QA Matrix_AMA-400 Technical Ops ISSC_24-R-00043 - SIR.pdf

Item No.

Document in Question [SIR, PWS, ATTACHMENT, etc.]

List the Item in Question, providing the Page and Paragraph

No./Reference No.

Question/Comment -- *Each question must have its own Item No. Government Response/Disposition

1 Attachment Past Performance Experience Information Form Will the government correct the Att.J-12 form to reflect that "Att.J-8. . " as referenced within the document is not correct?

Revised Att.J-12 is attached per Amendment-002

2 SIR Past Performance Questionnaire If work is done as part of the JV and the offeror is the managing partner of the JV, will the Government accept a completed PPQ for work done by the JV, if the offeror is purusing this opportunity separate from the JV?

PPQs for work performed under a J/V are acceptable from either or both Parties of the J/V.

3 SIR 102

States that the offeror must submit resumes of the Core Group Composition includes 10 Full Time Instructors, 1 PM, 2 First Line Supervisors and 1 Administrative Assistant. As the incubment has a significant advantage over all other offerors in obtaining resumes for existing instructors, will the Government consider limiting the resume requirement to the project management office?

The incumbent vendor has no advantage over other interested parties.

The SIR has been amended to decrease the level of need, from: 10 to: 7. Any Vendor considering a response to the relevant solicitation can professionally and respectfully inquire with any person as to their capability and availability to perform or continue to perform for outlying years in the capacity required.

Please submit as described within the amended solicitation requirements.

4 SIR

Past Performance Relevancy Ratings states for the "Very Relevant" category that past performance that is essentially the same scope and magnitude of effort and complexities as the solicitation will be considered very relevant. This gives the incumbent's team a distinct advantage as it will be the only offeror that has the same scope of experience within the last 5 years. Will the Government remove "Very Relevant" given that there is no way for offerors to show evaluators how the effort is the same in scope and magnitude?

The SIR posts no advantage for the incumbent vendor and has required relevancy of this nature for several iterations and like efforts. Awards of this type have not been limited to the incumbent and therefore does not present an advantage.

The requirement for Very Relevant is "essentially the same scope and magnitude of the effort and mimic the complexities this solicitation requires" The focus is on the scope and magnitude for performing or having performed the effort-type.

5 SIR

Given the Government set-aside (8(a)), the past performance requirement of 4 similar/same in scope and magnitude efforts significantly limits the 8(a) pool to larger 8(a)s with larger contract experience.

Would the Government consider either reducing the dollar threshold or number of relevant contracts to allow other 8(a)s companies to provide an offer, even with only 2 - 3 recent and relevant past performances?

The SIR is amended for the requirement of Recency From: 4 years To: 5 years

7 SIR

102/ FACTOR 2 - HUMAN RESOURCE

MANAGEMENT Sub-Factor 2.1

Given the nature of the solictation, the incumbent has a distinct advantage when it comes to providing Letters of Commitment for the resumes provided. Will the Government consider limiting the LOC requirement to the project management team as securing resumes and LOCs from instructors gives the incumbent significant advantage due to the incumbent's direct access and perceived influence over the current instructors and other key personnel?

Though admittedly a limited pool, the incumbent personnel are not the extent of the pool. The incumbent personnel, however, also have the freedom to share their resumes and availability for future employ in the event of a transition.

The SIR has, however, been amended for the required quantity, From: 10 To: 7

8 SIR

Given the 30 day phase-in period and combined with the letter of commitment to 1 year of performance during the base period for the personnel the offeror provides resumes, is it the Government's intent to replace the incumbent workforce if the award contract for this effort does not come from the incumbent team?

No

If changing out the entire core group and onboarding a brand new team of instructors and project management within 30 days is not the Government's intent, will the Government remove the LOC requirement as offeors would have signed an agreement with the personnel included in their submission?

If it is the Government's intent to change out the core group and PM if the awarded team has different committed personnel, will the Government increase the Phase-In period to 60 days to reduce the transition risk inherent with changing over a core team?

The phase-in period is 30-45 days (will transition as needed). There is no plan for the Gov't to change or onboard any personnel. The retention and/or hiring of qualified personnel will be facilitated by the awardee with full cooperation from the incumbent in the event warranted.

*Note to Vendor: Please separate your inquiries, refraining from asking multiple questions within a singular row.

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Document in Question [SIR, PWS, ATTACHMENT, etc.]

List the Item in Question, providing the Page and Paragraph

No./Reference No.

Question/Comment -- *Each question must have its own Item No. Government Response/Disposition

10 SIR Will the Government provide the incumbent name and contract number?

The incumbent vendor is:

SJ Innovations LLC (dba) Computer System Designers (CSD) Under Contract #: 6973GH-18-D-00094

11 Attachment J-12 Attachment J-12 opens with "Att.J-8 PP Experience Information Form" at the top of the page. Would the Government please provide an updated Attachment J-12?

A revised form is attached per Amendment-002

12 SIR SIR Section B and Att.J-2 Between the SIR and Att.J-2, will the Government provide a revised Att. J-2 and SIR that mirror each other with repsect to the CLINs for each performance period?

A revised Att.J-2 is attached per Amendment-002

14 SIR

SIR Section M, Page 107, Sources of Past

Performance Information, para.2 Please clarify recency for past performance.

Recency is defined within the SIR at the referenced location, however, the request to allow for an additional year has been considered and concurred upon. The time-frame is updated from four (4) years, to five (5) years per Amendment-002.

