RFP_693JF725R000007 MARAD Fuel Oil Testing Solicitation..pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JF7

See Schedule

CODE 16. ADMINISTERED BYCODE

X

541380

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR693JF7

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

202-366-1932LISA MILES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF725R000007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 37OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19M

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

US DOT MARITIME ADMINISTRATION

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

US DOT MARITIME ADMINISTRATION

OFFICE OF ACQUISITION MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001 USA

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

X 100%

X

X X

10/16/25

8. OFFER DUE DATE/LOCAL TIME

11/14/25 4PM EST

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

00001

00002

00003

00004

00005

00006

00007

00008

00009

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

The purpose of this Solicitation is to establish a fuel oil quality management program and to test marine fuel oils and bunkers. The U.S. Department of Transportation Maritime Administration's

National Defense Reserve Fleet (NDRF) supports the Department of Defense with the rapid worldwide deployment of U.S. military personnel, equipment, and supplies. Period of Performance:

2/1/2026 to 1/31/2031, one year base period, plus four (4) one-year option periods. This solicitation is for a Total Small Business set-aside. The North American Industry

Classification System (NAICS) code for this project is 541380,with a small business size standard of $19,000,000.00.

Sample Kits Sampling Equipment Shipping of Sampling Kits Fuel Oil Quality Analysis Testing Fuel Oil Quality Analysis Testing Storage Tank Fuel Oil Quality Analysis Testing Same Day Turn Fuel Oil Forensic Analysis Training Bunker Surveyor

3 3725R000007

00010 Sample Kits Option Year 1

Sampling Equipment Option Year 1

Shipping of Sampling Kits Option Year 1

Fuel Oil Quality Analysis Testing Option Year 1

Fuel Oil Quality Analysis Testing Storage Tank Option Year 1

Fuel Oil Quality Analysis Testing Same Day Turn Option Year 1

Fuel Oil Forensic Analysis Option Year 1

Training Option Year 1

Bunker Surveyor Option Year 1

FOB: Destination

00011

00012

00013

00014

00015

00016

00017

00018

4 3725R000007

19 Sample Kits Option Year 2

Sampling Equipment Option Year 2

Shipping of Sampling Kits Option Year 2

Fuel Oil Quality Analysis Testing Option Year 2

Fuel Oil Quality Analysis Testing Storage Tank Option Year 2

Fuel Oil Quality Analysis Testing Same Day Turn Option Year 2

Fuel Oil Forensic Analysis Option Year 2

Training Option Year 2

Bunker Surveyor Option Year 2

FOB: Destination

00020

00021

00022

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00024

00025

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00027

5 3725R000007

8 Sample Kits Option Year 3

Sampling Equipment Option Year 3

Shipping of Sampling Kits Option Year 3

Fuel Oil Quality Analysis Testing Option Year 3

Fuel Oil Quality Analysis Testing Storage Tank Option Year 3

Fuel Oil Quality Analysis Testing Same Day Turn Option Year 3

Fuel Oil Forensic Analysis Option Year 3

Training Option Year 3

Bunker Surveyor Option Year 3

00029

00030

00031

00032

00033

00034

00035

00036

FOB: Destination

6 37725R000007

37 Sample Kits Option Year 4

Sampling Equipment Option Year 4

Shipping of Sampling Kits Option Year 4

Fuel Oil Quality Analysis Testing Option Year 4

Fuel Oil Quality Analysis Testing Storage Tank Option Year 4

Fuel Oil Quality Analysis Testing Same Day Turn Option Year 4

Fuel Oil Forensic Analysis Option Year 4

Training Option Year 4

Bunker Surveyor Option Year 4

FOB: Destination

00038

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SECTION C - DESCRIPTIONS AND SPECIFICATIONS

1.0 General

1.1 Introduction

The purpose of this contract is to establish a fuel oil quality management program and to test marine fuel oils and bunkers. The U.S. Department of Transportation Maritime Administration’s National Defense Reserve Fleet (NDRF) supports the Department of Defense with the rapid worldwide deployment of U.S. military personnel, equipment, and supplies. The ships in the NDRF require a fuel oil quality management program, of which this contract for laboratory services will be a part.

