NISC IV SIR Section L - Amendment1 (Changes Highlighted).pdf

SIR No. 693KA9-20-R-00005

Amendment No. 0001

Section L - Page 1

PART IV – SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

Section L - Page 2

Table of Contents

L.1 GENERAL INFORMATION

L.1.1 Point of Contact

L.2 FAAAMS 3.1-1, CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July

2011) 5

L.2.1 FAA Acquisition Management System (FAAAMS) Clauses by Reference

L.2.2 FAA AMS Clauses in Full Text

L.2.3 Reserved

L.3 SOURCE SELECTION PROCESS

L.3.1 Schedule

L.4 RESERVED

L.5 TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS

L.5.1 Submission of Proposals

L.5.2 Electronic Address

L.5.3 Signed Originals of Proposal

L.5.4 Proposal Submission

L.5.5 Industry Comments

L.5.6 Electronic Offers

L.6 OFFER ACCEPTANCE PERIOD

L.7 NUMBER OF AWARDS

L.8 FALSE STATEMENTS

L.9 EXPENSES RELATED TO OFFEROR SUBMISSIONS

L.10 TERMS

L.11 DISCUSSIONS WITH OFFERORS

L.12 INFORMATION OF AWARD

L.13 DISPOSITION OF ELECTRONIC PROPOSALS

L.14 NON-GOVERNMENT PERSONNEL PARTICIPATION

L.15 GENERAL INSTRUCTIONS

L.16 SPECIFIC SIR INSTRUCTIONS

L.16.1 Proposal Organization

L.16.2 Proposal Presentation

L.17 VOLUME I – OFFER AND OTHER DOCUMENTS

L.17.1 Section A: Table of Contents

L.17.2 Section B: Solicitation/Contract Form

Section L - Page 3

L.17.3 Section C: Solicitation Section B, Supplies or Services and Prices/Cost

L.17.4 Section D: Solicitation Section K, Representations, Certifications and Other Statements of

Offerors 19

L.17.5 Section E: Organizational Conflicts of Interest Plan

L.17.6 Section F: Business Declaration Form

L.17.7 Section G: Small, Small Disadvantaged, Women-Owned and Service-Disabled Veteran

Owned Small Business Subcontracting Plan

L.18 VOLUME II – MANAGEMENT PROPOSAL/RELEVANT EXPERIENCE

L.18.1 Volume II A – Government Assumptions

L.18.2 Volume II B – Overview and Corporate/Program Structures

L.18.3 Volume II C – National Program Management Capabilities

L.18.4 Volume II D – Key Personnel

L.18.5 Volume II E – Transition Management

L.19 VOLUME III – FUNCTIONAL PROPOSAL / RELEVANT EXPERIENCE

L.19.1 General Instructions

L.19.2 Implementation and Integration Planning and Support

L.19.3 Engineering Support

L.19.4 Environmental, Occupational Safety and Health (EOSH) Support

L.19.5 Information Technology (IT) Support

L.20 VOLUME IV – COST PROPOSAL – PREPARATION INSTRUCTIONS

L.20.1 Itemized Listing of Cost Proposal Guidance

L.20.2 Mandatory Assumptions for Proposal Pricing

L.20.3 Mandatory Exhibits

L.20.4 Financial Statements

L.20.5 DCAA

L.20.6 Electronic Media

L.20.7 Pre-Award Surveys

L.21 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

L.22 COMPLIANCE WITH INSTRUCTIONS

L.23 OFFEROR STATEMENTS

L.24 VOLUME V - PAST PERFORMANCE

L.24.1 Minimal Contract Qualifications

L.24.2 Work Effort/Performed on Contracts

L.24.3 Requirement Compliance

Section L - Page 4

Table L. 1: Contract Clauses Incorporated by Reference

Table L. 2: Projected Procurement Schedule

Table L. 3: Proposal Volumes

Table L. 4: Labor Assumptions

Table L. 5: Travel Assumptions

Table L. 6: Miscellaneous Support Costs Assumptions

Section L - Page 5

PART IV – SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 GENERAL INFORMATION

The Federal Aviation Administration (FAA) anticipates entering into a contract to provide critical professional, technical, and planning assistance to a wide range of FAA organizations that support both the existing NAS, as well as those organizations tasked with the planning, development, and integration of NextGen and the latest developments for new entrants into the current NAS framework. Specific Task Orders will be issued after contract award through a formal Task Order process. Support services are required in a variety of functional work areas detailed in the Statement of Work (Section C) of this document.

The purpose of this Screening Information Request (SIR) is to solicit interested, qualified companies to participate in the procurement process. The SIR, which defines the FAA requirement and delineates contractual terms and conditions of this procurement, has been placed on the public-facing

FAA Contract Opportunities website at https://faaco.faa.gov/ and potential Offerors are encouraged to read this document carefully. In addition, the FAA Acquisition Management System (AMS) can be found in the FAA Acquisition System Toolset website located at https://fast.faa.gov/.

L.1.1 Point of Contact

The only point of contact for the NAS Integration Support Contract IV (NISC IV) acquisition is the

FAA NISC IV Contracting Officer (CO).

