693KA8-20-R-00014 Section G.pdf

SIR 693KA8-20-R-00014

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G-1

G.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(JULY 2019)

This contract incorporates by reference one or more provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or Offerors and contractors may obtain the full text via Internet at: https://conwrite.faa.gov/ (on this web page, select "Contract Writing/Clauses").

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer

Robert C. Taylor II FAA, Contracting Officer, AAQ-310

AT Facilities & ATC Technical Training Branch

Email: robert.c.taylor-ii@faa.gov Office: 202-267-4434

Contracting Officer’s Officer Representative (COR)

To be determined

FAA, COR

G.3 FAA CONTRACTING OFFICER'S (CO) AUTHORITY

The FAA Contracting Officer (CO) assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the CO.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Work not ordered by the CO and/or work outside the scope of the contract shall not be reimbursed by the Government.

The Contractor shall immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract.

https://conwrite.faa.gov/ mailto:robert.c.taylor-ii@faa.gov

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G.4 3.10.1-22 CONTRACTING OFFICER’S REPRESENTATIVE (APRIL 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.5 INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the Contracting Officer (CO), or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or resulting contract. All requests for interpretation or modification shall be made in writing to the CO.

G.6 ORDERING PROCEDURES

This is an Indefinite Delivery Indefinite Quantity Contract. Task orders will be issued for all services to be performed / furnished under this contract. The Contracting Officer will issue task orders in order of priority during the performance period of the contract. Multiple task orders may be issued concurrently, if required. The contractor must perform the tasks in order unless written approval is received from the Contracting Officer to deviate from the priority order.

The task order will be signed, dated and issued by the Contracting Officer. Each task order will contain the following information:

(1) Task Order Contents:

(a) A task/delivery order number;

(b) A description of the services to be performed;

(c) Period of performance;

(d) Location where services will be performed;

(e) Identification of applicable CLINs;

(f) A list of deliverables and the delivery schedule;

(g) Appropriate FAA points-of-contact;

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(h) Applicable appropriation and accounting data; and

(i) A task order maximum amount.

Expenditures: In performance of orders, the Contractor must not incur costs in excess of the funds provided in each order. Government liability is the minimum estimated guaranteed value of the contract, until exceeded. The Government’s liability will then increase by the value of individual task orders issued.

G.7 CORRESPONDENCE PROCEDURES

To promote timely and effective administration, correspondence (except for invoices and reports) submitted under this contract shall be subject to the following procedures:

a. Correspondence Preparation: All correspondence shall contain a subject line, commencing with the contract number.

b. Technical Correspondence of a routine nature shall be addressed to the designated Contracting Officer's Representative with an information copy of the correspondence to the Contracting Officer and Contracts Specialist (see G.2).

c. Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, or modifications to the contract requirements, terms or conditions, etc., shall be addressed to the Contracting Officer with an information copy of the correspondence to the COR (see G.2).

d. Invoices shall be submitted in accordance with clause G.7 "SUBMISSION OF

CONTRACTOR BILLINGS".

e. All correspondence regarding contract administration shall be addressed in accordance with this clause, unless otherwise requested by the Contracting Officer.

G.8 SUBMISSION OF CONTRACTOR BILLINGS

The contractor will, within 2 weeks after the end of each month, submit the previous monthly invoice to the following emails:

To be determined, Contracting Officer Representative (COR)

Robert C. Taylor II, Contracting Officer (CO) robert.c.taylor-ii@faa.gov

FAA Accounts Payable: One electronic copy of the invoice to the FAA Accounts Payable office 9-AMC-AMZ-FAA-APInvoices@faa.gov

All invoices should be numbered and document amount billed per CLIN.

mailto:robert.c.taylor-ii@faa.gov mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov

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Should personnel changes occur, the FAA will notify the vendor.

G.9 INVOICE CERTIFICATION

The Contractor must place an appropriate certification on each invoice submitted indicating that the prices billed have been expended and have the original copy of the invoice signed by an appropriate management official. The certification, as noted below, must be from an authorized official of the contractor:

Certification: I certify that this invoice is correct and in accordance with the terms of the contract/Order and the costs included herein properly reflect the work performed.

Signature: ____________________ Title:_______________________ Typed Name: ______________________ Date____________________ Telephone Number: ______________________

G.10 ACCOUNTING AND APPROPRIATION DATA

See Section A. and all subsequent Modifications/Task Orders.

G.11 LIMITATION OF COST/LIMITATION OF FUNDS

The ceiling price of the contract will be as specified in Section B.

End of Section G