SIR QUESTIONS & ANSWERS.pdf

1. QUESTION: None of the CLINs have an estimated number of days of onsite air monitoring. Can the FAA provide the anticipated onsite days for each CLIN?

ANSWER: Per clause 3.2.2.3-71, the entirety of the work for each site will not exceed 21 calendar days per site.

2. QUESTION: Please confirm the RFP is out and this is not a sources sought as indicated on FBO.

ANSWER: The RFP is out for both SIR 6973GH-19-R-00250 and 6973GH-19-R-00236.

3. QUESTION: I am reviewing RFPs: 6973GH-19-R-00250 and 6973GH-19R-00236 in preparation of a submittal of a proposal to perform the work. Can you tell me the difference between the two RFPs? They both are for Asbestos Abatement at the same locations.

ANSWER: 6973GH-19-R-00250 is for the actual asbestos abatement.

6973GH-19-R-00236 is for the third party monitoring of the asbestos abatement performed under 6973GH-19-R-00250.

4. QUESTION: Is it required for CIH with NIOSH 582 certification to be present at all sites for asbestos abatement monitoring or a personnel with NIOSH 582 certification under CIH guidance can perform the abatement monitoring?

ANSWER: It is acceptable to have personnel with NIOSH 582 certification perform the abatement monitoring under the direct supervision of the contractors CIH.

5. QUESTION: Does the person performing monitoring needs to be certified and licensed in each individual state for monitoring or as the sites are Federal property, the requirement for the state licenses are not required?

ANSWER: Personnel performing the monitoring must be certified, and or licensed in each individual state.

6. QUESTION: Please clarify if the CIH can review the abatement specifications, project design and ACM abatement plan for each site as prepared by the abatement contractor and there is no requirement for the CIH to procure the project designer license for each state to review these documents.

ANSWER: The monitoring contractor will procure the project designer license for each state as required.

7. QUESTION: Please clarify if the monitoring personnel needs to collect any personal samples for the abatement workers.

ANSWER: Personnel sampling is the Abatement Contractors responsibility.

8. QUESTION: Please clarify who would be responsible for the cost of TEM clearances analysis if the PCM clearances are above 0.01f/cc. Will the abatement contractor be responsible for additional time and expenses due to failed PCM clearances.

ANSWER: The abatement contractor will be responsible for additional costs resulting from failed PCM clearance samples.

9. QUESTION: Please provide a minimum number of days for abatement for each site in order to receive a comparable quote from various bidders as it would be difficult to estimate the number of days required for monitoring therefore affecting cost for monitoring and expenses.

ANSWER: There is no minimum days for abatement. The scope of the work at each site will vary based on the quantity of asbestos.

10. QUESTION: Please provide a minimum number of samples for analysis for each site in order to receive a comparable quote from various bidders.

ANSWER: It is expected during the abatement to collect:

• baseline samples

• continuous air sampling using an adequate number of stations in the containment area

• continuous air sampling outside the containment area

11. QUESTION: Some states (e.g. NY) require that all samples be sent to a state approved lab for analysis. Please confirm the states that require samples be analyzed in an independent lab as the quote provider would need to factor in the cost for wait times till the results are received from the lab.

ANSWER: The monitoring contractor will be responsible for making these determinations

12. QUESTION: Please clarify if the abatement activities will be conducted during normal business hours (7 AM – 5 PM) or they would be during off hours (after 5 PM). Please provide a list of sites for off hours abatement.

ANSWER: Per F.1, work at the site shall be accomplished during normal working hours.

13. QUESTION: Please clarify if the award for asbestos abatement will be awarded to a single contractor or there will be multiple abatement contractors .

ANSWER: SIR 6973GH-19-R-00250 for asbestos abatement will be awarded to a single contractor. Sub-contractors are permitted.

14. QUESTION: Please clarify if the monitoring contractor needs to prepare and submit any accident prevention plans, health and safety plans or action plans.

ANSWER: Preparation of plans will be the responsibility of the abatement contractor

15. QUESTION: Please clarify if any plans are required to be submitted by the monitoring contractor, will one plan be acceptable for all sites or individual plans are required for individual sites as that would increase the cost.

ANSWER: The monitoring contractor requirements are listed in the monitoring SOW

16. QUESTION: Please clarify the order in which the sites will be abated.

ANSWER: The order in which the sites will be abated will be discussed at the post award meeting at QHO ARSR in Omaha, NE to be held within 14 days of contract award.

17. QUESTION: Please clarify if the monitoring contractor can utilize the services of subcontractors for the sites.

ANSWER: Yes. Both SIR 6973GH-19-R-00236 and SIR 6973GH-19-R-00250 allow subcontractors.

18. QUESTION: Please clarify if the subcontractors are utilized for air monitoring, does the subcontractor need to have a CIH on-staff or CIH on-staff with the prime contractor is acceptable.

ANSWER: CIH on-staff with the prime contractor is acceptable.

19. QUESTION: Please clarify if there are any specific safety and training procedures required to be followed prior to performing monitoring at site as the delay in gaining access to the sites will be costly for the monitoring consultants.

ANSWER: There is no training required to access the sites. Site access will be coordinated by the FAA COR.

20. QUESTION: Please clarify if the non-US citizens can access the sites to perform air monitoring activities.

ANSWER: FAA Security policy restricts access by non-US citizens to these sites.

21. QUESTION: Please extend the date of submission as the replies to the clarifications may require additional preparation.

