Amendment 0002 with Attachments.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 2

0002 09/14/2020

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ0731-AFN

OKLAHOMA CITY OK 73125

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ731-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

6973GH-20-R-00137

copies to the issuing office.

09/14/2020

(x)

The purpose of this amendment is to revise the minimum offer acceptance period, correct the

NAICS code, incorporate the Minutes to the Pre-Proposal Conference and incorporate

Questions and Answers 16 through 24.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Cynthia L. Cooper

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6973GH-20-R-00137/0002

FIRST: On the front page of the original SIR, issued on September 14, 2020, Block 11 is revised to state that Minimum Offer Acceptance Period is

120 days. Additionally, SIR Clause 3.2.2.3-2, MINIMUM OFFER ACCEPTANCE PERIOD (JUL 2004) listed in Section K of the SIR is revised to state that the Minimum Offer Acceptance Period is 120 days.

SECOND: SIR Clause 3.6.1-17 NORTH AMERICAN

INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE (JAN

2017, listed in Section L of the SIR is hereby revised to state that the NAICS code is 541990 with a corresponding size standard of $16.5M.

THIRD: SIR Clause 3.1.7-6 DISCLOSURE OF CERTAIN

EMPLOYEE RELATIONSHIPS (JUL 2009)listed in

Section I of the SIR is hereby updated with SIR

Clause 3.1.7-6 DISCLOSURE OF CERTAIN EMPLOYEE

RELATIONSHIPS (JAN 2019)

FOURTH: Minutes to the Pre-Proposal Conference held on September 30, 2020 are hereby incorporated into this SIR.

FIFTH: Questions and Answers 16 through 24 are hereby incorporated into this SIR.

Period of Performance: 02/01/2021 to 01/31/2026

AVS SAFETY, ANALYTICAL AND TECHNICAL SUPPORT SERVICES

6973GH-20-R-00137

PRE-PROPOSAL CONFERENCE MINUTES

The Pre-Proposal Conference for AVS Safety, Analytical and Technical Support Services, SIR 6973GH-20-R-00137 was held at 10:00 am on September 30, 2020 via teleconference. The following people were in attendance:

Name Company

Bryant Helms Tetra Tech, AMT Dieter Guenter Tetra Tech, AMT Dewey Thomas SAIC Tony Ioannidis SAIC Richard Abbott Objectstream, LLC Jack Nager Objectstream, LLC Debby Getz FAA, AFB-250 Brandon Hillyer FAA, AFB-250 Cynthia Cooper FAA, AAQ-731

After all parties had introduced themselves, the Contracting Officer, Cynthia Cooper, advised all participants that the acquisition method being used for this procurement is Best Value Full Trade-Off Source Selection Procedures and to refer to Sections L and M for more specific details.

Potential offerors present were advised that the original SIR and SIR Amendment 0001 are currently posted to BetaSAM. Amendment 0001 revised SIR Attachment 0001, incorporated Revised Statement of Work to add job descriptions and qualifications, revised various SIR clauses and provisions and incorporated Questions and Answers 1 through 15.

It was recently pointed out that Section L of the SIR contains an incorrect NAICS code.

SIR Amendment 0002 will correct the NAICA code to 541990.

The minimum offer acceptance period will be revised in SIR Amendment 0002 to state that that the minimum offer acceptance period is 120 days.

Questions and answers 16 through 24 were provided for the attendees and advised that this information will be incorporated in SIR Amendment 0002.

All potential offerors were advised that due to COVID-19 restrictions, all proposals are to be submitted electronically via e-mail and that hand-delivery of proposals is not an option for this acquisition. Potential offerors were reminded that due to security and email size limitations, offerors should allow sufficient time for e-mail processing and receipt of proposals.

Attendees were reminded that in order to be fair to all competitors, including those not present today, questions should be presented in writing to the Contracting Officer.

Attendees were further reminded that even if there are discussions as a result of the Pre-Proposal conference, the SIR package, including all attachments, remains unchanged unless it is formally revised by a SIR Amendment.