1.2 Background

The U.S Maritime Administration (MARAD) is an agency of the United States Department of Transportation (DOT). As outlined in the Merchant Marine Act of 1946, the Secretary of Transportation, acting through MARAD, is required to maintain a National Defense Reserve Fleet (NDRF), including any ship assigned by the Secretary to the Ready Reserve Force (RRF) component of the Fleet.

Consistent with that purpose, MARAD has developed strategic goals, including the following:

• Strategic Goal #1: Supporting U.S. Maritime Capabilities, meaning to strengthen and ensure the safety, security, and efficiency of maritime capabilities that are essential to U.S. economic and national security.

• This includes an accompanying long-term objective:

o Continue to ensure ready availability of ships, training billets, crews, and strategic ports.

The RRF, and the surge sealift capacity that it provides, is the method that MARAD will support the Department of Defense warfighting capabilities. Accordingly, MARAD will maintain RRF ships in accordance with the readiness level promulgated by the DoD’s Functional Combatant Commander, the U.S. Transportation Command (USTRANSCOM), enabling activation to Full Operating Status (FOS) within the prescribed timeline and sustained operations at designated parameters for up to 180 days.

Presently, the RRF fleet consists of approximately 50 ships located at various ports throughout the United States on the Atlantic, Gulf and Pacific Coasts. Included in this number are training ships for the nation’s Maritime Academies, and two ships supporting the Missile Defense Agency (operated similarly to the RRF). We anticipate several additional ships to be added to the fleet in the near future.

1.3 MARAD Fuel Oil Quality Management Program

The MARAD Fuel Oil Quality Management Program serves all the vessels in NDRF program, including the MARAD RRF, School Ship, and MDA vessels. The Fuel Oil Quality Management Program for the vessels is managed from the Office of Ship Operations, located at MARAD Headquarters in Washington, DC. The function of this program is for the vessel’s personnel to take fuel oil samples under prescribed operating conditions and time frames and submit these samples to an approved fuel oil testing laboratory for expert analysis to assist and determine the conditions of the fuel. The results of this analysis are then received by the vessel, vessel ship managers, vessel contracting officer’s representative (COR), and the MARAD Fuel Oil Quality Management Program COR. Any action as required by the results of the analysis will be carried out by vessel personnel or a vessel designate.

1.4 Technical Assistance Required

1.4.1 MARAD requires the contractual services of an established fuel oil analysis laboratory to have the capability to receive, analyze, report, and provide expert professional guidance to assist in the vessel’s operations and maintenance, complying with any, and all regulations as delineated in the technical requirements noted below.

1.4.2 The contractor shall be capable of conducting forensic analysis of unidentified material that may be discovered in the fuel oil sample coming from anywhere within fuel oil systems including, machinery, piping, storage tanks, etc. These forensic analysis tests will be requested independently on an as needed basis.

1.4.3 The contractor shall also be capable of performing a cylinder oil drain analysis of the piston underside. These tests will be requested independently on an as needed basis.

1.4.4 These tests will be requested independently on an as needed basis.

1.4.5 Firms submitting proposals shall provide sample analysis reports of the services requested.

1.4.6 Firms submitting proposals must have a laboratory located in the United States and an international presence with approved laboratory facilities overseas to expedite testing of fuel samples from deployed ships to European, Asian, and Middle Eastern regions if required.

2 Testing Requirements The MARAD Fuel Oil Quality Management Program for testing marine intermediate fuel oils (IFO) and distillate marine fuels requires a proven fuel oil analysis laboratory to provide services meeting the following criteria:

2.1 All testing must be done at the contractor’s laboratory(ies) and not be sent to a 3rd party.

2.2 The contractor laboratories must be capable of testing ultra-low Sulphur fuel.

2.3 The contractor’s laboratories must be ISO/IEC 17025 accredited (General Requirements for the Competence of Testing and Calibration Laboratories) at the time of quote and must maintain the accreditation throughout the life of the contract.

