Questions and Answers - June 05.pdf

SIR/RFP 6973GH-23-R-00109 Multiple Location Aircraft Cleaning, Servicing of Lavatories and Building Services June 5, 2023

Questions and Answers

1. QUESTION: Will this solicitation be awarded in whole or can we place a bid on specific locations?

GOV’T ANSWER: In accordance to Section M.1 Evaluation Factors for Award (2), “The Government intends to award one (1) Firm Fixed Price (with Time and Material) contract…” Please reference Section L.1 Instructions, Conditions, and Notices to Respondents for Proposal Preparation, L.8 Instructions for Preparation of Proposals, M.2.2 Completeness, M.2.3 Adequacy, M.5 Evaluation Process, and Clause

AC0250.

2. QUESTION: Regarding Notice ID 6973GH-23-R-00109, may interested parties select certain markets in which to bid?

GOV’T ANSWER: In accordance to Section M.1 Evaluation Factors for Award (2), “The Government intends to award one (1) Firm Fixed Price (with Time and Material) contract…” Please reference Section L.1 Instructions, Conditions, and Notices to Respondents for Proposal Preparation, L.8 Instructions for Preparation of Proposals, M.2.2 Completeness, M.2.3 Adequacy, M.5 Evaluation Process, and Clause

AC0250.

3. QUESTION: What's the current value base plus all options, who is the incumbent?

GOV’T ANSWER: The current contract was awarded with a total estimated potential value of $3,662,318.40. The incumbent is ReadyJet, Inc.

4. QUESTION: Who is the current vendor name and current cost as it pertains to Solicitation #6973GH-23- R-00109?

GOV’T ANSWER: The incumbent is ReadyJet, Inc. The current contract was awarded with a total estimated potential value of $3,662,318.40.

5. QUESTION: Who is the incumbent?

GOV’T ANSWER: The incumbent is ReadyJet, Inc.

6. QUESTION: What is the incumbent’s contract number?

GOV’T ANSWER: The current contract number is 6973GH-18-D-00041.

7. QUESTION: What is the incumbent’s contract value (Base + Options)?

GOV’T ANSWER: The current contract was awarded with a total estimated potential value of $3,662,318.40.

8. QUESTION: How long was the incumbent’s contract?

GOV’T ANSWER: The current contract was awarded for five (5) years.

SIR/RFP 6973GH-23-R-00109 Multiple Location Aircraft Cleaning, Servicing of Lavatories and Building Services

9. QUESTION: Are you aware of the incumbent’s FTE count across all locations?

GOV’T ANSWER: The Statement of Work lists the current estimated contractor count supporting the Firm Fixed Price contract.

10. QUESTION: Has the SOW changed from the incumbent’s contract?

GOV’T ANSWER: Yes, the SOW reflects the follow-on requirement.

11. QUESTION: Is this contract in Florida as well?

GOV’T ANSWER: In accordance with the SIR/RFP Section C.1 Scope of Work, “The Contractor shall provide all the necessary services, materials, and equipment (except as identified in the Statement of Work (SOW) as Government Furnished) to provide cleaning service to aircraft in Atlanta, GA; Atlantic City, NJ;

Battle Creek, MI; Ft. Worth, TX; Oklahoma City, OK; Washington, D.C.; and Sacramento, CA…”

12. QUESTION: Is it the FAA intention to make one award for all locations?

GOV’T ANSWER: In accordance with Section A, “The Federal Aviation Administration solicits competitive proposals through the use of this Screening Information Request (SIR) for the award for a firm fixed price type contract for Aircraft Cleaning in Atlanta, GA; Atlantic City, NJ; Battle Creek, MI; Ft.

Worth, TX, Oklahoma City, OK; Washington, D.C.; and Sacramento, CA.

One (1) firm fixed price type contract resulting from this solicitation will be awarded, with the contract duration period being for one (1) base-year period with four (4) one-year option periods.”