L.2 FAAAMS 3.1-1, CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text online at https://fast.faa.gov/contractclauses.cfm.

(End of Clause)

L.2.1 FAA Acquisition Management System (FAAAMS) Clauses by Reference

The following contract clauses pertinent to this section detailed in Table L.1 are hereby incorporated by reference.

Section L - Page 6

Table L. 1: Contract Clauses Incorporated by Reference

CLAUSE NUMBER CLAUSE TITLE

3.2.2.3-1 False Statements in Offers (July 2004)

3.2.2.3-6 Submittals in the English Language (July 2004)

3.2.2.3-7 Submittals in U.S. Currency (July 2004)

3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004)

3.2.2.3-12 Amendments to Screening Information Requests (July 2004)

3.2.2.3-13 Submission of Information, Documentation, and Offers (July 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals

(April 2018)

3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004)

3.2.2.3-17 Preparing Offers (July 2004)

3.2.2.3-18 Prospective Offeror’s Requests for Explanations (March 2009)

3.2.2.3-19 Contract Award (July 2004)

3.2.2.3-31 Facilities Capital Cost of Money (July 2004)

3.2.2.3-72 Announcing Competing Offerors (July 2004)

L.2.2 FAA AMS Clauses in Full Text

3.2.2.3-20 Offers (SIRS) (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means: Email

9‐AJW28-NISC@faa.gov. Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to Email Address of 9‐AJW28-NISC@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and

Withdrawals of Submittals".

(End of Provision) mailto:9‐AJW28-NISC@faa.gov

Section L - Page 7

3.2.2.3-38 Requirements for Certified Cost or Pricing Data or Other Information (April 2019)

Offerors (you) must submit either a certificate of current cost or pricing data (CCCPD) or request an exception to this requirement. Depending on the option you use, you must submit either the CCCPD shown in paragraph (e) of clause 3.2.2.3-39, "Requirements for Certified Cost or Pricing Data or

Information - Modifications" (the clause) or request an exception consistent with the information in the clause. Any information in the clause regarding the CCCPD or the exception that is relevant to an offer is incorporated into this provision.

3.2.2.3-38 Alternate I, Requirements for Certified Cost or Pricing Data or Other Information

(April 2019)

Submit the cost proposal electronically by Email Address of 9‐AJW28-NISC@faa.gov.

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of a Cost-Plus-Award Fee, Indefinite Delivery Indefinite Quantity

(IDIQ) contract resulting from this Screening Information Request.

3.6.1-17 North American Industry Classification System (NAICS) Code (January 2016)

The North American Industry Classification System (NAICS) code for this procurement is: 541611.

The small business size standard as defined by the Small Business Administration is the following:

For NAICS codes based on annual receipts, the annual average receipts for the last three fiscal years cannot exceed $15,000,000.00.

For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed Not Applicable.

(End of Clause)

3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review (July 2011)

An award in the amount of $10 million or more will not be made under this screening information request unless the Offeror and each of its known first-tier subcontractors (to whom it intends to award a subcontract of $10 million or more) are found, on the basis of a compliance review, to be able to comply with the provisions of the “Equal Opportunity” clause of this screening information request.

Section L - Page 8

3.9.1-3 Protest (October 2011)

As a condition of submitting an offer or response to this SIR (or other solicitation, if appropriate), the offeror or potential offeror agrees to be bound by the following provisions relating to protests:

(a) Protests concerning FAA SIRs or awards of contracts will be resolved through the FAA dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and will be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49

U.S.C. 46110 and will apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the

Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern

Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract.

Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest will be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals will be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

Section L - Page 9

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the

FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests will be filed at:

(1) Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Ave., S.W.

Room 323

Washington, DC 20591

Telephone: (202) 267-3290, Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester will serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest will include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA website at http://www.faa.gov.

(End of provision)

3.13-4 Contractor Identification Number - Data Universal Numbering System (DUNS)

Number (August 2012)

(a) Definitions. As used in this clause

"Contractor Identification Number," as used in this provision, means "Data Universal

Numbering System” (DUNS) number, which is a nine-digit number assigned by Dun and Bradstreet (D&B) Information Services, to identify unique business entities

(taken from SAM clause).

"Data Universal Numbering System +4” (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer.

Section L - Page 10

(b) Contractor identification is essential for receiving payment and complying with statutory contract reporting requirements. Therefore, the Offeror will provide its

DUNS or DUNS+4 number below. The DUNS number will be used by the

Contracting Officer to verify that the Offeror is registered in the SAM database.

DUNS OR DUNS+4 NUMBER: _________________________

(c) If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An Offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at

1-866-705-5711or via the Internet at http://www.dnb.com/; or

(ii) If located outside the United States, by contacting the local Dun and

Bradstreet office.

(2) The Offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if different from physical street address).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

L.2.3 Reserved

L.3 SOURCE SELECTION PROCESS

Offerors must ensure compliance with all requests for information contained within Section L of this

SIR. The conduct of the evaluation as well as the framework of the evaluation process, evaluation factors, and evaluation criteria, and their relative importance may be found in Section M of this SIR.