2.4 At a minimum, the laboratory must be able to perform fuel oil quality testing to the ISO 8217/2024 standard.

2.5 The contractor’s laboratory(ies) must be capable of testing all commercially available marine fuels.

2.6 Bunker Sample Fuel Oil Quality Analysis

2.6.1 Routine testing of bunker samples that is required must include, at a minimum:

2.6.1.1 Distillate Marine Fuels – See Attachment #1 (Section J)

2.6.1.2 Residual Marine Fuels – See Attachment #2 (Section J)

2.7 Storage Tank Fuel Oil Quality Analysis

Due to reduced operating status (ROS), MARAD ships only maintain between 5 and 14 days of fuel onboard. The fuel onboard may be over 2 years old. Fuel samples in storage tanks will be taken by the ship crew and sent for testing on a periodic basis. Testing must include the following tests:

2.7.1.1 Distillate Marine Fuels – See Attachment #1 (Section J)

2.7.1.2 Residual Marine Fuels – See Attachment #2 (Section J)

2.8 Laboratories must have the in-house capability to perform forensic testing of fuels

(i.e. non- routine testing) upon request.

2.9 Perform residual fuel ignition and combustion quality testing IAW IP 541 test method.

2.10 The contractor must be able to test Marine Bio Fuels.

2.11 The contractor must be able to provide cylinder oil drain analysis (aka: under-piston scrape down analysis)

2.12 The contractor must be able to provide test results within 72-hours from time of receipt of the oil samples. Upon special conditions, as determined by MARAD Ship Managers with approval from the COR, same day turnaround must be provided as required (i.e.

same day analysis and notification to vessel).

2.13 For all required routine and non-routine types of testing, firms shall provide demonstrated performance with past experience.

2.14 Download past performance questionnaire (PPQ) and email to current or recent customers. Have customer send email in PDF format directly to MARAD at address Lisa.Miles@dot.gov. MARAD will be considering past performance from a variety of sources including, but not limited to PPQ, and CPARS.

3 Tailored Services

3.1 Provide fuel sampling kit to include at a minimum: (4) sample bottles, (4) caps, (4) labels, (4) serialized security seals, (1) International Air Transport Association (IATA) approved return shipping container, (1) preprinted domestic return mailer and (1) preprinted international return mailer.

3.2 Provide cylinder drain oil sampling kit to include at a minimum: (6) sample bottles, (6) caps, (6) labels, (6) serialized security seals, (1) IATA approved return shipping container, (1) preprinted domestic return mailer and (1) preprinted international return mailer.

3.3 The above-mentioned supplies shall arrive within five business days after the order is placed.

3.4 Provide a price list for MARPOL compliant sampling equipment to include: distillate sampling flanges, residual fuel sampling flanges, and disposable drip containers for collecting samples. This contract will pay for the cost of the items only if needed by the vessel and approved by the COR.

3.5 Shipping, receiving, and customs Fees: Provide costs as a separate line item

3.6 Provide bunker surveys both domestically and internationally for

3.6.1 Fuel oil remaining onboard (ROB).

3.6.2 Vessels that are loading fuel (Bunker Quantity Surveys)

4 Training

4.1 Provide training courses and in-house seminars on marine fuel management. This includes comprehensive technical advisory services on fuel quality, proper management of fuels, and bunkering procedures including temperature conversions/calculations.

4.2 Courses will be virtual, in-person, or in-person with a virtual component as requested by the COR. In-person courses will be at one of MARADs area divisions, or

MARAD HQ

5 Travel

If contractor is required to travel they must do so within the guidelines of the Federal Travel Regulations (FTR) as found on the General Services Administration’s (GSA) website GSA Approval for travel must be requested and granted from the COR prior to travel. Travel is to be billed as a separate line item.

6 Administration

6.1 Provide a web-based accessible (password protected) program for both program information and analysis results. Access will be manageable such that individuals have only permission to view the results of their vessel, group of vessels, or region. All points of contact (POC) will be provided and/or approved as needed by MARAD and provided to the contractor’s database administrator. MARAD shall have data ownership of fuel oil analysis results for the entire Fleet. Firms submitting proposals will provide a sample user account for access to their web-portal for evaluation.

