692M15-21-R-00022.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

X

AAQ610-AFN

AAQ-610 Grants & R&D FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport Karen Thorngren Atlantic City NJ 08405

Karen C. Thorngren 609 Karen.C.Thorngren@faa.

gov 485-4730

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Karen C. Thorngren

692M15-21-R-00022

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

692M15-21-R-00022

Period of Performance: 09/20/2021 to 09/19/2026

00001 The contractor will provide all labor, tools, materials, supervision, and other items and non-personal services necessary to accomplish operations and maintenance of the NAPTF, NAPMRC, Reflective Cracking programs and field instrumentation projects. This contract will also include the preventive maintenance and repair of government-owned vehicles, trailers, and equipment that is used both by the Airport

Pavement and Safety R&D Sections

Section B - Supplies or Services/Prices Section B - Schedule

B.1 GENERAL

This requirement is for non-personal support services contract to provide operations and maintenance of the NAPTF, NAPMRC, Reflective Cracking programs, and field instrumentation projects. This contract will also include the preventive maintenance and repair of government-owned vehicles, trailers, and equipment that is used both by the Airport Pavement and Safety R&D Sections. All work will be performed in accordance with the Performance Work Statement provided in Section C. Performance will take place at the William J. Hughes Technical Center. The Contractor must provide, by issued Task Orders (TOs), all management, supervision, labor, and materials necessary to perform services on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) basis.

B.2 TYPE OF CONTRACT-INDEFINITE-DELIVERY/INDEFINITE QUANTITY (IDIQ)

This requirement is for a Single Award, hybrid Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract and is structured and managed by the rules for TO contracts. In particular, TO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data. The types of TOs issued against the resulting contract may include Time and Materials (T&M), Labor-Hour (L-H), Cost, or Firm Fixed Price (FFP) TOs allowed by the FAA AMS Section T3.2.4 Types of Contracts, and as outlined in Section G, Contract Administration Data. Clauses for Labor Hour and Firm Fixed Price Task Orders will be added to Section I, Contract Clauses at the task order level if applicable.

Indefinite-Delivery, Indefinite-Quantity (IDIQ), Blanket Purchase Agreements (BPAs), and Letter Contracts are not permissible TO types under this contract.

B.3 ORDERING PERIOD

This competitive procurement will be Full and Open Competition utilizing Best Value Trade-Off procedures. The FAA will award a hybrid IDIQ contract with a period of performance not to exceed 60 months (5 years). The resultant contract will have a one-year base ordering period and four (4) one-year ordering periods. The contractor must provide the services necessary to accomplish the tasks described in Section C of this contract as authorized by the Contracting Officer (CO) through the issuance of task orders. The CO is the only person authorized to issue orders under this IDIQ contract. All terms and conditions contained in this document will be applicable to all orders issued.

B.4 MINIMUM ORDERING OBLIGATIONS AND MAXIMUM CEILING

The minimum ordering obligation under this contract is $100,000.00 and this amount will be obligated on Task Order Number 0001. The Government has no obligation to order additional services or issue additional orders to the Contractor beyond the minimum ordering obligation specified (see AMS Clauses 3.2.4-16 Ordering, and 3.2.4-20 Indefinite Quantity).

The total estimated not-to-exceed (NTE) contract ceiling amount will be determined based on the total identified in the pricing spreadsheet in Section J. Orders are anticipated to be placed on a yearly basis and incrementally funded in accordance with contract clause AMS 3.3.1-39. The aggregate value of all orders placed against this task order will not exceed the total maximum not to exceed contract ceiling amount. Regardless of the estimated period of performance, the contractor shall only continue work until the obligated amount of funds are depleted and the contractor is required to notify the Contracting Officer when 75% of the obligated funds are depleted in accordance with contract clause AMS 3.3.1-39.

B.5 TIME AND MATERIALS (T&M) CLIN

The contractor must propose fully burdened labor hour rates as identified in the pricing spreadsheet contained in Section J.

One composite rate will represent effort performed by either the prime contractor or subcontractor.

The awarded pricing spreadsheet will be contained in Section J and will be used for contract/task order pricing and billing purposes. From the effective date of the contract award, it is anticipated that a transition period (not to exceed 30 days) will occur. The transition period will not be separately priced and shall be included in the base period services.

A fully burdened rate is defined as the direct hourly labor rate that includes wages, overhead, general and administrative (G&A) expenses, profit, fringe benefits, and direct tax/labor/payroll burden. The rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but will exclude travel and other direct costs (ODCs) (as described in Section G). Additionally, the fully burdened rates will include all costs/expenses associated with providing adequate contractor owned/leased facilities at various locations to include, but not limited to those identified in Section G. These rates, which will represent the rates that the Government will accept during the life of this contract, will be used on all orders issued under this contract.

a. In performance of the effort ordered under this contract, the Contractor shall provide the total number of personnel based on the ordered amount of T&M labor hours as specified in the individual order for the associated contract period. Work will be performed for all SOW sections in accordance with Section C, unless specified otherwise. For purposes of this provision, labor hours are defined as actual work hours exclusive of vacation, holidays, sick leave and any other absences.

b. Only those labor categories indicated in the Attachment A pricing spreadsheet shall be charged to this contract. The functional descriptions and education and experience requirements for these labor categories are provided in Section J, Labor Category Descriptions and Qualifications (Attachment B). It is estimated that the identified maximum amount of T&M labor hours, per year, in the Attachment A pricing spreadsheet may be necessary to accomplish the requirements of the Performance Work Statement. FAA reserves the right to increase or decrease the T&M hours for any contract year depending on requirements. Changes to the number of hours will be made in accordance with Section I, AMS Clause 3.10.1-14 (Changes – Time and Materials or Labor Hours).

