Amendment I RFP No. 693JJ924R000031 (2).pdf

(x)

693JJ924R000031

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

693JJ9

Washington DC 20590 1200 New Jersey Avenue, S.E.

Office of Acquisition Management National Highway Traffic Safety Adm

03/27/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/27/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Title: Human Factors

The purpose of this amendment 000001 is to provide the following:

1) Responses to questions;

2) Correct Section L.1 Proposal Delivery, Section L.7 Proposal Content, and Subsubsection

L.10.3 PART III- Small Business Subcontracting Plan (Other Than Small Businesses Only);

3) Revise Attachment J.7 Business Proposal Template;

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Reba Dyer

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 92

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JJ924R000031/0001

4) Add Attachment J.8 NHTSA Order 440-1E

Management of Nonexpendable Personal Property

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Request for Proposal (RFP) No. 693JJ924R000031

Title: Human Factors

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall furnish all the necessary qualified personnel, facilities, materials, supplies, equipment and services (other than that identified in this contract as being government-furnished property (GFP)) which are necessary to perform the work as set forth herein, on an as required basis, in accordance with Section C, Description/Specifications/Statement of Work, and other terms and conditions of the contract. All support services provided to the Government shall be performed by the

Contractor employees or personnel otherwise retained by the Contractor.

B.1.2 This is a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract, whereby individual Cost (no fee), Cost-Sharing, Cost Plus Fixed Fee (CPFF), Cost

Reimbursement, Firm Fixed Price (FFP) and Time and Materials (T&M) Task Orders shall be issued in accordance with FAR 16.5 to obtain professional and technical services.

B.2 OBLIGATION SUMMARY

B.2.1 Minimum Obligation of the Government

The minimum Government obligation under this IDIQ contract is the Kick-Off

Meeting (inclusive of all costs and fixed fee) for the entire Period of Performance and will be funded at award for each IDIQ contract. It is anticipated that cost reimbursable Task Orders may be incrementally funded as circumstances dictate and needs arise.

The total not-to-exceed amount (inclusive of travel and services for participation) of Section C.6.1a Kick-Off Meeting is: $ .

B.2.2 Maximum Obligation of the Contractor

The Contractor is obligated to provide supplies and services up to the ceiling amounts cited in Section B, Price Schedules for each contract period (base period and option periods if applicable.)

Base Period - Contract Year 1: $TBD

Base Period - Contract Year 2: $TBD

Option Period I - Contract Year 3: $TBD

Option Period II - Contract Year 4: $TBD

Option Period III - Contract Year 5: $TBD

Option to Extend Services Year 5.5: $TBD

Total $TBD

Note:

The Contracting Officer is the only individual who can legally commit or obligate the

Government to the expenditure of public funds. No cost chargeable to the contract can be incurred before receipt of a fully executed contract or specific authorization from the

Contracting Officer.

B.3 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS

B.3.1 Hourly Rates

B.3.1.1 Unloaded Hourly Rates

As used in this contract, the term “Unloaded Hourly Rates” means the unloaded hourly labor rates estimated to be paid to contractor employees assigned to the specified labor categories (excluding any indirect costs and fee, if applicable). These rates shall be the basis upon which the contractor shall prepare its labor cost proposals for Task Orders. The indirect costs applicable to the Unloaded Hourly Rates appear in Section

G.3 of this contract. Applicable fixed fee shall apply to the total cost of labor, other direct costs, and applicable indirect costs for Cost Plus Fixed

Fee Task Orders. This fee shall be negotiated on a Task Order by Task

Order basis and fixed at time of Task Order award. The Government will not pay the Contractor a fee when reimbursing a Task Order effort on a

“Cost, no fee” or “Cost Sharing” basis.

All Estimated Hourly Rates, inclusive of Contractor hourly rates and subcontractor hourly rates (if applicable), are not expected to exceed the annual escalation rate identified in Section G.5 of this contract. Rates exceeding this escalation rate must be justified by the contractor and approved by the contracting officer prior to Task Order award.

B.3.1.1.1 Unloaded Hourly “Low” Rates

The unloaded hourly “Low” labor rate, reflects the lowest hourly rate (within a range) for each labor category.

B.3.1.1.2 Unloaded Hourly “High” Rates

The unloaded hourly “High” labor rate, reflects the highest hourly rate (within a range) for each labor category.