Please see Clause AC0250 Evaluation of Offers for Single Award (JUN 2015).

13. QUESTION: Are there unions at some of the locations?

GOV’T ANSWER: The Government is unaware of unions in any of the locations.

14. QUESTION: When you say 17 employees are needed do you mean for each location or the 17 employees are divided equally across the multiple locations?

GOV’T ANSWER: Reference Statement of Work, page 1, Section 1.2 and Appendix A, page 19 for staffing.

15. QUESTION: I am required to only hire fulltime employees or can I hire part time employees?

GOV’T ANSWER: Reference Statement of Work, page 1, Section 1.2 and Appendix A, page 19 for staffing.

16. QUESTION: What times do you want my employees to do this cleaning? Do you want me to have employees available 24/7 or between 7am to 7pm everyday?

SIR/RFP 6973GH-23-R-00109 Multiple Location Aircraft Cleaning, Servicing of Lavatories and Building Services

GOV’T ANSWER: Reference Statement of Work, page 11, Section 5.1 Work Hours to support a flexible work schedule.

17. QUESTION: Who was the previous awardee of this notice id 6973GH-23-R-00109?

GOV’T ANSWER: The incumbent is ReadyJet, Inc.

18. QUESTION: Statement of Equivalent Rate for Federal Hires’ (3.6.2-29) does not specifically state the SCA Employee Classification code. The rates in said document match the classification of 23060 - Aircraft Servicer in the wage determinations; can you verify that Aircraft Servicer is the correct employee class for this solicitation”?

GOV’T ANSWER: Yes, the Aircraft Servicer is the correct employee class for this solicitation.

19. QUESTION: Item 0001, do you want the monthly and annual totals for aircraft cleaning and janitorial separate? And do you want the aircraft cleaning amounts as a total or by aircraft?

GOV’T ANSWER: Yes and by aircraft.

20. QUESTION: Item 0002 it says NTE $12,600.00 per year; that said, the current annual is $53,229.72 and the scope remains the same. Is this item intentionally limited to $12,600?

GOV’T ANSWER: The scope of work is not the same. Task 4 pandemic cleaning is for deep cleaning as requested by the COR per the SOW, not for industry standard sanitation required in Task 2/3. Task 4 will be requested and funded per occurrence only.

21. QUESTION: Please clarify the apparent contradiction: Per Schedule B, the government want one price for personnel for multiple location which IAW applicable WD are all different for the same class. How would the government like us to provide Unit Price per year for different locations?

TASK 2 & 3 – AIRCRAFT CLEANING (multiple locations) and JANITORIAL /BUILDING SERVICES (DCA) in accordance with SOW Task 2 and 3.

Aircraft Cleaning Unit Price per year = $ Estimated Aircraft QTY: 40 Total Aircraft Cleaning: TBD (based on current aircraft qty)

GOV’T ANSWER: Offerors can list cost per location, aircraft, manpower to support their firm fixed monthly rate for all tasks. The offeror can add a line to the Schedule B to separate the locations and labor categories as needed to show the cost to support the monthly FFP. We currently have 37 aircraft per the below SOW APPENDIX A, but the total aircraft support shall not exceed 40.

# Locations AC PM/Lead AC Cleaner Janitor

1 MMAC 16 1 4

2 ATL/RYY 3 2

SIR/RFP 6973GH-23-R-00109 Multiple Location Aircraft Cleaning, Servicing of Lavatories and Building Services

3 AFW 7 3

4 BTL 3 2

5 SAC/SMF 3 2

6 ACY 4 3

7 DC/VA, Ronald Regan 1 1 1

DC/VA, Ronald Regan

Contractors 37 1 17 1

NOTES:

The FAA operated aircraft models and types are subject to change per location.

The total quantity of aircraft shall not exceed 40 aircraft without CO written approval.

Contractor Aircraft Servicer personnel are only an estimate to provide support services at each location.

Contractor Building Services personnel are only an estimate to provide support at DCA.