The FAA intends to issue one Screening Information Request (SIR) that requests specific information from each Offeror and provides the evaluation criteria to be used by the FAA. The

Offeror submitting a proposal will review the SIR and return a firm offer to perform the NISC IV contract. The Offeror must agree to all terms and conditions contained in the SIR should that Offeror be selected for contract award. During the source selection process, evaluation teams will evaluate

Section L - Page 11 each Offeror’s proposal, using information submitted to the FAA, presented in written form by each

Offeror, or in the case of past performance, obtained from outside references and other points of contact.

L.3.1 Schedule

Table L.2 represents the projected procurement schedule; however, it is for planning purposes only and is subject to change.

Table L. 2: Projected Procurement Schedule

SCHEDULE ITEM DATE

FINAL SIR RELEASE December 20, 2019 (Estimated)

ACCESS TO HUDDLE

GRANTED

January 6, 2020

INDUSTRY COMMENTS DUE

TO FAA

January 17, 2020

RESPONSES TO INDUSTRY

COMMENTS

January 31, 2020 (Estimated)

PROPOSALS DUE DATE February 18, 2020

CONTRACT AWARD September 2020 (Estimated)

L.4 RESERVED

L.5 TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS

L.5.1 Submission of Proposals

L.5.1.1 Proposals must be submitted electronically by email as per Section L.5.6.

L.5.2 Electronic Address

L.5.2.1 An electronic address has been provided per Section L.5.6.

L.5.3 Signed Originals of Proposal

L.5.3.1 Electronic signatures or a scanned image of a signed document will be used and considered as signed originals.

L.5.4 Proposal Submission

L.5.4.1 Date and time for submission will be No-Later-Than (NLT) 6:00PM Eastern

Time (ET) on the date specified in Section L.3.

L.5.5 Industry Comments

Section L - Page 12

L.5.5.1 Interested Offerors are invited to participate and are requested to submit any questions, comments, or requests for clarifications (“Industry Comments”) to the FAA NISC Contracting Officer.

L.5.5.2 Industry Comments submissions must be in PDF document format and sent to email address referred to in Section L.5.6.

L.5.5.3 Industry Comments must be submitted by the date specified in Section L.3.

FAA responses will be in accordance with the schedule in Section L.3.

L.5.5.4 Industry Comments and FAA responses will be posted. Interested Offerors that submit Industry Comments will not be identified.

L.5.6 Electronic Offers

All Offerors, including subcontractors, must timely submit their responses to the FAA at the Email

Address of 9‐AJW28-NISC@faa.gov. Prime Contractors will not have access or visibility into subcontractor submissions and vice-versa.

(a) Electronic offers will be the only means by which proposals will be accepted by the FAA.

(b) Electronic offers must refer to this SIR and include all of the volumes and documents specified in Section L.16.

(c) The FAA may decline to consider electronic offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) The FAA reserves the right to make award solely on the electronic offer. If the

CO requests, however, the Offeror must promptly submit the complete original

(hard copy) signed proposal.

L.6 OFFER ACCEPTANCE PERIOD

The minimum offer acceptance period is 365 days after the required date for receipt of electronic offers.

L.7 NUMBER OF AWARDS

The Government anticipates awarding one contract resulting from this solicitation.

L.8 FALSE STATEMENTS

Proposals must set forth full, accurate, and complete information as required by this solicitation, including attachments. The penalty for making false statements in proposals is prescribed in 18

U.S.C. §1001.

L.9 EXPENSES RELATED TO OFFEROR SUBMISSIONS

Section L - Page 13

This solicitation does not commit the Government to pay any costs incurred in the submission of any proposal or in making necessary studies or designs for the preparation thereof or to acquire or contract for any services.

L.10 TERMS

Alternate proposals are not authorized to be submitted in response to this SIR. Therefore, with respect to specific terms or conditions of this final SIR, any objection to any of the terms and conditions of this final SIR will constitute a deficiency, which may make the offer unacceptable.

The FAA reserves the right to award a contract without discussions, in accordance with the FAA

Acquisition Management System (AMS). The FAA cautions Offerors not to take any exceptions to the terms or conditions of this final SIR.

The Government, however, reserves the right to conduct discussions and permit Offerors to revise and/or clarify proposals, if these measures are determined by the FAA to be in the best interest of the Government.

The completion and submission to the Government of the SIR items will constitute an offer and will indicate the Offeror’s unconditional assent to the terms and conditions of the final SIR and in any attachments hereto.

L.11 DISCUSSIONS WITH OFFERORS

Communications with Offerors may take place, if deemed necessary and appropriate by the CO, and may occur throughout the source selection process. The purpose of communications is to ensure there are mutual understandings between FAA and the Offerors on all aspects of the procurement.

Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s submittal(s).

The FAA may hold one-on-one meetings with individual Offerors and one-on-one communications may continue throughout the process, as required, at the FAA’s discretion.

Communications with one Offeror does not necessitate communications with other Offerors.