B.3.1.2 Subcontractor Labor for CPFF, Cost (no fee), and Cost Sharing Hourly

Rates

Hourly rates applicable to Subcontractor labor under CPFF, Cost (no fee), and

Cost Sharing Task Orders are not pre-defined in this contract but shall be fully supported by the Subcontractor when included as part of the contractor’s Task

Order proposal.

B.3.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the Contractor’s labor costs and may include such things as subcontractor costs, travel, and material. Travel costs shall be reimbursed in accordance with FAR 31.205-46.

B.3.2.1 ODC Indirect Cost Category, Base, and Rates

As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost (e.g., G&A, F&A, O/H, etc.) and the base on which the indirect cost is applied (e.g., travel costs, subcontracting costs, all other direct costs).

B.3.2.2 CPFF, Cost (no fee), and Cost Sharing Task Orders

ODC Indirect Costs shall be applied to the contractor’s Other Direct Costs in accordance with the Contractor’s established and approved accounting system.

CPFF, Cost (no fee), and Cost Sharing Task Order Indirect Costs are presented in

Section G.3 of this contract.

B.3.3 Profit or Fee

B.3.3.1 CPFF Task Orders

Profit or Fee may be applied to the total of all direct costs (including contractor labor, subcontractor labor, and all Other Direct Costs) and applicable indirect costs. This fee shall be negotiated and fixed at time of Task Order award.

B.3.3.2 Cost (no fee) and Cost Sharing Task Orders

The Government shall not pay the Contractor a fee for performing Cost (no fee) or Cost Sharing Task Orders.

B.4 LABOR CATEGORIES AND DESCRIPTIONS:

The types of support and their associated labor categories that the Contractor may need to provide upon receipt of Task Orders are listed below. Offerors shall not propose any labor categories other than the ones provided below. Offerors may, however, propose up to three labor rates within a labor category. Labor rates within a labor category shall be identified by number. The lowest rate within a labor category shall be designated “1,” the next higher rate shall be designated “2,” and the next higher rate shall be designated “3.”

For example, the lowest rate provided for an Associate Researcher would be designated

“Associate Researcher 1.” All proposed rates for each labor category shall be provided in the Offeror’s cost proposal.

Note that while descriptions appear for the labor categories below, they are guidelines for the work that staff can perform, and staff may perform work that is outside of the description for their assigned category. For example, an Associate Researcher may perform statistical work.

Note that labor categories B.5.1 (Senior Technical Program Manager) and B.5.3 (Senior

Researcher) are designated as “key staff.” Offerors shall name individual staff members as key staff within labor categories where this is required. If the Offeror receives an IDIQ award, key staff members will be named in their roles within the contract. If a key staff member leaves their assigned role, the Contractor shall propose a replacement staff member who meets the qualifications for the role. The new key staff member’s qualifications shall be reviewed and approved by the NHTSA Human Factors IDIQ COR.

NHTSA has the right to reject proposed key staff who do not meet the requirements for their proposed role.

B.4.1 Senior Technical Program Manager

Shall have a combination of education and experience in psychology, research, human factors engineering, statistics, or a related field. Shall have at least five (5) years experience managing research projects and/or programs, managing research teams, and managing costs/budgets. Shall have demonstrated experience as a principal investigator or program manager in the conduct of driver performance/behavior measurement studies using on-the-road vehicles (e.g., closed course), driving simulators, and/or other field or laboratory methods.

The Offeror may name more than one individual in this role; however, the Offeror shall name one (1) staff member as key staff in this role. This key staff member shall be an employee of the proposed Prime Contractor (i.e., not a subcontractor), and will have primary responsibility for management of the Human Factors IDIQ, including serving as the primary point of contact for NHTSA.

B.4.2 Project Manager

Must have a combination of education and experience, in psychology or other social science, research, engineering, business, project management, or a related field. Should have experience managing research programs, projects, and/or tasks similar to those that will be conducted under this Human Factors IDIQ. Should have experience managing staff, schedules, budgets, risks, and quality control. Should have experience implementing best practices for project management.

B.4.3 Senior Researcher

Must have a combination of education and experience, in psychology, research, human factors engineering, statistics, or related field, and demonstrated experience in experimental design, data analysis, and report writing. This experience should involve recent (i.e., within the past five years) experience managing and conducting studies related to driver performance/behavior measurement and data analysis using real vehicles, driving simulators, and/or other field or laboratory methods.