ANSWER: Yes. The announcement will be extended for two (2) weeks with a new close date of 11/18/2019.

22. QUESTION: The subject notice states that the “… work shall be performed under the direct supervision of a … (CIH) …” and Attachment 42 (the pricing by CLIN) cites “… oversight duties shall be a CIH …” and does not cite the use of an additional certified inspector. In addition, subsection L.4..5 z(p. 40 of the “pre-solicitation”) cites wording that is basically a repeat of the aforementioned requirements.

Standard practice, and in order to meet EH&S requirements, is for at least two personnel to conduct the work as described in the SOW of the solicitation.

Would a CIH who would provide the direct supervision and oversight duties of a certified asbestos inspector (separate individual) meet the requirements for being technically acceptable?

If the answer to the above question is yes, recommending that consideration be giving to providing clarification concerning the use of a certified asbestos inspector and for the CLINs.

ANSWER: The FAA is requiring one monitoring technician at each location who is being supervised by a CIH

23. QUESTION: Is the price quoted a shift price or is it all inclusive for all the tasks required throughout the period of performance (POP)?

ANSWER: All inclusive for all the tasks required per site

24. QUESTION: What is the abatement contractor’s POP for each of the 39 sites?

ANSWER: The scope of the work at each site will vary based on the quantity of asbestos.

25. QUESTION: How many work area containments are at each of the 39 sites?

ANSWER: This will vary from site to site, Please refer to the survey information included with the SOW that was published for this advertisement

26. QUESTION: Are the Contractor’s Abatement Plans available for each of the 39 sites?

ANSWER: NO, The abatement plans will be developed by the asbestos contractor for each location

27. QUESTION: Are there abatement specifications with the locations and quantities of ACM to be abated?

ANSWER: The survey information for each site was included with the original advertisement, the quantities will vary from site to site. Survey will provide information on the area to be abated

28. QUESTION: Are there cost provisions additional meetings required by FAA?

ANSWER: There is only one meeting identified by the FAA and it is Omaha NE for the kickoff meeting after award of the project as defined in the monitoring SOW.

29. QUESTION: Are the CIH oversight and document review/approval costs to be included in the fixed price fee or will there be a line item for these tasks?

ANSWER: All cost associated with the site (including CIH oversite and document review/approval) are to be included in the firm fixed price fee.

30. QUESTION: What is the minimum number of PCM clearance samples required for each work area?

`` ANSWER: Please refer to the SOW Paragraph 6.J.1

31. QUESTION: Do the specifications define the number of work area containments at each of the 39 locations?

ANSWER: Please refer to the surveys that were provided with the project advertisement

32. QUESTION: How many TEM sample analyses are estimated or will FAA modify the price proposal for a line item for TEM cost per sample?

ANSWER: Please refer to the SOW Paragraph 6.J.1

33. QUESTION: Would a firm, which participates and is in good standing in the AIHA IHPAT Program, that requires each Onsite Analyst to provide PAT Round Results per quarter as part of the IHPAT Program, be allowed to conduct onsite analysis as requested through the RFP, under the NIOSH 7400 methods for asbestos fibers/dust, though the firm is not AAR credentialed nor are any of the analysts registered in the AAR?

ANSWER:

Analysis of samples must be performed by persons or laboratories with proficiency as demonstrated by current successful participation in a nationally recognized testing program. Such programs include the Proficiency Analytical Testing (PAT) program or the National Voluntary Laboratory Accreditation Program (NVLAP). Since analysis personnel will perform microscopy on site, the microscopist must have completed the NIOSH 582 course or equivalent. The microscopist must also be registered with the American Industrial Hygiene Association (AIHA) Asbestos Analysis Registry (AAR) or must have successfully participated in the most recent four rounds of the PAT program. Additional state and local requirements, including licensing, may also apply.

34. The solicitation type mentions that it is a sources sought notice but in the Attachment section, Attachment 42 -Schedule B Monitoring, is a price sheet included in the solicitation along with the Scope of Work (SOW) asking for the price quotes for air monitoring. Please clarify if this is a sources sought notice and no cost need to be submitted with the response or this solicitation requires a quote for air monitoring and oversight services with the response along with all required documents

ANSWER: This is a Request for Proposal and requires Schedule B price sheet quote to be with the submitted proposal.

35. The RFO indicates the contractor must be ISO 9001:2000 certified. Is this mandatory?

ANSWER: Clauses AC0127 Certification of Products/Services Offered and AC4539 Evaluation of Offerors have been removed from the SIR. ISO 9001:2000 certification is not required.

36. The RFO indicates Contracting Officer approval for subcontractor work over $150,000.

Can this be achieved prior to submitting an offer?

ANSWER: This clause is a post award provision.

37. Regarding Attachments 2-4, do you want to remove all asbestos containing material specified in the attachments?

ANSWER: Yes, The racks of equipment shown on the surveys will not be moved during this project all other areas can be addressed during the abatement

38. Will it be necessary to remove any non-asbestos materials to access the identified asbestos materials?

ANSWER: This will vary at each location

39. Will there be any repair necessary following abatement activities?

ANSWER: Yes all areas after abatement will need to restored to the original condition prior to the work being performed

40. Can you provide photographs of the asbestos materials to be abated?

ANSWER: We do not have photos of each of the areas to be abated

41. Are there any obstacles at the facilities that will make it difficult to access the abatement areas?

ANSWER: This will vary from site to site

42. Will the facilities be occupied?

ANSWER: No, the facilities will be vacant during the abatement project