Registrar Services Questions and Answers Updated.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- International Organization for Standardization (ISO) 14001, and 45001 Registrar Services
- Solicitation number
- 6973GH-26-R-00048
About this file
This is a Questions and Answers document for solicitation 6973GH-26-R-00048, which addresses clarifications and inquiries submitted by potential offerors regarding the FAA's requirement for ISO 14001 and ISO 45001 Certification Body (Registrar) services. The document clarifies that the work scope applies only to the Minimal Manned Air Cargo (MMAC) facility and Thomas Road Warehouse, with the organization maintaining no ISO or Environmental Management System (EMS) and Safety Management System (SMS) requirements executed by third parties. The FAA documented low complexity ratings for both ISO 14001 and ISO 45001 systems, though approximately 20 percent of activities involve high-complexity work including metal fabrication, welding, and painting operations. The organization has experienced no major nonconformances in the past three years and no environmental events requiring EPA or state agency reporting, though OSHA reported 19, 21, and 17 safety events in 2023, 2024, and 2025, respectively.
The document addresses contractor qualification requirements, clarifying that accreditation from ANSI-ASQ National Accreditation Board (ANAB), International Accreditation Service (IAS), or the United Accreditation Foundation will be accepted, with the government determining equivalency rather than limiting acceptance to ANAB alone. Additional guidance includes confirmation that the FAA possesses the previous three years of audit reports, corrective actions, and ISO certificates with no certification lapses. The Q&A clarifies that regulatory compliance obligations applicable to the management systems include DOT, State, and City regulations and permits, as detailed in an attached compliance obligations list. The document notes that while Intertek Testing Services NA, Inc. served as the previous Certification Body, the organization has not relied on external consultants to establish or maintain the management systems, ensuring fair competition among potential offerors.
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Other files
| File | Type | Posted |
|---|---|---|
| Registrar Services Questions and Answers Updated.xlsx | XLSX spreadsheet | |
| Registrar Services Questions and Answers Updated.xlsx | XLSX spreadsheet | |
| List of Compliance Obligations.docx | DOCX document | |
| 14001.pdf | ||
| Registrar Services Questions and Answers .xlsx | XLSX spreadsheet | |
| 45001.pdf | ||
| ISO 14001 and 45001 Registrar Services Statement of Work.pdf | ||
| Past Performance Experience Form.doc | DOC document | |
| Schedule B.xlsx | XLSX spreadsheet | |
| Past Performance Survey.doc | DOC document | |
| 6973GH-26-R-00048.pdf | ||
| Client Authorization Letter.docx | DOCX document |
Show all 12
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Text version
Sheet1
| Registrar Services Questions & Answers | |||
| 6973GH-26-R-00048 | |||
| Question Number | Questions | Answers | |
| 1 | What processes do you outsource, if any, to a third party? | There are many government contracts. The SOW applies only to work performed on the MMAC and at the Thomas Road Warehouse. | |
| 2 | Does shift work occur at your facility? If yes, what are the shift times? If shift work is limited to specific work areas, state the work areas by name. | There are a minimal number of employees who work the night shift. However, this shift overlaps with the day shift and allows concurrent auditing. | |
| 3 | What legal obligations and other US government regulations specifically apply to ISO 14001 and ISO 45001 beyond the requirements stated in these standards (e.g., EPA, OSHA, FAA Regulations, etc.). We are seeking a list of these requirements and not the actual requirements themselves. | DOT regulations, State regulations and permits, City regulations and permits. | |
| 4 | Has your organization relied on a consultant or consulting firm to establish and/or maintain this management system? If yes, who or which firm by name? [See ISO 17021 Section 9.1(e)] | Yes, Intertek Testing Services NA, Inc. | |
| 5 | How many MAJOR nonconformances have been cited by the previous Certification Body (CB) in the past three years for each standard? | There have been no Major nonconformances in the past 3 years. | |
| 6 | How many OSHA reportable events related to safety accidents have been reported in the past 3 years? | 2023 – 19, 2024 – 21, 2025-17 | |
| 7 | How many adverse environmental events (spills, etc.) requiring reporting to the EPA or a state agency have been reported in the past 3 years? | There have been no environmental events requiring reporting to the EPA or a state agency in the past 3 years. | |
| 8 | The term “Registrar” is no longer used in our industry. ISO 17021 governs certification activities. This standard refers to organizations certifying organizations to management system standards as “Certification Bodies (CB)”. Since there are CB’s with the name “Registrar” in their company name, it is prejudicial and limits fair and open competition to utilize this outdated term. | The technical evaluation team will treat the terms 'Registrar' and 'Certification Body' the same. No preferential treatment will be afforded to a company whose name includes the term “Registrar.” | |
| 9 | State whether the organization has in its possession the previous 3 years of audit reports (yes or no). | Yes | |
| 10 | State whether the organization has in its possession the previous 3 years of corrective actions issued by the CB (yes or no). | Yes | |
| 11 | State whether the organization has all previously issued ISO 14001 and ISO 45001 certificates in its possession (yes or no). | Yes | |
| 12 | State whether the organization has ever had a lapse in certification (yes or no). If yes, state how many times and during what year(s). | No | |
| 13 | Section 4.0 Contractor Qualifications is not clear. The requirement as stated is “The Contractor must be accredited by the ANSI-ASQ National Accreditation Board (ANAB) (or equivalent) and be authorized to provide third-party certification and auditing services. The Contractor must provide current ISO certification(s) to demonstrate board accreditation.” The term “equivalency” is not defined. The use of ANAB is prejudicial and limits fair and open competition. The correct wording should be “The Offeror shall be accredited to ISO 17021 by an Accreditation Body (AB) which is a member of the International Accreditation Forum (IAF) with a scope of membership that includes management system certification. The scope of accreditation shall include ISO 14001 and ISO 45001. A copy of the Offeror’s Certificate of Accreditation shall be provided with any Technical Proposal.” | The Government will determine equivalency. The term “or equivalent” allows for the inclusion of other accreditation bodies whose functions are similar to those of ANAB. | |