The Offeror shall name three (3) individuals as key staff in this role. A minimum of one

(1) of these key staff shall be employees of the Prime Contractor.

B.4.4 Associate Researcher

Must have a combination of education and experience, in psychology, research, human factors engineering, statistics, or related field, and demonstrated experience in conducting applied research. Should have experience in managing research tasks such as literature reviews, development of protocols and research instruments, supervising data collection, quality control, facilitating data coding and verification, and contributing to reports and publications. Should have demonstrated capabilities using data analysis techniques to verify, analyze, and interpret experimental data.

B.4.5 Assistant Researcher

Must have a combination of education and experience in psychology, research, human factors engineering, statistics, or related field, and experience in performing research tasks such as literature search and review, data collection, data coding, and participant recruitment.

B.4.6 Senior Statistician

Must have experience developing statistical analysis plans for applied research studies and conducting data analysis using a range of analysis methods. This experience should include designing and conducting analyses for applied human factors research studies.

Shall have demonstrated experience in the use of statistical computer programs (e.g., R, SAS, SPSS). Should have demonstrated experience communicating statistical results to non-statisticians. This position oversees the statistical analysis of the evaluation effort, specifies the types of analyses that will be performed on the data, statistical methods, sampling approach (if appropriate) and software packages that may be used to complete the analyses, and conducts analyses.

B.4.7 Statistician

Must have experience applying statistical techniques to analyze data for applied research studies. This experience should include designing and conducting analyses for applied human factors research studies. Should have experience in the use of statistical computer programs (e.g., R, SAS, SPSS).

B.4.8 Senior Instrumentation Engineer

Must have a combination of education and experience in mechanical engineering, civil engineering, electrical engineering, computer engineering, computer science, industrial engineering, or related field. Shall have experience designing, documenting, developing, testing, and/or maintaining hardware systems. Shall have experience leading the construction, integration, calibration, and/or maintenance of hardware devices in support of experimental research. This position also requires knowledge to develop and use human factors data collection instrumentation and to perform or supervise computer programming related to data collection and analysis. Should have experience coordinating with human factors researchers and with costing/budgeting of time and equipment.

B.4.9 Instrumentation Engineer/Technician

Must have a combination of education and experience in mechanical engineering, civil engineering, electrical engineering, computer engineering, computer science, industrial engineering, or related field and experience designing, documenting, developing, testing, and/or maintaining hardware and/or software systems. May have experience with the construction, integration, calibration, and maintenance of hardware devices in support of experimental research. Should have experience operating human factors data collection instrumentation. May have experience in computer programming related to data collection and analysis.

B.4.10 Technical Editor

Must have a combination of education and experience with technical writing or related field. This experience shall include preparation of written documents that is consistent with published guidelines for formal writing (e.g., APA). This technical writing experience should include preparation of material in related areas of research (e.g., for human factors, NHTSA, and/or U.S. DOT project).

B.4.11 Administrative Assistant

This role involves various clerical tasks in support of research projects and staff.

Experience should include tasks such as taking memos, answering phone calls, managing/storing/organizing files, calendar management, internal communications, preparing reports, maintaining office equipment and office supplies, and human resources functions.

B.5 PRICE SCHEDULE

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer.

B.5.1.a BASE PERIOD (CONTRACT YEAR 1)

CLIN Item/Task C.6.1.a Firm Fixed Price 0001 Kick Off Meeting $

B.5.1.b BASE PERIOD (CONTRACT YEAR 1)

Base Period – (Date of Contract Award through 12 Months)

HOURLY LABOR RATES

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 1001 Senior Technical Program Manager $ $

1002 Project Manager $ $

1003 Senior Researcher $ $

1004 Associate Researcher $ $

1005 Assistant Researcher $ $

1006 Senior Statistician $ $

1007 Statistician $ $

1008 Senior Instrumentation Engineer $ $

1009 Instrumentation $ $

Engineer/Technician

1010 Technical Editor $ $

1011 Administrative Assistant $ $

Base Period, Contract Year 1 Ceiling Amount $TBD

B.5.2 BASE PERIOD 2 (CONTRACT YEAR 2)

(End of Base Period (Contract Year 1) through 12 Months)

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 2001 Senior Technical Program Manager $ $

