QUESTION AND ANSWER SESSION 1 AJF.pdf
PDF 94 KB Posted
- Attached to
- Aircraft Parts Audit
- Solicitation number
- 6973GH-26-R-00218
About this file
This is a Question and Answer (Q&A) document for federal contract 6973GH-26-R-00218, addressing clarifications regarding an inventory audit requirement at an FAA facility in Oklahoma City.
The audit involves counting and electronically accounting for aircraft parts and components stored across multiple locations including parts cages within aircraft hangars, warehouse shelves, exterior sheds, and aircraft ramps. All contract auditors must meet the requirements outlined in Section 8 of the Statement of Work; there is no maximum limit on the number of contract employees needed. The audit will occur during normal working hours with potential overlap of FAA and contractor personnel. Parts range significantly in size from small screws to items measuring 6'x6'x30', and no SKUs are assigned to parts. The contractor must provide their own tablet devices for electronic data collection rather than physically tagging items. The FAA will provide safety equipment for accessing elevated items, inventory reports for reconciliation, applicable records, and resources to resolve found or untagged inventory discrepancies. Sample inventory report formats showing part number, description, and location will be provided by the FAA. A pre-award facility tour is not available due to logistics constraints. The contractor will not have a complete inventory freeze during the audit, though efforts will be made to accommodate counting activities. Carts and tables will be provided if needed for counting purposes.
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QUESTION AND ANSWER SESSION
6973GH-26-R-00218
1. Must all the contract employees meet the auditor’s requirements (List under section 8) or just supervision?
Answer : Yes. Per the SOW, all auditors must meet the requirements outlined in Section 8.
2. Is there a maximum number of contract employees that can have access to the facility?
Answer : No, the contractor must determine how many contract employees are needed to accomplish the requirement.
3. Is it possible to get a tour to better understand complexity of count?
Answer : No, due to logistics constraints a tour will not be possible prior to award.
However, to understand the complexity of the count, our parts are located in parts cages inside of aircraft hangars, or on shelves in a warehouse setting. Parts located outside may be in sheds outside of the hangar, and some parts may be located on the ramp.
4. Will the FAA provide they have a sample of the inventory report with the info they provide for counting (part number, description, and location)
Answer : Yes, the FAA will provide a sample of how we wish the final report to look.
5. Will there be a full freeze or partial freeze during audit?
Answer : No, the contractor will be performing the audit during normal working hours.
There may be some overlap with FAA personnel and contractors performing the audit.
Every effort will be made to accommodate the contractor’s ability to perform their task.
6. What is the typical daily movement quantity items?
Answer : We do not have this information available at this time.
7. Are any item(s) locations outside?
Answer : Yes. Outside items are located in sheds or on the aircraft ramp.
8. Will the FAA ensure all items will be at ground level?
Answer : No. However, the FAA will provide necessary safety equipment to reach elevated items.
9. Will contractors be required to use ladders or be elevated to perform tasks?
Answer : Yes. The FAA will provide necessary safety equipment to reach elevated items.
10. For travel – will all locations be at the OKC site?
Answer : Yes.
11. Are contractors required to tag each item? If so does the contractor need to provide the tags?
Answer : No, the contractors will not be physically tagging items. The contractor must utilize their equipment to electronically account for each item.
12. Will the contractor be allowed to utilize tablet-like devices for data collection?
Answer : Yes, the contractor must provide their own tablet devices for data collection.
13. Will FAA provide personnel to provide inventory reports for reconciliation?
Answer : Yes
14. Will FAA provide personnel to provide applicable records?
Answer : Yes, FAA personnel will be provided to answer questions and provide reports as needed to help facilitate the audit.
15. Will FAA provide resources to resolve “found” inventory and untagged inventory?
Answer : Yes, the FAA will provide whatever resources available to resolve found or untagged inventory.
16. Will FAA provide carts or tables be provided for counting if needed?
Answer : Yes
17. Is there an approximate number of sku’s.
Answer : No sku’s on parts.
18. What size are the biggest and smallest items?
Answer : Biggest 6’x6’x30’, smallest is a small screw.
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