Solicitation 69319520R000007- Questions received - Answers Amendment 0004.xlsx
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Q&A
| FTA RFP/Solicitation No.69319520R000007 |
| Procurement System Review (PSR) Program |
| Question No. | Noted Section Reference | Questions | Government Responses |
| 1 | N/A | Can you please provide the name of the company who serves as the incumbent on this specific contract? | Milligan & Company, LLC, Coleman Group, Inc., Leon Snead & Company, and Business Management Research Associates, Inc. |
| 2 | N/A | Can you please provide the current contract number that is set to expire? | The current base Indefinite Delivery, Indefinite Quantity (IDIQ) contracts have expired concerning this program. |
| 3 | N/A | The RFP says that the offeror must include their most up to date representations & certifications from SAM. Can you advise where in the proposal this should be included? It does not have this listed anywhere in the Technical Proposal Specifications. | Per amendment 0003, the Government clearly states that the Representations and Certifications from SAM must be provided in Volume IV. |
| 4 | N/A | Can you also advise where a teaming agreement can be included in the proposal? It also does not indicate anywhere in the RFP where this can be included. | If your firm submits a teaming arrangement, include it in Volume IV. |
| 5 | N/A | Any changes from the current scope of work? | This is a re-compete procurement. Read the RFP/Solicitation to make your firm's determination concerning whether there are any scope of work changes from the previous scope. |
| 6 | N/A | Will the government consider setting aside this requirement for 8(a) certified firms? | Based upon market research efforts, this procurement aside was not set-aside as an 8(a) procurement. |
| 7 | N/A | Will the government clarify if the relevant contract value of $250,000 is for the total contract value across the base year and all options? | The amount of $250,000 is in relation to the total period of performance for the respective project. Thus, if the project does not include option periods and is in excess of $250,000 for performance in general, firm's would submit the project if relevant to the program requirements. |
| 8 | N/A | Will the government consider removing the requirement for the Principal/Program Manager and Senior Procurement Analyst to have specific public transit experience. | No, the Government will not consider removing this requirement because FTA requires specific third party procurement policies for it's recipients. It is important to understand these industry specific requirements when completing compliance reviews and providing technical assistance. |
| 9 | N/A | Will the government confirm the current procurement system utilized within the FTA mode? Is the current system specific to FTA and or the transit industry or is it a universal procurement system? | The procurement system FTA utlilizes is irrelevant to this RFP/Soliciation. The PSR program examines FTA funding recipient procurement systems and processes. It is important for the Offeror to understand the scope of work as the term procurement system does not necessarily refer to a software package. |
| 10 | N/A | Will the government confirm the requirement to submit a CD-ROM in addition to email submission of proposals? | Per amendment 0003 to the RFP/Solicitation, the requirement to submit a CD-ROM has been removed from Section L. Proposals must be provided to the respective Contract Specialist and Contracting Officer via email only by the stated due date and time concerning this RFP/Solicitation. |
| 11 | Section C.5.3 | If Spanish translators are requested, how much time (i.e., from the time of the requirement is made known to the time of delivery) will the contractor be given to meet this requirement (e.g., 2 hours, one day, two days)? | As stated in the RFP, the offeror must confirm that it is ready to perform work immediately upon contract award and the issuance of the first task order. The need for Spanish translation will be made known during the task ordering processes. After the award of a task order, the contractor will be expected to meet the requirements immediately. |
| 12 | Section C.5.3 | If Sign language interpreters are requested, how much time (i.e., from the time of the requirement is made known to the time of delivery) will the contractor be given to meet this requirement (e.g., 2 hours, one day, two days)? | Same response as question 11. |