2002 Project Manager $ $

2003 Senior Researcher $ $

2004 Associate Researcher $ $

2005 Assistant Researcher $ $

2006 Senior Statistician $ $

2007 Statistician $ $

2008 Senior Instrumentation Engineer $ $

2009 Instrumentation

Engineer/Technician

2010 Technical Editor $ $

2011 Administrative Assistant $ $

Base Period 2, Contract Year 2 Ceiling Amount $TBD

B.5.3 OPTION PERIOD 1 (CONTRACT YEAR 3)

(End of Base Period 2 (Contract Year 2) through 12 Months)

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 3001 Senior Technical Program Manager $ $

3002 Project Manager $ $

3003 Senior Researcher $ $

3004 Associate Researcher $ $

3005 Assistant Researcher $ $

3006 Senior Statistician $ $

3007 Statistician $ $

3008 Senior Instrumentation Engineer $ $

3009 Instrumentation

Engineer/Technician

3010 Technical Editor $ $

3011 Administrative Assistant $ $

Option Period 1, Contract Year 3 Ceiling Amount $TBD

B.5.4 OPTION PERIOD 2 (CONTRACT YEAR 4)

(End of Option Period 1 (Contract Year 3) through 12 Months)

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 4001 Senior Technical Program Manager $ $

4002 Project Manager $ $

4003 Senior Researcher $ $

4004 Associate Researcher $ $

4005 Assistant Researcher $ $

4006 Senior Statistician $ $

4007 Statistician $ $

4008 Senior Instrumentation Engineer $ $

4009 Instrumentation

Engineer/Technician

4010 Technical Editor $ $

4011 Administrative Assistant $ $

Option Period 2, Contract Year 4 Ceiling Amount $TBD

B.5.5 OPTION PERIOD 3 (CONTRACT YEAR 5)

(End of Option Period 2 (Contract Year 4) through 12 Months)

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 5001 Senior Technical Program Manager $ $

5002 Project Manager $ $

5003 Senior Researcher $ $

5004 Associate Researcher $ $

5005 Assistant Researcher $ $

5006 Senior Statistician $ $

5007 Statistician $ $

5008 Senior Instrumentation Engineer $ $

5009 Instrumentation

Engineer/Technician

5010 Technical Editor $ $

5011 Administrative Assistant

Option Period 3, Contract Year 5 Ceiling Amount $TBD

B.5.6 OPTION TO EXTEND SERVICES (NOV 1999):

(End of Option Period 3 (Contract Year 5) through 6 Months)

CLIN LABOR CATEGORIES Unloaded Hourly

Low Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders

Unloaded Hourly

High Rates

Unloaded, applies to

“CPFF,” “Cost (no fee)” and “Cost

Sharing” Orders 6001 Senior Technical Program Manager $ $

6002 Project Manager $ $

6003 Senior Researcher $ $

6004 Associate Researcher $ $

6005 Assistant Researcher $ $

6006 Senior Statistician $ $

6007 Statistician $ $

6008 Senior Instrumentation Engineer $ $

6009 Instrumentation

Engineer/Technician

6010 Technical Editor $ $

6011 Administrative Assistant $ $

Option to Extend Services, Contract Year 5.5 Ceiling Amount $TBD

(End of Section B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

The following is a list of acronyms used throughout the Statement of Work (SOW). This list may not be exhaustive.

APA American Psychological Association

NHTSA National Highway Traffic Safety Administration

DOT U.S. Department of Transportation

CFR Code of Federal Regulations

COR Contracting Officer’s Representative

COR (TO) Contracting Officer’s Representative (Task Order)

CO Contracting Officer

CPFF Cost Plus Fixed Fee

DMS Driver Monitoring System

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIPS Federal Information Processing Standard

HF Human Factors

HMI Human-Machine Interface

HTO Hypothetical Task Order

IDIQ Indefinite Delivery, Indefinite Quantity IRB Institutional Review Board

IT Information Technology

NARA National Archives and Records Administration

NHTSA National Highway Traffic Safety Administration

OCIO Office of the Chief Information Officer

OMB Office of Management and Budget

PIA Privacy Impact Assessment

PII Personally Identifiable Information

PRA Paperwork Reduction Act

PTA Privacy Threshold Assessment

RFP Request for Proposal

SAE SAE International

T&M Time & Materials

TAR Transportation Acquisition Regulation

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the U.S. Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs due to road traffic crashes. The agency develops, promotes, and implements effective educational, engineering and enforcement programs with the goal of ending preventable vehicle crashes.

