8 Jan 2021 Statement of Work for TSSOM FY 21 Pierside Repairs.pdf

TRAINING SHIP “STATE OF MAINE”

FY 2021 – PIER SIDE REPAIR PACKAGE

STATEMENT OF WORK SOW #01

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

T/S STATE OF MAINE FY 2020 PIERSIDE REPAIR PACKAGE

TABLE OF CONTENTS

BACKGROUND:

LOCATION:

PERIOD OF PERFORMANCE:

GENERAL REQUIREMENTS:

WORK ITEMS

ITEM 1: LIFERAFTS

ITEM 2: LIFE BOATS, RESCUE BOATS & DAVITS

ITEM 3: FIRE DETECTION AND EXTINGUISHING SYSTEMS

ITEM 4: SCBAS AND BREATHABLE AIR COMPRESSOR

ITEM 5: SAFETY RADIO AND SVDR

ITEM 6: OPTIONAL - VIBRATION AND INFRARED SURVEY

ITEM 7: OPTIONAL - SLOP OIL

ITEM 8: GALLEY AND MESS DECK EQUIPMENT

ITEM 9: MAIN ENGINE TURBOCHARGER BLOCKING DEVICE

ITEM 10: STEAM SYSTEM RELIEF VALVES

ITEM 11: MATTRESSES

ITEM 12: DOORS

ITEM 13: CLOTHES DRYER ELECTRICAL POWER FEEDS

ITEM 14: STORES CRANE PARTS

ITEM 15: COMPRESSED AIR CUT OUT VALVES

ITEM 16: VCT FLOORING

ITEM 17: SUPPLEMENTAL LABOR AND MATERIALS/SUBS

BACKGROUND:

The T/S STATE OF MAINE is a U.S. Government owned training ship provided to Maine Maritime Academy for training young men and women for a career in the U.S. Maritime Industry. The ship is part of the USDOT-Maritime Administration’s National Defense

Reserve Fleet (NDRF). The ship maintains a U.S. Coast Guard

Certificate of Inspection (COI) and American Bureau of Shipping

(ABS) Classification with the following designations and notations:

USCG Service / ABS Description: Public Nautical School

Ship.

SOLAS Category: Cargo Ship.

MARPOL Category: Not an Oil Tanker.

ABS Class Notations:

The ship is enrolled in a Continuous Hull and Continuous

Machinery Survey with ABS.

As a Public Nautical School Ship and Cargo Ship (non-tanker), the regulations of 46 CFR 167, in addition to ABS Rules and

SOLAS Regulations for a Cargo Ship (non-tanker), govern all work performed aboard.

The Contractor shall ensure that all work performed in the execution of this Statement of Work (SOW) be in conformance with the requirements of 46 CFR 167 and all applicable ABS Rules and

SOLAS Regulations and shall not knowingly perform any action which may compromise the ship’s Certificate of Inspection (COI) and/or ABS Classification. If the Contractor is aware of anything within this SOW or missing from this SOW, that might compromise that compliance, they shall make it known, in writing, to the Contracting Officer (CO) and/or Contracting

Officer’s Representative (COR) as soon as possible. If there are apparent differences between the requirements of the CFRs, ABS Rules and SOLAS Regulations as they relate to the work being performed, the more stringent requirement shall apply.

INTENT:

It is the Intent of this Statement of Work (SOW) to perform the various work “ITEMS” below in addition to any Emergent Work the government desires to accomplish.

Emergent Work: Emergent Work is additional labor and/or materials that the CO and/or COR desire to be accomplished in support of the ship’s mission. Emergent Work may or may not be directly related to the ITEMs within this SOW. Emergent Work shall be addressed in accordance with the requirements of the

“Supplemental Labor and Materials/Subs” ITEM in this SOW.

Optional ITEMS: A few of the below work ITEMS are listed as

“OPTIONAL”. These OPTIONAL ITEMS shall be exercised at the discretion of the CO. Contractor pricing for these OPTIONAL

ITEMS shall be considered valid for a period of 90 days following submission of pricing.

LOCATION:

The TS State of Maine is moored alongside her pier at the Maine

Maritime Academy, Castine, Maine 04421.

PERIOD OF PERFORMANCE:

The overall period of performance for this SOW shall be from the date of contract award (anticipated in early 2021) through

January 31, 2022, however, individual work ITEMs within this SOW may require earlier completion dates (as stated in the Period of

Performance within each ITEM). The 2021 Summer Training Cruises

(when the ship will be underway) are expected to occur between approximately April 1, 2021 thru August 1, 2021. The Contractor shall not be permitted to perform work on the ship during the period between those dates (approximately April 1, 2021 thru

August 1, 2021). Additionally, the Contractor shall not be able to perform work on the ship on the weekends or during the following holidays:

Martin Luther King, Jr. Day Monday Jan 18, 2021

Memorial Day Long Weekend Monday, May 31, 2021

Indigenous People’s Day Monday, Oct 11. 2021

Thanksgiving Day November 25, 2021

Day after Thanksgiving November 26, 2021

Christmas Week through

New Year’s Day

December 20 thru Jan 1, 2021

GENERAL REQUIREMENTS:

The following general requirements apply to ALL work performed in the execution of this SOW including all work performed in accordance with the “Supplemental Labor and Material/Subs” Item of this SOW. Additional requirements are stated within each

“WORK ITEM”.

1) Project Kick-Off Meeting: A project meeting will be held to discuss project milestones and details prior to commence of service. If an additional site visit and/or project meeting needs to be rescheduled with minimal notice, any costs incurred by potential quoter or winning contractor, such as, but not limited to lodging costs, will not be reimbursed by the Government even if the cause of the delay is COVID-related.