| 13 | Section C12.2.2.1 | Currently the solicitation states the following minimum expertise and experience requirement for the proposed program manager: “Minimum of 10-years professional experience in executive leadership in the public transit industry (can include any time spent as leadership of a consulting team on public transit-related projects).” As written, any offeror proposing to provide a PM with extensive experience in industries other than the public transit-related industries, including projects exceeding 1 billion dollars, would be disqualified from receiving an award. That is, failing to meet the current requirement would be classified as a deficiency as opposed to a shortcoming/discrepancy and such a determination would prohibit the contracting agency from awarding to such an offeror. Is it possible for the FTA to specify that the in-depth experience and expertise in the public transit industry is a desired facet of the overall proposed program manager’s professional repertoire but not necessarily mandatory? | No, the Government will not consider removing this requirement because FTA requires specific third party procurement policies for it's recipients. In addition, the understanding of the transit industry and being able to speak "their language" facilitates the review process and give recipients confidence that the reviewers understand them, their situation, and can fairly/accurately evaluate them. |
| 14 | Section C.12.2 | Minimum Required a) PM (1); b) Senior Procurement Analyst (2); c) Procurement Analyst (2); and d) Administrative Assistant (1). Although the PWS provides a minimum required number of personnel needed to support the subject effort, the estimated hours exceed these minimums. Does the FTA want offerors to submit proposals reflecting pricing for the minimum numbers reflected in Section C.12.2 or does the organization desire to see proposals that reflect the pricing for the effort based on the estimated hours and proposed number of personnel based on the offerors’ perspective of successful performance of the requirement? | Offerors must price per CLIN based upon the number of labor categories provided and the estimated level of effort hours per category for each anticipated performance year. |
| 15 | Section C12.2.2.2 | Currently the solicitation states the following minimum expertise and experience requirement for the senior procurement analyst: “Required experience and expertise: Minimum of 8-years of professional (5 years minimum public transit experience) experience in senior program and project leadership, in the public transit industry (can include any time spent managing a consulting team on public transit-related projects).” Is it possible for the FTA to specify that the in-depth experience and expertise in the public transit industry is a desired facet of the overall proposed senior procurement analyst’s professional repertoire but not necessarily mandatory? | No, the Government is quite clear that public transit extertise is a required facet concerning evaluation of an offeror's proposal in the pre-award phase of this acquisition. The understanding of the transit industry and being able to speak "their language" facilitates the review process and give recipients confidence that the reviewers understand them, their situation, and can fairly/accurately evaluate them. |
| 16 | F.2 Place of Performance and F.4 Schedule of Work and F.5 Govt-Furnished Property/Information | According to the solicitation, “The primary work site for this effort is at the Contractor site” (F.2, p. 33); however, the PWS also states that “All work conducted under this contract and resulting task orders SHALL be performed within the United States and its territories. This may include, but not be limited to: the Contractor’s primary or remote offices, FTA HQ or regional offices, other government offices, and grantee offices and facilities etc.” (F.4, p. 34). Subsequently the RFP notes that “The contractor will provide their own office space and equipment” (F.5, p. 34). Will the government provide office space “for work that is typically done on-site at a grantee etc.” (p. 34) or for “typically performed on-site such as specific types of reviews” (p. 34)? | The Government will not provide office space for contracted personnel concerning performance of contracted worked under respective awarded task orders. FTA expects the contractor to complete the vast majority of work at their own offices. Work at FTA offices or a specific recipient location is of very limited duration. Please review the SOW to ensure your firm understands the requirements and logistics of completing a procurement system review. |
| 17 | M.9 Factor –Past Performance | The Government has correctly highlighted that offerors that do not have past performance available (i.e., within a 3 year time span of proposal submission) will receive a neutral rating (i.e., “the offeror may not be evaluated favorably or unfavorably on past performance”) Does the Government still want offerors in this situation to submit experience related information using the past performance formatted material included in the RFP or should offerors include a section addressing their experience within the proposal? | All offerors are encouraged to carefully read the RFP/Solicitation in Section L concerning past performance. |
| 18 | Attachment J.2 – Pricing Matrix Template | Initial Labor Rates (Column D) and a column to input Discounted Labor Rates (Column E). It appears that neither of these columns are factored into the total price (Cell H46) and the total price column (Column H) does not factor in the reduction. Please confirm offerors may modify the formulas in the spreadsheet to fix these issues. | Yes, offerors can modify Attachment J.2 Pricing Matrix to fix the issue noted in this question for proposal submittal concerning this RFP/Solicitation. |
| 19 | Attachment J.2 – Pricing Matrix Template | The Government has pre-populated the Estimated LOE Total/Year column (Column F). Are offerors permitted to adjust these hours? | The Government requests that offerors use the estimated level of effort hours per labor category provided concerning each performance year. If an offeror changes the level of effort hours for any of the labor categories, the submitted price proposal must be thoroughly documented concerning the rationale for such change in level of effort hours, include the assumptions made by an offeror to justify the change, and provide a clear demonstration that the offeror understands the requirement. |
| 20 | Attachment J.2 – Pricing Matrix Template | If offerors are permitted to adjust the hours in the Estimated LOE Total/Year column (Column F), are offerors required to provide justification for the changes? If so, please clarify in which volume the justification should be presented | Same response as question 19. |
| 21 | C.1.6, CLIN 0003, Page 14.8 | Can the Government please share the current version of the Procurement System Review Contractor’s Manual? | The current version of the Procurement System Review Manual is available on FTA's website. |
| 22 | C.9 CLIN 0006, Page 23 | CLIN 6 includes workshop facilitation but does not reference event management/administration of workshop events (if they are completed in person) including identifying /arranging the location, registrar, printing materials for participants. Additionally, event management and registrar activities are not included in any of the labor categories. | Event management in terms of logistical support is not included in this procurement as it is to be performed under different contractual vehicles. |
| 23 | C.12, Page 27 | Please clarify whether the logistical aspects of arranging in-person workshops are required in this solicitation, or alternatively clarify which CLIN and Labor Category these are included within. | Same response as question 22. |
| 24 | C12.2.4, Non-Key Staff, Page 29 | The references to facilitating grantee workshops/meetings and leading compliance training does not appear to fit with the clerical, administrative duties of an Administrative Assistant. The required experience and expertise of the Administrative Assistant does not include delivering training or workshops. Please clarify the responsibilities of the Administrative Assistant. | Although the RFP identities various labor categories, the Government expects that only the appropriate labor categories are used for each individual assignment. If there is not a role for an Administrative Assistant at the PSR Workshops, then it is the Government's expectation that they will not be used nor billed for their labor. |
| 25 | Section C.12.2 Key Staff, Page 27-28 | The Key Personnel listed in clause 1252.237-73 do not correspond with the key staff listed in Section C.12.2 Section C.12.2 lists the key personnel as: |
• Principal/Program Manager
• Senior Procurement Analyst
• Procurement Analyst
| Per amendment 0003, the language concerning TAR clause 1252.237-73 Key Personnel (APR 2005) has been revised. | |||
| 26 | I.7, 1252.237-73 Key Personnel, Page 99 | Clause 1252.237-73 lists the key personnel as: Project Manager, Advisor, Subject Matter Expert. Please clarify which are key personnel. | The Key Personnel positions for this requirement are Principal/Program Manager, Senior Procurement Analyst, and Procurement Analyst. Per amendment 003, the correction was made. |
| 27 | L.16 Submission of Proposals, Page 117 | Please clarify how proposals should be submitted. a) Is only an electronic (email) submission required? b) Must a CD-ROM be sent to the Contracting Officer in addition to the emailed version? If yes, what address should be used? c) If a CD-ROM is also required, please confirm if the deadline for submissions relates to the time that the email is received, or the CD-ROM arrives. | Per amendment 0003, the clarification concerning proposal submission has been revised to ensure clear instructions in terms of submittal only via email. |
| 28 | L.9.7.2, page 111 | There is reference to “SOPs attached”. However, no SOPs were included in the attachments. Can the Government please provide these SOPs? | The statement "SOP attached" was included in error and has been removed in the RFP per amendment 0003. Offeror must keep in mind that they performance of work stated must be in accordance with the SOPs. The Government will have a PSR SOP during the course of this contract as well as others that will impact the PSR contractors. |
| 29 | L.10, Volume Two – Past Performance, page 114 | The RFP requests a list of three (3) Government and Commercial contracts and states. “Past Performance information concerning the prime offeror shall be provided first, followed by each proposed major subcontractor, in chronological order.” Please confirm that proposals should include three past performance contracts in total. | Please read L.10 Volume Two- Past Performance which clearly mentions the instructions concerning the amount of contracts to be provided with the proposal submission concerning Volume Two. |
| 30 | L.14, Conflict of Interest Statement, Page 117 | a) Should an offeror submit a list of all current conflicts of interest with their proposal? b) If yes, under which volume should this be included c) Should only conflicts relating to the prime contractor be listed, or should conflicts relating to the major subcontractors also be included? | The Offeror should include all conflicts of interest of the prime contractor and any Key personnel listed in the proposal. See section L.14 Conflict of Interest Statement for more information. If this pertains to your firm, please provide it in Volume IV which is an volume which has been added to this RFP/Solicitation. |
| 31 | L.21 Other Requirements, Page 119 | Should the full text of clause 1252.237-71 Certification of Data (APR 2005) be included in the proposal? If yes, under which volume and section should this be included? | Yes. Submit the full text of clause with signature and date of authorized official concerning this within Volume IV Additional Requested Information. Per amendment 0003, the respective table concerning documentation for Volume IV- Additional Requested Information is provided in Section L. |
| 32 | H.23.2 Exception to Fair Opportunity, Page 56 | Can the Government provide some information regarding whether there were any task orders that were awarded to the previous IDIQ contract holders under an Exception to Fair Opportunity? Approximately how many awards were made under these circumstances? This section states that an Exception to Fair Opportunity can occur when “Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.” In the previous IDIQ, were there any such awards made under this circumstance, and if so, for what work was the award made for? Follow-on to question b) above. If so, to which contractor was the award made to? | The Government will not be providing a response to this question concerning the former IDIQ base contracts. |
| 33 | N/A | Are any of the incumbents, or previous IDIQ contract holders, ineligible to bid as a prime contractor on this solicitation? If so, please list the ineligible incumbents. | This procurement is a total small business set-aside. Prime offerors whom submit a proposal for this RFP/Solicitation must not be on the excluded parties list, must currently be a small business and have the NAICS for their firm concerning this procurement. |
| 34 | 52.219-14 Limitations on Subcontracting, Page 58 | Please confirm that similarly situated firms (small businesses), per 13 CFR 125.6, can together satisfy the requirement for at least 50 percent of the cost of contract performance incurred for personnel. | The prime offeror whom submits the proposal must have ownership of a partnership in which at least 50 percent of every class of partnership interest is owned by one or more individuals or a joint venture agreement approved by the SBA of similarily situated firms. |
| 35 | N/A | What is the anticipated award date for the IDIQ contract? | The Government plans to award base IDIQ contracts for this procurement in fiscal year 2021. |
| 36 | N/A | What is the Government’s anticipated timeline for the issuance of the first task order solicitations? | The Government anticipates that the first task order RFQs will be issued within two to three months of IDIQ base contract awards. This is subject to change etc. |
| 37 | 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020), Page 59 | Please clarify under which volume and section should this be included? | Offerors should include the response to this clause in Volume IV. Per amendment 0003, this will be included to the respective table in Section L. |
| 38 | 52.204-26, Covered Telecommunications Equipment or Services—Representation, Page 59 | Please clarify under which volume and section should this be included? | See response to question 37. |
| 39 | 52.212-3, Offeror Representations and Certifications-Commercial Items, Page 59 | Please clarify under which volume and section should this be included? | Offerors must submit this information in Volume IV. Per amendment 0003, this will be included to the respective table in Section L. |
| 40 | 52.222-17 Nondisplacement of Qualified Workers (MAY 2014), Page 88 | This clause requires the contractor and its subcontractor to offer service employees employed under the predecessor contract the first right of refusal of employment on the successor contract. a) Are there any predecessor contractor employees which this applies to? If there are, will the Government facilitate an “open house” with these service employees? | Per amendment 0003, this specific clause will be removed from the RFP/Solicitation. |
| 41 | C.6.3 Recipient Training, Page 5 | a) Will FTA provide curriculum-based content for collaboration of recipient training material? b) Will the contractor design content independent of other contractors? | The curriculum content will be provided by the agency for all FTA sponsored training. FTA may utilize contractor assistance in developing the curriculum. Specific "tailored" curriculum may also be developed by the contractor for specialised industry presentations or specialized training. All content must be approved by the COR and subject matter experts in FTA prior to it being used in any FTA sponsored training/event. |
