Amendment No. 00001_Questions and Answers.pdf
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- Attached to
- Federal Highway Administration, Office of Federal Lands Highway’s eDelivery Construction Management System
- Solicitation number
- 693JJ321R000013
About this file
This document contains questions and answers related to Request for Proposal No. 693JJ321R000013 issued by the Federal Highway Administration's Office of Federal Lands Highway. The solicitation seeks a comprehensive web-based and mobile construction management system to integrate all aspects of FLH's program construction activities, including cost estimating, procurement, construction management, and documentation management. Key details include that the estimated Phase II proposal submission date is between July 6-16, 2021, with award anticipated shortly thereafter. The procurement has a total small business set-aside designation precluding large business participation. The required system must achieve a moderate FedRAMP certification level and leverage existing FLH systems for legacy data import where possible. An estimated maximum of 75 designers may concurrently use the design module.
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Text version
Document Title Page # of the
Document Section & Paragraph Number Question Government Response
Request for Proposal 1 N/A Will the FHWA provide a list of vendors who responded to the
RFI?
No.
Request for Proposal 29 Section 4.3.1.1, Subsection III, Item b.
Will the FHA be willing to sponsor a FedRAMP Ready vendor to obtain FedRAMP Certified status and Authority to Operate?
FHWA will only utilize a FedRAMP certified environment, and will not provide sponsorship.
Request for Proposal 29 Section 4.3.1.1, Subsection III, Item h.
Will the FHWA use its own training resources at some point in the future to train new employees and external stakeholders on how to use the e‐Delivery Construction Management System?
Is the types and numbers of training sessions listed in the RFP the maximum number or training sessions the FHWA expects the vendor to provide? Should the vendor expect to continue providing training for the entire length of the contract?
The vendor will provide the Construction Management
System (CMS) training listed in the RFP. One of the deliverables is for the CMS and other modules is
OnDemand Video Training (ODT). The FHWA plans to use the ODT training to train users after the 10 classes listed in the RFP have concluded. At this time the Goverment is not anticipating additional training.
Request for Proposal 1 N/A What information does a vendor have to provide to claim Small
Business and/or Disadvantaged (Minority) Ownership status?
See Attachment 3.8, FAR 52.212‐3 ‐‐ OFFEROR
REPRESENTATIONS AND CERTIFICATIONS‐COMMERCIAL
ITEMS (FEB 2021)
Request for Proposal 3 2.1.1
Since this is a procurement for commercial computer software, would the Agency consider removing the FAR 52.227‐14 Rights in data clause from the Solicitation and permitting offerors to propose their standard commercial license IP terms as provided for under FAR 12.211 and 12.212?
The Government will not remove FAR 52.227‐14 ‐‐ Rights in Data from the terms and conditions of the solicitation.
Offeror's are free to submit their commericial software licensing terms as part of its Volume 3 ‐ Business Proposal submission in Phase II of this solicitation, and any non‐ price related exceptions it takes to the terms and conditions of the solicitation.
Request for Proposals (RFP) No.
693JJ321R000013
33 4.3.2
What is the estimated timeframe for for Phase II submission and estimated Award Date?
The estimated timeframe for the Phase II proposal submission due date is between 07/06/2021 and
07/16/2021
Combined Synopsis/Solicitation for eDelivery Software for the Federal
Highway Administration (FHWA)
Office of Federal Lands Highway
(FLH)
Page 1 Paragraph #3
FHWA states the procurement is a total set aside for small businesses. Does this preclude non‐small businesses from being considered for eDelivery Software? This would prevent vendors like Procore and Oracle from participating.
This procurement is designated as a total small business set‐aside. Large businesses will not be elgible for award.
The small business set‐aside designation does not prevent large business subcontracts.
Attachment No. 3.1 ‐ eDelivery
Statement of Work
Section ‐ C.10 FedRamp Approval and Authority to Operate
Does the software have to be authorized at a high level or does a moderate level suffice?
A moderlate level will suffice.
Attachment No. 3.1 ‐ eDelivery Statement of Work 3 C.3
Can you name and describe current mix of systems being used to oversee the design and construction management activity?
Currently we are using one system to develop the FLH design estimates, the engineer's estimete. The
Government is currently using three systems to provide the Construction Status Reports. The goal for the new system is to import data from the existing systems and only use the eDelivery system in the future.
Construction project documents are currently being stored using Microsoft One Note and Mircosoft File
Manager. The Goverment does not plan on importing existing documents into the eDelivery system.
Attachment No. 3.1 ‐ eDelivery Statement of Work 4 C.6
How many Estimators will specifically use the estimating module concurrently?
Estimators will be a combination of Government and non‐
Government users. The anticipated maximum number of
Design only users is expected to be 75. The average maximum number of concurrent Design module users in the current system has been about 25 to 35.
Attachment 3.2 2 C.2
Is there a Divisional Office that will be mostly responsible for coordinating and implementing the scope of work seen within the RFP? If so, which office?
The FHWA office responsible for coordinating and implementing the scope of work is the Office of Federal
Lands Highway. There will be designated COR from FLH responsible for overseeing the implementation.
Attachment 3.5 1 6.C Are the pay item lists available in csv format or some other on‐ line database format?
Currently the Government is planning to provide legacy data in Microsoft Excel '.xls' format.
FHWA RFQ No. 693JJ321R000013
Attachment 3.9 ‐ Question and Answer Model
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