed/acknowledged copy of this amendment with the firm's offer.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Melinda W. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X

This document includes responses to questions submitted before September 18, 2023, at 1:00PM Eastern.

Incumbent Contract Information Contract Number: 697DCK-20-C-00064 Period of Performance: 01/08/2020 through 10/31/2023 Vendor Name: KIM GARDNER, INC.

Total Contract Value: $2,779,437.56 (Price will not be broken down by facility or performance periods. Total contract value also includes additional Covid cleanings which are not a part of current scope.)

Any additional information may be requested by a formal Freedom of Information Act (FOIA) request at:

Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

Question: Building square footage? Kindly advise under what page can I find that information.

Response: Section 13 of Attachment J-1 SOW_Janitorial_9_sites_20230809 has the square footage of each location on pages 11-26.

Question: Buildings cleaning frequency? Kindly advise under what page can I find that information.

Response: Section 13 of Attachment J-1 SOW_Janitorial_9_sites_20230809 has the frequency of each location on pages 11-26.

Question: The current or previous contract value and the incumbent company?

Response: See incumbent contract information above.

Question: I would kindly like to request the current monthly or annual amount you are paying for the current services at the Cuyahoga County (CGF) ATCT. 5375 AVION Park, Cleveland, Ohio 44143 location.

Response: This information may be requested by a formal Freedom of Information Act (FOIA) request at: Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

Question: I’m look at the bid but it’s not showing all the details for the job and where it’s located at if possible, can I have that information? The square footage and the entire scope of work?

Response: Details of the job, locations and square footage can be found in Attachment J-1 entitled “Attachment J-1 SOW_Janitorial_9_sites_20230809 28pgs”

Question: The Notification ID #697DCK-23-R-00597 stated West Virginia was one of the sites.

However, there isn't any information for West Virginia (ex. wage determination, etc). Is there missing information?

Response: On 8/31/2023 an amendment was posted to removed Muskegon ATCT (MKG), 113 Sinclair Drive, Muskegon, Michigan 49441 and added Parkersburg (PKB) ATCT, 100 Airport Road, Williamstown, West Virginia 26187. Wage Determination for PKB was added to Attachment J-2 Wage Determination Package. Site visit information was edited to reflect the change.

Question: Are you able to bid on certain locations? Or must your proposal include ALL locations?

Response: See SA61 CONSIDERATION OF PRICE - LOWEST PRICED TECHNICALLY

ACCEPTABLE (LPTA) SOURCE SELECTION

Question: Who is the current contractor?

https://www.faa.gov/foia

Response: See incumbent contract information above.

Question: What is the current contract amount?

Response: See incumbent contract information above.

Question: Is there a bond requirement?

Response: See clause 3.4.1-12 Insurance for minimum insurance requirements.

Question: Will the contractor's employees be required to pass a background check?

Response: See 3.6.2-41 EMPLOYMENT ELIGIBILITY VERIFICATION, 3.14-2 CONTRACTOR PERSONNEL SUITABILITY REQUIREMENTS, and 3.14-3 FOREIGN NATIONALS AS

CONTRACTOR EMPLOYEES

Question: Will the contractor's employees be required to wear a uniform/badge?

Response: Badges must be visible at all times.

Question: Square Footage for each location?

Response: Section 13 of Attachment J-1 SOW_Janitorial_9_sites_20230809 has the square footage of each location.

Question: We ask that the dept please add the total sq ft for this location and floor types, how many stories and stair covering?

Response: Section 13 of Attachment J-1 SOW_Janitorial_9_sites_20230809 has all of this information.

Question: How much is the current monthly contract value for each of the following building: LAN, PTK, MBS, DET, ARB, CGF, TOL, CAK, and PKB?

Response: This information may be requested by a formal Freedom of Information Act (FOIA) request at: Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

Question: What is the current amount for the base year and all of the option years for all locations?

Response: See above incumbent information. Any additional information may be requested by a formal Freedom of Information Act (FOIA) request at:

Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

Question: Has the previous scope of work for each building remained the same, decreased, or increased compared to the new solicitation?

Response: The scope for the new solicitation has not changed from the previous contract scope.

Question: How many janitorial employees are working at each building site currently?

Response: ARB – 2, CAK – 1, CGF – 2, DET – 1, LAN – 3, MBS – 3, PKB – 2, PTK – 1, TOL - 2

Question: Are there any dumpsters that need to be swapped out?

Response: Waste management services are subbed out with the current vendor. No dumpsters will need to be swapped out if the waste management company is picked up by the new vendor.

Question: The dumpsters that are to be placed in corresponding locations; will they require a permit?

Response: The dumpsters do not require permits.

Question: If the Prime Contractor does not have past performance on for the Particular area this contract falls under, is a negative response or not applicable response sufficient enough? Also, the contractor does not have to do the customer satisfaction surveys?

Response: If the Contractor does not have an applicable performance history, it must provide the alternative information required in Section M, provision SA56, paragraph 2(B).

Question: What are the expectations for the Project Management Plan? Am I allowed to attach spreadsheets within the cover letter? Is there a maximum number of pages allowed?

Response: The Project Management Plan must contain enough detail to clearly show the offeror has the capability to provide required services. You may reference spreadsheets within the cover letter. There is no maximum number of pages.

Question: Please provide the previous contract amount and terms.

Response: See incumbent contract information above. Additional information may be requested by a formal Freedom of Information Act (FOIA) request at:

Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

Question: The pricing sheet mentions Muskegon ATCT (MKG), but the SOW says Parkersburg PKB ATCT. Which site is included in this Contract?

Response: An amendment on 8/31/2023 removed Muskegon ATCT (MKG) and added Parkersburg ATCT (PKB) to Section B of the solicitation.

Question: For the Tower cab windows, should we clean both the interior and exterior of all the windows in all locations, except for the interior and exterior of Toledo?

Response: See section 8.c. of SOW.

Question: For all other windows, should we clean both the interior and exterior of all the windows in all locations, except for the exterior windows glass in Lansing and Akron-North?

Response: See section 8.b. of SOW

Question: When I met with Thomas, he stated that the tower does not have a sink or drain to fill or empty mop buckets. He stated that he believes they use some sink in the airport. Can you share info on where that may be?

Response: There is a sink on another floor in the same building that is used for such purpose.

Question: When I visited the West Virginia site Nicholas stated that there used to be mowing involved at the site around the tower. Is this still something that we are responsible for?

Response: Mowing is not included in the SOW.

Question: Do you know if any of the current employees are looking at staying on with a new company?

Response: The winning offeror will be provided the previous contractor’s employee information after award. The government cannot provide that information at this time.

Question: Do you know if the current employees have been working at the site through multiple company changes?

Response: With historical knowledge it is known that some of the current employees have changed contracts.

Question: In lieu of Customer Satisfaction Surveys, is it acceptable to submit CPARs due to the administrative burden it places on contracting officers and lack of control the Offeror has on the actions of a third party?

Response: Yes, provide 3 Contractor Performance Assessment Reporting System (CPARSs) for contracts of similar size and scope.

Question: Will storage areas be provided for the contractor to store equipment and supplies?

Response: Yes, there will be storage area for some supplies and equipment.

Question: Will an office area be provided for the contractor personnel?

Response: There will be no office area provided for the personnel.

Question: Does the government have specific key personnel/staffing requirements for this effort?

Response: There is no specific staffing requirements for this effort.