| 42 | C.8.1.9.3, Conduct the Site Visit, Page 15 | The RFP states: “Selecting and inspecting facilities, vehicles, and other major assets as appropriate and as determined in coordination with the FTA regional and/or Program office”. Will inspecting vehicles, facilities, and other major assets be required for PSR Site Visits? | The RFP/Solicitation is clear. Yes, the contractor may be required to do onsite inspections of vehicles, facilities, and other major assets. |
| 43 | C.9.1 Functional Area 3: Recipient Training, Page 23 | The RFP states “FTA typically conducts between 10 workshops annually with approximately 50-75 attendees per workshop”. Is the annual number of workshops typically a total of 10 workshops across all regions? | The total number of workshops per year are across all FTA regions. |
| 44 | H.12, Organizational Conflict of Interest, Page 48 | The RFP states “The Contractor is prohibited from submitting qualifications, bids, proposals, offers, solicitations, or similar documents to the Grantee it is reviewing/providing technical assistance during the contract performance periods.” Please clarify the contract performance period in this context. Is this the entire five-year period or only the contract year in which the contract was awarded a task order? | Contractors are prohibited from such actions while having an active task order that involves review of the respective recipient, while an offeror's proposal is pending with a reipient and during the active contract period of performance as well. Also, the time frame for when such actions requested are to occur would need to be reviewed in coordination with FTA's legal counsel concerning for example any actual or potential conflicts of interest etc. |
| 45 | L.10 Volume Two – Past Performance, Page 114 | Would past, relevant experience from a previous employer be sufficient past performance? | The RFP/Solicitation is quite clear for vendors without previous contracting history. On page 116, the RFP/Solicitation provides the following clarification for new contracting firms: |
"If offerors have no previous contract history, then offerors may submit any other information supporting the quality, timeliness, business relations, management of key personnel and contractual considerations and customer satisfaction with its contract performance, including a list of its major professional accomplishments and awards, its client references, and a copy of its confidentiality policy. It is incumbent upon offerors to explain the relevance of data provided in the proposal. Offerors are responsible for completeness and accuracy of performance information obtained from other sources."
| 46 | L.10 Volume Two – Past Performance, Page 115 | Can a CPAR be submitted instead of Attachment J-1 Past Performance Questionnaire? | Yes, it can be submitted if the relevant project was within the past three years and it is a complete, approved performance assessment. In this case, it must still be submitted directly by the respective reference to Ms. Shequesha Evans, Contract Specialist with copy to Mrs. Stephanie Cooke-Nwadibia, Senior Contracting Officer. |
| 47 | L.4, Submission Time and Date of Proposals, Page 105 | Due to the nature of the questions and complexity of some of the dependent pricing information, we request the Government to extend the due date for RFP responses to allow at least fifteen (15) business days from the date of release of the Government’s answers to the questions above, so that all offerors may have adequate time to provide a complete and compliant proposal. | Per amendment 0002, the proposal due date was extended to October 15, 2020. |
| 48 | N/A | The time stated for the response due is 3:00 pm EST. Can the government clarify the time as either EST or EDT? | As it relates to this RFP/Solicitation, the time for which it is due is EST not EDT. |
| 49 | N/A | The Attachments are labeled +J.1+ Past Performance Questionnaire, Attachment +J.2++Pricing+Matrix+Template and Attachment+J.3++Invoice+Template. Attachment +J.1’s header reads Attachment J-2: Past Performance. Will the government please clarify the correct names of all the attachments? (reference –all attachments) | Per amendment 0003, this will be corrected concerning the actual header as pointed out. |
| 50 | N/A | If the RIR template is available now, can the government provide insight as to the nature of the information to be requested from the recipient? | No, the Government will not provide a copy of the RIR template at this time. |
| 51 | C.8.1.7 | Will there be a standardized template for preparation for the scoping meetings, as is currently the practice with SMR/TR reviews? | Yes, there will be a standarized scoping format that the Government will provide the contractors prior to the review. |
| 52 | C.8.1.8 | Will there be a standardized template for the recipient agenda package, as is currently the practice with SMR/TR reviews? | Yes, there will be a standarized agenda package format that the Government will provide the contractors prior to the review. |