The FAA has established a web-based platform for communication purposes after submission of proposals. Such platform and the use thereof are based upon the following requirements:

1. The Offeror must send the corporate email address of ONE individual that will represent the bidding entity throughout the proposal process. This email information submission should be accomplished no later than January 5.

2. On January 6, the NISC PMO will create a “workspace” on the FAA Huddle

Platform for the bidding entity.

Section L - Page 14

3. Once the workspace is established for the entity, the NISC PMO will send an invitation to the Offeror’s representative. The only individuals with access to this space will be the FAA CO and the Offeror’s representative.

4. The “Document Library” folder is used to store all Section J attachments, FAA

Orders, etc. that do not lend themselves to email system transfer.

5. The “Huddle Resources” folder is used to store Huddle user guides, etc. for the

Offeror’s representative.

6. The “Questions from Offeror” folder is used to store all questions, comments and requests for clarification from the Offeror to the FAA CO. The Offeror will upload same in this folder as a PDF file. The upload will be date/time stamped automatically by the Huddle system. The Offeror’s representative will then notify the CO via the 9-AJW28-NISC@faa.gov email address that there are questions awaiting their attention.

7. The “Responses from the FAA” folder is used to store the responses (saved as a

PDF file) from the FAA CO to the questions, comments, and requests for clarification submitted as described above. The FAA CO will notify the Offeror’s representative that responses are awaiting their attention via email.

Certain communication topics may necessitate amendments to the FAA’s final SIR. If this is the case, all competing Offerors will be advised of the changes and the CO will establish common cut-off dates for any and all necessitated amendments. If communications with Offerors, however, do not result in any such amendments, the FAA is not required to request or accept any Offeror revisions.

The communications described in this section are regarding those communications after submission of the proposal. For submission of the proposals to the FAA, please refer to Section L.5, Time, Date, Place, and Submission of Proposals (above).

L.12 INFORMATION OF AWARD

Written notice to unsuccessful Offerors and contract award information will be promptly released.

L.13 DISPOSITION OF ELECTRONIC PROPOSALS

Electronic proposals will not be returned.

L.14 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are hereby notified that the FAA may engage various support contractor personnel, serving as evaluators or as advisors to FAA evaluation personnel during the evaluation phase of this acquisition. Evaluators or advisors may be used to review written technical responses, written management plans submitted and any other information provided by the Offeror, or other mailto:9-AJW28-NISC@faa.gov

Section L - Page 15 government or non-government personnel, pertaining to an Offeror’s capabilities. Risks deemed inherent with any Offeror may also be reviewed by support contractor personnel, as well as any cost/price proposals or any other written or oral information provided in response to the final SIR.

All such personnel have signed, or will sign before the evaluation process begins, non-disclosure and organizational conflict of interest statements. Please note that the ultimate responsibility for source selection remains fully with the FAA.

L.15 GENERAL INSTRUCTIONS

Replies to this Solicitation must follow the outlines and/or instructions and order concerning format given in this and other paragraphs of Section L.

Offerors must submit factual and concise written information as requested as well as substantiated cost and pricing information to provide a basis for sound evaluation by the Government. Proposals that merely offer to conduct a program in accordance with the Government's requirements, as described under the Statement of Work (SOW), will be deemed as unacceptable, as will those proposals that merely paraphrase the SOW or which use nonspecific phrases such as “in accordance with standard procedures” or “well known techniques.”

Omission of, or vague responses to, the requirements of this solicitation may render a proposal incomplete as it relates to the requirements of the solicitation, and, therefore, may cause it to be found unacceptable for further consideration on the basis of Risk, as per Section M, Evaluation

Factors for Award, M.8, Risk Evaluation.

L.16 SPECIFIC SIR INSTRUCTIONS

L.16.1 Proposal Organization

The Offeror's proposal submission must consist of Volume I, Offer and Other Documents; Volume

II, Management Proposal/Relevant Experience; Volume III, Functional Proposal/Relevant

Experience; Volume IV, Cost Proposal; and Volume V, Past Performance. Content in each volume will be evaluated by specific evaluation teams. The Risk Evaluation Team will evaluate Volume V.

The team members evaluating Volumes II and III will not have access to Volumes I, IV, and V.

Information required in each volume must be provided therein. There must be no references to

Cost/Pricing in Volumes I, II, III or V. The Risk Evaluation Team and the Cost Evaluation Team may have access to all volumes and members of other evaluation teams, as applicable, throughout the entire process. Proposal volumes must be organized as follows:

Section L - Page 16

Table L. 3: Proposal Volumes

SECTION TITLE

PAGE

LIMIT FORMAT

VOL. I OFFER AND OTHER DOCUMENTS

A Table of Contents N/A Searchable PDF

B Solicitation Section A, Solicitation/Contract Form N/A Scan to PDF with Signature

C Solicitation Section B, Supplies or Services and

Prices/Cost

N/A Searchable PDF

D Solicitation Section K, Representations, Certifications and Other Statements of Offerors