2) COVID Protocols-Initial Testing Requirements: The students of the Maine Maritime Academy (MMA) will be returning to campus beginning January 25, 2021. Upon arrival, they will begin a program of COVID testing and quarantining. In support of the citadel status created by these efforts, and given that some of these students will be aboard the ship during the contract period, the Maritime Administration (MARAD) is requiring that each employee of the Contractor or their subcontractors provide verification of a negative COVID test upon their first arrival aboard the ship regardless of where they may be travelling from. That test must have been conducted not more than 72 hours prior to their first arrival date/time. All costs associated with this initial testing shall be borne by the Contractor. Subsequent to this initial testing requirement, each employee of the Contractor or their subcontractors may be asked to submit to one additional test throughout the contract period as part of MMA’s ongoing COVID surveillance testing program. The cost of the test shall be borne by MMA and they shall make every practical effort to minimize the period of time required to submit to the test.

All labor hours and/or lost time associated with submission to a second test provided by MMA shall be borne by the

Contractor.

3) COVID Protocols-Social Distancing and Mask Wearing: The Governor of the State of Maine has established executive orders specific to the wearing of masks and social distancing.

These requirements can be found at https://www.maine.gov/covid19. The contractor and their subcontractors shall abide by these requirements while on MMA property as well as when they are aboard the Training Ship.

In addition, specific passageways and areas shall be designated aboard the ship to provide separation between

Contractor employees and subcontractors and MMA students.

4) COVID Protocols-Travelling To/From the Ship from Out of State (Subsequent to the First Arrival Aboard): The Governor of the

State of Maine has promulgated executive orders specific to individuals travelling into Maine from out of state. These requirements can be found at https://www.maine.gov/covid19.

The FAQ (Frequently Asked Questions) associated with these orders states:

A. “Maine has three options for visitors to or from other states: 1) getting a recent negative COVID-19 test (further defined below); 2) maintaining compliance with a 10-day quarantine (PDF) upon arrival in Maine; 3) being exempted from the testing or quarantine requirement if you are a https://www.maine.gov/covid19 https://www.maine.gov/covid19 resident of the following states: New Hampshire, Vermont.

(NOTE: The exemption for Connecticut, New York and New

Jersey ended Nov. 4, 2020. The exemption for Massachusetts ended Nov. 16, 2020.) This policy applies to Maine residents who travel to non-exempt states as well as non-exempt states’ residents who travel to Maine. It also applies for day trips (e.g., a trip from Maine to Rhode

Island for medical appointments or shopping).

B. People who are not residents of Maine or states exempt from quarantine requirements will be asked if they seek lodging

(described below) to sign a Certificate of Compliance PDF) indicating either that they have received a recent negative

COVID-19 test result, that they will quarantine in Maine for 10 days (or the full duration of their stay if fewer than 10 days), or that they have already completed their quarantine in Maine. This compliance form must be provided to check-in at all Maine lodging, including but not limited to campgrounds, seasonal rentals, overnight camps, and other commercial lodging, such as Airbnb. Visitors may be asked to furnish proof of the negative test result upon request.

C. Maine residents who visit an exempt state are not required to quarantine or test upon returning to Maine. However, if people visit other states or nations, they are required to either quarantine for 10 days or get a negative test.

D. Seasonal homeowners, workers traveling to Maine, and other visitors may also utilize a recent negative COVID-19 test as an alternative to the required 10-day quarantine in

Maine.

E. Essential workers continue to be exempt from testing and quarantine requirements if they are traveling to Maine to perform essential work, or are from Maine and are traveling out-of-state for essential work and returning home.

Essential workers that have not received a negative test result upon return to Maine must quarantine for 10 days when not performing essential work. And essential workers traveling to or from non-exempt states for purposes other than essential work (e.g., dropping off a child at college) are subject to the test or quarantine requirement”.

“Essential Critical Infrastructure Workers” has been defined by the Federal Government’s Cybersecurity and Infrastructure

Security Agency (CISA) in a memo which can be accessed at https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19. In addition, the U.S. Coast Guard has issued

Marine Safety Information Bulletin (MSIB) Number 11-20 which further defines “Essential Maritime Critical Infrastructure

Workers”. That document is available at:

https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB

-11-20-Identification-of-Essential-Maritime-Critical-

Infrastructure-Workers.pdf. It is MARAD’s belief that the work associated with this contract qualifies the Contractor’s employees as “Essential Maritime Critical Infrastructure

Workers”. In support of this position, MARAD recommends that each Contractor provide every employee travelling into Maine

(who is not from one of the exempted States) with a copy of

MSIB-11-20 in addition to a document on company letterhead stating the following:

A. The name of the employee.

B. That they will be performing essential services aboard the

Training Ship, “State of Maine”, under a Federal Government

Contract (provide contract #) and for a specific period

(dates specified).

https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19 https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19 https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf

C. That the employee is considered to be an “Essential Maritime Critical Infrastructure Worker” in accordance with

MSIB Number 11-20.

However, the Contractor must understand that the enforcement of the Maine State Governor’s Executive Orders and acceptance of the “Essential Maritime Critical Infrastructure Worker” designation is ultimately up to the Maine State and local officials. For this reason, MARAD cannot guarantee that the

Contractor’s work force will be afforded the “Essential

Worker” designation and related travel requirement exemptions.

In addition, the “Essential Worker” designation shall not exempt the employee of the Contractor or their subcontractors from adhering to the “Initial Testing Requirements” defined above and as required under a resulting purchase order. ALL costs associated with satisfying Maine State travel requirements (labor, travel, hotel, delays, etc.) shall be the responsibility of the Contractor.

