6973GH-25-R-00145-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 5

0003 11/21/2025

AAQ-710 LOGISTICS CENTER ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ710-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-25-R-00145

1 copies to the issuing office.

09/10/2025

(x)

1. Complete Solicitation documents in the Terms and Conditions, including price information, and ensure the representations and certifications are in accordance with SAM.

2. Support documentation for offer prices (commercial price list, invoices, etc.) may be requested.

3. Submit offer electronically to Samantha.A.Pearce@faa.gov.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Samantha A. Pearce

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

LIST OF CHANGES:

The purpose of Amendment 0003 is to do the following:

1. Incorporate the updated Schedule B - SPD Bid Sheet, which added the pricing for option years

2. The proposal close date has been extended from 21 November 2025 to 05 December 2025.

3. All other terms and conditions remain unchanged and in full force and effect.

Section J - List of Documents, Exhibits and Other Attachments was revised as follows.

Attachment List was revised as follows.

Table has been revised and now reads as follows:

ATTACHMENT TITLE DATE NO. OF

PAGES

1 SPD BID SHEET 07/11/2025 1

2 SOW - SPD Procurement SOW IDIQ 20250421 07/11/2025 2 3 Organizational Experience Questionnaire 07/11/2025 2 4 Provision 61 Terms and Conditions Rev G 07/11/2025 1 5 FAA-STD-019G Surge Protective Device Specs 09/02/2025 4 6 Schedule B - SPD BID SHEET 11/21/2025 1

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 INCORPORATION OF REPRESENTATIONS AND CERTIFICATIONS

Certain representations and certifications must be made by the offeror and completed as appropriate. The signature of the offeror on the face page of this SIR/RFO constitutes the making of certain representations and certifications.

Award of any contract to the offeror shall be considered to have incorporated the applicable representations and certifications by reference.

All questions regarding the project/specifications/plans must be received via electronic mail (email) to Samantha.A.Pearce@faa.gov no later than 3:00 p.m. CDT, one (1) week prior to the date set for receipt of offers to allow for responses to be provided prior to the due date for receipt of proposals. Mark all emails with Solicitation No.: 6973GH-25-R-00145. Please include the solicitation number and project title with your questions. Oral explanations or instructions are not binding. Any information given to an offeror that impacts the solicitation or offer will be given in the form of a written amendment to the solicitation.

L.2 SUBMISSION OF SUPPORTING COST OR PRICING

(a) It is anticipated that price analysis will be based on adequate price competition; therefore, vendors are not required to submit cost or pricing data with their proposal. However, if, after receiving offers, it is determined that adequate price competition does not exist, uncertified yet detailed cost or pricing data may be required.

(b) If it is determined that adequate price competition does not exist, the offeror shall provide current, complete, and accurate cost or pricing data upon request from the contracting officer.

L.3 INFORMATION AND CONSIDERATIONS AFFECTING OFFEROR PROPOSAL SUBMISSIONS

mailto:Samantha.A.Pearce@faa.gov Samantha Pearce Cross-Out

(a) This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the Federal Aviation Administration Acquisition Management System (AMS) of 1996.

(b) The Government intends to award a single contract to the contractor deemed responsive and responsible with the Lowest Price - Technically Acceptable Offeror.

(c) Specific attention is invited to AMS paragraph 3.2.2.3.1.2.2, Communications with Offerors. The FAA may communicate with one or more offerors at any time during the SIR process. Communications with one offeror do not necessitate communications with other offerors, since communications will be offeror-specific. Information determined to have common application and not considered prejudicial to offerors will be communicated to all offerors.

(d) This document constitutes a formal SIR/RFO for which an award may be made without further discussions/negotiations. Offerors are to consider all the terms and conditions contained in the formal SIR/RFO in preparation for the proposals set forth herein.

L.4 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS

(a) Each Vendor will submit information identified in the volumes as outlined in paragraph (b) below. The data submitted should be complete, concise, and relevant to the requirements of the SIR/RFO and are required to be submitted in the prescribed formats subsequently identified herein.

(b) The titles and contents of the volumes should be as set forth below, with the required number of copies.

Proposal Organization: Volume - Title - Copies

I -- Contract Documentation / Cost/Price Proposal (Attachment J. Bid Sheet) - 1 Copy II -- Technical Proposal - 1 Copy ** No references shall be made to costs/prices in Volume II

(c) Volume I - Contract Documentation / Cost/Price Proposal: This volume will be in both FAA and Offeror format. This will provide information to the FAA for preparing the contract document and supporting file. Offerors must complete and submit:

TAB CONTENTS OF THE CONTRACT DOCUMENTATION/COST/PRICE PROPOSAL

#1 Section A, Solicitation, Offer, and Award Form and Acknowledgement of Amendments Section A, Solicitation, Offer, and Award Form and Acknowledgement of Amendments #2 Schedule B - SPD BID SHEET (Attachment 1, Section J) Section B, Pricing Schedule #3 Section K, Representations, Certifications, and Other Statements of Offerors and Business Section K, Representations, Certifications, and Other Statements of Offerors and Business

(d) Volume II - Technical Proposal. This volume will include the Technical Proposal for warehouse support services to be contracted under this solicitation.