| 14 | Provide copies of the current ISO 14001 and ISO 45001 certificates. These certificates are public documents and must be reviewed in accordance with Accreditation criteria at the time of bidding. Please do not respond that these certificates will be provided post award. | Copies of the current ISO 14001 and ISO 45001 certificates have been attached. | |
| 15 | What processes do you outsource, if any, to a third party? | ||
| The Agency responded, “There are many government contracts. The SOW applies only to work performed on the MMAC and at the Thomas Road Warehouse.” The Agency does not understand the question. The question is whether any of the requirements of ISO 14001 or ISO 45001 or the EMS and SMS are executed by a party other than the FAA MAMC. Please revise your response. | No ISO (or EMS/SMS) requirements are executed by a third party. | ||
| 16 | What legal obligations and other US government regulations specifically apply to ISO 14001 and ISO 45001 beyond the requirements stated in these standards (e.g., EPA, OSHA, FAA Regulations, etc.). We are seeking a list of these requirements and not the actual requirements themselves. | ||
| The Agency responded, “DOT regulations, State regulations and permits, City regulations and permits.” We are looking for a list of safety regulations and a list of environmental regulations to which the Agency must comply. It is a requirement of both ISO 14001 and ISO 45001 that these regulations be identified. The response affects audit duration and risk. | The attached compliance obligations list contains the compliance obligations that have been determined to apply to the ISO systems and activities. | ||
| 17 | Has your organization relied on a consultant or consulting firm to establish and/or maintain this management system? If yes, who or which firm by name? [See ISO 17021 Section 9.1(e)]. | ||
| The Agency responded, “Yes, Intertek Testing Services NA, Inc.” Intertek is the current Certification Body and would be precluded from consulting for the Agency. Please revise your answer. | The organization has not relied on a consultant or consulting firm to establish and/or maintain this management system.. | ||
| 18 | The Performance Work Statement is missing the risk/complexity level for the ISO 14001 and ISO 45001 systems. IAF MD 5 (see attachment) contains ratings and definitions of risk which affect audit duration. The current Certification Body possesses this information. As a result, to ensure fair and open competition, all Offerors need this information. For ISO 14001, please state which of the following is the correct rating: |
The provisions specified in this document are based on five primary complexity categories of the nature and gravity of the environmental aspects of an organization that fundamentally affect the audit time. These are:
High–environmental aspects with significant nature and gravity (typically manufacturing or processing type organizations with significant impacts in several of the environmental aspects);
Medium–environmental aspects with medium nature and gravity (typically manufacturing organizations with significant impacts in some of the environmental aspects);
Low–environmental aspects with low nature and gravity (typically organizations of an assembly type environment with few significant aspects);
Limited–environmental aspects with limited nature and gravity (typically organizations of an office type environment);
Special–these require additional and unique consideration at the audit planning stage.
For ISO 45001, please state which of the following applies:
The provisions specified in this document are based on three primary complexity categories of OH&S risks based on the nature and severity of the OH&S risks of an organization that fundamentally affect the auditor time. These are:
High – OH&S risks with significant nature and severity (typically the construction industry, heavy manufacturing or processing type organizations), Medium – OH&S risks with medium nature and severity (typically light manufacturing organizations with some significant risks), and
| Low – OH&S risks with low nature and severity (typically office based organizations). | For ISO 14001: The MMAC as a whole has a low complexity rating. The majority (80%) of work consists of administrative, educational, and managerial-type functions. There are certain activities (20%) that would be considered high complexity; such as metal fabrication, welding, and painting operations. For ISO 45001: The MMAC as a whole has a low complexity rating. The majority (80%) of work consists of administrative, educational, and managerial-type functions. There are certain activities (20%) that would be considered high complexity; such as metal fabrication, welding, and painting operations. | ||
| 19 | Section 4.0 Contractor Qualifications is not clear. The requirement as stated is “The Contractor must be accredited by the ANSI-ASQ National Accreditation Board (ANAB) (or equivalent) and be authorized to provide third-party certification and auditing services. The Contractor must provide current ISO certification(s) to demonstrate board accreditation.” The term “equivalency” is not defined. The use of ANAB is prejudicial and limits fair and open competition. The correct wording should be “The Offeror shall be accredited to ISO 17021 by an Accreditation Body (AB) which is a member of the International Accreditation Forum (IAF) with a scope of membership that includes management system certification. The scope of accreditation shall include ISO 14001 and ISO 45001. A copy of the Offeror’s Certificate of Accreditation shall be provided with any Technical Proposal.” | ||
| The Agency responded, “The Government will determine equivalency. The term “or equivalent” allows for the inclusion of other accreditation bodies whose functions are similar to those of ANAB.” | Accreditation from ANSI-ASQ National Accreditation Board (ANAB), International Accreditation Service (IAS) and the United Accreditation Foundation will be accepted. | ||
| 20 | What are the steps involved in the RFP process for this requirement? | Section L of the solicitation provides the instructions to bidders. | |
| 21 | What is the procedure for submitting a bid, including the appropriate submission platform, deadlines, and any mandatory registration or prequalification requirements? | Section L of the solicitation provides the instructions to bidders. | |
| 22 | What risk/complexity level did the Accredited Certification Body assign/document for the ISO 14001 and ISO 45001 management systems? | The current Accredited Certification Body documented low risk/complexity for both ISO 14001 and 45001. |
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