N/A Scanned PDF

E Organizational Conflicts of Interest Mitigation Plan N/A Searchable PDF

F Business Declaration Form N/A Scanned PDF

G Small Business Subcontracting Plan, if applicable N/A Searchable PDF

VOL. II MANAGEMENT PROPOSAL/RELEVANT

EXPERIENCE

TOTAL

PAGES

FORMAT

Instructions/Relevant Experience N/A No submittal required

A Assumptions N/A No submittal required

B Overview and Corporate/Program Structure (inclusive of two 11x17 sized sheets)

6 Searchable PDF

C National Program Management Capabilities

National Program Management Office 19 Searchable PDF

Personnel Qualifications

Communications

Quality Control

Security Plan

Inventory of GFP/GFE

Training

Nationwide, Geographic Organization Structure

Risk Identification

Continuity of Operations

Facility/Space Requirements

National Business Operations Management 15 Searchable PDF

Performance Costs Substantiation Data

Performance Metrics

Business Travel

National Staffing & Human Resources Management 22 Searchable PDF

Human Resources Operations and Support

Human Resource Talent Management

Workload and Staffing Management

Emergent Program Requirements and Changes

Workforce Training

Workforce Responsiveness

Recruitment and Retention

Section L - Page 17

National Contract & Procurement and Subcontracts

Administration Management

23 Searchable PDF

National Contract Administration Management

Requirements

Leadership and Strategic Support

Reporting

Metrics

National Procurement and Subcontracts

Administration Management

Purchasing System

Subcontract management

Small Business Identification and Participation

Subcontract Process

Communication

Close-Out Process

Cost Management 6 Searchable PDF

Total Cost Innovation

Levels of Cost Control

Labor Rates

Overheads, Fringe and G&A

Task Order Level Costs

Task Order Management 5 Searchable PDF

Task Order Staffing

Task Order Quality Control

Task Order Communication

Information Management 3 Searchable PDF

Information Systems

Information Systems Interfaces

Information Systems Security

D Key Personnel 10 Searchable PDF

E Transition Management (inclusive of one 11x17 sized sheet)

25 Searchable PDF

VOL. III FUNCTIONAL PROPOSAL/RELEVANT

EXPERIENCE

Relevant Experience Demonstrating Functional Expertise in:

A Implementation and Integration Planning and Support 5 Searchable PDF

B Engineering Support 5 Searchable PDF

C Environmental, Occupational, Safety and Health (EOSH)

Support

5 Searchable PDF

D Information Technology (IT) Support 5 Searchable PDF

VOL. IV COST PROPOSAL

Overview N/A Searchable PDF

Exhibit A Proposed Price by Period of Performance N/A MS Excel

Exhibit B Award Fee Information N/A MS Excel

Exhibit C Distribution of Hours by Entity N/A MS Excel

Exhibit D Indirect Rate Schedules N/A Searchable PDF

Section L - Page 18

Financial Statements N/A

Searchable PDF

& Scan PDF with signature

VOL. V PAST PERFORMANCE

Past Performance Surveys (as submitted by the Offeror’s respondents)

N/A Printed Survey

L.16.2 Proposal Presentation

Electronic Format: Written wording must be provided in a searchable PDF format consistent with Adobe Acrobat DC (2015 Release). All spreadsheets must be prepared in MS Excel

2016 compatible version. Searchable PDF is also required. Table L.3 above identifies the required format for each section and exhibit. Each sub-volume listed above must be a separate PDF document and clearly labeled as such with the document names listed above.

All submitted files must be capable of being printed upon receipt, meeting the requirements below, without modification by the Government.

Page headers must be included with the Offeror’s name and volume.

o Within each Offeror’s electronic submission, all proposal volumes and sections within each volume must be clearly identified. Each volume must be organized such that an extensive search of the proposal is not necessary for its review. Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.

o Page Size, Typing, Spacing and Page Numbering.

Electronic pages must be 8 1/2 by 11 inches. The font type must be Times

New Roman and size 12-point (normal character spacing) with a minimum single space between lines.

Each section within a volume must be consecutively numbered. Example

Volume III, A: 1-5.

o Two landscape 11x17 sized sheets will be allowed as part of the page limit under the section titled National Program Management (L.18.2). Each 11x17 sheet will count as one page.

o Font for all charts and graphs to be used in either the Functional or Management

Sections must be Times New Roman and size 10-point or larger. These must also be in searchable PDF format.

o Font in any tables used within the proposal must be Times New Roman and size 10-point or larger.

Section L - Page 19

L.17 VOLUME I – OFFER AND OTHER DOCUMENTS

Volume I – Offer and Other Documents consists of and must include the following:

L.17.1 Section A: Table of Contents

Each Offeror must provide within this volume a table of contents depicting what is contained in each of the first three volumes submitted in the Offeror’s proposal as well as a listing of all acronyms used. Offerors may, at their discretion, also include the same table of contents and acronyms list at the beginning of Volumes II and III. The Table of Contents and the list of acronyms do not count towards page numbers.