The NHTSA Human Factors & Engineering Integration Division, within NHTSA’s

Vehicle Safety Research Office, manages a portfolio of research that seeks to improve safety on U.S. roads by investigating how drivers and other road users perform as a system component in the safe operation of vehicles. To achieve NHTSA’s mission, the

Human Factors & Engineering Integration Division requires contractor support to carry out rigorous and innovative motor vehicle safety-related research.

C.3 OBJECTIVE

The purpose of this Indefinite Delivery Indefinite Quantity (IDIQ) contract is to provide

NHTSA with the capability to award Task Orders covering a broad range of research topics related to human factors and vehicle safety. NHTSA intends to award multiple award IDIQ contracts.

C.4 TASK ORDER RESEARCH AREAS

At its discretion, the Government may issue a Task Order that concerns one or more of the human factors research topics discussed in this section. All Task Orders will be issued in accordance with Section G.7, Task Orders. Potential topic areas and selected subtopics are identified below. This list is neither an exhaustive list of human factors research topics involving motor vehicle and traffic safety where NHTSA will issue a Task Order, nor does it imply that NHTSA will issue a Task Order in each of the research topics identified.

Driver Distraction and Attention Management

• Types and prevalence of distractions

• Patterns of distraction engagement and disengagement

• Measures, metrics, and test procedures to detect and quantify distraction

• Countermeasures to reduce the likelihood and risks of driver distraction

Human-Machine Interfaces (HMI)

• Evaluation of new and emerging interface technologies and designs

• Effects of interfaces on driver workload, attention, distraction, and acceptance

• External interfaces, signals, and lights for communication or conspicuity

• Adaptive HMI, alerts, and warnings

Driving Automation Systems (SAE Levels 0 – 5)

• Comprehension, mental models, trust, learning, and training

• Behavior when using automation, and behavioral changes over time

• Engagement in the driving task, situation awareness, and readiness to take manual control

• Transfer of control to/from automation/driver

Driver Monitoring Systems (DMS)

• Methods, metrics, and criteria used to identify driver state

• Alert, warning, and intervention strategies

• Procedures and criteria for the evaluation of DMS

Vulnerable Road Users

• Interaction with highly automated vehicles

• Electric bike and electric scooter safety

• Interfaces for vulnerable road user crash avoidance technologies

Accessibility

• Sensory and cognitive differences among individuals with different disabilities, and their impacts on needs for safe travel

• HMI needs and preferences for individuals with different disabilities, including use of ridesharing and automated vehicles

• Methods to evaluate accessibility in passenger vehicles

In addition to the focus areas noted above, other potential research topics may include:

• Motivation and decision-making of drivers and other road users

• Risk-taking behaviors, including speeding and aggressive driving

• Driver impairment, including drowsiness, alcohol, and other drugs

• Driver cognition, perception, information processing, and reaction

• Novice drivers and older drivers

• Vision and visibility

• Ergonomics

• Equitable access to safe transportation

• Physical vehicle component placement

• Novel human factors assessment

The research approaches that are suitable to address NHTSA’s human factors research needs will depend on the needs of each Task Order, but may include a diverse array of approaches including, but not limited to:

• Literature review and synthesis

• Technology scan and review

• Qualitative research approaches (e.g., focus groups, interviews, task analysis)

• Questionnaires and surveys

• Laboratory experiments

• Psychophysics

• Physiological measurement

• Driving simulator experiments

• Experiments using real vehicles on closed courses or public roads

• Observational and naturalistic driving research

• Meta-analysis

• Analysis of large datasets (e.g., crash databases, naturalistic driving datasets)

To successfully conduct the types of human factors projects that may be issued off an award, a range of skills and capabilities may be required, including but not limited to:

• Conceptualization and design of applied human factors research studies

• Data collection using a variety of human factors research tools

• Data reduction and quality control

• Statistical design and analysis

• Hardware and software instrumentation design, fabrication, testing, and implementation

• Institutional Review Board (IRB) and support for Paperwork Reduction Act (PRA) approval processes

• Research participant recruitment and scheduling

• Protection of sensitive and confidential data, including participants’ personally identifiable information (PII)

• Preparation and technical editing of reports, presentations, databases, data dictionaries, and other deliverables

• Project, program, risk, and budget management

• Contract management, including proper invoicing

• Effective communication and collaboration with NHTSA stakeholders

C.5 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) PROGRAM

To ensure quality while completing work under a task order award, the Contractor shall:

• Establish a risk management plan and discuss how key personnel will identify, monitor, and manage potential risks to successful completion of tasks for the life of a contract. This will be part of the Contractor’s Quality Assurance/Quality Control program.