6.2 Analysis Procedures. All vessels will send samples to the contracted laboratory. Upon receipt, the laboratory will notify via email to the vessel that the samples have been received. The email recipients will include the points of contact (POC) as supplied to the contracted laboratory by MARAD HQ. The samples will be analyzed in the specified time frame with the results sent via email and posted on the contractor’s website with notification to all POC on such posting under the time frame established in these requirements.

6.3 Invoices shall include detailed cost for any shipping, customs, and travel cost.

7 Proposals

7.1 Firms submitting proposals must provide objective quality evidence that confirms the firm’s capabilities in regards to the fuel oil analysis, as well as the firm’s expertise in maritime business processes, practices, and protocols or power plants with similar technology.

7.2 Period of performance will be a one-year base period, plus four, one-year option periods.

7.3 Offerors shall submit a management proposal (maximum of five pages exclusive of resumes) providing the following information:

https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation

7.4 Recent (within last three years) corporate experience relative to the items in the Statement of Work.

7.5 Qualifications of persons who will staff the contract. Include resumes.

7.6 Proposal should include two references and specify the contract name and similar scope of work. Please download past performance questionnaire sent to references. Have references send questionnaires directly to Lisa.Miles@dot.gov

7.7 MARAD Office of Acquisition. Questionnaires received directly from firms submitting proposals will not be considered. Past performance will include, but is not limited to, questionnaire responses and CPARS data.

7.8 Firms submitting proposals will submit a technical proposal (maximum of seven pages, exclusive of the example fuel oil analysis report) addressing their understanding of each requirement listed in the SOW and stating how the work will be accomplished. All firms submitting proposals must supply an example copy of their fuel oil analysis report.

7.9 Firms shall submit a list of their lab locations and capabilities of each lab.

7.10 Firms shall provide a list of ports where bunker surveys can be provided. Include any required lead times for request.

7.11 All offers shall be evaluated for fair and reasonable price, technical acceptability, satisfactory past performance, delivery schedule, and clear indication that the offeror understands the requirements in the SOW. The Government reserves the right to award to the contractor whose offer represents the best overall purchase value to the Government. As such, the basis for contract award will include an evaluation of proposed contractor quality performance history. The following factors shall be used to evaluate: (i) technical capability of the service offered to meet the Government requirement; (ii) past performance; (iii) personnel qualifications; (iv) price. All evaluation factors other than price, when combined, are more important than price.

mailto:Lisa.Miles@dot.gov

SECTION E – Inspection and Acceptance

The requirements set forth below take precedence over the requirements set forth in FAR Part 52.212-4.

E.1 GOVERNMENT INSPECTION

The CO, COR and any other person authorized by the CO has the right at any time during normal business hours to visit the site and inspect the Contractor’s overall performance and work progress to ensure that they meet the requirements of this Contract. In the event that the CO, COR and any other person authorized by the CO discovers any non-conformity in Contractor’s performance, the Contracting Officer shall give the Contractor a notice in writing as to such non-conformity. Upon receipt of such notice from the Contracting Officer, the Contractor shall correct or cause the correction of such non-conformity at no additional cost to the Government. At no time and for no reason should the Contractor accept (directly or constructively) any written or unwritten notice of non-conformity from any person other than the Contracting Officer.

(End of clause)

E.2 IMPLICATION OF GOVERNMENT’S ACCEPTANCE, INSPECTION AND

APPROVAL

Government’s Inspection, acceptance, or approval of services or other deliverables, which are required under this Contract, shall not be construed to operate as a waiver of any rights under this Contract or of any cause of action arising out of the performance of the requirements of this Contract; thus, notwithstanding the Government’s inspection, approval, or acceptance, the Contractor shall remain liable to the Government in accordance with this Contract and all applicable laws.

SECTION F – Deliveries or Performance

F.1. Period of Performance The period of performance of the anticipated contract is a one-year base period with four one-year option periods. Each CLIN has a specified delivery. (See SOW for specific details).