5) Labor, Materials and Services: The Contractor shall provide all labor, materials and services (except where noted as being

“Government Furnished”) to accomplish the ITEMS in this SOW in accordance with all applicable ABS Rules, USCG Regulations and original equipment manufacturers’ (OEM) instructions. This includes all removals and re-installations of interferences and the proper disposal of all wastes generated from the execution of this SOW. Any equipment or materials damaged during removals and/or re-installations shall be replaced at the Contractor’s expense.

6) Supervision: The Contractor shall employ a Manager/Supervisor to oversee all work aboard the ship and ashore. This

Manager/Supervisor shall be available by phone 24/7. In addition, this Manager/Supervisor shall be available to meet with the COR aboard the ship within two hours after a request is made by the COR. This requirement shall help to ensure that an efficient and timely response is made by the

Contractor concerning any emergent requirements or problems.

This Manager/Supervisor shall have full authority to negotiate pricing with the COR and to sign Delivery Orders on behalf of the Contractor. This requirement ensures that the MARAD

Contracting Officer (CO) or Contracting Officer’s

Representative (COR) will be negotiating with someone intimately familiar with the work.

7) Government Furnished: Any materials, equipment, labor and/or services provided by the Government shall be listed in the

“Government Furnished” section of an ITEM. The Contractor shall be responsible for providing all other materials, equipment, labor or services necessary to accomplish each

ITEM.

8) Use of Government Materials and/or Equipment: Unless specifically stated in this SOW, the Contractor shall not use any of the ship’s spare parts, equipment, material, etc., unless authorized in writing by the COR. Any spare parts, material, etc., authorized to be provided to the Contractor shall be replaced at the Contractor’s expense.

9) Welders Certifications & Approved Welding Procedures: All welding shall be performed by welders possessing ABS certification for the welds they perform. Copies of each welder’s ABS stamped Welder Performance Qualification Records

(WPQ), their company’s Welding Procedure Specifications (WPS) and their Procedure Qualification Records (PQR) shall be submitted with their offer.

10) Electrical Certifications: All electrical work shall be performed by a licensed commercial electrician or an individual with extensive marine electrical experience. The

Contractor shall provide documentation of either when submitting their offer.

11) Piping System Material and Design Specifications: Unless specifically stated otherwise in an ITEM, all piping system materials provided by the Contractor (to include piping, valves, fittings, take down joints, valves, fasteners etc.) shall, at a minimum, meet the material and design specifications of ASTM

F1155-10 “Standard Practice for Selection and Application of

Piping System Materials” for the service they are employed.

This publication specifies the minimum piping system material, design and testing requirements of the USCG and ABS. It is available at: http://www.astm.org/Standards/F1155.htm for approximately $60.00. All piping materials provided by the

Contractor shall be equal to or better than the original material and of similar form, fit and function. Pipe hangars and supports shall be installed on all new and/or modified piping, as necessary, in accordance with ASTM F708-92(2014)-

Standard Practice for Design and Installation of Rigid Pipe

Hangers.

12) Material Certifications (MTR-Certified Material Test Report, Mill Certification): Material Test Reports shall be provided to the COR for all pipe, fittings, valves, fasteners, steel plate, angle, etc. provided and/or installed by the Contractor.

http://www.astm.org/Standards/F1155.htm

13) Penetrations: All hull, deck, bulkhead, beam or structural penetrations made by the Contractor shall be in accordance with the requirements of the National Shipbuilding Research

Program, “Industry Standards for Hull Structural Penetration

Design Criteria and Details”. It is available free of charge at: http://www.dtic.mil/dtic/tr/fulltext/u2/a445982.pdf. All deck and bulkhead penetrations made by the Contractor shall be in a manner which retains the structural fire protection rating of the deck or bulkhead as identified by the ship’s structural fire protection drawing. If the Contractor must run wiring as part of this SOW and desires to use an existing penetration, (such as a multiple cable transit), they must first determine that the existing penetration meets the required structural fire protection requirements. If it does not, they shall either create a new penetration or modify the existing penetration so that it meets code. If piping and/or electrical penetrations need to be re-routed from the routes indicated in the drawings to comply with these guidelines, it shall be accomplished via a change order and at the

Contractor’s expense.

14) Hydrostatic Tests: Upon completion of any piping modifications and/or installations which involved welding of fittings, the Contractor shall perform a hydrostatic test of that installation in accordance with the requirements of 46CFR

56.97-30 (which is a test pressure equal to 1.5 x MAWP for a period of at least 10 minutes, not to exceed 90% of the yield strength of the material) in the presence of the USCG, ABS and the COR.

15) Testing for Regulatory Agencies: All testing required to be demonstrated to the Regulatory Agencies (ABS and USCG) shall http://www.dtic.mil/dtic/tr/fulltext/u2/a445982.pdf first be satisfactorily demonstrated to the ship’s Chief

Engineer and/or Chief Mate prior to scheduling demonstration to ABS and USCG.

16) Operational Tests: The Contractor’s work shall also be tested via operational tests performed by the ship’s crew.

The Contractor shall be required to correct any deficiencies in their work or the materials they supplied.

17) Electric Motor Overhauls: All electric motor overhauls shall be performed in accordance with ANSI/EASA Standard

AR100-2010. All electric motor bearings shall be replaced with sealed bearings, the grease fittings removed and a plug put in its place.

18) Machinery Shaft Alignment: All machinery shaft alignments shall correct for short, soft or angled foot conditions and shall, at a minimum, meet or exceed the “Acceptable” criteria below.

