QUESTION AND ANSWER SESSION 2 AJF.pdf
PDF 131 KB Posted
- Attached to
- Aircraft Parts Audit
- Solicitation number
- 6973GH-26-R-00218
About this file
This is a Question and Answer document from an FAA procurement for a physical inventory audit of aircraft parts at the Michael Monroney Aeronautical Center (MMAC) in Oklahoma City.
The audit is a new physical inventory count (not a reconciliation) where the vendor will identify and count all aircraft parts including nuts and bolts without conducting condition inspections. The vendor will perform the audit independently without access to existing inventory data beforehand, then validate findings against FAA databases after completion and produce a comprehensive audit report. Parts are located in aircraft hangars and storage areas at MMAC. The vendor must work during normal business hours (day and swing shifts as coordinated post-award), and the FAA will provide designated personnel to escort auditors and ensure safe access to all parts, including secure, hazardous, and high-value inventory. Lead auditors must be certified (per the SOW); non-lead auditors require one year of physical auditing experience. The audit scope encompasses creating new inventory records based on physical counts, then validating those findings against existing databases to generate new reports for the FAA.
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QUESTION AND ANSWER SESSION #2
1. Is this a new physical inventory or a reconciliation of an existing audit?
Answer: This is a new physical inventory audit.
2. Is there an existing inventory system/database we are auditing against?
Answer: Vendor is performing a completely new audit. The FAA requires a full accounting of all existing parts. After the audit is completed and compiled, the FAA will provide any existing reports so the vendor can validate their findings against older database counts.
3. Can we receive the existing inventory data before starting?
Answer: No, the vendor is responsible for physically auditing all parts. Existing records will not be supplied during audit.
4. Will they provide IT system access during the audit to match the current inventory?
Answer: Vendor will be granted access to existing FAA database counts AFTER their physical inventory is completed.
5. Are we creating the inventory records or validating existing records?
Answer: Both. The vendor will be creating a new inventory based on the physical audit. After that is completed, vendor will validate their findings with existing databases and create new reports for the FAA.
6. Exactly what constitutes a "part" for this audit? Are we auditing components only or every item down to nuts/bolts?
Answer: Yes, all aircraft parts in our inventory including nuts and bolts.
7. Are auditors physically inspecting/validating condition, or only identifying and counting parts?
Answer: Auditors are only identifying and counting parts.
8. Do auditors need A&P/FAA certification, or is inventory/audit experience suƯicient?
Answer: Please review SOW, lead auditors must be certified, non-lead auditors must have one year of physical auditing experience.
9. Will the internal warehouse team be available to locate and move parts, including secure/hazardous/high-value inventory?
Answer: The FAA will have designated personnel to escort and work with vendor to ensure all parts can be located and accessed safely.
10. Can we work multiple shifts/24 hours, and will internal support be available during those shifts?
Answer: Vendor must perform audit during normal business hours. The FAA has day and swing shifts. This can be coordinated after award.
11. Is the warehouse located in a hanger in the OKC airport?
Answer: Parts audited are located in aircraft hangars and other storage areas located at MMAC in Oklahoma City.
12. Is there potential for additional work after the audit?
Answer: Per the SOW, a comprehensive audit report must be provided after the physical audit.
File details come from the government source that posted it. Updated .