Vendor Questions and Responses.docx

Vendor Questions: Answers in Brown

1) Does the vendor supply the toiletries?

Yes, please see p 10 of SOW- General Requirements.

2) Can the service be performed at night or before or after operating hours? If not, do the shifts have to match the operating hours?

As per the Scope of Work (SOW) 5.0 Definition (n) Regular Working Hours. The Government’s regular (normal) working hours are from 7:00 AM to 3:30 PM, Monday through Friday except (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer. Miami ATCT Service requires seven-day coverage with hours of operation beginning at 4:00 AM- 12:00 PM due to the TRACON room being first serviced daily.

FLL and FXE are 24 hour operation, so service could be performed outside duty hours for cab and base building floor work. Also, cab shade cleaning will be performed during low impact hours outside regular working hours.

3) Can the government provide information of the number of employees/personnel from each location?

Miami- approximately 140 sq ft.

Tamiami- approximately 20 sq ft.

FLL- 61 sq ft.

FXE- 40 sq ft.

PMP- 10 sq ft.

HWO-10 sq ft.

4) Are blueprints for the sites available?

For security reasons, blueprints are not available.

5) What are the number and size of restrooms for each facility?

Miami- has a total of 8 restrooms. Three (3) men and three (3) women. Two (2) restrooms in the fitness center each has a shower. Four (4) of the restrooms are approximately 240 sq. ft. each. The remaining four (4) restrooms are approximately 150 sq. ft. each.

Tamiami- has a total of four (4) restrooms. Two (2) men and Two (2) women. Each restroom @ Tamiami is approximately 150 sq. ft.

FLL- has a total of 3 restrooms. (1) men, (1) women, and (1) Unisex. The (2) main restrooms are approximately 150 sq. ft. each.

FXE- has a total of 3 restrooms. (1) men, (1) women, and (1) Unisex. The (2) main restrooms are approximately 150 sq. ft. each.

PMP- 10 2 small unisex bathrooms HWO-10 2 small unisex bathrooms

6) Is there a bathroom fixture count available for each location; toilets, urinals, etc.…?

Miami restroom sinks-fourteen (14), toilets twelve (12), urinals six (6) and showers two (2). Tamiami restroom sinks four (4), toilets four (4), FLL- restroom sinks (4), toilets (5), urinals (2) FXE- restroom sinks (4), toilets (5), urinals (2) PMP- 10 restroom sinks (2), toilet (2) HWO-10 restroom sinks (2), toilet (2)

7) What is the total area of glass to cleaned?

Miami’s base building has approximately one hundred (100) windows, four (4) sets of double glass doors and sixteen (16) windows in the Cab. Tamiami base building has approximately ten (10) windows, one (1) set of double glass doors and six (6) windows in the Cab.

FLL- restroom sinks (4), toilets (5), urinals (2) FXE- restroom sinks (4), toilets (5), urinals (2) PMP- 10 restroom sinks (2), toilet (2) HWO-10 restroom sinks (2), toilet (2)

8) Approximately how many lamps/fixtures will need to be replaced annually Miami facilities-Approx.400 lamps Fort Lauderdale facilities- Approx 260 – lamps

9) CLIN 00007 states the CWO delivery address for services as 4150 SW 12th Terrace=Fort Lauderdale FL 33315. The first Section of the PWS states an address for CWO as 750 SW 34th Street, Ft Lauderdale FL. Which is the correct address?

-1170 Lee Wagner Ave Suite # 115 FT Lauderdale, (address for CWO)

11) Question: Will the Government provide containers for the used lightbulbs?

Yes

12) Will the Contractor need to power wash the outside patio at the FT Lauderdale Executive Air Traffic Control Tower (FLL)?

Yes, at least once a quarter.

13) Are services required 7 days a week and 3 shifts per day at each location?

Yes, all sites 7 days a week. FXE/ FLL 3 shifts per day. HWO / PMP 2 shifts a day

14) Does the government provide waste and recycle containers and services at each building and location?