• Maintain project oversight, including monitoring task progress, staff (including subcontractors and consultants), schedule, and budget.

• Promptly identify the emergence of challenges and threats to project success, inform

NHTSA, and identify potential corrective actions.

• Conduct quality control checks.

C.6 SPECIFIC REQUIREMENTS

C.6.1 KICK-OFF MEETING

Within two (2) weeks from contract award, key members of the Contractor’s staff shall meet with the NHTSA Contracting Officer’s Representative (COR), Contracting Officer, and other interested NHTSA staff via virtual meeting (e.g., Microsoft Teams or another acceptable virtual software). The purposes of the Kick-Off meeting shall be to:

• Introduce the key members of the Contractor’s staff, present how the Contractor will implement its work plan and discuss the contract’s goals.

The kick-off meeting is estimated to be 90 minutes in duration.

C.6.2 WRITING GUIDELINES

Each report shall provide information clearly, concisely, and in a logical manner. Additionally, each report shall have consistent design, composition, and format, and shall be free of grammatical and spelling errors. Each report shall use standard transportation terminology and definitions (e.g., SAE J3016), where applicable.

Each report, unless otherwise directed by the COR(TO), shall adhere to NHTSA’s most recent editorial style guide1. A copy of NHTSA’s editorial style guide will be provided upon Award. In addition to NHTSA’s editorial style guide, NHTSA will provide the

Contractor with additional guidance that will provide the Contractor with stylistic recommendations for producing an acceptable report under the Contract. For example, these recommendations include but are not limited to:

• Report language shall describe the scientific methodology used with sufficient detail.

• Conclusions shall be limited to observations that are closely tied to data (i.e., do not make broadly applicable conclusions).

• Text shall be written objectively using evidence-based statements.

• Use of policy setting words should be avoided (e.g., shall, need, required, propose, should, recommend, etc.).

• The passive voice shall be used sparingly.

• Short, clear sentences are preferred over longer, more complex sentences.

• Tell the reader why the research is valuable in the executive summary.

• Reports should not use vernacular synonyms for specific technical terms (e.g. ‘rotary’ or ‘traffic circle’ to describe what is specifically a ‘roundabout’).

• The report shall be void of unnecessary branding or imagery that may appear to promote and/or endorse a specific product or vendor.

• Statements of fact, especially in background or literature review sections, shall be properly supported with citations.

Deliverables intended for publication or external audiences shall be reviewed and edited by a Technical Editor prior to submission (e.g., starting with the draft of a final report) to the COR.

C.6.3 COLLECTION OF DATA

In the course of reviewing and processing data, Contractor personnel may have access to sensitive information related to the project. The Contractor shall ensure that the privacy of this information be maintained. Only Contractor personnel and individuals authorized by

NHTSA shall be permitted access to case information. The Contractor shall ensure that the documentation containing information related to an individual shall not be handled or stored where they may be viewed by unauthorized personnel. Sensitive information shall be stored in locked filing cabinets or a secure portion of the Contractor facility when not in use. All requests for case information from outside the Contractor’s authorized personnel shall be referred to NHTSA COR on the Task Order (TO).

NHTSA may require the Contractor to support processes related to the E-Government Act and the Paperwork Reduction Act (PRA) when collecting data. If necessary, the

Contractor shall assist and support NHTSA to meet the appropriate clearances for these processes. Under the E-Government Act regime, NHTSA must perform a Privacy

Threshold Assessment (PTA) and, potentially, a Privacy Impact Assessment (PIA). Under the PRA, NHTSA must prepare an Information Collection Request (ICR) that must be approved by Office of Management and Budget (OMB) prior to collecting data. The

Contractor shall prepare draft applications for these required approvals and processes and

1 Swanson, W. C., & Jones, M. F. (2021, February). NHTSA in-house editorial style guide (Revised) (Report No. DOT HS

812 689). National Highway Traffic Safety Administration. Note this guide may be updated or edited.

should begin as early as is possible and practical. NHTSA will submit applications and approval documents to the appropriate offices and collaborate with the Contractor to ensure that the applications accurately present the data collections. The Contractor shall be available during the period to respond to questions from the approving organizations and revise applications, as required. Data collection may not begin until the PTA and ICR are approved. For more information related to these process see https://digital.gov/resources/guidance-for-implementing-the-privacy-provisions-of-the-e-government-act-of-2002-m-03-22/ and https://pra.digital.gov/about/.

