Attachment 9 - Sample Task for Evaluation Purposes.docx

ATTACHMENT 9

Sample Task for Evaluation Purposes Sample Task - Video Teleconferencing Room

Objective

Engineer, design and install a Video Teleconferencing communication system in existing conference room.

Room Layout

The basic room layout is as shown in diagram.

System Requirements

The main viewing area will be the west wall and will comprise of the following:

· Two wall mounted 55” HD LED displays.

· Pan/Tilt/Zoom camera mounted between displays.

· Ceiling mounted motorized projection screen.

· Speakers

· Two desktop computers (FBI provided – to be housed in cabinet)

· Custom equipment cabinet to house all electronics. (Designed to blend with

· Existing décor)

Components:

· High lumen HD DLP projector – ceiling mounted on motorized lift to recess in ceiling.

· BluRay DVD combo player

· Touch Screen control panel

· 3 tilt-up interfaces installed in existing table

Interfaces include:

· One interface w/ Laptop connections for VGA/Data/Audio

· Two interfaces w/ keyboard & mouse extension to computers on the west wall.

· Two (2) Polycom HDX9004 codecs

· One (1) Polycom PRI module for HDX9004

· Polycom Vortex

· Ceiling Mics

· Audio Video switcher

· Audio amp

· Ceiling mounted document camera over table

· Tuner for CATV And any related hardware, software and software programming as required to meet operational requirements.

Operational Requirements

There will be two codecs connected to separate networks – internal secure network (IP) and external unsecure network (PRI).

The codecs will share resources such as speakers, displays, microphones, etc. and will be operated via the Touch Screen controller. When a codec is selected on one of the networks all inputs and outputs of the codec will be routed to the common shared devices and the other codec will turn off. Video teleconferencing can be displayed on either the LEDs or projector.

The computers will be assigned one to each network for use in video teleconferencing. The laptop will be used for in-house presentations on either the LEDs or projector.

The Touch Screen control system must have audit capabilities that tract and store user’s actions. Additionally, it must support multiple user logins with individual passwords. Logs must be generated and saved over the life of the product and retrievable at any time.

A visual message with the level of classification for the conference must be displayed on either the LED or projector by means of a message generator.

The DVD will be used for local presentations on either the LEDs or projector. There will be no connections made to the DVD that will allow recording.

A full duplex echo cancellation audio system will be provided with appropriate number of ceiling microphones for size of room.

Materials / Services Provided

· Engineer / Design solution based on requirements.

· Perform site survey / note issues and provide recommendations. (Location is in the Washington, DC area. Use this location for pricing.

· Provide 3-D animation of room layout showing proposed solution. Animation will be installed on a CD/DVD capable of being played on Windows Media player.

· Provide all electronics, cabinetry and cabling.

· Install and test the system.

· Provide user training on system (1 Day) and user guides (Electronic and Hard Copy) for system operation.

· Provide as built drawing package and system documentation (electronic and paper).

· Provide maintenance/warranty package per year (first year billed as line item with system and renewable every year) 100% replacement on defective items.

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