There is a dumpster at Miami and one at Tamiami. There are no separate recycling containers -There are separate recycling containers at FLL / FXE. There are no Dumpsters at HWO. There is one dumpster at PMP

15) Who pays for the dumpsters at all the locations -Dumpsters are not applicable to this solicitation.

16) Can they be used by the janitorial company to dispose of trash?

Yes

17) Are furniture material specification sheets available?

There are no furniture material specification available.

18) How many current cleaners are working now and how many hours are they staying daily?

This information is not available- it is up to the vendor to provide enough personnel to meet contractual requirements- the Government does not mandate the number of contractual employees.

19) Are there any areas that will require janitorial personnel to be personally escorted in?

The vendor should apply immediately for personnel badges upon award.

Floor work will be supervised in the power service building.

20) Will there be a designated work space for janitorial staff to work out of, i.e break room?

There is a closet for storage at each site.

21) Do the floors in the mechanical rooms need to be stripped and waxed as well?

This is not required at the Miami and Tamiami facilities.

It is required at FXE /FLL facilities semiannually or as needed due to low occupancy.

22) Does there need to be any equipment that will need to be covered up during dusting/cleaning? If so, what procedure must be followed?

No but contractor personnel should be mindful to not touch equipment when dusting.

23) Are there any areas that will require weekend/evening cleanings at all the locations?

Yes, the thorough cleanings for the Miami Cab and TRACON (@ night) in addition to the Tamiami Cab. The stripping and waxing of the floors for both Miami and Tamiami (@night) Shampooing carpets and rugs (on the weekends or @ night) Yes, the thorough cleanings for the FLL / FXE/ HWO/ PMP Cab (@ night). The stripping and waxing of the floors for FLL / FXE (@night) Shampooing carpets and rugs (on the weekends or @ night), Including Shade cleaning.

24) What is maximum height of pressure cleaning exterior?

The Miami ATCT has a two (2) story base building and Tamiami a one (1) story base building.

The FLL ATCT (1) story base building and power service building (2) story building. The FXE ATCT is (1) Story

25) Please provide frequency schedule for PMP, FXE, HWO, CWO Please see attachment 1 in revised SOW-p 28.

25) Please provide the types of service calls and amount of call issued over the past 12 months.

This information is not available.

27) Please provide exterior square footage for concrete surfaces to pressure clean Approximately 550 sq ft for HWO, approximately 7000 for FXE, 4000 for FLL-information for other site is not available

28) What exterior areas need to be power washed (PMP)?

None

29) In Ft. Lauderdale Executive Air Traffic Control Tower (FXE), which exterior areas need to be pressure washed?

The base building, patio, chiller area, sidewalks need to be power washed.

30) In Ft. Lauderdale Executive Air Traffic Control Tower (FXE), which exterior areas need to be pressured wash?

The base building, patio, chiller area, sidewalks need to be power washed.

31) Will all tower windows for each service site need to be cleaned (interior & exterior)?

For all sites please see SOW:

3.2.3.5 Cleaning Exterior Glass/ Cab Windows- Per Scope of Work (SOW) The Contractor must thoroughly clean all exterior glass surfaces, window frames, sills, and sashes, from the ground line up to and including the second floor. All glass surfaces must be cleaned and left free of streaks and stains, and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed. Where storm windows exist, exterior window cleaning must include both sides of the storm window and the outside of the inner glass, and must be counted as three separate surfaces for reimbursement purposes.

3.2.3.6 Cleaning Interior Glass/Cab Windows-Per the Scope of Work (SOW) The Contractor must thoroughly clean all interior glass surfaces and associated window frames, sills, and sashes. All glass surfaces must be cleaned and left free of streaks and stains, and all adjacent surfaces wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

33) Are the tower CAB window roll-up shades in each service site to be cleaned? If so, please disclosed the type and brand of the roll-up shades?

Yes, for all sites. The type and brand are not available.

34) What is the cleanable square foot and total building occupancy for Hollywood North Perry Air Traffic Control Tower (HWO?

Please see attachement 2 at end of revised SOW. Building occupancy is not available.

35) What exterior areas need to be power washed (HWO)?

The sidewalk, the shed next to the tower, and the tower up to first floor level need to be power washed.