16 SIR SIR Section L Table L1 and Section M.3 (c)(2) Section L Table L1 assigns 4 pages to Volmue II Table of contents. Setion M.3 (c)(2) states table of contents are not counted in the page count. Please provide clarification. Section L Table L1 is revised for N/A

17 SIR

SIR Section L.9 Subfactor 2.1, Section M.5

Subfactor 2.2 Please clarify under which subfactor the staffing managment plan should be incorporated. The plan resides in Volume II in either subfactor area. Please address where your Team chose to address within the proposed table of contents for VOL II.

Please confirm submission is by email only.

Confirmed. Submission is by email only. Any special needs, please email the CO three business days before SIR closure

18 SIR SIR Section L.8 (a) Please confirm that both the required resumes and letters of commitment are excluded from page count and may be included as an Attachment to our proposal. Both are excluded from the page count

20 SIR SIR Section M.5, Sub-factor 2.3 Considering the extensive details the Government is asking to be included in a draft quality control plan, we respectfully request that the Govenrment allow the draft QCP to be incorporated in the proposal as an attachment and excluded from the page limitation.

The QCP requirement is unchanged, however, an adjustment for the page count is facilitated per Amendment-002

Schedule B Pricing

Does the Government intend to complete column E labeled “Status FT/PT” or expect the contractor to complete? Either. The Schedule B Forn is updated to provide access per Amendment-002

Schedule B Pricing

Will the Offeror be allowed to enter percentage rates in the following fields: Fringe, Overhead, G&A, and Profit? These rate fields are locked in the spreadsheet under all tabs. Also, when selecting the fields in the option years the spreadsheet defaults back to the base period tab.

Each will calculate from the Base Period Tab. The Base Period has been opened for your use per Amendment-002.

Schedule B Pricing Is the Government dictating the annual escalation? Field is locked on all tabs.

The field for the Base Tab was inadvertently protected and has been opened for your use per Amendment-002

24 Schedule B Pricing Is the Government allowing a Phase In cost? This field is locked on the spreadsheet. Data and Transition are Not Separately Priced CLINs

Schedule B Pricing

Is the Government expecting a narrative in the pricing spreadsheet under the ‘Summary Rational/Methodology Note’? These fields are all locked.

The field was inadvertently protected and has been opened for your use per Amendment-002.

Schedule B Pricing

The instructions advise an “Offeror Recommended” pricing can be entered for Travel but the field is locked.

The field was inadvertently protected and has been opened for your use per Amendment-002.

Schedule B Pricing

The Total fields round removing the cents from the total price on each contract period, will the Government please adjust the decimal point to see two place past the decimal to ensure pricing matches from the individual years to the summary. Yes.

N/A

Concerning night differential for contract Instructors we request night differential for contract Instructors be included in the SIR. We understand the FAA catch-up training workload requirements in the coming years will require a significant number of night classes. In the past, this contract included night differential. In addition, contract instructors are working along side FAA Government instructors who are receiving night differential. Will the FAA consider including night differential for the contract instructors?

There is no current plan for adding any significant number of night courses. An additional inquiry is pending. Any appropriate update will be posted.

36 Attachment Att.J-13 - Past Performance Questionnaire The instructions say to complete only Table 1; however, the Return Date under Table 2 is not provided.

Can offerors enter the return rate within the Date Field? Return Date under Table 2 has been filled in on the revised Att.J-13

Was the current contract awarded as an 8(a) sole source?

Each award for at least the last three iterations was SB 8(a) set aside.

None were Sole or Single Sourced.

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Document in Question [SIR, PWS, ATTACHMENT, etc.]

List the Item in Question, providing the Page and Paragraph

No./Reference No.

Question/Comment -- *Each question must have its own Item No. Government Response/Disposition

39 SIR

SIR/RFP, page 101, Sub-factor 2.1

Sub-factor 2.1 discusses resume requirements and states candidate must “submit a signed letter of commitment...”

Q: Are letters of commitment excluded from the volume page limit?

Q: Is the letter of commitment requirement for a candidate to remain on the job for the Base Period (one year) consistent with Oklahoma’s at-will employment laws?

See Item 18 above

Letters are excluded from page count

A letter of commitment is required, which is not a binding contract and provides no conflict.

40 SIR

SIR/RFP, page 101, Sub-factor 2.1

Sub-factor 2.1 requires resume submission for core group.

Q: Are offerors required to adhere to Executive Order 14055, issued by the current Administration on 18 November 2021, which reinstates the requirement for the successor contractor on a Services Act contract to give first right of refusal to incumbent employees?

Yes.

41 SIR

SIR/RFP, page 106, Factor 4

Given that this is an 8(a) set-aside and the specialized scope of work, would the government consider decreasing the minimum number of past performance references for the prime?

The Prime offerors must request a minimum of four (4) references, not more than five (5), for the prime offeror’s performance data for recent and relevant work performed under contracts existing or prior (not more than four (4) years old).

The requested number of past performance questionaires (PPQ) are unchanged. The request is for very same or similar.

However, The range for Recency is increased from: four (4) years To: five (5) years. The range for Relevancy is decreased (see SIR at Factor III)

42 SIR SIR Factor 4 Sources of Past Performance Information. States requirement for Past Performance Questionnaires

(PPQ).

Q: Are completed CPARS in lieu of a PPQ acceptable?

PPQs must be provided, CPARS reports are not an acceptable substitute.

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Q&A Amend-002