VENDOR QUESTIONS RESPONSES (300-3600 MX)10.23.24.pdf

Beechcraft King Air 300/360 Maintenance Support

6973GH-24-R-00056

(Dated 10-23-2024)

1. PWS, Page 11, Section 6.0 (Aircraft Maintenance Requirements): The Government provides “a breakdown of the anticipated frequency of scheduled phase maintenance during the period of performance of the contract”. However, it is not indicated how many of these inspections (200 Hr., 400 Hr., 600 Hr., 800 Hr.) are anticipated per year. Will the Government provide an estimated number of phase inspections by phase number and aircraft type or is the bidder to estimate the number of phase inspections per year?

GOVERNMENT’S RESPONSE: Reference the revised schedule B, quantities for scheduled phase maintenance are included.

2. PWS, Page 3, Section 2.0 (Scope of Work): Are the King Air 360ER new aircraft? If so, what are details for the engine and airframe warranties (i.e. length of warranty) and were there any other non-standard warranty terms incorporated by negotiation?

GOVERNMENT’S RESPONSE: information surrounding those warranties at that time.

3. PWS, Page 12, Section 8.0 (Avionics): Will the Government provide bidders with a list of equipment to allow bidders to determine whether or not equipment is current, obsolete, or specialty equipment?

GOVERNMENT’S RESPONSE: Reference Attachment 04 for the list of equipment.

4. PWS, Page 11, Section 7.1 (General Engine Maintenance): Please confirm engine maintenance intervals for Hot Section

Inspection and Overhauls as well as whether or not the engines are subject to extended TBOs.

GOVERNMENT’S RESPONSE:

Hot Section Inspections are estimated as follows:

HSI Estimate

2025 2026 2027 2028 2029 17 6 8 5 5

Overhauls are estimated as follows:

Overhaul Estimate 2025 2026 2027 2028 2029 0 0 0 1 9

5. PWS, Page 11, Section 7.1 (General Engine Maintenance): Does the government have any specialty tooling at its OKC facility? If so, will government provide list? Will government allow contractor access / use of equipment for use if/when maintenance is performed at the FAA's facilities?

GOVERNMENT’S RESPONSE: IAW PWS Section 7.1, “The Offeror will be required to perform inspections, maintenance, hot section inspections, engine trend monitoring (CDRL A007) and overhauls on approximately 38 PT6A-60A engines and must use OEM authorized facilities.” We do not anticipate any engine maintenance in conjunction to this contract be performed at FAA facilities with FAA equipment. If engine maintenance is required at an FAA facility, then the Offeror must be able to provide any specialty equipment or tooling that is required to troubleshoot and perform maintenance activities.

6. PWS, Page 11, Section 6.0 (Aircraft Maintenance Requirements): Will the Government provide bidders a copy of the GMM to confirm maintenance requirements, whether or not the aircraft are or are not on progressive or non- standard maintenance programs (special inspections)?

GOVERNMENT’S RESPONSE: The GMM is in the process of being updated and will be provided at time of award.

7. PWS, Page 5, Section 3.2 (Quality Control Plan): Will the Government provide bidders with a copy of the applicable SMS or CASS sections from the Opps manual for 135?

GOVERNMENT’S RESPONSE: The Offeror’s Quality Control Plan (QCP) should include their proposed safety management system and continuous analysis and surveillance system.

8. PWS, Page 5, Section 3.2 (Quality Control Plan): Will the Government provide bidders with any currently approved MRO vendor lists?

GOVERNMENT’S RESPONSE: It is incumbent upon the Offeror proposing to ensure potential subcontractor relationships are well vetted and subcontractors comply with requirements of the PWS.

9. PWS, Page 5, Section 3.2 (Quality Control Plan): Will the Government provide bidders with the Government’s audit checklist?

GOVERNMENT’S RESPONSE: The Offeror’s Quality Control Plan (QCP) should include in proposal, “how quality control will be strictly exercised.” This could include an Offeror’s method to audit their own processes. There is no government “audit checklist” for a contractor QCP.

10. PWS, Page 6, Section 3.3 (Phase in/out): Post contract award, what communication access will the contract awardee have to FAA maintenance personnel? What levels of authority? E.g. MTC control supervisor, technicians? to facilitate finalization of the phase in/phase out plan?

GOVERNMENT’S RESPONSE: The post award conference will determine proper points of contact between the government and contractor team, this will ensure the proper working and leadership levels to facilitate different parts of the contract.

11. Please confirm whether the FAA B300 aircraft have the Collins Aerospace Pro Line 21, Pro Line Fusion or the upgraded Garmin G1000 avionics system.

GOVERNMENT’S RESPONSE: Please refer to response for question #3.

12. Will the FAA B360ER aircraft have the Collins Aerospace Pro Line Fusion avionics system?

GOVERNMENT’S RESPONSE: Please refer to response for question #3.

13. PWS 8.0 Avionics, page 12.

a) “The Contractor must provide OEM Authorized Service Facility support for aircraft avionics preventative maintenance, modifications, repairs and troubleshooting support during maintenance events.”

Does the FAA specifically require all King Air B300/B360 aircraft avionics maintenance (preventative maintenance), repair and diagnostics to be performed at (and by) an OEM (Collins or Garmin) Authorized Service Facility?

b) Would an FAA Part 145 certified repair station (CRS) that is also an avionics OEM (Collins or Garmin) Authorized Dealer be an acceptable alternative to an Authorized Service Facility?