(End of clause)

SECTION D – Packaging and Marking

D.1. Mode of Delivery All the deliverables, which the contractor is obligated to deliver to MARAD under Section C of this Solicitation, shall be delivered electronically to the CO and the COR.

SECTION G – Contract Administration Data

G. 1. Government Representatives

The contract will be administered by an authorized representative of the Contracting Officer. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer.

The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder and should be contacted regarding questions or problems of a technical nature.

The designated Contract Specialist will be the Administrative Contracting Officer’s representative on all other contract administrative matters. The Contract Specialist should be contacted regarding all matters pertaining to the contract or task/delivery orders.

G.2. Designation of Procuring and Administrative Contracting Officer

The Procuring Contracting Officer (PCO) and Administrative Contracting Officer (ACO) for this contract is:

Denise Clarke Department of Transportation Maritime Administration 1200 New Jersey Avenue SE, 2nd Floor Mail Stop: W26-431 Washington, DC 20590 Email address: Denise.Clarke@dot.gov

G.3. Contracting Officer’s Representative

(a) The Contracting Officer’s Representative (COR) is responsible for the technical aspects of the project and technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes, which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express prior authorization of the Contracting Officer.

With the approval of the Contracting Officer, the COR may designate assistant COR(s) to act for him by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

mailto:Denise.Clarke@dot.gov

(c) The COR for this contract will be: Mr. Timothy Tralongo.

(d) The COR may be changed by the Contracting Officer at any time, but notification of the change, including the name and address of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

G.4. Address for Invoices The iSupplier portal https://einvoice.esc.gov the MARAD’s invoicing portal and the Contractor is required to register in the iSupplier and submit its invoices to MARAD via the said portal.

G.5. Content of Invoices

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS (except for interim payments on cost reimbursement contracts for services):

(a) Name and address of the contractor

(b) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(d) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(g) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(h) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov https://einvoice.esc.gov/ denise.clarke Highlight

SECTION H - Special Contract Requirements

H.1. Delay by Government Delay by Government or its representatives in providing to Contractor or its agents any Government-supplied information, documents and/or goods or materials shall not constitute a breach or default of this contract. The said delay shall be treated as an excusable delay if the Contracting Officer determines that it materially impacts the schedule of the contract.

H.2 Organizational Conflict of Interest

(a) "Organizational Conflict of Interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. "Person" as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises.

(b) The Contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) It is recognized that the effort to be performed by the Contractor under this contract may create a potential organizational conflict of interest on the instant contract or on a future acquisition. In order to avoid this potential conflict of interest, and at the same time to avoid prejudicing the best interest of the Government, the right of the Contractor to participate in future procurement of equipment and/or services that are the subject of any work under this contract shall be limited as described below in accordance with the requirements of FAR 9.5.

(d) (1) The Contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any information provided to the Contractor by the Government during or as a result of performance of this contract. Such information includes, but is not limited to, information submitted to the Government on a confidential basis by other persons. Further, the prohibition against release of Government provided information extends to cover such information whether or not in its original form e.g., where the information has been included in Contractor generated work or where it is discernible from materials incorporating or based upon such information. This prohibition shall not expire after a given period of time.

(2) The Contractor agrees that it shall not release, disclose, or use in any way thatwould permit or result in disclosure to any party outside the Government any information generated or derived during or as a result of performance of this contract.

(2) This prohibition shall expire after a period of three years after completion of performance of this contract.

(3) The prohibitions contained in subparagraphs (d)(1) and (d)(2) shall apply with equal force to any affiliate of the Contractor, any subcontractor, consultant, or employee of the Contractor, any joint venture involving the Contractor, any entity into or with which it may merge or affiliate, or any successor or assign of the Contractor. The terms of paragraph (f) of this Special Contract Requirement relating to notification shall apply to any release of information in contravention of this paragraph (d).