L.17.2 Section B: Solicitation/Contract Form

Standard Form 33, "Solicitation, Offer, and Award," with blocks 13 through 18 completed by the

Offeror. The representative who signs this form must be authorized to contractually bind the company making the proposal. Offerors are required to sign and include all amendments issued under the SIR. In the block with its name and address, the Offeror should supply the Contractor

Establishment Code (CEC) applicable to that name and address. The number should be preceded by "CEC.” The CEC system is a Contractor identification coding system, which is currently the

DUNS. The CEC/DUNS system is distinct from the Federal Taxpayer Identification Number (TIN) system.

L.17.3 Section C: Solicitation Section B, Supplies or Services and Prices/Cost

The Offeror must complete the pricing, by individual CLIN, for the services as identified in Section

B of the SIR. Any item in Section B identified as being a “Not Separately Priced” (NSP) CLIN is considered to be within established pricing therein or otherwise available to the Government at no additional charge.

L.17.4 Section D: Solicitation Section K, Representations, Certifications and Other

Statements of Offerors

The Offeror must complete all Representations, Certifications, and Other Statements included in

Section K of the SIR.

L.17.5 Section E: Organizational Conflicts of Interest Plan

Each offer must include information regarding the Offeror’s proposed mitigation of any conflict of interest situation or perceived potential conflict of information situation as prescribed in AMS 3.1.7-

4, Organizational Conflicts of Interest – Mitigation Plan Required (October 2019). Within this section, the Offeror will provide information concerning any nominated non-Davis-Bacon Act subcontractors (teammates), if any. Each offer must also disclose certain employee relationships as prescribed in AMS 3.1.7-6, Disclosure of Certain Employee Relationships (January 2019).

L.17.6 Section F: Business Declaration Form

Section L - Page 20

Each Offeror must provide a completed Business Declaration Form.

L.17.7 Section G: Small, Small Disadvantaged, Women-Owned and Service-Disabled

Veteran Owned Small Business Subcontracting Plan

Each Offeror, as appropriate, must provide detailed plan as to how the Offeror proposes to identify, evaluate and utilize qualified Small, Small Disadvantaged, Women-Owned and Service-Disabled

Veteran Owned Small Business to meet or exceed the goals established for this Acquisition.

Responses must comply with AMS Clause 3.6.1-4, Small, Small Disadvantaged, Women-Owned and Service-Disabled Veteran Owned Small Business Subcontracting Plan (July 2019).

L.18 VOLUME II – MANAGEMENT PROPOSAL/RELEVANT EXPERIENCE

Instructions: Proposals must follow the organization of Sections L.18.1 through L.18.5, in both order and content, addressing specific NISC IV SIR Requirements. Proposals must provide responses on how the work will be addressed within each Section. The requirements and process for submitting Relevant Experience Demonstrating Management Expertise are described immediately below. It should be noted that any aspect of Management under Section L.18 may also be evaluated on the basis of Risk, as per Section L.15, General Instructions (above), and Section

M.8, Risk Evaluation. Risk evaluation adjectival descriptions (Adjective Descriptions) of Low Risk, Medium Risk, High Risk, and Unacceptable Risk will result from this evaluation.

For the purposes of this SIR, the FAA has established a standard against which all Offerors must propose. Any assumptions stated within the SIR, however, may not necessarily represent the final post-award circumstances of the NISC IV Contract and there are no guarantees that any anticipated work portrayed by the SIR will be the same/similar in the eventual NISC IV Contract.

The following general instructions for Relevant Experience Demonstrating Management Expertise

(“Relevant Management Experience”) are to be applied, as relevant, in the designated Management areas. These instructions apply to multiple areas and such responses must be included in those sections, as applicable. For each designated area below, the Offeror must provide at least one, but not more than three, contract examples demonstrating relevant experience directly related to the scope of the effort in that area, providing details on lessons learned and discussing how the relevant experience and lessons learned will benefit NISC IV.

Within each of the four (4) designated areas below, Offeror must include a description of any contracts that demonstrate its Relevant Management Experience with other efforts of a similar scope and complexity as the anticipated NISC IV Prime Contract:

• L.18.3.1, National Program Management;

• L.18.3.2, National Business Operations Management;

• L.18.3.3, National Staffing & Human Resources Management; and

• L.18.3.4, National Contracts & Subcontracts Administration Management.

In each case, all submitted contract descriptions must fall within the specified page count limits and type requirements for that individual section. Contracts referenced for the designated sections

Section L - Page 21

(L.18.3.1, L.18.3.2, L.18.3.3, and L.18.3.4) should: a) provide relevant experience in a multitude of diverse Management Work Areas, as identified in Section C.4.0; b) have been completed within the past four (4) years or currently be in progress for six (6) months or longer; and c) have a contract value of at least forty million dollars (USD 40,000,000.00). The Government strongly prefers that contracts used to demonstrate an Offeror’s relevant experience reflect the experiences of the actual operating entity, as defined by the entity’s DUNS Number, that is proposed to manage and will perform the NISC IV work. If a proposing entity and the eventual performing entity are not the same, such discrepancy may result in a higher risk rating. Both Government and non-Government contracts are acceptable as examples of relevant experience, provided that all other requirements of relevant experience in terms of scope and complexity are met. For each contract cited, the Offeror’s response must provide the following:

• A brief description of the contract(s);

• The Contract number, name, address, and telephone number of the Government or industry Contracting Officer, contract type, and the original and/or current or final contract value(s);

• Name, address, and telephone number of the Government or Commercial Technical

Officer assigned to the Contract;

• Date of contract award, place(s) and period of performance; and

• The Organizational element of the Offeror that performed the work.