Angular Misalignment mils/inch

Offset Misalignment mils

Rpm Excellent Acceptable Excellent Acceptable

3600 0.3 0.5 1 2

1800 0.5 0.7 2 4

1200 0.7 1 3 6

900 1 1.5 4 8

19) Rotor Balancing: All rotor balancing of rigid shafts

(shafts which operate below their first critical speed), shall meet or exceed the requirements of ISO 1940/1.

20) Disturbed Areas: All areas which are disturbed in the execution of this SOW shall be returned to a condition equal to or better than originally found. All new and disturbed areas (to include all piping, plate, foundations, brackets, etc.) shall be prepared and coated in accordance with the

MARAD Standard Coatings Guidelines using coatings manufactured by International. Final top coat colors shall match the surrounding areas. These guidelines shall be provided upon request to interested offerors.

21) Regulatory Attendance Charges: All ABS Surveyor attendance charges related to the work in this SOW shall be to the

Government’s account. Since TS State of Maine is a Public

Nautical School Ship, there will be no charge for USCG

Inspector attendance. Repeated ABS Surveyor attendance fees resulting from mistakes and/or failures of the Contractor shall be the Contractor’s responsibility to pay.

22) Personnel Safety: The Contractor shall adhere to all safety procedures employed aboard the ship by the Maine

Maritime Academy. All persons working aboard the ship shall employ proper personnel protective equipment (PPE) for the work being accomplished. At a minimum, hard hats, safety glasses and work shoes are required.

23) Maintain Fire Boundaries: The Contractor shall not compromise fire boundaries (fire screen doors, remote-acting watertight doors, etc.) by blocking doors open or removing doors for any extended or unattended periods.

24) Maintain Unobstructed Escape Routes: The Contractor shall not obstruct egress routes (doors, hatches, scuttles, passageways, etc.) in a manner which endangers the safe entry or evacuation of personnel.

25) Slips, Trips and Fall Hazards: The Contractor shall take all necessary precautions to ensure that:

a) Areas being worked on are well lit.

b) Ladders, rails and deck plating are not removed without sufficiently encircling the openings with both sturdy line and yellow caution tape.

c) Decks are kept free of oils and greases.

d) Welding leads, oxy-acetylene hoses, extension cords, etc., are not strung across ladders, egress paths, etc., in a manner which creates a tripping hazard.

26) Safe for Entry: All tanks and spaces which constitute a confined space shall be certified “safe for entry” by a

Contractor provided Marine Chemist. These areas shall be maintained as such by a Contractor provided, “Competent

Person” using a certified gas monitor so long as work is continuing in the space.

27) Safe for Hot Work: All areas requiring hot work shall be certified “safe for hot work” by a Contractor provided Marine

Chemist. These areas shall be maintained as such by a

Contractor provided, “Competent Person” using a certified gas monitor. The Competent Person shall hold certification for satisfactory completion of an NFPA approved course for shipyard competent persons. A copy of this certification shall be provided to the COR prior to the start of any hot work. All hot work shall require that the Contractor fill out one of the ship’s hot work permits and obtain the signature/acknowledgement of one of the ship’s officers each day that hot work is being performed. This permit is used to inform the ship’s crew of the specific hot work being done each day. Precautions shall be taken to ensure that overheads, bulkheads, decks, wiring, piping, insulation, etc.

are properly protected from burning, welding, cutting or similar activities by covering them with fire retardant board or cloth as appropriate. A Contractor supplied fire watch shall be employed on each side of a bulkhead or deck where hot work is taking place. Use of the ship’s portable extinguishers is not permitted. The Contractor’s extinguishers shall be kept full and in good working condition. The fire watch must remain in place for at least ½ hour after any hot work is performed to include standing by during break and lunch periods if hot work was performed within ½ hour prior to the start of the break/lunch. All hot work must cease at least ½ hour prior to the end of the work day to provide the Contractor’s fire watch ample time to ensure that the area is safe before departing the ship. These periods are a good time to accomplish clean-up of the areas involved.

28) Oxygen and Acetylene: All oxygen and acetylene bottles shall be kept ashore and tied off along the dock. All oxygen and acetylene hoses shall be disconnected at their bottles at the end of each work day. Hoses used within the ship shall be coiled up such that no hoses are left passing through any doors at the end of the work day. Hoses shall be kept in good condition. Hoses deemed in need of replacement by the COR shall be replaced by the Contractor at the COR’s direction.

29) Welding Leads: All welding leads shall be kept in good condition. All leads shall be disconnected from their welding machines at the end of each work day. Leads used within the ship shall be coiled up such that no leads are left passing through any doors at the end of each work day. Leads deemed in need of replacement or repair by the COR shall be replaced or repaired by the Contractor at the COR’s direction.

30) Internal Combustion Engines: All Contractor provided internal combustion engines driving welding machines, air compressors or similar equipment, shall be kept on the pier and placed in a berm large enough to contain any oils or fuels that could potentially leak from that equipment. These berms shall be kept free of rain water in as much as is practical.

31) Job Safety Analysis (JSA): A JSA shall be performed (using the Contractor’s own forms) with all persons involved prior to the start of any work. A copy of all completed JSAs shall be retained aboard by the Contractor throughout the contract period and made available to the COR upon request.

32) Energy Control Plan (Lock Out/Tag Out): All work involving systems or equipment containing stored energy (such as electricity, fluids under pressure, stowed weights, and other hazards) requires that the stored energy be isolated and locked out/tagged out prior to any work being performed. The operation of any isolation device (switch, valve, etc.) and the placement and/or removal of any locks/tags, shall only be performed in the presence of, and with the written permission of, the ship’s Chief Engineer (or a crew member assigned by him). Written permission shall be executed/recorded by way of an entry in the ship’s lock out/tag out record book. Only the individual whose name/signature appears on the lock/tag may remove the lock/tag. All locks/tags associated with the work in this SOW shall be supplied by the Contractor and shall clearly identify:

a) Contractor’s Company name.

b) Date the lock or tag was placed.

c) Name/signature of the individual who performed the lock out/tag out.