(e) The Contractor further agrees that, during the performance of this contract and for a period of three years after completion of performance of this contract, the Contractor, any affiliate of the Contractor, any subcontractor, consultant, or employee of the Contractor, any joint venture involving the Contractor, any entity into or with which it may subsequently merge or affiliate, or any other successor or assign of the Contractor, shall not furnish to the United States Government, either as a prime contractor or as a subcontractor, or as a consultant to a prime contractor or subcontractor, any system, component or services which is the subject of the work to be performed under this contract. This exclusion does not apply to any recompetition for those systems, components or services furnished pursuant to this contract. As provided in FAR 9.505- 2, if the Government procures the system, component, or services on the basis of work statements growing out of the effort performed under this contract, from a source other than the contractor, subcontractor, affiliate, or assign of either, during the course of performance of this contract or before the three-year period following completion of this contract has lapsed, the Contractor may, with the authorization of the cognizant Contracting Officer, participate in a subsequent procurement for the same system, component, or service. In other words, the Contractor may be authorized to compete for procurement(s) for systems, components or services subsequent to an intervening procurement.

(f) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest, it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined to be in the best interest of the Government.

(g) Notwithstanding paragraph (f) above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the Contracting Officer, the Government may terminate this contract for default.

(h) If the Contractor takes any action prohibited by this requirement or fails to take action required by this requirement, the Government may terminate this contract for default.

(i) The Contracting Officer's decision as to the existence or nonexistence of an actual or potential organizational conflict of interest shall be final.

(j) Nothing in this requirement is intended to prohibit or preclude the Contractor from marketing or selling to the United States Government its product lines in existence on the effective date of this contract; nor, shall this requirement preclude the Contractor from participating in any research and development or delivering any design development model or prototype of any such equipment. Additionally, sale of catalog or standard commercial items are exempt from this requirement.

SECTION I - Contract Clauses

COMMERCIAL CLAUSES

52.252-02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

Clause Title Date 52.212-4 52.213-2 52.216-24 52.222-20 52.227-17 52.232-01 52.232-08 52.232-11 52.232-25 52.233-01 52.233-04 52.244-06 52.232-18 52.243-01

Contract Terms and Conditions--Commercial Items Nov 2023 Invoices April 1984 Limitation Of Government Liability April 1984 Walsh-Healy Public Contracts Act June 2020 Rights in Data—Special Works (Dec 2007) Payments April 1984 Discounts for Prompt Payment February 2002 Extras April 1984 Prompt Payment Jan 2017 Disputes May 2014 Applicable Law for Breach of Contract Claim October 2004 Subcontracts for Commercial Items Jan 2025 Availability of Funds April 1984 Changes--Fixed Price August 1987 http://www.acquisition.gov/browsefar

52.202-1 DEFINITIONS. (JUN 2020)

52.203-3 GRATUITIES. (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES. (MAY 2014)

52.203-7 ANTI-KICKBACK PROCEDURES. (JUN 2020)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR ILLEGAL OR

IMPROPER ACTIVITY. (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY. (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS.

(JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO

INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. (JUN 2020)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT

PAPER. (MAY 2011)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS. (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. (OCT 2018)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES. (NOV

2021)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

2020)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT. (NOV 2021)

52.215-2 AUDIT AND RECORDS - NEGOTIATION. (JUN 2020)

52.215-8 ORDER OF PRECEDENCE - UNIFORM CONTRACT FORMAT. (OCT 1997)

52.215-15 PENSION ADJUSTMENTS AND ASSET REVERSIONS. (OCT 2010)

52.215-18 REVERSION OR ADJUSTMENT OF PLANS FOR POSTRETIREMENT BENEFITS (PRB)

OTHER THAN PENSIONS. (JUL 2005)

52.216-19 ORDER LIMITATIONS (OCT 1995)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE. (NOV 2020)

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS. (OCT 2022)

52.219-14 LIMITATIONS ON SUBCONTRACTING. (MAR 2022)

52.222-3 CONVICT LABOR. (JUN 2003)

52.222-21 PROHIBITION OF SEGREGATED FACILITIES. (APR 2015)

52.222-26 EQUAL OPPORTUNITY. (MAR 2007)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (JUN 2020)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES. (JUN 2020)