B.6 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

The Contract Line Item Number (CLIN) structure for this contract is provided in Table B-1. All efforts under this contract will be ordered and invoiced in accordance with this CLIN structure and performed in accordance with the Statement of Work and individual Task Orders. The CLIN structure for each Task Order issued under the contract will be set up at the time of issuance of the Task Order. Task Orders issued under this contract will be awarded using various contract types, depending upon the requirement(s).

Labor CLINs:

Firm Fixed-Price (FFP) for labor to perform the operations and maintenance as set forth in Section C; Scope of Work.

Materials CLINs:

This is a Cost Reimbursable with no fee CLIN. All materials purchased for the performance of this contract are reimbursable under this CLIN. Materials not otherwise listed in the Statement of Work or elsewhere in this document must be approved by the COR prior to any purchase by the Contractor. Any indirect rate percentage(s) to be charged must be included in the price proposal. An estimated NTE value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

The Contractor may have a material handling rate that they apply to materials.

Special Projects CLINs:

Time and Materials (T&M) to provide support for special projects as set forth in Section C, Statement of Work.

Travel CLINs:

This is a Cost Reimbursable with no fee CLIN. Any General and Administrative Expense (G&A) percentage to be charged must be included in the price proposal. An estimated Not to Exceed (NTE) value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

Table B-1 – Contract Line Item Structure for Period of Performance (5 years)

CLIN CLIN Description Ceiling Amounts

0001 Operations & Maintenance – Ordering Period 1 To be determined at the task order level

0002 Materials – Ordering Period 1 To be determined at the task order level

0003 Special Projects – Ordering Period 1 To be determined at the task order level

0004 Travel – Ordering Period 1 To be determined at the task order level

0005 Operations & Maintenance – Ordering Period 2 To be determined at the task order level

0006 Materials – Ordering Period 2 To be determined at the task order level

0007 Special Projects – Ordering Period 2 To be determined at the task order level

0008 Travel – Ordering Period 2 To be determined at the task order level

0009 Operations & Maintenance – Ordering Period 3 To be determined at the task order level

0010 Materials – Ordering Period 3 To be determined at the task order level

0011 Special Projects – Ordering Period 3 To be determined at the task order level

0012 Travel – Ordering Period 3 To be determined at the task order level

0013 Operations & Maintenance – Ordering Period 4 To be determined at the task order level 0014 Materials – Ordering Period 4 To be determined at the task order level

0015 Special Projects – Ordering Period 4 To be determined at the task order level

0016 Travel – Ordering Period 4 To be determined at the task order level

0017 Operations & Maintenance – Ordering Period 5 To be determined at the task order level

0018 Materials – Ordering Period 5 To be determined at the task order level

0019 Special Projects – Ordering Period 5 To be determined at the task order level

0020 Travel – Ordering Period 5 To be determined at the task order level

Clause List

The remainder of this page has been intentionally left blank.

Section C - Description/Specifications Scope of Work

1. BACKGROUND

This Statement of Work (SOW) sets forth the requirements for operations and maintenance related to the Federal Aviation Administration (FAA) William J. Hughes Technical Center's Airport Pavement and Safety Research and Development (R&D) Sections.

The Airport Pavement Section is responsible for conducting research, tests, and demonstration efforts related to Advisory Circular (AC) standards and specifications of; airport pavement design, construction, pavement maintenance and rehabilitation, and airport pavement material testing. This section also operates the National Airport Pavement Test Facility (NAPTF) and the National Airport Pavement and Materials Research Center (NAPMRC). The NAPTF is the world’s largest enclosed full-scale pavement test facility dedicated solely to airport pavement research providing high quality accelerated test data from rigid and flexible pavement subjected to simulated aircraft traffic. The NAPMRC is home to the world’s largest Heavy Vehicle Simulator – Airfield model (HVS-A) providing accelerated pavement test data from rigid and flexible pavements subjected to simulated aircraft traffic.

The FAA has also designed and constructed a full-scale Reflective Cracking Machine at the NAPTF and an Outdoor Reflective Cracking test area at NAPMRC. The main purpose of the Reflective Cracking Machine is to conduct reflection cracking tests for asphalt overlays on concrete pavement. The Outdoor Reflective Cracking project serves the same purpose as the indoor project, but adds seasonal weather exposure and application of aircraft loads over a longer asphalt overlay test section with more underlying construction joints.

The FAA conducts airport instrumentation projects at airports all over the country which requires instrumentation and data collection support to provide a better understanding of long-term pavement behavior in the field under varied climatic and operating conditions.

The Airport Safety Section is responsible for conducting research, tests, and demonstration efforts related to Advisory Circular (AC) standards and specifications of: airport planning and design, airport safety data mining, aircraft rescue and firefighting, wildlife hazard abatement, visual guidance, runway surface safety technology, airport safety and surveillance sensors, and unmanned aerial systems integration at airports.