33) Working Aloft: All persons working aloft shall do so in accordance with the ship’s working aloft procedures.

Permission to go aloft shall be obtained from the Chief Mate by way of a signed working aloft permit. The Contractor shall provide their own safety harnesses.

34) Smoking: Smoking is not permitted aboard the ship or on the college campus (which includes the pier adjacent to the ship and college buildings).

35) Security: All persons working aboard the ship shall be in possession of a Transportation Worker’s Identification Card

(TWIC). All persons with a TWIC shall be provided a temporary access card which shall be scanned by the cadet watch at each boarding and disembarking of the ship. Quick trips to the pier for tools or the like shall not require scanning in/out providing the cadet watch is informed by the

Contractor’s employee or subcontractor and they remain within sight of the watch. A list of all Contractor’s employees and subcontractors involved in the execution of this SOW shall be provided to the Chief Mate via email at brendan.mcavoy@mma.edu prior to their arrival aboard the ship.

36) Work Hours: Work hours shall be Monday thru Friday, 0700 to

1600 hours not including those Holidays observed by the Maine mailto:brendan.mcavoy@mma.edu

Maritime Academy. See also the working day restrictions stipulated above under “PERIOD OF PERFORMANCE”.

37) Loading/Unloading of Tools, Equipment and Materials:

Contractors shall be permitted to load/unload personnel, tools and materials at the Academy pier alongside the ship. The ship’s crew shall provide an operator for the ship’s cranes to hoist/lower tools, equipment and materials up to 4,000 lbs.

Requests for crane service shall be made to the ship’s Chief

Mate at least one day prior to needing the crane.

Availability of the ship’s cranes is not guaranteed. The

Contractor shall be responsible for providing all straps, shackles, etc. and for safely and adequately rigging all lifts of equipment and materials. In addition, the Contractor shall provide the personnel required to safely direct the crane operator and to guide the hoisted tools/equipment/materials.

38) Parking: Parking of vehicles throughout the work day is typically permitted at the Castine town parking lot but only upon approval from the Town Selectman. The contractor shall be responsible for obtaining that approval to include providing the Town Selectman a list of all Contractor and subcontractor vehicle models, license plate numbers, and driver’s license numbers prior to the start of the contract.

The town parking lot is approximately 1,000 feet from the ship. Overnight parking at the town lot is not permitted. If a Contractor desires to leave a work trailer on the pier or

Academy grounds, it shall be in a location agreed to by the ship’s Chief Mate (who will also coordinate with the Maine

Maritime Academy Police Department). Work trailers and other vehicles must never obstruct emergency (fire and ambulance) vehicle access to the ship.

39) Toilets: The Contractor shall provide portable toilet facilities for their employees and subcontractors. The Chief

Mate shall designate a space on the dock for them to be placed. The Contractor shall maintain them clean and shall empty them as required.

40) Availability of Drawings and Technical Manuals: The Chief

Engineer shall assist, in as much as possible, by providing access to any requested drawings or manuals. These drawings and manuals shall not leave the ship but may be copied on board with the written approval of the Chief Engineer. Most of the ship’s drawings have been electronically copied to a pdf format. CD copies of available drawings shall be provided to the Contractor upon request.

41) Hazmat Handling and Documentation: The Contractor must recognize that ships may contain hazardous materials which require special handling. These materials may include, but are not limited to; asbestos (used in heat and electrical insulation, brake linings, deck coverings, boiler refractory, joiner work and other areas), mercury, oils, bilge water and slops containing fuel, grease and lubricating oils, lead, lead-based anti-foulants, etc. This SOW attempts to make the

Contractor aware of any known HAZMAT materials and substances that may be encountered in the execution of this SOW, however, the responsibility for identifying, handling and disposing of these materials shall be the Contractors. Removal and disposal of all hazardous material or waste shall be in accordance with all applicable Federal, State, and local rules and regulations. The Contractor shall submit documented evidence of that compliance, if applicable, within five working days after the end of the contract. These documents shall include the types and quantities of hazardous waste generated, the procedures followed for custody and disposal, and copies of receipts for same. Additional charges required for handling and disposing of hazardous materials after contract award shall not be permitted unless it is related to work authorized under the “Supplemental Labor and

Material/Subs” ITEM of this SOW.

42) Credit for Scrap: Unless stated otherwise in this SOW, all removed and/or scrap material generated in the execution of this SOW shall be removed from the ship, become the property of the Contractor, and be disposed of in accordance with all

Federal, State and local requirements. A credit to the

Maritime Administration for the value of any scrap material removed shall be included in the Contractor’s pricing for each

ITEM in this SOW which generates any scrap material and/or salvaged equipment.

43) Trash Removal and Clean-up: The Contractor shall remove ALL trash generated each day and sweep down each area worked on at the end of each day. Upon completion of all work in an ITEM, all affected areas shall be thoroughly cleaned to a condition equal to or better than originally found. The ship is used by the faculty and cadets of the Maine Maritime Academy and is open to the public and prospective students for tours. For this reason, it is important that all public areas remain clean and orderly. If the Contractor soils or dirties any public areas or areas of the ship outside of the areas being worked on, they shall clean them immediately.

44) Communications: The ship may provide the Contractor with a

UHF radio and charger (if requested) for locating/contacting the COR (if aboard) or ship’s crew members throughout the work day. The radio and charger shall be signed for by the

Contractor and returned at the end of the contract period.

45) Equipment Information: The Contractor shall provide the COR with an electronic copy (in pdf format) of all drawings, operating manuals, repair manuals, parts manuals, cut sheets etc., for any equipment that the Contractor provides to the ship as part of this SOW. In addition, any drawings required as a deliverable in this SOW shall also be provided in AutoCad format.

46) Accuracy of Information: Dimensions and measurements in this SOW (or referenced in this SOW) are provided in good faith, however, their accuracy is not guaranteed. The

Contractor is responsible for verifying the accuracy of dimensions, measurements, sizes, etc., provided in any sketches, drawings, plans and specifications, within this SOW prior to quoting, fabricating, ordering, etc., anything required in this SOW. All drawings provided or referenced in this SOW, whether they are considered “as builts” or not, are not guaranteed to be accurate. Furthermore, these drawings should not be scaled to determine the actual location of existing piping/wiring runs, etc. in hidden areas such as bulkheads and/or joinery. The Contractor shall be aware that numerous drawings and manuals represent the ship’s configuration prior to the conversion in 1997 and as such, may no longer accurately represent the ship’s current configuration. For this reason, it is important to determine whether a drawing or manual being reviewed represents the pre or post conversion configuration. In some instances, it may be necessary to combine information from both pre and post conversion drawings to determine the current configuration of a system or compartment. Material Lists provided in a drawing are only a guide and may not accurately reflect the full extent of materials required. The Contractor shall be responsible for determining the actual quantities/types of materials required to satisfy the “INTENT” of each ITEM.

47) Daily Meeting: Prior to the start of each work day, and for the purpose of informing the ship’s crew of the Contractor’s activities (location of hot work, etc.), the Contractor’s

Manager/Supervisor shall meet with the COR (if aboard) and the

Ship’s Officers to discuss the work plan for that day. This meeting is a good time to discuss any special requirements and/or hazards as they relate to the execution of JSAs, lock outs/tag outs, etc.

48) Subcontractor Info: Contact information is provided within each ITEM of this SOW, when appropriate, to assist the

Contractor in identifying sources of OEM Technicians, ABS

Recognized Specialists and/or other Subcontractors who have consistently demonstrated their ability to perform the work or supply the parts required. The absence of a company name does not preclude their use by the Contractor providing the

Contractor can demonstrate, to the COR, their ability to perform the work or provide the part as an Authorized

Representative of the OEM, ABS Recognized Specialist or reliable Subcontractor, as required.

49) Scheduling/Gantt Chart: All Items shall be completed on or before their “Required Completion Date” (as listed in each

ITEM of this SOW). The 2021 Summer Training Cruises (when the ship will be underway) are expected to occur between approximately April 1, 2021 thru August 1, 2021. All systems and equipment aboard the ship must be operational for these cruises and therefore, no system or equipment can be left in an unfinished, incomplete or otherwise, out of service condition prior to the cruises. A Gantt chart (in pdf format) shall be provided by the Contractor indicating the scheduled start and finish dates for each Item. Changes to the

Contractor’s advertised start date or completion date requires re-issuance of an updated Gannt chart.

50) Progress Meetings: Progress Meetings shall be scheduled as necessary depending on the availability of the Contractor, COR, Chief Engineer and Chief Mate. Prior to final invoicing for an ITEM, the Contractor shall provide the COR with a document containing the signature of the Chief Engineer or

Chief Mate, as appropriate, acknowledging receipt of deliverables and/or acceptance of equipment operational tests and/or demonstrations as required by that ITEM.

51) Invoicing: The COR shall maintain a spreadsheet which documents the cost and per cent completion of each Work ITEM and Supplemental Delivery Order. The Contractor and COR shall agree to these numbers prior to invoicing.

WORK ITEMS

ITEM 1: LIFERAFTS

1.1 NS5 WO/SR#: 2001530

1.2 BACKGROUND AND INTENT:

1.2.1 The intent of this Item is for the Contractor to

remove, inspect, test, re-certify and re-install, thirteen (13) life rafts aboard the State of Maine. All work shall be performed by an ABS recognized Specialist provided by the Contractor. Additionally, there is one training life raft which must be serviced sufficiently to be able to conduct inflation training demonstrations.

1.3 REQUIRED COMPLETION DATE:

1.3.1 March 26, 2021

1.4 REFERENCES:

1.4.1 Life raft Certificates of Re-Inspection 2020.

1.5 NAMEPLATE DATA:

1.5.1 Five (5) Viking 25 man life rafts.

1.5.2 Eight (8) Elliot 25 man life raft.

1.6 LOCATION:

1.6.1 The 13 life rafts are located at various

locations on the 01, 02 and 04 deck levels.

1.7 GOVERNMENT FURNISHED:

1.7.1 None.

1.8 SUBCONTRACTOR CONTACT INFO:

1.8.1 Chase, Leavitt & Company Inc., 72 Commercial St., Portland, ME 04101. 207-772-6383.

charrison@chaseleavitt.com.

1.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), in order to accomplish the “INTENT” of this

ITEM. At a minimum, this work shall include the following:

1.9.1 Removals and Transport: Remove the following five

(5), Viking 25 man encapsulated life rafts from the ship:

1.9.1.1 Two (2) life rafts on the 01 level at location

01-66-1 and 01-66-2.

1.9.1.2 Two (2) rafts on the 02 level at location 02-133-

1 and 02-133-2.

1.9.1.3 One (1) raft from the 04 level (at location 04-

96-0).

1.9.2 Remove eight (8), 25 man Elliot encapsulated life

rafts from the ship located in racks on the 01 level at both the port and starboard sides at locations 01-80-1 and 01-80-2.