52.222-50 COMBATING TRAFFICKING IN PERSONS. (NOV 2021)

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION. (MAY 2022)

52.223-6 DRUG-FREE WORKPLACE. (MAY 2001)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING. (JUN 2020)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES. (FEB 2021)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR SUPPORTING A

DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED STATES (MAY 2020)

52.225-25 PROHIBITION ON ENGAGING IN SANCTIONED ACTIVITIES RELATING TO IRAN-

CERTIFICATION. (JUN 2020)

52.227-1 AUTHORIZATION AND CONSENT. (JUN 2020)

52.227-17 RIGHTS IN DATA--SPECIAL WORKS. (DEC 2007)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION. (JAN 1997)

52.229-13 TAXES-FOREIGN CONTRACTS IN AFGHANISTAN (NOV 2021)

52.229-14 TAXES-FOREIGN CONTRACTS IN AFGHANISTAN (NORTH ATLANTIC TREATY ORGANIZATION

STATUS OF FORCES AGREEMENT (NOV 2021)

52.232-10 PAYMENTS UNDER FIXED-PRICE ARCHITECT-ENGINEER CONTRACTS (APR

2010)

52.232-17 INTEREST. (MAY 2014)

52.232-23 ASSIGNMENT OF CLAIMS. (MAY 2014)

52.232-25 PROMPT PAYMENT. (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-- SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS. (NOV 2021)

52.233-1 DISPUTES. (MAY 2014) - ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD. (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. (OCT 2004)

52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR. (APR 1984)

52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS. (APR 1984)

52.236-25 REQUIREMENTS FOR REGISTRATION OF DESIGNERS. (JUN 2003)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION.

(APR 1984)

52.242-13 BANKRUPTCY. (JUL 1995)

52.242-14 SUSPENSION OF WORK. (APR 1984)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.243-1 CHANGES - FIXED PRICE. (AUG 1987)

52.244-4 SUBCONTRACTORS AND OUTSIDE ASSOCIATES AND CONSULTANTS

(ARCHITECT-ENGINEER SERVICES). (AUG 1998)

52.249-7 TERMINATION (FIXED-PRICE ARCHITECT-ENGINEER). (APR 1984)

(TAR) 48 CFR 1252.223-71 - ACCIDENT AND FIRE REPORTING. (APR 2005)

(TAR) 48 CFR 1252.223-73 - SEAT BELT USE POLICIES AND PROGRAMS. (APR 2005)

(TAR) CD 2025-02: ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JAN 2025)

DOT DASH 2025-03 -EO ENDING ILLEGAL DISCRIMINATION and RESTORING MERIT-BASED

OPPORTUNITY (JAN 2025)

CLAUSES INCORPORATED BY FULL TEXT

52-217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 Days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension; (b)If the Government exercises this option, the extended contract shall be considered to include this option clause; and (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

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52.219-14 --Limitations on Subcontracting (Oct 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Orders set aside for small business concerns or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(d) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraph (b)(1) and (2) of this clause— [Contracting Officer check as appropriate.] _ By the end of the base term of the contract and then by the end of each subsequent option period; or _ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(End of Clause)

SECTION J - List of Documents, Exhibits and Other

Attachments

ATTACHMENT (1) 2.6.1.1 Distillate Marine Fuels ATTACHMENT (2) 2.6.1.2 Residual Marine Fuels ATTACHMENT (3) Past Performance Questionnaire

SECTION K - Representations, Certifications, and Other Statements of

Bidders

52.204-8 Annual Representations and Certifications (DEC 2022)

(a)

(1) The North American Industry Classification System (NAICS) code for this acquisition is 541380.

(2) The small business size standard is $19 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)

(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) □ Paragraph (d) applies.

(ii) □ Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)

(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless–

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and areas.

(C) Are for contracts that will be performed in the United States or its outlying

(vi) 52.204-26, Covered Telecommunications Equipment or Services-Representation.

This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations- Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance-Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II).

This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements.

This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate.

(Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $83,099, the provision with its Alternate II applies.

(D) If the acquisition value is $83,099 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-

Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End

Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

(v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual…