ILS Vendor Install_SIR_Final_Amendment 1_Signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 134

0001 09/13/2024

AAQ-340 COMMUNICATIONS BRANCH

Orville Wright Bldg. (FOB10A), Room 414 FAA National Headquarters 800 Independence Ave., SW

AAQ340-AFN

Washington DC 20591 x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

693KA8-24-R-00024

copies to the issuing office.

08/30/2024

(x)

The purpose of this amendment is to extend the due date for vendor questions to September

18, 2024. An amended SIR, which includes an amended Section L capturing this extension, is provided. All SIR revisions are made in red and are exclusively found in Section L.

All other SIR terms and conditions, including the proposal due date, remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Richard J. Simons

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

09/13/2024

LIST OF CHANGES:

Extend due date for vendor questions. SIR with Section L amended to capture extension is incorporated.

693KA8-24-R-00024

SOLICITATION, OFFER AND AWARD

AAQ340-AFN

1. CONTRACT NO. 5. REQUISITION/PURCHASE NUMBER

6. ISSUED BY CODE

AAQ-340 COMMUNICATIONS BRANCH

Orville Wright Bldg. (FOB10A), Room 414 FAA National Headquarters 800 Independence Ave., SW Washington DC 20591

7. ADDRESS OFFER TO (If other than Item 6)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

SOLICITATION

8. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the depository located in until 1200 EDT local time 09/30/2024

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Hour) (Date)

9. FOR

INFORMATION

CALL

A. NAME

Richard J. Simons

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

richard.j.simons@faa.gov AREA CODE

NUMBER

267-9902

EXT.

10. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES 42

X B SUPPLIES OR SERVICES AND PRICE/COST 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 10 X J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 3 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 3

X G CONTRACT ADMINISTRATION DATA 9 X L INSTR., CONDS., AND NOTICES TO OFFERORS 16

X H SPECIAL CONTRACT REQUIREMENTS 16 X M EVALUATION FACTORS FOR AWARD 9

OFFER (Must be fully completed by offeror)

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

11. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by CONTRACT AUTHORITY)

18. ACCEPTED AS TO ITEMS NUMBERED 19. AMOUNT 20. ACCOUNTING AND APPROPRIATION

21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 22. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

23. ADMINISTERED BY (If other than Item 6) CODE 24. PAYMENT WILL BE MADE BY CODE

25. NAME OF CONTRACTING OFFICER (Type or print) 26. CONTRACT AUTHORITY

(Signature of Contracting Officer)

27. AWARD DATE

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

12. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

13. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

14A. NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14B. TELEPHONE NUMBER 14C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

16. SIGNATURE 17. OFFER DATE

AREA CODE NUMBER EXT.

mailto:richard.j.simons@faa.g

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

693KA8-24-R-00024

PAGE OF

2 132

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

The purpose of this Screening Information Request (SIR) is to request proposals to conduct Instrument Landing System (ILS) Installation Demonstrations in accordance with the requirements set forth in Section C, Statement of Work (SOW). See attached terms and conditions.

This SIR is issued as a partial Small Business Set- Aside, with one of the potential three total awards set-aside for Small Business.

*The pages shown in Box 10, Table of Contents, are the total number of pages for each Section.

PART I – SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Screening Information Request (SIR) 693KA8-24-R-00024

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

B-1

B.1. General This Instrument Landing System (ILS) Installation Demonstration contract provides for the installation of one (1) ILS from Site Survey through Flight Inspection and system commissioning. The Contractor must provide all the necessary qualified personnel, facilities, equipment, and supplies to perform the requirements set forth in Section C, Description/Specification/Statement of Work.

B.2. Contract Type This contract will have Firm Fixed Price (FFP) and cost reimbursement CLINS. The maximum contract value over all option periods is estimated to be $1.7 million dollars. This contract will consist of one base period of 4 months and 5 option periods. The option period durations will be defined at the award of each option. The total duration of the base period and all options will not exceed 4 years.

B.3. Schedule and Prices

A. Base Period. Conduct site survey and deliver site survey report.

The following table, Table 1, will be populated at contract award.

Table 1

CLIN Description Price 001a Labor performed in Base Period (FFP) 001b Travel performed in Base Period (CR) NTE $15,000 001c Other Direct Costs (ODC) required in Base Period (CR) NTE $1,000

B. Option Period 1. 70 % Engineering Design.

The following table, Table 2, will be populated at the completion of the Base Period.

Table 2

002a Labor performed in Option 1 NTE $200,000 002b Travel performed in Option 1 NTE $15,000 002c ODCs required in Option 1 NTE $1,000

C. Option Period 2. 90% and Final Engineering Design.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except

B-2

The following table, Table 3, will be populated at the completion of Option Period 1.

Table 3

003a Labor performed in Option 2 NTE $75,000 003b Travel performed in Option 2 N/A 003c ODCs required in Option 2 NTE $1,000

D. Option Period 3. Construction Phase.

The following table, Table 4, will be populated at the completion of Option Period 2. The estimated price for this phase is:

Between $1,000,000.00 and $2,000,000.00

Table 4

004a Labor performed in Option 3 004b Travel performed in Option 3 004c ODCs required in Option 3

E. Option Period 4. Installation Phase.

The following table, Table 5, will be populated at the completion of Option Period 3. The estimated price for this phase is:

Between $100,000.00 and $250,000.00

Table 5

005a Labor performed in Option 4 005b Travel performed in Option 4 005c ODCs required in Option 4

F. Option Period 5. Flight Inspection Support.

The following table, Table 6, will be populated at the completion of Option Period 4.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except

B-3

Table 6

006a Labor performed in Option 5 NTE $40,000 006b Travel performed in Option 5 NTE $15,000 006c ODCs required in Option 5 NTE $2,000

B.4. TRANSPORTATION AND PER DIEM

Actual and reasonable costs for transportation, lodging, meals and incidental expenses will be reimbursed in accordance with Section G.11, Travel Costs. Profit is not allowable on these costs.

B.5. OTHER DIRECT COSTS

Actual and reasonable costs for required ODCs will be reimbursed in accordance with Section G.12, Other Direct Cost Reimbursement. Profit is not allowable on these costs.

B.6. LABOR SUBJECT TO THE DAVIS BACON ACT

The Government anticipates that the Davis Bacon Act will apply to Option Period 3 and Option Period 4 of this contract. In accordance with AMS Guidance T.3.6.2.A.5, Construction Contracts/Davis-Bacon Act (Revised July 2023) and AMS Clause 3.6.2-18, Davis Bacon Act (July 2023), prior to exercise of Option Period 3 and Option Period 4, the Contractor must, as part of the required pricing deliverable, identify all classes of laborers and mechanics proposed to work under each Option Period. The Contracting Officer will, in turn, incorporate the appropriate Wage Determination into the Contract in accordance with AMS Guidance T.3.6.2.A.5, Construction Contracts/Davis-Bacon Act (Revised July 2023), AMS 3.6.2-18, Davis Bacon Act (July 2023), and any other applicable clause.

PART I – SECTION C – STATEMENT OF WORK

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-1

C.1. SCOPE OF CONTRACT

The FAA requires the replacement of a MK1D Instrument Landing System (ILS) to an ILS-420 system.

This contract awards the work to perform one ILS replacement on a single runway at a single project site.

The potential project site will be a general aviation airport located in Kansas, Illinois, or Indiana. The exact Airport location will be provided at contract award.

The ILS subsystems to be replaced include the Localizer (LOC) cabinet and antenna array; the Glide Slope (GS) cabinet, tower, and antennas; Remote Status and Control Unit equipment; Marker Beacon (MB) and/or Distance Measuring Equipment (DME). All systems listed above will be provided by the FAA as Government Furnished Equipment (GFE). The LOC and GS shelters will also be provided as GFE from the FAA with power circuit breaker panel, conduits, and climate control equipment pre-populated inside the shelter. The GS and LOC electronics cabinets will not be pre-populated into the shelters.

C.2. APPLICABLE DOCUMENTS

• Terminal Facilities Design Standard: https://www.faa.gov/airports/engineering/design_standards

• FAA-STD-019F, Lightning and Surge Protection, Grounding, Bonding and Shielding

Requirements for Facilities and Electronic Equipment

• FAA-C-1217G, Electrical Work, Premises Wiring

• FAA Order 3900.63, Fall Protection Program

• Occupational Safety Health Standards (OSHA) Standard 1926 Subpart M

• National Fire Protection Association (NFPA) Codes 101 and 780.

• NFPA 70 National Electric Code

• ICC Model Building Codes, including but not limited to IBC, IMC, IPC, IFC, etc.