1.9.3 The contractor shall survey all life raft lashing

gear (web straps, shackles, and turnbuckles) and renew any missing and/or unacceptably worn lashing gear components. Worn parts removed from service shall be turned over to the ship’s Chief Mate.

1.9.4 The contractor shall transport all life rafts to

an authorized repair/inspection facility. The ship’s crew shall provide and operate the ship’s cranes and pier side forklift as necessary to assist the contractor in removing/reinstalling the life rafts off the ship and onto their truck.

1.9.5 Inspections, Servicing, Maintenance and Testing:

Perform all required regulatory inspections, servicing, maintenance and testing on the thirteen (13) life rafts to include the renewal of all consumables and expendables as required by the USCG, the OEM and IMO Resolution A.761

(18) SOLAS 74/96. To determine the work which will be required, refer to the referenced document “Life raft

Certificates of Re-inspection 2020.pdf”. Note: The

Viking 25 person DKF life raft on the 04 level does not employ a hydrostatic release.

1.9.6 The ship has one 25 man, Viking, davit launched, life raft which is used for training demonstrations (as requested by the USCG). It needs to be serviced so that it can be used for training purposes only. Perform all servicing required to be able to use one "training", 25 man, Viking, davit launched, life raft for demonstration purposes only. The raft needs to be able to be hung from the ship's davit and inflated. It is not necessary for the training life raft to be certified or to have consumables and other gear inside as it will only be used for training.

1.9.7 Deliver and Install All Life Rafts: Delivery and

installation of the serviced life rafts shall be at a date and time agreed upon by both the Contractor and the

Chief Mate. Deliver and install the thirteen (13) life rafts in their original positions aboard the ship and secure them in accordance with the support rack manufacturer’s lashing recommendations to include installation of the hydrostatic releases. Provide the

Chief Mate and the COR with copies of the renewed ISSETA

Form No 197 certificates upon delivery of the serviced life rafts.

1.10 DELIVERABLES / ACCEPTANCE CRITERIA:

1.10.1.1 ISSETA Form No 197.

ITEM 2: LIFE BOATS, RESCUE BOATS & DAVITS

2.1 NS5 WO/SR#:2001531

2.2 BACKGROUND AND INTENT:

2.2.1 The intent of this Item is for the Contractor to

perform all required regulatory inspections, maintenance, repairs and testing to the ship’s 4 lifeboats and davits, and 2 rescue boat davits, to the satisfaction of the

USCCG.

2.3 REQUIRED COMPLETION DATE:

2.3.1 March 26, 2021.

2.4 REFERENCES:

2.4.1 None.

2.5 NAMEPLATE DATA:

2.5.1 Lifeboat Davits/Winches: Marine Safety Equipment

(Schat Harding) Type 26-16 gravity davit, USW/5.52 Winch.

2.5.2 Rescue Boat Davits/Winches: Schat Harding Model

SPMOB.

2.6 LOCATION:

2.6.1 The 4 lifeboat davits and 2 rescue boat davits

are located on the 01 deck.

2.7 GOVERNMENT FURNISHED:

2.7.1 None.

2.8 SUBCONTRACTOR CONTACT INFO:

2.8.1 Palfinger Marine, 705 Mt Vernon Ave, Portsmouth, VA 23707. Tel: 757-399-1633.

2.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as government furnished), to accomplish the “INTENT” of this ITEM. All work shall be approved by a Contractor provided OEM

Technician (who is also an ABS Recognized Specialist). At a minimum, this work shall include the following:

2.9.1 Four Lifeboat Davits:

2.9.1.1 Swing and pin the lifeboat davit preventer bars

into place and install timbers in the davit tracks to safely secure the 4 lifeboats in their davits.

2.9.1.2 Open, inspect and assess the condition of the

brakes on the 4 lifeboat davit winches and 2 rescue boat davit winches. Any brake assemblies requiring parts and/or repairs (beyond those parts used for a typical inspection such as gaskets and seals) shall be addressed via a separate delivery order against the supplementary labor and supplemental materials section of this contract.

2.9.1.3 Reassemble the brakes in good order.

2.10 DELIVERABLES / ACCEPTANCE CRITERIA:

2.10.1 Condition reports. The four lifeboat davits and

two rescue boat davits shall be weight tested by the ship’s Chief Mate following satisfactory inspections and re-installation of the brakes by the Contractor. Any issues with the brakes not properly holding during the load tests shall be corrected at the Contractor’s expense.

2.10.2 All new and disturbed areas (to include all

piping, plate, foundations, brackets, etc.) shall be prepared and coated in accordance with the MARAD Standard

Coatings Guidelines.

ITEM 3: FIRE DETECTION AND EXTINGUISHING SYSTEMS

3.1 NS5 WO/SR#: 2001532

3.2 BACKGROUND AND INTENT:

3.2.1 The intent of this Item is for the Contractor to

provide the services of an ABS Recognized Specialist to perform all required regulatory inspections, maintenance and testing of the ship’s fire detection and fire extinguishing systems.

3.3 REQUIRED COMPLETION DATE:

3.3.1 March 26, 2021

3.4 REFERENCES:

3.4.1 2020 Fire Protection Equipment Certificate of

Inspection.

3.5 NAMEPLATE DATA:

3.5.1 Various.

3.6 LOCATION:

3.6.1 All areas throughout the ship.

3.7 GOVERNMENT FURNISHED:

3.7.1 Ship’s cranes.

3.7.2 Pier side forklift.

3.7.3 Crane and fork lift operators.

3.8 SUBCONTRACTOR CONTACT INFO:

3.8.1 Janice McLaughlin, FIREX, 1650 West Main Rd., Portsmouth, RI 02871. 401-683-5200. Email:

janicefirex@gmail.com.

3.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), to accomplish the “Intent” of this Item. At a minimum, this work shall include the following:

3.9.1 Provide an ABS Recognized Specialist to perform

all required inspections, maintenance and testing on the following fire detection and suppression systems. To determine the work required, refer to the referenced document, “2020 Fire Protection Equipment Certificate of

Inspection.”.

3.9.2 194 Portable Extinguishers: These extinguishers consist of the following quantities and types: (102) 10# dry chemical, (17) 20# dry chemical, (22) 2.5# dry chemical, (49) 15# CO2 and (4) 2 # dry chemical. Each extinguisher with a last hydro or manufactured date

“status” of 2015 or earlier will require that the contractor perform a six (6) year servicing and hydrostatic test. All other extinguishers shall require an annual servicing and maintenance. When all inspections, servicing and maintenance have been completed, all extinguishers shall be returned to their proper location throughout the ship as per the portable fire extinguisher inspection list above. All extinguishers labeled “SPARE” shall be returned to the appropriate racks in room 2-104-2 (Halon Room). The portable cylinders are described in the attached “2020

Fire Protection Equipment Certificate of Inspection”.

3.9.3 9 Fire Suppression Systems:

System

Description

1 Engine Room Halon System (12 halon cylinders and 2, 50 lb CO2)

2 Auxiliary Machinery Space Halon System (1 halon

1301 cylinder)

3 Paint Locker Halon System (1 halon 1301 cylinder)

4 Flammable Liquid Storeroom Halon System (1 halon 1301 cylinder)

5 Flammable Liquid Storeroom CO2 System (1 CO2 cylinder)

6 Emergency Generator Room Halon System (1 halon

1301 cylinder)

7 CO2 Hose Reel System (2, 50 lb CO2 cylinders)

8 Electric Propulsion Motor CO2 System (1, 50 lb

CO2 cylinder)

9 2nd Deck Storage Locker Hi-Fog System (1 water storage and 1 N2 cylinder)

This work shall require, at a minimum, the weighing and inspection of all cylinders, the testing of all pull boxes and cables, timers, shutdown switches, sirens, and the inspection of all hoses, piping and nozzles. CHECKPOINT. The Contractor is responsible to demonstrate the satisfactory operation of all systems to the attending USCG inspector and Chief

Mate. The ship’s crew will be available to start and reset all ventilation fans, pumps and generators, as necessary, for the demonstration of their required shutdowns. The Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms. The cylinders and switches associated with these 9 systems are described in the attached “2020 Fire Protection

Equipment Certificate of Inspection”.

3.9.4 Ansul IQ301 and Ansul LCD80 Fire Detection

System: This work shall require, at a minimum, the individual testing of 150 smoke (ionization) detectors, 31 thermal detectors, 8 combination smoke/thermal detectors, 75 manual pull stations, 13 bells/sirens/horns and the cleaning and check of system cabinets. The detectors and pull stations are described in the attached

“2018 Fire Protection Equipment Certificate of

Inspection”. CHECKPOINT. Contractor shall be responsible to demonstrate the satisfactory operation of this system to the attending USCG inspector and Chief Mate. The

Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms.

3.9.5 Galley Ansul R-102 Fire Suppression System: This

work shall require, at a minimum, the testing of the

Ansul fire suppression system to include the testing of all trips and the replacement of all fusible links.

CHECKPOINT. Contractor shall be responsible to demonstrate the satisfactory operation of this system to the attending USCG inspector and Chief Mate. The

Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms.

3.10 DELIVERABLES / ACCEPTANCE CRITERIA:

3.10.1 Fire Systems Inspection, Maintenance & Testing

Report.

ITEM 4: SCBAs AND BREATHABLE AIR COMPRESSOR

4.1 NS5 WO/SR#: 2001533

4.2 BACKGROUND AND INTENT:

4.2.1 The intent of this Item is for the Contractor to

provide an authorized subcontractor to perform all required inspections, maintenance and testing of the ship’s breathable air compressor cascade system, nineteen

(19) MSA Firehawk SCBAs and nine (9) MSA G1 SCBAs. In addition, The intent of this Item to perform hydrostatic testing of 6 SCBA cylinders.

4.3 REQUIRED COMPLETION DATE:

4.3.1 March 26, 2021

4.4 REFERENCES:

4.4.1 None.

4.5 NAMEPLATE DATA:

4.5.1 Breathable Air Compressor - Poseidon Air Systems, Type PFU250, S/N 88211240.

4.6 LOCATION:

4.6.1 Various emergency gear lockers throughout ship.

4.7 GOVERNMENT FURNISHED:

4.7.1 Ship’s cranes.

4.7.2 Pier side forklift.

4.7.3 Crane and fork lift operators.

4.8 SUBCONTRACTOR CONTACT INFO:

4.8.1 For the Breathable Air Compressor: Air Tech –

Division of Firesafe Equipment, Po Box 1355, Auburn, Me

04211, 800-538-3473. Eileen Mosher email: Emosher@Fire-

Safe.Com.

4.8.2 For the SCBAs: Northeast Emergency Apparatus, 440

Washington St. N Auburn, Me 04210, Tel: 207-753-0080.

4.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials and services (unless specified as “Government Furnished”) to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

4.9.1 Perform an annual servicing of the breathable air

compressor to include an air quality test and 3 new

CO2/H2O filter cartridges.

mailto:Emosher@Fire-Safe.Com mailto:Emosher@Fire-Safe.Com

4.9.2 Remove, inspect, hydrostatically test and return

six (6), 4,500# SCBA bottles due for hydrostatic testing.

4.9.3 Inspect, flow test, renew batteries as required, on 19 Firehawk SCBAs and 9 MSA G1 SCBAs.