| 53 | C.7.2 – Special Assignments | Will FTA be updating the format for the workshops given the changes in the structure of the PSR manual? If so, does FTA anticipate this as a specific task under section C.7.2 – Special Assignments? | Decisions for amending the PSR workshops are still ongoing. Any material changes in the guide will be reflected in the workshop material as necessary. |
| 54 | C.5 | Do the accessibility and language requirements as outlined in section C.5 apply exclusively to workshops? | No, the accessibility and language requirements are mandatory for every aspect of this award. Therefore the workshops, PSR Reviews, Technical Assistance, etc., must comply with these requirements. |
| 55 | Section L.9.7.1 on P. 111 | Mentions various types of organizations. Does the phrase “cooperative agreement parties” refer to FTA recipients doing "joint procurements," or does it refer to private industry cooperative purchasing ventures who are not FTA grant recipients? | The FTA provides both grants and cooperative agreements to FTA recipients. All recipients, including those receiving Cooperative Agreement financial assistance, must comply with FTA contracting requirements. Therefore they are also eligible to receive a Procurement System Review. |
| 56 | N/A | What is the current schedule and anticipated agencies for the FY’21 oversight review cycle? | The number of reviews has not been determined at this time. |
| 57 | N/A | How many reviews are scheduled in total for FY’21 and how many reviews would a single contractor typically perform in a year? | As required by the Federal Acquisition Regulation (FAR) 16.505(a)(b)(1), all task orders issued under multiple award contracts must be issued after quotes/proposals from all contractors that have been awarded contracts are evaluated etc. Therefore, the Government is unable to provide specific numbers at this time. |
| 58 | N/A | How does FTA decide which contractor will perform individual reviews? | Various factors come into consideration for the decision such as whether performing the review would present an actual or potential conflict of interest etc. |
| 59 | N/A | Will reviews be virtual or are on site visits anticipated? | Yes, the Government anticipates that site visits will be conducted virtually and in person. Please note: FTA, at its sole discretion, may choose to have review conducted in-person or virutally. The contractor must be able to perform both types of reviews. |
| 60 | N/A | Several sections of the SOW require compliance with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d); can FTA provide examples of materials that it views as compliant? | Section 508 compliance may be achieved using various methods. However for more detailed information, please check the Government's Section 508 website: https://www.section508.gov/ |
| 61 | N/A | Is there any training required to use the OTRAK system? | The Government will provide the necessary training to all awardees on using FTA's Oversight Tracking system, OTrak. |
| 62 | Page 122, M.3 | Is there a formula used to determine “competitive range”? | There is no formula to share etc. |
| 63 | C12.2.4 Non-Key Staff | The RFP indicates that the Administrative Assistant duties will include “facilitating grantee workshops, webinars, oversight events, and other Program-related meetings; lead compliance training sessions (including workshops) for single or multiple FTA recipients.” However, the required experience and expertise does not seem to support the qualifications needed to perform these functions. Do you intend for the Administrative Assistant labor categories to be filled with individuals qualified to lead compliance training sessions and facilitate grantee workshops? If so, could you elaborate on the administrative role that they would have? | The Administrative Assistant duties at the PSR workshops would not include training. Instead, it would include registration assistance and other clerical duties needed onsite. |
| 64 | L.10 Volume Two – Past Performance (RFP page 114) | Are prospective offerors to submit a list of three contracts (references) for the prime plus three contracts (references) for each major subconsultant?If we have multiple subcontractors, how many contracts (references) for the prime and each subcontractor should be listed? | Read section L.10 Volume Two- Past Performance which clearly states the following "Prospective Offerors shall submit a list of three (3) Government and Commercial contracts (prime and major subcontracts) that are currently being performed or has been performed during the past 3 years, which are relevant to the efforts required by this solicitation." The prime offeror submits the proposal in response to the RFP/Solicitation not a subcontractor. |
| 65 | Pricing Matrix Template | Do we understand correctly that the LOE Total that is already inserted in the spreadsheet is the LOE Total expected by FTA for this contract? | Yes, the LOE encompasses the base year and option years. |
66 Pricing Matrix Template Are bidders expected to indicate the actual number of labor hours we expect will be required from each of the labor categories in the “Estimated Quantity” column? Yes, please place your firm's level of effort in the respective column for review etc.