In order to perform this research, the Airport Safety Section uses a number of vehicles and trailers to transport needed equipment to various test sites around the nation. The Airport Safety Section also uses specialized equipment housed at the Technical Center to run braking and friction tests at the Atlantic City International Airport.

All tasks under this contract will include the operations and maintenance of the NAPTF, NAPMRC, and the Reflective Cracking programs (hereinafter referred to as ‘facilities’) as well as field instrumentation projects. This contract will also include the preventive maintenance (PM) and repair of government-owned vehicles, trailers, and equipment that is used both by the Airport Pavement and Safety R&D Sections.

This will be a task order type contract. Tasks will be issued individually under the task areas detailed below. The Pavement activities of the Airport Technology and Safety R&D Sections, which this contractual effort will support, are divided into the following task areas:

1. Operations

2. Maintenance

3. Materials

4. Special Projects

2. TASK ORDER OBJECTIVES

2.1 Operations

2.1.1 Data Collection - Hardware and Software – Operation, Collection, and Data Storage

2.1.2 Test Equipment Operators

2.1.3 Support Equipment Operators

2.1.4 Test Execution, Testing Daily Notes, Quality Assurance

2.1.5 Support in Non-Destructive Testing and Data Storage

2.1.6 Post Traffic Testing Support

2.2 Maintenance

2.2.1 Facility Housekeeping

2.2.2 Data Collection Hardware, COTS and In-House Software

2.2.3 Instrumentation and Consumable Inventory

2.2.4 Construction Equipment

2.2.5 NAPTV and All Associated Systems

2.2.6 NAPMRC – HVS-A

2.2.7 Building 207A Soil Processing Facility and Laydown Yard

2.2.8 Reflective Cracking (RC) (Indoor and Outdoor)

2.2.9 Computers, Servers, Network, Storage Devices, and Surveillance Cameras

2.2.10 Test Equipment

2.2.11 Support Equipment

2.2.12 Tool Organization and Inventory

2.2.13 Maintenance Plan and SOP Review/Updates

2.2.14 NAPTF Photo Database Support and PM

2.2.15 Vehicle Monthly Inspection & PM

2.2.16 Bicycle Semiannual Inspection and PM

2.2.17 Trailer Monthly Inspection and PM

2.2.18 Power Generator Monthly Inspection and PM

2.3 Materials

2.3.1 Instrumentation and consumables for all construction cycles at NAPTF

2.3.2 Instrumentation and consumables for all test cycles at NAPMRC

2.3.3 Instrumentation and consumables for all Reflective Cracking test cycles

2.3.4 NAPTV parts and consumables

2.3.5 Indoor Reflective Cracking Rig and Chiller Unit parts and consumables

2.3.6 Construction Equipment parts and consumables

2.3.7 Support Equipment parts and consumables

2.3.8 Power Generator parts and consumables

2.3.9 Trailer parts and consumables

2.3.10 Bike parts and consumables

2.3.11 B207A and B207 laydown yard parts and consumables

2.4 Special Projects

2.4.1 Instrumentation installation and testing

2.4.2 Airport instrumentation projects

2.4.3 Special project support

2.4.4 Data System Integration

2.4.5 Facility Upgrades

3. GENERAL REQUIREMENTS AND PROCEDURES

The Contractor must maintain an adequate staff of qualified labor with appropriate expertise to ensure the timely and professional performance of all work and services required herein. This requirement includes a full range of managerial, administrative, and supervisory duties including, but not limited to; receipt, generation, identification, distribution, delegation, planning, scheduling, estimating, supervising, controlling, and tracking of; work, materials, transportation necessary for the operations, maintenance, and repair in accordance with the requirements specified herein. The Contractor is also required to establish and maintain records and inventories, asset management, enforce warranties, attend Contracting Officer Representative (COR)-called meetings, respond to COR correspondence, and perform quality control functions. Verbal scheduling and status reports must be provided when requested by the Contracting Officer (CO) or COR. The status of any item of work must be provided by the Contractor in writing via email to the COR within 1 hour of the inquiry during regular working hours, and within 24 hours after regular working hours.

3.1 MANAGEMENT

The Contractor must designate in writing a Program Manager (PM) who will be responsible for the overall management and coordination of this contract and will act as a point of contact with the COR. If the PM is not available, one of the other key personnel must be designated to act on behalf of the PM with full authority on all contractual matters relating to the performance of this contract.

3.2 KEY PERSONNEL

Key personnel for this contract are the Program Manager, System/Network Administrator, and Pavement Technician Type 4.

3.3 WORK SCHEDULE

All work must be scheduled by the Contractor to limit the impact on the normal operations of the Government. In those cases where interference may be unavoidable, the Contractor must make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, etc.

3.4 RECORDS AND REPORTS

The Contractor must prepare management, operation, and maintenance records as required by the Government for all items identified in Section 4.2 of this statement of work.

A complete electronic work file (EWF) for each identified piece of equipment or maintenance task in this contract must be created and maintained by the Contractor. Each file must contain but is not limited to;

the manufacturer's model number, manufacturer's literature, pictures, brochures and pamphlets;

maintenance record, parts list and operator's manuals; warranty information; Preventive Maintenance Inspection Record forms; and any other information pertaining to the equipment or task. All documents must be filed within 10 working days of any completed updates or edits to the equipment file, with the exception of Preventive Maintenance Inspection Record forms, which must be filed within two working days after the completion of each preventive maintenance inspection. The COR must have access to these files upon request. The completed file must be provided to the COR five (5) working days before completion of the contract.

3.5 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY

Equipment, components, and parts, other than those installed under this contract, must not be removed, replaced or have deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor must be reported to the COR. The Contractor must be knowledgeable of the equipment, parts, and components covered by warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the COR.

3.6 PMPs, SOPs AND REFERENCE DOCUMENTS

The COR will provide and/or make available to the Contractor, all preventive maintenance plans (PMPs), standard operating procedures (SOPs), and reference documents used in performing most operations and maintenance tasks required under this contract. It is the Contractor’s responsibility to review this information, follow it as written and provide any feedback quarterly. The COR will also provide the Contractor with additional Original Equipment Manufacturer (OEM) paper copies, when available. The Contractor must visit the manufacturer’s website or contact them as necessary for more specific information. All PMPs, SOPs and Reference Documents listed below are external to the SOW and must be downloaded separately.

PMPs:

M1 – Maintenance Checklists M2 – Data Collection Hardware and Software PMP M3 – In-House Software PMP M4 – Seamax Rotor Tiller/Mixer PMP M5 – Caterpillar PS300C Roller Compactor PMP M6 – Bomag Stabilizer Tiller PMP M7 – Bobcat Toolcat 5600 PMP

M8 – NAPTV PMP

M9 – Indoor and Outdoor Reflective Cracking PMP M10 – Non-FAA IT Computers, Networks, Data Storage Devices and Surveillance PMP M11 – Plate Load Test Hardware Software PMP M12 – CBR Test Hardware and Software PMP M13 – NAPTV Rail PMP M14 – NAPTF Yale Forklift PMP M15 – Bobcat 5600 Sweeper PMP M16 – NAPTF Electric Vehicle PMP M17 – NAPTF – Photo Database PMP M18 – Doosan Operations and Maintenance Manual

M19 - Kuab Service and Maintenance PMP

SOPs:

S1 – NAPTF Traffic Test SOP S2 – Reflective Cracking Test SOP S3 – NAPTF Pavement Characterization SOP S4 – NAPTV Operation SOP S5 – Instrumentation and Consumable Purchase SOP

S6 – NAPTF HWD SOP

S7 – NAPTF PSPA SOP

S8 – Tool Usage SOP S9 – BDF User’s Manual S10 – Pavement Condition Surveys and Monitoring SOP S11 – Photo Database SOP S12 – Genie Scissor Lift Manual (Model GS3246) S13 – Yale Fork Lift Truck Manual (Model GL050LX) S14 – Taylor Dunn Golf Cart Manual (Model CO-014-33) S15 – Taylor Dunn Golf Cart (Model ET-030-48) S16 – Doosan Fork Lift Truck Manual (Model G30N-7) S17 – JLG Lift Manual (Model 45HA)

S18 – LWD SOP

Reference Documents:

R1 – NAPTF CC9 Instrumentation Plan R2 – Reflective Cracking Indoor Phase 6 Instrumentation Plan R3 – NAPTF CC9 SPU1 Drawings R4 – CC8 Post-Traffic Test Plan R5 – NAPTF Instrumentation and Consumables Inventory R6 – Quarterly Tool Inventory R7 – Testing Daily Notes Template R8 – Government Vehicle Inspection Checklist R9 – Sample Government Bike Inspection-Maintenance Report R10 – NAPTF Health and Safety Plan R11 - Coil Sensor Comprehensive Report

R12 – Bicycle Maintenance Log R13 - Wells-Cargo-Owners-Manual R14 - Honda - EB3800X Operators Manual R15 - Honda - EB4000X - Operators Manual R16 - Honda - EG2200X - Operators Manual R17 - Honda - EG2500 - Operators Manual R18 - Honda - EM3500S - Operators Manual R19 - Honda - EM4000SX - Operators Manual R20 - Honda - EU2000i - Operators Manual R21 - Husqavarna - PP18 - Operators Manual R22 - Ryobi - RYi2200A - Operators Manual

3.7 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT PERSONNEL

The Contractor is on notice that other Contractors and/or Government Personnel are engaged in similar and supporting work, requiring close cooperation. The Contractor will be coordinating some activities under this contract with the Government and other on-site Contractors. In the event of conflicts with other Contractors that cannot be satisfactorily resolved with the COR, the matter must be referred to the Contracting Officer.

3.8 WORK OUTSIDE REGULAR HOURS

Except as may otherwise be specified, all work must be performed during the Government's regular working hours of 6:00 a.m. – 6:00 p.m., Monday through Friday. If the Contractor is required to work on Saturdays, Sundays, Federal holidays, outside regular working hours, or overtime, a request must be submitted in writing to the COR, giving as much advanced notice as practicable, but no less than 48 hours.

3.9 MATERIALS AND EQUIPMENT

The Contractor will be responsible for maintaining a list of Government provided equipment and tools necessary for performing the operations and maintenance activities. The Contractor must maintain a list of critical spare parts (including those provided with the facility). The Contractor will be responsible for procuring replacements as the spare parts are installed or otherwise consumed. Any tools required in the performance of this contract beyond those supplied by the Government will be the responsibility of the Contractor. The Contractor must provide all items necessary to perform preventive maintenance consistent with the PMPs at no cost to the Government. The Contractor must coordinate with the Government and provide a cost proposal and justification for the procurement of any items not identified in the PMPs.

The Contractor must provide all required personal protective equipment and ensure that all work performed under this contract complies with Occupational Safety and Health Administration (OSHA) standards. This includes, but is not limited to; hearing protection, eye protection, dust masks, hard hat protection, steel toe boots, gloves, and safety clothing.

3.10 MISCELLANEOUS DUTIES

In addition to the tasks under the Specific Requirements section below, the Contractor must also perform the following duties:

a. Report to the COR anything that appears unsafe, broken, and machinery that is not working correctly or missing the proper safety guards. If something does not look right, it should be reported to the COR immediately via email.

b. Report accidents verbally or via email to the COR and Contractor’s PM. The COR will alert the Government Safety Office who will be responsible to conduct an interview with the victim and complete the accident report. The Government will make available the NAPTF Health and Safety Plan for further information on this process.

c. Require each employee to review the NAPTF Health and Safety Plan bi-annually and confirm in writing that they have read and understand the plan after each review. The Contractor must submit the sign-off sheet electronically to the COR via email after the review is completed as a contract deliverable within 14 days after contract award and bi-annually thereafter.

d. Clean up tools and supplies, and close cabinets or tool boxes. Make sure that everything is secure by the end of the work day.

e. Contractor is to ensure that the tools and supplies provided are for the sole purpose of this contract.

3.11 TRAVEL

Occasional travel may be required and must be approved by the COR. All travel will be reimbursed in accordance with the Federal Travel Regulations.

4.0 SPECIFIC REQUIREMENTS

The Contractor must conduct all tasks and comply with the processes outlined in each of the following sections for operations, maintenance, materials, and special projects. Each operation or maintenance task will have the pertinent PMP, SOP, or reference documents identified for further information.

4.1 OPERATIONS

4.1.1 Data Collection - Hardware and Software – Operation, Collection, and Data Storage

(Reference Documents: S1 – NAPTF Traffic Test SOP, S2 – Reflective Cracking Test SOP)

The Contractor must operate all the data collection hardware and software systems according to test plans provided by the Government for the performance of this contract. All test data must be stored and backed up following the established data backup plan provided by the Government. If discrepancies are identified in the data being collected, or the data collection hardware or software is not operating correctly, the Contractor must notify the COR within 1 hour of noticing the deficiency via email so that the problems can be resolved in a timely manner.

The Government will provide documentation for in-house data collection systems and provide training when necessary for Government project specific hardware and software. These systems include, but are not limited to, Legacy VXI Data Collection systems, National Instruments (NI) data collection systems, Campbell Scientific, and any associated data collection hardware or software.

4.1.2 Test Equipment Operators

(Reference Documents: S2 - Reflective Cracking Test SOP, S3 - NAPTF Pavement Characterization SOP, S4 - NAPTV Operation SOP, S6 - NAPTF HWD SOP, S7 - NAPTF PSPA SOP, S9 – BDF User’s Manual, S18 - LWD SOP )

The Contractor must provide test equipment operator support for the daily operation of all test equipment for all research programs supported by this contract. The Contractor must ensure that personnel have been properly trained and equipment is operating according to the established test plans and specifications. In performing this task, the Contractor must follow the procedures in all applicable operations manuals for the test equipment, in accordance with industry standards, in addition to OEM manuals and Government prepared manuals. At the start of the contract, the Contractor will receive training by the Government or through coordination between the Government and other on-site Contractors.

The table below identifies all of the test equipment that the Contractor will be responsible for operating daily.

Sand Cone Test Indoor Reflective Dynamic Core Coring Drill (Cores)

Cracking Rig Penetration (DCP) Test

California Bearing Ratio (CBR) Test

Drive Cylinder Shelby Tube Straight Edge

Bridge Deck Finisher (BDF)

Plate Load Test Light Weight Deflectometer (LWD)

DPSPA / PSPA

(Portable Seismic Properties Analyzer)

NAPTV Vane Shear Test Heavy Weight Deflectometer (HWD)

Layer Profiles

The Contractor must submit a list of trained personnel for the test equipment listed above to the Government as a contract deliverable 45 days after contract award and then quarterly thereafter. For the NAPTV and the Indoor Reflecting Cracking Rig, the Contractor must provide a primary and secondary operator as a contract deliverable within 45 days after contract award and then bi-annually thereafter.

4.1.3 Support Equipment Operators

(Reference Documents: S12 - Genie Scissor Lift Manual (Model GS3246), S13 - Yale Fork Lift Truck Manual (Model GLP050LX), S14 - Taylor Dunn Golf Cart Manual (Model CO-014-33), S15

- Taylor Dunn Golf Cart Manual (Model ET-030-48), S16 - Doosan Fork Lift Truck Manual (Model G30N-7), S17 – JLG Lift Manual [Model 45HA])

The Contractor must provide support equipment operators along with proof of certification as required for all equipment listed in the table below. The table below lists the support equipment and identifies the equipment that requires training from the Government Safety Office. The Contractor must coordinate with the Government Safety Office to arrange initial training at the start of the contract as well as for new personnel and to maintain certification. All training for this equipment will be provided by the Government.

Type Make Model Color Year Training Required?

Fork Lift Truck

Yale GLP050LX Yellow/Black 2014 Yes

Fork Lift Truck

Doosan G30N-7LP Orange/Black 2018 Yes

Fork Lift Truck

Manitou 150-4712-100 Red 2008 Yes

Tele handler

JLG G10-43A Orange 2015 Yes

Fork Lift Truck – Electric

Crown Electric RC5510-30 Tan/Black 2015 Yes

Fork Lift Yale GP040ABJUAE079 Yellow/Black 1984 N403143 Man Lift Grove AMZ40BE Yellow 1996 Yes Aerial Lift JLG 45HA Orange/Tan 1995 Yes Scissor Lift (2)

Genie GS-3246 Blue/white 2011/2009 Yes

Golf Cart Cushman Titan/IND 875 Yellow 2005 No

Golf Cart Taylor Dunn ET-030-48 White 2008 No

Golf Cart Taylor Dunn CO-014-33 Orange 2005 No

Aircraft Tug

Grove MB C141 Rated White 1985 No

Utility Vehicle

BobCat ToolCat 5600 Black 2014 No

Mobile Sweeper

Bobcat/Triverius ToolCat 5600 Black/White 2014 No

Ice Chipper Truck

Ford Aeromax White 1997 No

Ice Chipper

- - - - No

Fuel Truck Ford 4900DT 466E White 2001 No Aircraft Stair Truck

Ford F350 White 1989 No

The Contractor must provide a list of trained personnel for the support equipment listed above to the Government as a contract deliverable within 45 days of contract award and quarterly thereafter.

4.1.4 Test Execution, Testing Daily Notes, Quality Assurance

(Reference Documents: S1 - NAPTF Traffic Test SOP, S2 - Reflective Cracking Test SOP, S10 - Pavement Condition Surveys and Monitoring SOP, R7 – Testing Daily Notes Template)

The Contractor must conduct pavement response and traffic tests in coordination with the Government and other on-site Contractors per the Government approved test plans for the duration of the contract.

Support under this task includes, but is not limited to; visual inspection, measuring pavement condition, performing HWD tests, monitoring tire wear, providing support in monitoring pavement condition using the Leica Scanner, disconnecting and documenting non-functional sensors, and collecting pavement condition data at the intervals specified in the test plan, or as dictated by the deterioration in the pavement under test conditions. In performing these requirements, the Contractor must follow established testing procedures as documented in the Operations/SOP manuals provided by the Government. The Contractor is responsible for the data collection, support in the verification and validation of all data and operations prior to the start of and during all testing, and final storage of all test data in the location specified in the test plan. The Contractor is responsible for immediately alerting the COR of any problems or issues that arise within 1 hour via email

The Contractor must also generate electronic Testing Daily Notes using Microsoft Word for each day that testing occurs that includes, but is not limited to, tire load, tire pressure, pass number, cycle number, ambient temperature, test vehicle/machine faults, testing times, testing configuration, testing location, and any other information that is relevant to testing for that day. The Contractor must confirm with the Government that the proposed format and information contained is acceptable. The Government has provided a sample reference document for the Testing Daily Notes (R7 - Testing Daily Notes Template).

The Contractor must conduct pre-testing meetings with the Government, to include all individuals involved prior to initiating any testing, to discuss the test plan and testing protocol for personnel safety.

The Contractor must maximize daily testing times to ensure testing is completed in accordance with dates noted in the test schedule.

The Contractor must follow the Government provided test plans, remove all test data from all data collection equipment within 24 hours of test completion, and place the data in the location specified in the test plan. All hand written notes and data pertaining to data collection must be converted utilizing Microsoft Word or Microsoft Excel and stored in the location specified in the test plan.

4.1.5 Support in Non-Destructive Testing and Data Storage

(Reference Documents: S10 - Pavement Condition Surveys and Monitoring SOP)

The Contractor must provide support to conduct pavement inspection and condition surveys. This work must be done in conjunction with any test execution according to the Government approved test plan.

This includes, but is not limited to, providing test equipment support per Section 4.1.3.

The Contractor must follow the Government provided test plans, remove all test data from the test equipment within 24 hours of completing the tests, and place the data in the location specified in the test plan. All hand written notes and data pertaining to data collection must be converted utilizing Microsoft Word or Microsoft Excel, and also stored in the location specified in the test plan. The Contractor will be coordinating NDT testing with the Government and other on-site Contractors for quality assurance.

4.1.6 Post Traffic Testing Support

(Reference Documents: R4 - CC8 Post-Traffic Test Plan)

The Contractor must provide support for post traffic testing utilizing the project schedule and testing plan provided by the Government for all testing cycles. The Contractor will be coordinating all post traffic testing with the Government and other on-site Contractors. All aspects of testing must be performed in compliance with ASTM standards as identified in the test plan. The Contractor will be supporting the generation of post traffic test data summaries that will be presented to the Government during the testing process. Post traffic test data must be assembled and documented using the appropriate ASTM standards, or in a Government approved format, and stored electronically so it is accessible to the COR. The Contractor must conduct weekly team meetings to review test data and address concerns for any post traffic testing projects.