TAB CONTENTS OF THE TECHNICAL PROPOSAL

#1 Factor 1, Understanding the Requirement #2 Factor 2, Past Performance

UNDERSTANDING THE REQUIREMENT – Factor 1

Factor: The Offeror must have submitted a separate narrative document within their proposal submission that clearly demonstrates they understand the magnitude of this requirement and how they intend to accomplish the work. Raycap requires a 50% upfront investment before manufacturing and an additional 50% upon delivery. The following key items must be addressed explicitly in this narrative:

- Description of the plan to procure identified SPDs in the attached Bid Sheet from RayCap

- Description of the plan to meet the delivery lead times The narrative must contain no pricing information. General statements to the effect that the work will be performed in accordance with the plans and specifications without describing the work to be performed will be considered non-responsive and will not be considered for the award.

Evaluation: Offerors will be rated either as ACCEPTABLE or UNACCEPTABLE based on the following evaluation criteria:

ACCEPTABLE: The submitted narrative describes how the Offeror intends to accomplish the requirements solicited in the SOW/Specifications

AND

Submitted narrative addresses all key items in Factor 1 description.

AND

Submitted narrative demonstrates a clear understanding of the work to be accomplished.

UNACCEPTABLE: The submitted narrative does not describe how the Offeror will accomplish the requirements solicited in the SOW/Specifications provided.

OR

Submitted narrative fails to address all key items in Factor 1 description.

OR

Submitted narrative does not demonstrate a clear understanding of the work to be accomplished.

Proposals with an UNACCEPTABLE rating for this factor will receive an overall rating of UNACCEPTABLE for Evaluation Factor 1 and will be determined ineligible for the award.

PAST PERFORMANCE – Factor 2.

Factor: Demonstrate the experience of the offeror, including expertise for the same/similar work as described in the Statement of Work (SOW).

The offeror must submit a minimum of three (3), but no more than five (5) Organizational Experience Questionnaire (OEQ) provided in Section J of the SIR within their proposal submission describing their recent past performance experience relevant to this requirement. Additionally, the FAA reserves the right to evaluate the offeror's past performance using records available in Government repositories, including but not limited to CPARs and SAM.

Evaluation: Offerors will be rated either as ACCEPTABLE or UNACCEPTABLE based on the following evaluation criteria:

ACCEPTABLE:

Offeror has provided references for at least three (3) projects that are the same/similar in scope and magnitude and meet the following criteria:

- Projects submitted were completed or underway within the last 3 years.

- Projects submitted were valued at least $2,000,000.00.

- The project submitted appears to be the same/similar in scope to this requirement.

- Projects submitted contained phone numbers and email information of customers of the respective project.

- Do not use your own templates.

AND

If further evaluated, findings in Government information repositories appear to pose little to no risk to the FAA if the offeror is awarded a contract.

UNACCEPTABLE:

Offeror failed to provide references for at least three (3) projects that meet the following criteria:

- Projects submitted were completed or underway within 3 years or less.

- Projects submitted were valued at anything less than $2,000,000.00.

- The project submitted does not appear to be the same/similar in scope to this requirement.

OR

If further evaluated, findings in Government information repositories appear to pose a significant risk to the FAA if the offeror is awarded a contract.

Proposals with an UNACCEPTABLE rating for this factor will receive an overall rating of UNACCEPTABLE for Evaluation Factor 2 and will be determined ineligible for the award.

All proposals will be submitted via email to Samantha.A.Pearce@faa.gov.

MARK EMAILS: Solicitation No 6973GH-25-R-00145 Offer Closing Date: 05 December 2025 Offer Closing Time: 5:00 P.M. (1700 hours), CENTRAL TIME)

L.5 RELATIONSHIP BETWEEN SECTIONS L AND M

Your attention is directed to the functional relationship between Sections L and M of this SIR/RFO. Section L provides information for organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation factors for the award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

L.6 PROPOSAL ACCEPTANCE

(a) Only one proposal from each Offeror shall be considered.

(b) The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements outlined in the SIR/RFO that demonstrate an understanding of the complexity and scope of the requirements.

(c) The FAA further reserves the right to reject, as unacceptable, proposals deleting or altering technical requirements.

L.7 DISPOSITION OF UNSUCCESSFUL PROPOSALS

Offers received after the proposal due date will be considered "late" and will not be eligible for contract award, nor will they be evaluated in any way.

Unsuccessful offers may be notified before the award is made, or afterwards. If a proposal received is late, grossly inadequate, incomplete, or requires significant rewriting to be acceptable, the Contracting Officer intends to notify such unsuccessful offerors immediately upon reaching a determination that their proposal is otherwise ineligible for the award. The FAA reserves the right to issue all notices to unsuccessful offerors at any time during the evaluation or post-award procedures.

The FAA will retain one copy of all proposals received.

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