| 67 | Pricing Matrix Template | The formula for “Total Price” is calculated based on the “Estimated LOE TOTAL/Year.” Should we change the “Total Price” formula in the spreadsheet to a formula that is based on our “Estimated Quantity” Labor Hours if we estimate hours that are different from those provided by FTA in the template? | Please base your calculation on the hours given in the spreadsheet. If you change the hours, you must provide the information as indicated in response to question 19. |
| 68 | Pricing Matrix Template | The Template includes an amount for Other Direct Costs and Travel. Should we assume that the amounts for those categories in the template will be comprehensive of all Other Direct Costs and Travel? | The template includes an NTE amount for ODCs and Travel concerning the anticipated contract award. The amount will vary per awarded task order. |
| 69 | Volume 3 Price Proposal | Are we to submit the spreadsheet as MS Word or PDF along with the cover letter, cover page, and TOC (in a single filet)? Or, do we submit the spreadsheet in Excel (which would require two files to be submitted – one PDF/Word and one Excel)? | In the table within Section L concenring Volume 3: Price Proposal, it clearly states the following from the RFP/Solicitation "MS Office Excel spreadsheet for actual pricing calculations. MS Word or PDF for cover page, cover letter, table of contents and written narrative explaining pricing." |
| 70 | Attachment J.1 Past Performance Questionnaire | Please consider extending the deadline for our references to return the Past Performance Questionnaire beyond September 18th. It is unclear to us if we need to collect three references from each subconsultant or three total. We would appreciate more time after responses to the questions are received. | Per amendment 0002, the deadline was extended. |
| 71 | Pg. 27, Section C.12.1 | Please specify what additional levels of expertise that may be requested for individual task order requirements, past the senior level. | Additional expertise is based on the individual task order assignment. For example, if there are concerns about a bus procurement in which the vehicles purchased were defective; the contractor may need to have a bus expert on that review. |
| 72 | Pg. 27, Section C.12.2 (Key Staff) | Please confirm whether government shall accept key personnel (principal/sr. procurement analyst) who satisfy education, experience, and executive leadership requirements but whose government service was not directly in the public transit industry | No, the Government is quite clear that public transit extertise is a required facet of contract award. The understanding of the transit industry and being able to speak "their language" facilitates the review process and give recipients confidence that the reviewers understand them, their situation, and can fairly/accurately evaluate them. |
| 73 | Pg. 27, Section C.12.2 (Key Staff) | Please identify the Federal grade equivalent for the positions that are listed as Key Personnel. | There are no federal grade equivalents. The requirements are identified in the RFP/Solicitation and the offeror must demonstrate that proposed staff meet them. |
| 74 | Pg. 42, Section H.6 (Contractor Personnel Security) | Please confirm whether the government shall assign the "risk and sensitivity level designation" upon award. If a particular level is anticipated, please provide it so that Offeror can screen prospective staff only with the appropriate PCL level | No positions will be assigned a risk and sensitivity level designation. If this is to change, respective vendors will be notified etc. |
| 75 | Pg. 117, Section L.16 (Submission of Proposals) | Solicitation states Offerors must submit "one electronic CD-ROM for each volume."Please confirm this format is required for consideration in addition to the emailed proposal and if so, if the physical media is to be mailed to the CO Office Address as listed in Section G Contract Administration Data. | Please see response to question 10. |
| 76 | L.8, Proposal Format Instructions, Page 110 | Page 117, Submission of Proposals, indicates that in addition to email, one electronic CD-ROM for each volume must be submitted to the Contracting Officer. | Please see response to question 10. |
| 77 | L.16 Submission of Proposals, Page 117 | Please clarify how proposals should be submitted. a) Is only an electronic (email) submission required? b) Must a CD-ROM be sent to the Contracting Officer in addition to the emailed version? If yes, what address should be used? C) If a CD-ROM is also required, please confirm if the deadline for submissions relates to the time that the email is received, or the CD-ROM arrives. | Please see response to question 10. |
| 78 | N/A | In the submittal, the government refers to submitting the proposal via email and a CD-ROM. Given the condition of the pandemic, will the government waive the requirement for the CD-ROM? | Please see response to question 10. |
| 79 | Pg. 117, Section L.16 (Submission of Proposals) | Solicitation states Offerors must submit "one electronic CD-ROM for each volume."Please confirm this format is required for consideration in addition to the emailed proposal and if so, if the physical media is to be mailed to the CO Office Address as listed in Section G Contract Administration Data | Please see response to question 10. |
| 80 | Section C.8.3 | Shouldn’t Targeted Technical Assistance be CLIN 0005? | The CLIN number for Targeted Technical Assistance has been updated to CLIN 0005 and all respective information concerning it in Section C has been updated in the revised RFP/Solicitation per amendment 0004. |
| 81 | Section L.10.1.5 | The Pre-Award Monitor’s information is not readily available, can this be deleted? | Offeror is to provide if possible. If not available, offeror must simply respond and indicate why briefly the information is not available in their Volume II- Past Performance response. |
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