NHTSA notes that the OMB clearance process may take significant lead time. The

Contractor shall take this process into account in its work plan and research timeline.

(End of Section C) https://digital.gov/resources/guidance-for-implementing-the-privacy-provisions-of-the-e-government-act-of-2002-m-03-22/ https://digital.gov/resources/guidance-for-implementing-the-privacy-provisions-of-the-e-government-act-of-2002-m-03-22/ https://pra.digital.gov/about/

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in the most recent Microsoft Word format. Font type of

Times New Roman with a font size of 12 shall be used throughout the document. The

Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns; avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below)).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using the most recent version of Microsoft

Excel or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft Excel source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in Sections D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S.

Government Publishing Office (e.g., Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format

(for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its

Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that

NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-Based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-4 Inspection of Services – Fixed Price (AUG 1996)

52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984)

52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR) as designated in this contract will be responsible for the overall administration of this contract. Each Task Order under this contract will identify a COR Task Order, COR (TO). The COR (TO) will be responsible for performing the inspection of all supplies or services rendered under the Task Order. This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract and/or Task Order requirements to the contracting officer.

The COR (TO) will also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements.

Rejection of a final report will delay final payment of costs incurred under a Task Order.

The most common causes for rejecting final reports are:

• Incomplete description of the work objective and its relationship to other work performed in the area.

• Failure to meet the guidelines in Section C.6.2, including but not limited to, use of

SAE J3016 terminology and definitions and adherence with NHTSA’s Editorial Style

Guide.

• Inadequate description of methodology.

• Insufficient or inconsistent technical information to support the findings or conclusions.

• Poorly conceived graphs, charts, and displays.

https://www.acquisition.gov/?q=/browse/far/52

• Incorrect spelling and grammar.

• Report formatting inconsistent with NHTSA requirements.

NHTSA expects all works produced under this contract to be of the highest quality and adhere to the highest standards of academic integrity. NHTSA will not accept any deliverable that includes plagiarized materials and will consider the inclusion of plagiarized material as a failure to comply with the requirements of this contract due to fraud, lack of good faith or willful misconduct. NHTSA defines plagiarism as the act of presenting the words, ideas or images of another as your own. See the American

Psychological Association Style and Grammar Guidelines, 7th ed. (2020). To avoid plagiarism, you must document and cite to all of your source material. If you take any material from somebody else, you must make it clear that the material is being quoted and properly cited. You must also cite any sources from which you obtain numbers, ideas, or other material.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) (Applies to FFP Task Orders)

52.247-35

Alternate I (APR 1984) (Applies to CPFF Task Orders)

F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 66 months from the effective date of the contract inclusive of one (1) two-year base period, three (3) one-year option periods and an Option to Extend Services for six (6) months. The Government reserves the right to exercise options to extend the term of the Contract, on a twelve (12) month basis for three

(3) renewable option periods, subject to the provisions of Section I.

Base Period - Contract Year 1: TBD

Base Period - Contract Year 2: TBD

Option Period I - Contract Year 3: TBD

Option Period II - Contract Year 4: TBD

Option Period III - Contract Year 5: TBD

Option to Extend Services Contract Year 5.5: TBD

F.3 PLACE OF PERFORMANCE

The work performed under this contract and any Task Orders issued under this contract shall be accomplished at the Contractor’s facility or other place designated by the

Contractor.

F.4 DELIVERABLES(D /MILESTONES(M) Schedule

F.4.1 Deliverables/Milestone Schedule:

The Contractor shall furnish the following deliverables under the contract. Additional deliverables and milestones will be specified for each Task Order.

Item No. Section No. Deliverables (D) / Milestones (M) Due Date

C.3

Kick-off meeting (M) Within 2 weeks after contract award

2 F.4.3

Consolidated Status Report (D)

No later than the 15th of each month, following the month being reported

N/A

Task Order Report (D)

Refer to individual Task

Orders for specific requirements

F.4.2 Place of Delivery

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR at the following address:

Item No. Address

2, 3

Department of Transportation

National Highway Traffic Safety Administration (NSR-310)

ATTN: TBD

1200 New Jersey Avenue, S.E., Rm. Wxx-XXX

Washington, DC 20590

Telephone: TBD

E-mail: TBD

National Highway Traffic Safety Administration (NFO-300)

ATTN: TBD

1200 New Jersey Avenue, S.E.

Washington, DC 20590

E-mail: TBD

Contracting Officer’s Technical Representative (COR) Task Order (TO) (Name and Address to be provided in each awarded Task Order)

F.4.3 Consolidated Status Report Description

On or before the 15th of each month following the month being reported, the Contractor shall submit a letter-type Consolidated Status Report that provides a listing of all Task

Orders awarded with the following information.