• FAA AC 150-5370-2G, Operational Safety on Airports During Construction

• FAA Order 5200.7A, Airfield Driver Training

• JO 6010.7C, Joint Acceptance Inspection Order

• FAA-STD-002H, Standard Engineering Drawing Preparation and Support

• FAA-C-1391D, Installation, termination, Splicing, and Transient/Surge Protection of

Underground Electrical Distribution System Power Cables

• FAA-E-2013E, Cable, Electrical Power, Exterior 600 Volts

• FAA-E-2793B, Cable, Electrical Power Exterior 2000 to 35,000 Volts

• FAA AC 150-5370-2F, Operational Safety on Airports During Construction

• FAA Order 6950.27, Short Circuit Analysis and Protective Device Coordination Study

• FAA Order 6750.16E, Siting Criteria for Instrument Landing Systems

• AC 70/7460-1M, Obstruction Marking and Lighting

• Order JO 6750.49B, Maintenance of Instrument Landing Systems (ILS) Facilities

• Order JO 6000.50E, National Airspace (NAS) Project Implementation Risk Management

• FAA TI6750.216, Instruction Book, ILS-420 Localizer. Attachment J-9

• FAA TI6750.217, Instruction Book, ILS-420 Glide Slope. Attachment J-8

• FAA Guide to Ground Vehicle Operations. Attachment J-10 https://www.faa.gov/airports/engineering/design_standards

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-2

C.3. REQUIREMENTS

a. Program Management The contractor must establish a Program Management Team and provide the names of essential personnel to the FAA. The Management Team must support and participate in various meetings to include but not limited to site survey, design reviews, pre-construction and pre-installation meetings, contractor acceptance and FAA joint acceptance Inspections. Meetings will occur at FAA facilities, contractors’ location or at the project site.

b. Base Period - Conduct Site Survey and Deliver Site Survey Report The Contractor must conduct a site survey and submit a Site Survey Report for the ILS replacement. The Contractor must gather all pertinent information to complete all requirements of this contract and is responsible for the correctness of information gathered during a site survey. The Contractor must coordinate all site surveys with the FAA prior to arriving on site. The FAA will escort and accompany the contractor during all site survey activities. All survey activities at the airport should be accomplished within two days, with 8 hours working days. The Contractor must coordinate with the FAA as soon as possible, but at least forty-five (45) calendar days prior to scheduling the site survey.

The contractor must submit a site survey report to FAA contracting officer within 30 days of completion of the site survey. The report format must be Adobe Portable Document Format (PDF). The site survey report must, at a minimum:

a) Cover Page with airport location and date.

b) Include a list of attendees.

c) Include an analysis and observations that identify facility requirements related to structural integrity, commercial and back-up power, OSHA), equipment location, equipment conditions, telecommunication infrastructure conditions, foundations, conduit, shelters, and access.

d) The projected manpower and materials required to support the system installation schedule. This should include a description of the number of implementation teams planned, as well as a description of any materials/equipment that are planned to support the implementation/activation effort.

e) The methodology to accomplish different installation strategies on a step-by-step basis. This includes identification of site activation tasking for planning, requirements preparation, facility modification, support equipment installation and acceptance checkout. Address any differences due to system configurations and/or site size differences.

f) Identification of hardware and software capabilities required to install and test systems at FAA facilities.

g) Identification of the system configuration that will exist during each installation, and a detailed listing of actions that must occur for a successful installation to be accomplished

h) Cite all new telecommunications requirements.

i) Cite any human factors issues.

j) Identify the organization/person responsible for receipt of the shipment and the location for storage of the equipment, and identify any equipment required for equipment offloading.

k) Describe the site preparation requirements, including equipment required to install the system into the shelter and to mount the LOC and GS antennas. Note site-specific constraints, including site access road conditions.

l) Identify any construction repairs or modifications required to remove and install the antennas.

m) Outline coordination requirements to support the facility shutdown, Operational Risk

Management activities and any required risk mitigation plans.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-3

n) Conclude with a summary of implementation issues, requirement action items, final system configuration of the system, including a facility restoration plan.

o) Provide pictures of all existing equipment and planned locations for new equipment.

In addition to the Site Survey report, the contractor must submit a cost estimate for Option Period 1 and Option Period 2. The cost estimate template can be found in Attachment J-2, Option Period 1 and Option Period 2 cost. Attachment J-2 must be submitted in Microsoft Excel format.