L.18.1 Volume II A – Government Assumptions

Offeror’s submissions must be directly responsive, cross-reference, and/or link/tie to specific areas of and requirements within the NISC IV SIR’s Section L, Instructions to Offerors. Assumptions proposed by the FAA within the SIR will not be deviated from by any evaluated proposals. Any deviations from these assumptions, within the evaluated sections, will be deemed as a risk to the

FAA. Absolutely no cost assumptions must be presented here.

Offeror must comply with the Government’s assumptions, as provided in the NISC IV SIR, Section

J, List of Documents, Exhibits, and Attachments, Attachment J-13, FAA Government –Provided

Assumptions.

As stated in Section C of the SIR, NISC IV work will be distributed across the NAS, which includes all fifty (50) states, U.S. territories, and possessions as well as the potential for work at aviation-related sites worldwide. In a typical month, the Offeror may have to provide support in virtually every state and territory. Work beyond the 50 states, U.S. territories, and possessions, while possible, is not anticipated to be common. Additionally, projects under NISC IV may range from a few days to several months, with the potential for some projects to be further extended.

The Contractor is required to accept the definitions and assumption per Volume III – Cost Proposal, in which the ratio of “on-site” vs “off-site” will be approximately 90/10 (as defined in Section L-

20.2). The Contractor must address throughout the management proposal how it will effectively manage its on-site employees (inclusive of subcontractors).

For proposal purposes, a list of anticipated sample Statements of Objectives (SOOs) will be provided

Section L - Page 22 with the Final SIR for Offeror referral/reference across all Volumes of the SIR (see Section J, Attachment J-11, Example of Statement of Objectives (SOOs) for NISC IV). Further references to

SOOs are also provided in Section J, Attachment J-7, J-7.1.13, Task Order Transition Management.

The SOOs provided are illustrative and may not necessarily represent the final form, quantities, or work scopes to be performed after Contract award. Actually awarded Task Order work may vary from the provided SOOs.

Although some work may be covered by the Service Contract Act and/or other federal legislation, please assume that the vast majority of the NISC IV functional area workforce will not be affected by such requirements. Offeror must assume that the following arrangements may also apply to its conduct of work: on-site, off-site, via subcontract, etc. (reference Section L.20.2). It should be noted that the FAA, at its sole discretion, retains the ability to comment upon and adjust any such assumptions with Offeror.

L.18.2 Volume II B – Overview and Corporate/Program Structures

The Offeror must describe an integrated, innovative (as appropriate), and effective approach for its conduct of the program management effort and its management of all work to be performed under the NISC IV Prime Contract in sufficient specificity and clarity to facilitate a complete and unambiguous understanding of the Offeror’s intended approach/management/operation of the NISC

IV Prime Contract. The Offeror must not cross-reference any other sections or volumes in this

L.18.2 submission. Offeror must describe its organization down to the front-line management positions along with FTE counts, locations, percentage of time worked, skill categories and whether they are prime or subcontractors personnel.

The Offeror must describe its NISC IV Prime Contract Management organization from the

Corporate Headquarters level to all other levels below. Offeror must provide an organization chart depicting lines of authority and peer groups, identifying Key Personnel, defined as per Section

L.18.4, Key Personnel, proposed to manage its NISC IV Prime Contract effort, both nationally at the Prime Contract level as well as locally at the Task Order level. Offeror must also identify Other

Staff necessary to effectively support Offeror’s management approach, both nationally and locally.

Offeror must describe corporate management interfaces within the NISC IV National Program

Management organization and beyond, which, at a minimum, must include the following (not to exceed six (6) pages inclusive of charts):

An overview of Offeror’s proposed organization and approach that will manage

NISC IV Prime Contract, taking into account corporate capabilities and experience, Key Personnel, and Other Management Staff.

A complete, clear, concise, and understandable depiction of the National Program

Management organizational hierarchy and how the NISC IV National Program

Management organization will be addressed within both Offeror’s (local) NISC IV

National Program Management as well as Offeror’s (overall) corporate management structures, especially as relates to reach-back and other corporate level support, inclusive of Task Order management (limit of two (2) pages, 11.0 x 17.0 inches, Ledger/Tabloid size, for charts).

Section L - Page 23

A clear, complete, concise, and understandable explanation of how the FAA will benefit with regard to quality, cost, and/or schedule from Offeror’s proposed management approach and organizational structures, based on the above.

L.18.3 Volume II C – National Program Management Capabilities

Offeror must describe its capabilities and its approach regarding how it will operate its business to accomplish the work requested in this SIR. Responses must be correlated to relevant experience wherever applicable.