1. A listing of all Task Orders awarded under the IDIQ contract;

2. Status of each issued Task Order (i.e. “Active” or “Completed”);

3. If “Completed”, the date on which the Task Order was completed;

4. The total awarded value of the Task Order (i.e. the cost ceiling amount established for the Task Order and any modifications issued during the period of performance of the Task Order);

5. Amount of federal funds obligated to the Task Order (to include the original amount obligated and any modifications);

6. Costs incurred during the reporting period;

7. Total Costs incurred during the previous month by Task Order;

8. Accomplishments made during the preceding month by Task Order;

9. Plans for accomplishments for the following month;

10. Actions the Contractor requires of NHTSA;

11. Problems or delays that the Contractor has experienced and specific actions that the Contractor proposes to undertake to alleviate the problems or delays.

F.5 STANDARD REPORTING FORMATS

F.5.1 Task Order Progress Report

Each awarded Task Order will include reporting and other deliverable requirements which are specific to the Task Order.

F.5.2 Specification for Electronic Files

Electronic files containing final test reports required under this contract shall be provided in accordance with the following:

Specifications:

a. Electronic Master File: An electronic version of the final report shall be used as the

“Master” report final copy. All hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to

NHTSA.

b. Report Format:

1. Font: 12 point Times New Roman font shall be used throughout the report.

2. Page Margins: Top, Right, and Bottom shall be ½ inch. Left margin shall be 1 inch. To insure correct formatting of the report regardless of which printer model is used (see printer specifications below), it is suggested that two blank spaces, followed by a “hard page” [CNTRL-ENTER] be used at the bottom of each page of the report.

3. Page Numbering: Bottom center, using bold Times New Roman 12-point font.

System Compatibility:

All electronic files submitted must be compatible with Windows 11. For the period of performance of this contract, unless otherwise specified, the following requirements apply:

1. Software Application: The software application used to store the electronic file version of the final report (the Master File) shall be compatible with the most recent version of Microsoft Word, currently in use at NHTSA, i.e., the file must be able to be opened and viewed in the most recent version of Microsoft Word.

2. Printer: The report must print in the correct format, i.e., correct pagination, adequate test and image quality, etc., when printed using any Hewlett-Packard (HP) LaserJet

Printer model.

3. Storage Medium: All electronic report copies shall be submitted electronically as an e-mail attachment or posted on a secure website for downloading. E-mail attachments may contain a single report or multiple reports.

4. Image Formats: All images (photographs, charts, graphs, etc.) contained shall be imbedded in the report in a JPEG, TIFF, or a compatible Microsoft Office program

(Excel, PowerPoint, and Outlook) file format. Photographs and plots should not be provided separately.

F.5.3 Specifications for Digital Video

Any digital video required under this contract shall be provided in a commonly available file format (e.g., WMV, MP4, MPEG etc).

Marking Specifications:

At the very beginning of the video, and for each separate segment of the video, include the following introductory information:

- project title

- test number where appropriate

- date recorded

- type of test, vehicle or product being recorded

- conditions of test or product being recorded

(End of Section F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for the costs incurred during the performance of the Task Orders under this contract. A statement of allowable costs incurred by the Contractor in the performance of task under the Task Order shall support each interim payment request.

The Contractor shall submit Monthly Requests for reimbursement. Request for reimbursement must correspond to the Contractor’s submission of Progress Reports for the

Period of Performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing

Task Order activity for the period of time being invoiced is cause for rejection by the

NHTSA COR(TO). If a request for reimbursement is rejected by the NHTSA COR(TO), the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the NHTSA COR(TO).

G.2 SUBMISSION OF INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2022)

Definitions. As used in this clause—

1) Contract financing payment has the meaning given in FAR 32.001.

2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of

Invoices,” this clause, and the applicable Payment clause included in this contract.

3) Electronic form means…