Upon receipt of the Site Survey report and Cost Estimate the FAA will send an email acknowledging the contractor delivery. After receipt, the FAA has 30 calendar days to review the report and provide comments. If Site Survey report comments are sent to the contractor, the contractor has 20 calendar days to adjudicate the comments and resubmit to the FAA Contracting Officer. Upon the receipt of the adjudicated report, the FAA will provide additional comments or send an approval email with a signed Survey report attached.

The Contractor cannot proceed to 70% Engineering Design Phase until a signed Site Survey Report has been sent by the FAA. The FAA will exercise Option Period 1 when all base period deliverables are approved.

Required Deliverables:

Site Survey Report Cost Estimate for Option Period 1 and Option Period 2, Attachment J-2

c. Option Period 1 - 70 % Engineering Design Utilizing the information from the Site Survey report and applicable orders and standards, the contractor must submit a 70% Engineering Design Package to the FAA Contracting Officer by 90 days after Option Period 1 begins. A 70% Design package is defined as the contractor preliminary submittal of the drawings for all stages of the project construction and installation. Although it is a preliminary submittal, the 70% design package shall be understandable and thoroughly developed for the basis of the ILS replacement project. The 70% design package shall provide all technical information that is known or general to the ILS replacement project. Defined details have not been clarified yet or there are some unknowns that will be accounted for during FAA design review and later design packages, i.e. 90% and final. All design packages must be provided through computer-aided drafting and design in conformance with standards established in FAA-STD-002 (current version), FAA Standard Engineering Drawing Preparation and Support. The 70% design package shall include the following information if applicable:

• Cover Sheet and Vicinity Map

• Drawing List, Abbreviations, and

Symbol

• Construction Area, Staging Area, and

Haul Route

• Construction Safety and Phasing Plan

• Glide Slope / Localizer Vicinity Layout

• Glide Slope / Localizer Site Plan

• Localizer Ground Check Point Layout

• Duct Bank Installation Plan

• Glide Slope / Localizer Shelter Plot

• Glide Slope / Localizer Shelter

Foundation

• Glide Slope / Localizer Shelter

Elevations

• Platform Detail

• Glide Slope / Localizer Array

Foundation Details

• Glide Slope / Localizer Grading Plan

• Antenna Installation Details

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-4

• Demolition/Excavation Plan

• Strategic Shutdown Plan

• Glide Slope / Localizer Rack Layout

• Junction Box Rack

• Lightning Protection and Grounding

Plan

• System Wiring Diagram

• DME Plot

• DME Foundation

• DME Antenna Assembly Details

• Cable Replacement Plans

• Site Approach plan

• Equipment Shelter

• Lighting Protection Package

• RSCU and LCU Wiring Diagram

• RSCU and LCU Layout

Upon receipt of the 70% Engineering Design Package the FAA will send an email acknowledging the contractor delivery. After receipt, the FAA has 60 calendar days to review the package. A determination by the FAA will be made if the 70% Engineering Design Package is adequate to proceed to a design review meeting. If the FAA deems the 70% Engineering Design Package is not adequate, the contractor will be informed and the contract terminated. The FAA requires this adequacy determination due to the time constraints to complete the project. The FAA will not assist the contractor submitting an inadequate design package with government time and resources to correct and improve the package to be adequate.

An adequate 70% Engineering Design Package is as follows:

• Legible with page numbers. Using the FAA approval title block located in the bottom right of every page.

• The title block includes descriptions, names, and dates.

• Appropriate legends are provided to identify symbols, acronyms, references, etc.

• Appropriate notes are provided on each page.

• All required pages are provided.

• Technical information is accurate and in accordance with applicable standards and orders listed in C.3.

• Known or general information for the ILS replacement project is provided.

• Measurements are accurate. Not required to be to scale.

If the package is deemed adequate, the FAA will provide comments and schedule a design review meeting with the contractor. The design review meeting may occur at the contractor site or the project site and will last approximately 2-3 days. After the completion of the design review meeting, the contractor has 60 calendar days to adjudicate the comments and resubmit to the FAA Contracting Officer.

Upon the receipt of the adjudicated package, the FAA will provide additional comments or send an approval email with a signed letter indicating the 70% Engineering Design Package is complete.

The Contractor cannot proceed to 90% Engineering Design Phase until a signed letter indicating the 70% Engineering Design Package is complete has been sent by the FAA. The FAA will exercise Option Period 2 when all Option Period 1 deliverables are approved.

Required Deliverables:

70% Design Submittal - Provide the following quantities of each deliverable.

• One (1) electronic copy of the fully searchable PDF files of the drawings and specifications.

• One (1) electronic copy of the proposed construction schedule. Contractor format acceptable.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-5

• One (1) electronic copy of a Construction, Installation and Flight Inspection support (Option Periods 3, 4, 5) cost estimate in excel format. The cost estimate template can be found in attachment J-3.

d. Option 2 - 90% and Final Engineering Design The contractor must submit a 90% design package to the FAA contracting Officer by 30 days after Option Period 2 begins. A 90% design package is defined as the contractors complete, Quality assurance checked, and final-quality documents based on the information provided during the 70% design reviews and subsequent communications with the FAA. The 90% design package shall be ready for Professional Engineering seal and the contractor is willing to stand behind the accuracy and quality. All drawings must be in accordance with FAA-STD-002H, Standard Engineering Drawing Preparation and Support, September 2017.

Upon receipt of the 90% Engineering Design Package the FAA will send an email acknowledging the contractor delivery. After receipt, the FAA has 90 calendar days to review the package. The FAA will provide comments and schedule a design review meeting with the contractor. The design review meeting may occur virtually or at the contractor site or the project site and will last approximately 1-2 days. After the completion of the design review meeting, the contractor has 60 calendar days to adjudicate the comments and resubmit to the FAA Contracting Officer. Upon the receipt of the adjudicated package, the FAA will provide additional comments or send an approval email with a signed letter indicating the 90% Engineering Design Package is complete.

The contractor must submit a final design package to the FAA contracting Officer 30 days after the 90% Engineering Design Package is approved. A final design package is defined as the 90% submittal documents with all FAA comments resolved. All drawing must be in accordance with FAA-STD-002H, Standard Engineering Drawing Preparation and Support, September 2017.

Upon receipt of the Final Engineering Design Package the FAA will send an email acknowledging the contractor delivery. After receipt, the FAA has 30 calendar days to review the package and will provide comments to the contractor. The contractor has 30 calendar days to adjudicate the comments and resubmit to the FAA Contracting Officer. Upon the receipt of the adjudicated package, the FAA will provide additional comments or send an approval email with a signed letter indicating the Final Engineering Design Package is complete.

Required Deliverables:

90% Design Submittal - Provide the following quantities of each deliverable.

• One (1) electronic copy of the fully searchable PDF files of full-size design drawings

• One (1) electronic copy of the fully searchable PDF files of the drawings and specifications.

• One (1) electronic copy of an updated cost estimate for Construction, Installation and Flight

Inspection support (Option Periods 3, 4, 5) in excel format. The cost estimate template can be found in attachment J-3.

• One (1) electronic copy of the fully searchable PDF files of an updated cost estimate.

• One (1) electronic copy of the proposed construction schedule. Contractor format acceptable.

Final Design Submittal - Provide the following quantities of each deliverable.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-6

• One (1) electronic copy of the fully searchable PDF files of the drawings and specifications.

• One (1) electronic copy of a final cost estimate for Construction, Installation and Flight

Inspection support (Option Periods 3, 4, 5) in excel format. The cost estimate template can be found in attachment J-3.

• One (1) electronic copy of completed Attachment J-12, FAA Form 4400-61 – Payment Bond

• One (1) electronic copy of completed Attachment J-13, FAA Form 4400-63 – Performance Bond

Annual

• One (1) electronic copy of the fully searchable PDF files of an updated cost estimate.

• One (1) electronic copy of the construction schedule. Contractor format acceptable.

e. Operational Risk Management (ORM) The FAA is responsible for Operational Risk Management (ORM) as it relates to the construction’s impact to Air Traffic and airport operations. The contractor must assist the FAA in the ORM process which may include, but not limited to:

• Project Planning, including all key personnel responsible for project planning and execution (FAA Form 3900-16)

• Design Risk Analysis, to ensure the FAA design requirements are met and that the execution of the project will not disrupt NAS operations (FAA Form 3900-17)

• Pre-Construction/Installation reviews, for impacts on NAS operations (FAA Form 3900-18)

• Completion of the following documents; Project Risk Management Plan, Project

Communications Plan, Risk Register Table, Mitigation Scope of Work.