L.18.3.1 National Program Management

In accordance with NISC IV SIR, Section C, Description/Specifications/Work Statement, Sections

C.4.1, National Program Management, C.4.1.1, National Program Management Office, Offeror must provide its National Program Management Office approach as per C.4.1.1, National Program

Management Office, which must address the following specific items, not to exceed nineteen (19) pages.

Offeror must demonstrate its ability to perform the following:

L.18.3.1.1 Ensure that all personnel meet appropriate technical qualifications needed to perform work requirements specified in FAA Task Orders issued under NISC IV and are recruited, vetted, hired, and made available in a timely manner as per Sections C.4.1.1.2 and C.4.1.1.3.

L.18.3.1.2 Establish and maintain communications with FAA NISC Program

Office counterparts and other appropriate FAA personnel, ensuring that all applicable contractor activities are fully coordinated with appropriate FAA organizations and FAA personnel as per Sections

C.4.1.1.4 and C.4.1.1.5.

L.18.3.1.3 Establish and maintain high levels of quality control, at both the overall Program Management and Task Order levels, including periodic reviews of technical adequacy and competency by establishing and utilizing sufficient internal management controls and systems that provide early detection of deficiencies, and ensuring that appropriate corrective actions and measures are taken to address deficiencies in an expeditious manner as per C.4.1.1.6 and C.4.1.1.7.

L.18.3.1.4 Develop and follow a security plan that ensures the safeguarding of

FAA information, property, and personnel as per C.4.1.1.8.

L.18.3.1.5 Develop, maintain, and update a complete inventory of Government-

Furnished Property/Equipment (“GFP” or “GFE”) in accordance with applicable requirements and via use of an approved Government

Property Management system, if applicable, as per C.4.1.1.12, and

Section L - Page 24

Section H, Special Contract Requirements, Section H.25, Government

Property Reports.

L.18.3.1.6 Plan, coordinate, and attend the Annual NISC Joint Offsite Training and any training events designated by COR or CO as per C.4.1.1.15, and Section H, Section H.9, Annual NISC Joint Training.

L.18.3.1.7 Address the nationwide, geographically dispersed nature of said organization in its performance of Program work in the Continental

U.S. and its non-contiguous states, territories, and possessions.

Inclusive of this approach, Contractor will indicate in detail all anticipated management travel to any location other than headquarters, clearly broken down by number of locations, number of trips, participants, and duration. Associated approach must align with cost proposal. Additionally the Contractor must address the assumptions for facility locations (at a minimum) listed in Section J-

7.1.10 as per C.4.1.1.16.

L.18.3.1.8 Provide specific details on the process that it would implement to identify and address risks and problems in Contract execution and management, both at the Task Order as well as at the overall Program level as per C.4.1.1.17.

L.18.3.1.9 Provide Continuity of Operations (COOP) processes, plan(s), and the anticipated measures that would be taken to continue/maintain regular

Program operations in the event of disruption as per C.4.1.1.18.

L.18.3.1.10 Address all facility/space requirements as per C.4.1.3 and Section H, Section H.21, Office Space.

L.18.3.2 National Business Operations Management

The Offeror must provide its National Business Operations Management approach, which must address the following, not to exceed fifteen (15) pages. Offeror must demonstrate its ability to perform the following:

L.18.3.2.1 Provide and maintain appropriate business operations and financial support, data, and records to substantiate all costs of performance for the National Program Management Office and all Task Orders as per

C.4.2.1.1.

L.18.3.2.2 Develop, maintain, and report Program, Task Order, and/or other performance metrics to be used in the post-award management and evaluation of this Contract, its Task Orders, and Sub-Task Orders, as applicable, as per C.4.2.1.4.

L.18.3.2.3 Manage NISC IV Prime Contract business travel as timely, effectively, efficiently, and economically as possible, in full

Section L - Page 25 compliance with all applicable federal travel and other regulations as per C.4.2.1.1, and Section H, Special Contract Requirements, Sections

H.33, Contractor Travel, and H.34, Non-Refundable Airline Tickets, and Section I, Contract Clauses, AMS Clause No. 3.3.2-2, Reimbursement for Travel and Subsistence (April 2010).

L.18.3.3 National Staffing and Human Resources Management

Offeror must provide its National Staffing and Human Resources Management approach that must address the requirements within Section C.4.3.1, National Staffing and Human Resources

Management, not to exceed twenty-two (22) pages. Offeror must demonstrate its ability to perform the following:

L.18.3.3.1 Perform and maintain appropriate human resources operations and support, data/information, and/or records to substantiate compliance with all applicable human resources requirements within Offeror’s

National Program Management Office and all field activities as per

C.4.3.1.1.

L.18.3.3.2 Coordinate all recruiting, managing, supervising, assigning, and retention of quality personnel to fill all positions for the performance of work in a manner that represents the best value for the FAA in meeting its NISC requirements as per C.4.3.1.2.

L.18.3.3.3 Develop, in coordination with the FAA PMO, and maintain projections, with underlying assumptions (currently assuming flat-line projection), of…