- OEM Authorized Dealers (e.g., Collins dealers) have access to STCs, on-demand engineering support, technical training, field technical support and the Dealer Portal for filing warranty claims.

c) Or is it acceptable to have highly qualified avionics technicians (experienced with certified training in the OEM avionics systems) perform any required avionics maintenance at the FAA Part 145 certified CRS performing the Phase Inspections/maintenance?

GOVERNMENT’S RESPONSE: a) In accordance with PWS Section 2.0 Scope of Work, “the Contractor may be authorized to subcontract for services when an authorized service facility is not available at a site where services are required.”

b) a) In accordance with PWS Section 2.0 Scope of Work, “the Contractor may be authorized to subcontract for services when an authorized service facility is not available at a site where services are required.”

c) In accordance with PWS Section 2.0 Scope of Work, “the Contractor or any subcontractor performing work under this contract must hold a 14 CFR Part 145 Repair Station Certificate…”.

14. Will the GMM be provided during phase-in so required training can be completed before the first Phase Inspection or maintenance induction?

GOVERNMENT’S RESPONSE: Refer to response for question #6.

15. How will the new 360ER warranties affect contractor maintenance for airframe, engines and avionics?

GOVERNMENT’S RESPONSE: Please refer to response for question #2.

16. Is this a new contract or an existing requirement that is being recompeted?

GOVERNMENT’S RESPONSE: This is a new single award procurement for Beechcraft King Air 300/360ER series for aircraft maintenance support.

17. PWS paragraph 3.3.1 states, “The Contractor must provide a Phase-In Transition Plan to coordinate with the government.

a) In concert with item 1 above, this implies there is an incumbent with which to transition. Are there incumbent records for the fleet that will need to transition to the successor?

b) Or does the government have all pertinent data, and as a result the incoming contractor is only required to transition with the government team?

c) How long is the contemplated transition period? Or, does the offeror determine the length of the transition period based on answers to items 2a and 2b above?

GOVERNMENT’S RESPONSE:

a) Please refer to response for question # 16. A phase in period is established to ensure the awardee is prepared to fully perform.

b) Since this is a new single award contract the awardee would be expected to transition with the government.

c) Please refer to PWS 3.3 Phase In/Phase Out, 3.3.1 Phase-In Transition Plan and Execution, “All transition activities must be completed no later than 30 calendar days after contract award.”

18. For CLIN X005 Unscheduled Maintenance, is the government seeking a Firm Fixed-Price (FFP) hourly rate for the base period, and for each option period thereafter?

a) Please confirm or explain with additional detail.

GOVERNMENT’S RESPONSE: Please also refer to PWS Section 4.2, Unscheduled Maintenance. “Unscheduled maintenance must be fixed priced prior to induction, unless approved by the Contracting Officer.”

19. Related to question #18 above, the Excel Schedule B (Attachment 01) CLIN X005 refers the offeror to PWS section 4.2 which states, “Unscheduled maintenance must be fixed priced prior to induction” indicating that no pricing is necessary for CLIN X005 at the time of proposal submittal. Please confirm if this is accurate or please explain with additional detail.

GOVERNMENT’S RESPONSE: Refer to response for question #18 response.

20. For pricing purposes, how the government intend to differentiate Unscheduled Maintenance – Labor from Unscheduled Maintenance – Materials?

GOVERNMENT’S RESPONSE: Refer to response for question #18 response. It will be evaluated as requested by the Contracting Officer to propose on it during the course of the contract.

21. Will the government allow Contractor’s G&A burden on material procurement costs in CLINs X005, X006, X007 and X008?

Material procurement executed in support of CLINs X005, X006, X007 and X008 requires contractor costs such as administrative (accounts payable & receivable), material handling and inspection support. Material procurement on behalf of the government requires the Contractor to procure (and purchase) materials and carry the financial burden until the government renders payment for invoices; because parts must be purchased asap to optimize operational availability and minimize total aircraft downtime IAW the government’s best interest.

GOVERNMENT’S RESPONSE: Yes. The Government allows the Contractor to submit G&A burden on material costs for CLINs X005, X006, X007 and X008.

22. The second tab of the Excel Schedule B (Attachment 01) is entitled, “Phase Checks 1-4”. This tab solicits pricing for Challenger 600 Series Aircraft and CF-34 Engines for all five years. We assume this is an error because there’s no mention of Challenger Aircraft in the solicitation or the PWS. Please confirm.

GOVERNMENT’S RESPONSE: Amendment 0001 incorporated a revised Schedule B; the inclusion of the Challenger aircraft was an error. Please see the Schedule B dated 9-10-2024.

23. We noticed the requirement for licensed A&P mechanics to have “annual” GEN FAM King Air Training. Will the government pay for the “recurrent training” as this using is quite expensive these days, or would the government allow “train the trainer“ which is something we do quite often to reduce cost?

GOVERNMENT’S RESPONSE: The government will not pay for any training related to contractor personnel maintaining currency and proficiency. “The Contractor must meet all applicable regulations to provide maintenance services in accordance with (IAW) Title 14 of the Code of Federal Regulations (14 CFR) Part 135.”

24. Is it possible to receive either the engine and airframe status reports for the subject KA300 aircraft or the airframe and engine times and cycles?

GOVERNMENT’S RESPONSE: Please see Amendment 0004 for the Aircraft Times and Cycles and Engine Times and Cycles Attachments.