The Contractor cannot proceed to Construction until an approval of Final Design package has been sent by the FAA. The FAA will exercise Option Period 3 when all Option Period 2 deliverables are approved.

f. Option 3 - Construction Phase The contractor must manage and perform all construction activities and personnel. The construction performed must be IAW the approved Final Engineering Design package. For any conflicts between the list of activities below and the final engineering drawing package, the final engineering design package takes precedence. An FAA resident engineer will be on site during construction to escort the contractor, inspect the work, and provide guidance during construction as needed.

The FAA will coordinate all runway closures and issue notices to airmen prior to the commencement of construction. The contractor will attend a pre-construction meeting at the project location. The meeting will occur approximately 60-90 days prior to the commencement of construction. The pre-construction meeting will review the project scope of work, the approved drawings, the construction schedule, the ORM checklist and plan, and any project challenges or unclear specifications. The construction start date will be provide by the FAA.

During the construction phases, the contractor must deliver an updated construction schedule throughout the entire project. The schedule is due bi-weekly on the 1st and 15th day of each month. The schedule updates must be emailed to the Resident engineer and the Contracting Officer.

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-7

Summary of Construction Steps:

The following list provide a summary of steps for the contractor to perform during construction. Specific project requirements may differ from this list and will be clarified during design engineering and the pre-construction meeting.

The Contractor must:

• Survey, locate, and stake all equipment and utility locations per approved drawings.

• Grade (fill and/or cut) equipment sites and critical areas when applicable as specified in approved drawings.

• Provide all materials and construct shelter foundation(s) per drawings.

• Provide shelter foundation Earth Electrode System (EES). Exothermically weld shelter ground wires to EES, coil extra lengths wires and protect from damage. Ground wires must be terminated.

• Construct foundations for GS tower, 14-element LOC array, and shelters.

• Provide antenna foundation EES. Exothermically weld antenna array ground wires to EES, coil extra lengths wires and protect from damage. Ground wires will be terminated.

• Provide ducts and manholes or trench between shelter and antenna array for all cables between external junction box on Glide Slope / Localizer shelter and Localizer distribution unit at antenna array.

• Provide Localizer ground check points.

• Coordinate with Airport and local power company (as required) to have power brought to all sites per approved drawings.

• Place Localizer and Glide Slope shelters on their foundation and secure them in their final position.

• Install necessary junction box(es) and conduits near their respective manhole, depending on RF or

Power cable run. Install and terminate the shelter power, communication landlines, RF and ground wiring.

• Provide and install the shelter lightning protection parts.

g. Option 4 - Installation Phase The contractor must manage and perform all installation activities and personnel. The installation performed must be IAW the approved final engineering design package. For any conflicts between the list of activities below and the final engineering drawing package, the final engineering design package takes precedence. An FAA resident engineer will be on site during installation to escort the contractor, inspect the work, and provide guidance during construction as needed.

The following list provide a summary of steps for the contractor to perform during installation. Specific project requirements may differ from this list and will be clarified during design engineering and the pre-construction meeting.

Localizer System

The Contractor must:

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

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• Remove existing equipment and place at an airport location determined by the FAA. FAA will be responsible for disposal of the equipment.

• Mark the Localizer antenna anchors location on the foundation using the extended centerline surveyor mark as reference.

• Pull the cables between the Localizer shelter and the Localizer antenna array.

• Install the Localizer antenna array. Terminate the antenna array grounding.

• Install the Localizer cabinet into the shelter.

• Terminate the cables between shelter and antenna array. Terminate the Localizer grounding.

Power must be available at shelter before installation begins.

• Assemble the Localizer antennas, obstruction lights, cable trays, Distribution Unit/Combining

Unit enclosure and conduits to near manhole. Complete all antenna array wiring.

• Tune and align the Localizer transmitting electronics and the Localizer antenna array.

• Perform ground checks of Localizer system to assure proper equipment operation. Collect and record preliminary facility reference data.

Glide Slope System

The Contractor must:

• Remove existing equipment and place at an airport location determined by the FAA. FAA will be responsible for disposal of the equipment.

• Erect the GS tower and apply obstruction lighting.

• Pull all cables from the antenna tower to inside the shelter.

• Install the GS cabinet into the shelter.

• Install GS antenna on tower. Run power and RF cables. Terminate the Glide Slope grounding.

Power must be available at shelter before installation begins.

• Mount antennas, RF cables, obstruction lights and power cable, antenna temperature control cables, lightning protection air terminal and cable. Finalize the lightning protection cable connection to grounding system.

• Tune and align the Glide Slope electronic subsystem. Perform in-depth testing to assure proper equipment operation. Collect and record preliminary facility reference data.

Outer Marker (if applicable)

The Contractor must:

• Remove existing equipment and place at an airport location determined by the FAA. FAA will be responsible for disposal of the equipment.

• Assemble the tower on the ground. Lift the Outer Marker tower into vertical position. Anchor the tower supports on the foundation.

• Install Outer Marker antenna on tower. Run power and RF cables through preinstalled conduit.

Terminate the Outer Marker grounding.

• Tune and align the Outer Marker electronic subsystem. Perform in-depth testing to assure proper equipment operation. Collect and record preliminary facility reference data.

Distance Measuring Equipment (if applicable)

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

C-9

The Contractor must:

• Remove existing equipment and place at an airport location determined by the FAA. FAA will be responsible for disposal of the equipment.

• Assemble the tower on the ground. Lift the DME tower into vertical position. Anchor the tower supports on the foundation.

• Install DME antenna on tower. Run power and RF cables through preinstalled conduit. Terminate the DME grounding.

• Install DME electronics in the localizer shelter including battery backup.

• Tune the DME electronic subsystem. Perform in-depth testing to assure proper equipment operation. Collect and record preliminary facility reference data.

Remote Status and Interlock Control (RSIC)

The Contractor must:

• Install the RSIC in the FAA specified location.

• Install the Remote Control Status Unit (RCSU) in the FAA specified equipment rack location in the equipment room.

• Install and terminate cabling between RSIC and RCSUs. Connect to FAA provided power source.

• Install wireless radios (provided by the FAA) between the Localizer and Glide Slope sites to the

RCSU and terminate control lines between the RSIC and the RCSU, located in the equipment room.

Remote Monitoring Subsystem (RMS)

The Contractor must:

• Remove existing equipment and place at an airport location determined by the FAA. FAA will be responsible for disposal of the equipment.

• Install the RMS at FAA specified location within the GS and LOC shelter and at the air traffic equipment room.

• Assist the FAA in connecting to the Remote Maintenance Logging System network.

h. Option 5 - Flight Inspection Support and Acceptance The FAA is responsible for coordinating flight check dates and times. The Flight inspection will be performed by the FAA. The contractor must be at the project site during the entire flight inspection to tune and align any system parameters or antennas as needed. Instructions will be provided by the FAA resident engineers on site.

i. FAA Contractor Acceptance Inspection in accordance with JO 6010.7C.

The contractor must support and participate in a Contractor Acceptance Inspection (CAI) at the airport.

The following list provide a summary of steps for the contractor to perform during CAI:

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

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• Meet with FAA personnel and inspect the installation. Communicate a punch list of items if applicable.

• Follow ILS Site Acceptance Testing protocols and obtain FAA approval.

• Perform facilities inspection and inventory with the FAA to verify completion of all contractual requirements.

• Final acceptance will be determined by the sign-off of the site acceptance certificate by the FAA once the ground and flight inspections have been performed and accepted.

Following the completion of the CAI, the contractor must submit redline and As-built drawings, updating the Final Engineering Design submittal of any changes or modification that occurred during construction or installation. One set of redline drawings of modified facilities are required within 10 calendar days of CAI. One set of As-built drawings of modified facilities within 90 calendar days of CAI. The contractor will submit all drawings to the Contracting Officer. Upon receipt of the updated drawing the FAA will send an email acknowledging the contractor delivery. After receipt, the FAA has 30 calendar days to review the package and will provide comments to the contractor. The contractor has 30 calendar days to adjudicate the comments and resubmit to the FAA Contracting Officer.

Required Deliverables:

One (1) electronic copy of the fully searchable PDF files of redline drawings.

One (1) electronic copy of the fully searchable PDF files of As-built drawings.

PART I –SECTION D – PACKAGING AND MARKING

Screening for Information (SIR) 693KA8-24-R-00024

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

D-1

D.1. MARKING OF REPORTS/PACKAGES/DELIVERABLES

a) Each package, report, or other deliverable must be accompanied by a transmittal letter, with a copy to the Contracting Officer, excluding enclosures, which:

1. Identifies the Contract number under which the item is being delivered.

2. Identifies the Contract Line-Item Number (CLIN) or “Report Requirement” which requires the delivered item(s); and,

3. Indicates whether the Contractor considers the deliverable to be a partial or full satisfaction of the requirement. If a partial delivery, provide a rational for the submission and solution for satisfy the deliverable requirement.

b) Transmittal Letter at a minimum must address the following:

1. Name and address of the Contractor;

2. Contract Number

PART I – SECTION E – INSPECTION AND ACCEPTANCE

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as

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E.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (June 1999)

This screening information request (SIR) or contract, as applicable, incorporates by reference one or more provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and Contractors may obtain the full text via Internet at: http://fast.faa.gov (on this web page, select "toolsets", then "procurement toolbox").

3.10.4-10 Inspection of Construction (September 2009)

E.2 QUALITY ASSURANCE

a. The Contracting Officer will designate a Resident Engineer for this contract and project site. The Resident Engineer has the authority to verify that the Contractor’s quality complies with the contract requirements, to witness tests and to inspect or reject supplies and services provided under this contract.

b. Failure of the Contractor to maintain and operate a quality system in accordance with the terms of the contract may, based upon a written determination of the Resident Engineer (and consistent with the quality assurance requirements of the contract), be grounds for rejection of services.

c. The Contractor must submit to the Contracting Officer IAW Section F all products that require final Government inspection. Acceptance by the FAA constitutes verification that the services complies with all contractual requirements prior to acceptance, including satisfactory completion of all tests. The Contractor must, prior to final Government acceptance, correct any service the Resident Engineer determines to be non-conforming.

d. If the Resident Engineer determines the Contractor has failed to maintain or operate a quality control program IAW this Contract, the Resident Engineer will provide the Contractor with written findings upon which the decision was based. The Contractor’s failure to maintain or operate a quality control program IAW the terms of this Contract is grounds for rejection of services submitted for inspection.

E.3. POINTS OF INSPECTION AND ACCEPTANCE

Work under this contract will be inspected and accepted at the project site, in accordance with the requirements set forth in AMS 3.10.4-10. If the source inspection location must be changed, all parties agree to cooperate to facilitate a smooth transition, and if no party objects, a source inspection may be held virtually.

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as

E-2

E.4. SCOPE OF INSPECTION

a. All deliverables will be inspected for content, completeness, accuracy, and conformance to Contract requirements by the COR, or as detailed in the Statement of Work. Inspection may include validation of information or software using automated tools and/or testing of the deliverables, as specified in the Contract.

b. The Government required period for inspection and acceptance/rejection is delineated in the Statement of Work. For periods exceeding thirty (30) calendar days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

E.5 BASIS OF ACCEPTANCE

a) The basis for acceptance of deliverables are the requirements set forth in the statement of work and the terms and conditions of the Contract. Deliverable items rejected must be corrected in accordance with the direction given by the Government.

b) Cost reimbursable items such as travel and Other Direct Costs (ODCs) will be accepted upon receipt of proper documentation as specified in the contract. There will be no fee on cost reimbursable items.

c) Reports, documents, and narrative type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

d) Non-conforming products or services will be rejected. Unless otherwise agreed by the parties, the

Contractor must correct deficiencies within fifteen (15) calendar days of the rejection notice. If the deficiencies cannot be corrected within fifteen (15) calendar days, the Contractor must immediately notify the Contracting Officer (CO) of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days.

Acceptance Criteria: See applicable acceptance criteria in the Statement of Work. In addition, the following are the FAA quality guidelines for all ILS Installation Demonstration products and services:

1. Accuracy. Work products must be accurate in presentation, technical content, and adherence to accepted elements of style.

2. Clarity. Work products must be clear and concise; engineering terms must be used, as appropriate.

All diagrams must be easy to understand and be relevant to the supporting narrative.

3. Conformance to Requirements. All work products must satisfy the requirements of the contract or order.

4. File Editing. All text and diagrammatic files must be editable by the Government.

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as

E-3

5. Format. Work products must be submitted in Microsoft format or other media defined in the Contract. The work product format may change from subtask to subtask. Hard copy formats must follow FAA Directives and must be consistent with similar efforts.

6. Timeliness. Work products must be submitted on or before the due date specified Contract.

7. General. All work products must be presented in a legible format, written in a professional manner, and free of spelling, punctuation, and grammatical errors.

End of Section E

PART I – SECTION F – DELIVERIES OR PERFORMANCE

“This solicitation may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except

F-1

F.1. CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(July 2019) (AMS 3.1-1)

This screening information request (SIR) or Contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

AMS Clause Number Title and Date 3.10.1-24 Notice of Delay (March 2009)

F.2. DELIVERABLES AND SCHEDULE

This…