36) What exterior areas need to be power washed (FLL)?

The front and back sidewalk, Base Building walls and Power Service building walls need to be power washed.

37) What is the cleanable area for the Power Service building?

The building needs to be pressure washed and floor cleaned at floor at least twice a week.

38) Please provide the cleanable square footage for the TRACON at the Miami ATCT (MIA ATCT)?

Approximately 900 sq. ft.

39) What type of lamps are at the Miami ATCT Tower?

The facility currently has fluorescent bulbs but is transitioning to LED bulbs.

40) What areas need to be power washed at the Miami ATCT? Please specify arear such as sidewalk, building and patio areas.

Miami-Two (2) story base building, Tower Simulation building, all sidewalks, Foray (front entrance to base building), 2nd floor base building outside patio area. Tamiami- the base building, gutters, and sidewalks.

41) What is the height limit of the building that requires power washing at the Miami ATCT building?

It is a two (2) story base building

42) Is pressure washing required at the CWO? If so, please specify area including square footage.

No, Pressure washing is not required.

43) Is there a janitorial storage area in the CWO?

No, there is no janitorial storage area at CWO.

44) What company is currently performing the duties and what is the current monthly cost total?

The work is currently being performed by McKenzie Cleaning Inc. under FAA PO 697DCK-23-P-000170 at a monthly cost of $66,909.85.

45) Is it possible to get a copy of the current contract> The current contract is released only by FOIA request.

47) Will the government specify if there are any page limits for the technical volume?

There are no specific page limits.

48) Will the government specify if there are any proposal formatting requirements i.e., minimum font size, margins, font type?

There are no specific formatting requirements- please follow all instructions in Sections L and M.

49) The instructions to offerors specify that “The past experience should include examples of successfully managed contracts for multiple locations with 24/7 service, and similar facility size.” Will the government clarify if each provided reference has to meet all three requisites of multiple locations, 24/7 service, and facility size, or if these requirements are in the aggregate across all experience references provided?

The vendor should have experience all requisites to establish previous experience for services of a similar nature.

50) The instructions to offerors specify that we must provide documents supporting 8(a) status “including initial and current certification letters”. Will the government clarify if the current certification letter refers to the Social Disadvantage Qualification Letter or the latest 8(a) annual renewal letter?’’ The initial and the most recent renewal letter for 8(a) status are required for Tier 1 consideration.

51) Can proposals be submitted for 8(a) consideration prior to final approval of the Social Disadvantage Qualification Letter if approval is anticipated before contract award?

The awardee must be 8(a) certified as of the date of award.

52) Can the government confirm the number of Location to be cleaned? On the beginning of the solicitation says 9 locations, but we only see 7.

See page 1 of attachment J-1A adjusted SOW- there are only 7 locations.

53)Can the government specify the square footage for each location?

Please see attachment J-1A- adjusted SOW.

54) Will the government provide pictures/imagines documentation and Information from location CWO?

This information is not available.

55) Child Care Center was not included in the site visit of 11/09/2023. Will the government provide pictures/imagines, documentation and Information from Child Care Center? Will this location be included in the solicitation?

The Child Care Center (CCF) and Miami ARTCC are not included in this contract.

56) Can we use CPARS as a project reference instead of the provided customer satisfaction form?

No, customer satisfaction surveys are required.

57) What is the budget for this project?

This information is not released to the public.

58) Has the scope of work changed since the previous contract? If so, please provide any changes in square footage, number of buildings, and frequencies.

There is no change in the scope of work.

59) Is there an updated Collective Bargaining Agreement for this contract?

There is no Collective Bargaining Agreement for this contract.

60) Is this proposal to be submitted electronically?

Yes- please email to chrisotpher.bartels@faa.gov and darnell.a-ctr.shelton@faa.gov. Please do not paper mail or fax.

61) What is the current estimated supply cost, including paper products and chemicals?

This information is not available.

62) Are modifications allowed due to wage increases for the option years?

Yes, as per clause 3.2.4-34 OPTION TO EXTEND SERVICES (OCT 2019). Please note that wage adjustments are the only allowable increases- pricing is based upon the solicitation bid.