The Contracting Officer opened the floor to allow for additional comments and questions. No new questions were received. The Contracting Officer thanked the attendees for their interest in this acquisition and concluded the Pre-Proposal Conference at 10:25 am.

SIR 6973GH-20-R-00137

AVS Safety, Analytical and Technical Support Services

Questions and Answers

Question 16: Section I Clause 3.1.7-6: Disclosure of Certain Employee Relationships Please indicate which volume the FAA would like the disclosure statements to be included in.

Answer 16: This information should be included in Volume 1, Contract Documentation.

Question 17: Section K 3.13-4 Certification of Contractor Conformance to the MMAC Environmental Management System (EMS) and Occupational Safety and Health Management System (OSHMS). Please indicate which volume the FAA would like these certifications to be included in.

Answer 17: This information should be included in Volume 1, Contract Documentation.

Question 18: Section L 3.2.2.3-15 Authorized Negotiators. Please indicate which volume the FAA would like this authorization to be included in.

Answer 18: This information should be included in Volume 1, Contract Documentation

Question 19: L.3 Instructions for Preparation and Submission of Proposals, Table L.1, II, “*Technical Proposal Not to Exceed 50 pages, including tables.” Please confirm the cover letter, table of contents, list of tables and figures, and acronym list are all excluded from page count in all volumes for each factor and sub-factor.

Answer 19: The Not to Exceed page count for the Volume II, Technical Proposal was revised to 75 pages in Amendment 0001. The cover letter, table of contents, list of tables and figures and acronym list are excluded from the page count requirement.

Question 20: Section L.3 Instructions for Preparation and Submission of Proposals, (l) Volume I - Contract Documentation, “This section will be in FAA format.” Please clarify the FAA format to be used in this volume.

Answer 20: “FAA format” means that offerors are not to change the format in which the SIR was developed and posted. Potential offerors are to complete the required information and provide the information without altering the format which was used to develop and post the SIR

Question 21: Section L.3 Instructions for Preparation and Submission Of Proposals, Table L.1 states “*No reference shall be made to Offerors proposed costs/prices for this acquisition in Volume 1I or Volume III”, but (m) Volume II (Factor 1) – Technical

Proposal, (4) states “…The proposal must include supporting documentation describing each subcontractor's technical qualifications and detailed pricing information to support all subcontractor costs.” Because no cost/price information is to be referenced in this volume, we respectfully request pricing information to support all subcontractor costs be removed from the Technical Proposal.

Answer 21: Cost/Price information for any subcontractors should be submitted in Volume IV along with the offerors cost/price proposal.

Question 22: Section L 3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE (JAN 2017). The NAICS code 541690 is listed for this procurement. However, the NAICS code 541990 is listed on the synopsis in beta.sam.gov posting. Please clarify which NAICS code is correct.

Answer 22: My apologies, NAICS Code 541990 is correct. The NAICS code of 541690 listed in Section L of the SIR is a typo and will be corrected in an upcoming SIR amendment.

Question 23: In reference to L.3.m(4), by ‘documentation’ does the FAA mean ‘demonstrated evidence of performance in narrative form’? Or actual documents (task order issuances, contracts, etc.)?

Answer 23: It is up to each offeror to decide what information is needed in order to provide “supporting documentation describing each subcontractor's technical qualifications”.

Question 24: In reference to SF 33, Amendment 1, Per Answer 10, the FAA has instructed offerors to not complete SF 33, Block 11, which would make the bid validity period 60 calendar days by default. Given proposals are due on 10/14/20, and the FAA intends to award by the end of December 2020, please confirm offers should be valid for 60 days, or if a longer period is requested.

Answer 24: The minimum offer acceptance period listed in SF 33, Block 11 and Section K, Clause 3.2.2.3-2 will be revised in an upcoming SIR amendment to state that the proposal acceptance period is 120 days after receipt of proposals.