The Contractor must provide support to the Post Traffic Testing Team to comply with the test plan which includes, but is not limited to:

Material sampling Moisture testing Providing support for DCP tests Providing support for LWD tests Providing support for CBR tests Providing support for Plate Load tests

The Contractor must follow the Government provided test plans, remove all test data from the test equipment within 24 hours of completing the tests, and place the data in the location specified in the test plan. All hand written notes and data pertaining to data collection must be converted utilizing Microsoft Word or Microsoft Excel, and also stored in the location specified in the test plan.

4.2 MAINTENANCE

The Contractor must maintain all equipment, systems, and facilities as identified below. The Contractor must create and update individual EWFs for each item under the maintenance tasks in Section 4.2 each time maintenance is performed. All EWFs must be updated within 48 hours of completion of the maintenance activity. The Contractor must contact the equipment manufacturer to obtain a preventative maintenance plan when one has not been provided by the COR. The COR will provide any hardcopies of operation and maintenance manuals that exist on-site. If repairs are required, the Contractor must submit the cost proposal to the COR for approval prior to completing any repairs. The Contractor must include a copy of the previous month’s EWF in the monthly report for each task in Section 4.2 to the COR.

4.2.1 Facility Housekeeping

(Reference Documents: M1 - Maintenance Checklists)

The Contractor must provide support to perform facility housekeeping which includes, but is not limited to:

Periodic cleaning Painting Organization Taking out the refuse and recyclables Marking of the test facilities Cleaning the test vehicles Cleaning the test vehicle rails and rail supports Cleaning the test pavements Cleaning the sidewalks

The Contractor must submit a Facility Housekeeping PM Plan as a contract deliverable within 60 days after contract award. The COR will provide a sample Facility Housekeeping checklist, M1 - Maintenance Checklists, which can be used as a reference.

4.2.2 Data Collection Hardware, COTS and In-House Software

(Reference Documents: M2 - Data Collection Hardware and Software PMP, M3 - In-House Software PMP)

The Government has several data collection systems that support multiple projects. The Contractor must perform general maintenance on these systems in accordance with the established maintenance plans provided by the COR.

4.2.2.1 Data Collection Hardware

The data collection hardware includes all the systems identified in the table below:

System Name

Purpose Location Hardware Manufacturer

Model Number

SPU1 Flexible Pavement Data

SPU1 (Station 50) National Instruments cRIO-9025

Collection SPU2 Flexible

Pavement Data Collection

SPU2 (Station 200) VTI Instruments Agilent Mainframe

SPU3 Rigid Pavement Data Collection

SPU3 (Station 395) VTI Instruments Agilent Mainframe

SPU4 Rigid Pavement Data Collection

SPU4 (Station 560) VTI Instruments Agilent Mainframe

SPU5 Special Projects

SPU5 (Station 680) VTI Instruments Agilent Mainframe

SPU6 Special Projects

SPU6 (Station 815) VTI Instruments Agilent Mainframe

Indoor Reflective Cracking

Indoor Reflective Cracking Data Collection

Indoor Reflective Cracking Rig – North Wall

National Instruments cRIO- 9035(1ea), NI 9140

(1ea)

Outdoor Reflective Cracking

Outdoor Reflective Cracking Data Collection

Outdoor Reflective Cracking Data Collection Site

National Instruments cRIO- 9035(1ea), NI 9140

(1ea)

NAPMRC

-1

NAPMRC

– Test Lanes 1 &

NAPMRC – Outside Facility North of Lanes 1 & 2

National Instruments cDAQ- (4ea), cRIO-9067 (1ea)

NAPMRC

-2

NAPMRC

– Test Lanes 3 &

NAPMRC – Outside Facility North of Lanes 3 & 4

National Instruments cDAQ- (4ea), cRIO-9067 (1ea)

NAPMRC

-3

NAPMRC

– Test Lanes 5 &

NAPMRC – Inside Facility North end

National Instruments cDAQ- (4ea), cRIO-9067 (1ea)

Plate Load Test Collection

For conducting Plate Load Tests

Inside NextGen Materials Lab

National Instruments NI Compact

DAQ

CBR Test For Inside NextGen National Instruments NI

Data Collection conducting CBR Tests

Materials Lab Compact

DAQ

The data collection hardware listed above uses in-house software developed by the Government.

Where no data hardware and software maintenance plan is available, the Contractor must perform general maintenance tasks which may include, but are not limited to:

Turning on each data collection system, launching the associated data collection software, starting data collection, and verifying that data is collected by checking for a data file and looking at the sensor data.

Visually inspecting the data collection hardware for dust, dirt, and moisture. If any exists, it should be cleaned or dried to prevent any damage.

Checking the data collection system cabinet ventilation fans to make sure they operate correctly, and the intake/exhaust filters are clean.

4.2.2.2 Commercial off-the-shelf (COTS) and In-House Software

The Contractor must ensure that all COTS software is operational. The Contractor must report any deficiencies to the COR within 1 hour via email.

The Government owns the following COTs software:

Software Name Data Collection System

Location

Kuab HWD Operation Software Kuab HWD HWD Laptop DSPA/PSPA Operation Software DSPA/PSPA PSPA Laptop

The Government developed in-house software programs for data collection, data viewing, and data processing include:

Software Name Data Collection System Location Plate Load Test Program Plate Load Data Collection Plate Load/CBR Laptop CBR Test Program CBR Data Collection Plate Load/CBR Laptop SPU Real Time Monitor SPU2 – SPU6 Dynamic PC – NAPTF Control

Room SPU Manual Data Collection SPU2 – SPU6 Dynamic PC – NAPTF Control

Room SPU Traffic Data Collection SPU2 – SPU6 Dynamic PC – NAPTF Control

Room NI SPU Server.exe SPU1 ProductionVM - NAPTF Control

Room SPU Trigger.exe SPU1 ProductionVM - NAPTF Control

Room CSMAN.exe Coil Sensor Manual DAQ

Program ProductionVM - NAPTF Control Room

NAPMRC Data Collection-v.exe NAPMRC –Data Collection Data PC on the NAPMRC Control

System Room NAPMRC DAS DB.exe NAPMRC –Data Collection

System Video Workstation on the NAPMRC Control Room

Reflective Cracking Indoors Data Collection

Reflective Cracking Indoors Data Collection – NI Data Collection

Indoor Reflective Cracking Rig – North wall NAPTF

Outdoor Reflective Cracking Data Collection?

Outdoor Reflective Cracking Data Collection – NI Data Collection

Outside - West side of Outdoor RC Test slabs

DataView Software - NAPTF Control Room/FAA Intranet

TenView - DataPC - NAPTF Control Room ReadTVLog - DataPC – NAPTF Control Room

4.2.3 Instrumentation and Consumable Inventory

(Reference Documents: R5 - NAPTF Instrumentation and Consumables Inventory)

The Contractor must keep an accurate electronic record of pavement instrumentation sensors and supporting consumables inventory that are required across all research areas. The Contractor must provide a report upon request by the COR and in the monthly report of the inventory of all instrumentation and consumables.

4.2.4 Construction Equipment

(Reference Documents: M4 - Seamax Rotor Tiller/Mixer PMP, M5 - Caterpillar Ps300c Roller Compactor PMP), M6 - Bomag StabilizerTiller PMP, M7 - BobCat ToolCat 5600 PMP)

The Contractor must perform maintenance in accordance with the PMPs provided by the COR and/or the manufacturer for the following table of construction equipment. The Contractor must identify any items that are needed to perform this task in addition to maintaining stock consumables and parts as necessary.

Make Model Year Serial Number Seamax Rotary

Tiller/Mixer

2005 SM0141

Caterpillar PS300C 2010 CATPS300LPFS00160 Bomag MPH364S-2

Stabilizer/Tiller 2005 901B23001677

BobCat ToolCat 5600 2014 AHG811840

4.2.5 NAPTV and All Associated Systems

(Reference Documents: M8 - NAPTV PMP, M13 - NAPTV Rail PMP)

The NAPTV contains multiple systems which include mechanical, hydraulic, electrical, computer, and communications. Some of the systems on the NAPTV will remain in the Government’s control and for that reason documentation of these systems will not be provided to the Contractor. For instances where this information is required for repair or maintenance, the Contractor must consult with the COR. Below are the major system components.

NAPTV

The NAPTV is approximately 1.3 million pounds and capable of applying 75kips per wheel hydraulically to simulate all aircraft loads that are actively in service. It has 10 loading modules and 2 loading carriages that simulate aircraft wander. It’s fully programmable, automated, and is the only one of its kind.

The Contractor must execute the PMP provided by the COR.

For more specific maintenance information, the Contractor must refer to the PMP for the NAPTV (M8 -

NAPTV PMP).

NAPTV Railroad Rails

The NAPTV consists of two sets of railroad rails spaced 100 feet apart that run longitudinally inside the NAPTF for approximately 1,100 feet which allows for access to the entire NAPTF for testing and maintenance purposes.

The Contractor must execute the PMP provided by the COR. This includes, but is not limited to, rail inspection, keeping the rails clean, lubricating, and performing general preventive maintenance.

For more specific maintenance information, contractor must refer to the PMP for the NAPTV Railroad Rails (M13 - NAPTV Rail PMP).

NAPTV Electrical Rails

The NAPTV is powered by overhead conductive rails that are located on the north edge ceiling of the NAPTF, and run almost the entire length of the test facility. Multiple current collectors that reside on the NAPTV ride inside each of the rails which are wired into its electrical system. These rails provide a 480VAC, 1200 Amp, 3-Phase electrical supply to the NAPTV. In addition, on the NAPTV, each carriage is powered by conductive rails that operate the same way as the overhead conductive rails. These rails provide both 480VAC, 300 Amp, 3-Phase power, and 120VAC power to each of the carriages. The manufacturer for these systems is Conductix-Wampler.

The Contractor must submit an electrical power rail PMP as a contract deliverable within 60 days after contract award. Once the COR approves the electrical power rail PMP, the Contractor must carry out the plan for the duration of the contract.

4.2.6 NAPMRC – HVS-A

The Contractor will be required to support some preventive maintenance tasks performed on the HVS-A and assist in moving the HVS-A on an as needed basis.

The Government…