692M15-21-R-00019_final.pdf

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Atlantic City International Airport 4th Floor, Building 300 FAA William J. Hughes Technical Center AAQ-620 SAVES & AIT Support

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Section A - Solicitation/Contract Form Clauses

Section B - Supplies or Services/Prices Section B - Schedule

B.1 General This requirement is for non-personal support services contract to provide project management, engineering, and technical support of all the visual guidance research program areas, and other research topics related to airport visual guidance, in accordance with the Statement of Work (SOW) provided in Section C. The Contractor must provide, by issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to perform support services on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) basis.

The North American Industry Classification System (NAICS) code is 541330 Engineering Services and the size standard is $16.5 million.

B.2 Type of Contract-Indefinite-Delivery/Indefinite Quantity (IDIQ) This requirement is for a Single Award, Time and Material (T&M) Indefinite-Delivery, Indefinite- Quantity (IDIQ) contract and is structured and managed by Acquisition Management System (AMS) policy and guidance for TO contract. In particular, TO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data. The types of TOs issued against the resulting contract may include Time and Materials (T&M), Labor-Hour (L-H), or Firm Fixed Price (FFP) TOs allowed by the FAA AMS Section T3.2.4 Types of Contracts, and as outlined in Section G, Contract Administration Data. Clauses for Labor Hour and Firm Fixed Price Task Orders will be added to Section I, Contract Clauses at the TO level if applicable.

Indefinite-Delivery, Indefinite-Quantity (IDIQ), Blanket Purchase Agreements (BPAs), and Letter Contracts are not permissible TO types under this contract.

B.3 Ordering Period This competitive procurement will be a Small Business Set-Aside utilizing Best Value Trade-Off procedures. The FAA will award an Indefinite Delivery, Indefinite Quantity (IDIQ), Time and Material (T&M) contract with a period of performance not to exceed 48 months (4 years). The resultant contract will have a one-year base year and three (3) one-year ordering periods. The contractor must provide the services necessary to accomplish the tasks described in Section C of this contract as authorized by the Contracting Officer (CO) through the issuance of TOs.

The CO is the only person authorized to issue TOs under this IDIQ contract.

All terms and conditions contained in this document will be applicable to all orders issued.

B.4 Minimum Ordering Obligations and Maximum Ceiling The minimum ordering obligation under this contract is $20,000.00 and this amount will be obligated on TO No.

0001. The FAA has no obligation to order additional services or issue additional TOs to the Contractor beyond the minimum ordering obligation specified (see AMS Clauses 3.2.4-16 Ordering, and 3.2.4-20 Indefinite Quantity).

The total estimated maximum/not-to-exceed (NTE) contract ceiling amount is yet to be determined and will be determined based on the total value of all hours (94,500 maximum total hours) and the estimated travel and materials ceiling values identified in the pricing spreadsheet in Attachment A. TOs are anticipated to be placed on a yearly basis and incrementally funded in accordance with contract clause AMS 3.3.1-39. The aggregate value of all TOs placed against this contract will not exceed the total maximum contract ceiling amount. This effort will be funded on individual TOs. The initial obligation is $20,000.00 (details for how funding is applied to labor hours and/or travel costs will be outlined at time of award of each individual TO). Regardless of the estimated period of performance, the contractor must only continue work until the obligated amount of funds are depleted; the contractor is required to notify the CO when 75% of the obligated funds are depleted in accordance with contract clause AMS 3.3.1-39.

B.5 TIME AND MATERIALS (T&M) AND FIRM FIXED PRICE CLINS

The contractor must propose fully burdened labor hour rates as identified in the pricing spreadsheet contained in Attachment A.

One composite fully burdened labor rate will represent effort performed by either the prime contractor or subcontractor.

The awarded pricing spreadsheet will be contained in Attachment A and will be used for TO pricing and invoicing purposes. From the effective date of the contract award, it is anticipated that a transition period (not to exceed 30 days) will occur. The transition period will not be separately priced and must be included in the base period services.

A fully burdened rate is defined as the direct hourly labor rate that includes wages, overhead, general and administrative (G&A) expenses, profit, fringe benefits, and direct tax/labor/payroll burden. The rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but will exclude travel and other direct costs (ODCs) (as described in Section G). These rates, which will represent the rates that the Government will accept during the life of this contract, will be used on all TOs issued under this contract.

a. In performance of each TO under this contract, the Contractor must provide the total number of personnel based on the ordered amount of T&M labor hours as specified in the individual TO for the associated contract period.

Work will be performed for all SOW sections in accordance with Section C, unless specified otherwise. For purposes of this provision, labor hours are defined as actual work hours exclusive of vacation, holidays, sick leave and any other absences.

Only those labor categories indicated in the Attachment A pricing spreadsheet will be charged to this contract. The functional descriptions and education and experience requirements for these labor categories are provided in Section J, Labor Category Descriptions and Qualifications. It is estimated that the identified maximum amount of T&M labor hours, per year, in the pricing spreadsheet may be necessary to accomplish the requirements of the Statement of Work (SOW). FAA reserves the right to increase or decrease the T&M hours for any contract year depending on requirements. Changes to the number of hours will be made in accordance with Section I, AMS Clause 3.10.1-14 (Changes – Time and Materials or Labor Hours). Changes to the number of hours will be made in accordance with Section I. Also, the Labor Categories provided in Section J, will describe if the services will be onsite or offsite.

b. The success of this contract is heavily dependent on the use of office automation technology to allow collaborative work and the rapid dissemination of information among task participants. On this basis, the Contractor must consider the cost of an automated office as part of its fully burdened offsite rate.

This must include the following:

• Adequate contractor-owned/leased workstations at the contractor’s facility to support the contractor’s site staff.

Workstations must be capable, at a minimum, of running the most current Microsoft Office Suite being used by the FAA. Given the potential four (4) year life of this contract, the need for technology refresh is anticipated.

• Maintenance of an in-house local area network (LAN) capable of providing requisite levels of file sharing and e-mail for their employees.

• Telephone service, including PBX’s, voice over IP (VOIP), facsimile, local calls, long distance calls, cellular and satellite based cellular communications.

• Contractor maintenance, at its own facilities, of 24 by 7 hour access to the Internet via an Internet Service Provider at a minimum rate of 3.1 Mbps. Contractor will maintain and use its’ own corporate domain for company business.

• Contractor owning responsibility for adhering to the best practices in maintaining information technology security and data integrity. If required, Virtual Private Network (VPN) appliances, located in the contractor offices.

B.6 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

CLIN 1- Labor:

Time and Materials (T&M) for labor to complete the research and development technical support as set forth in

Section C; Scope of Work. NOTE *** Not all labor categories are full time. The FAA will issue TOs for services as required. Prior to the issuance of each individual Task Order, requirements will be evaluated to determine the appropriate Task Order type. It is anticipated that Time and Material (T&M) and Fixed Price (FP) type task orders will be utilized.

CLIN 2- Materials:

This is a Cost Reimbursable with no fee CLIN. All materials purchased for the performance of this contract are reimbursable under this CLIN. Materials not otherwise listed in the Statement of Work or elsewhere in this document must be approved by the COR prior to any purchase by the Contractor. Any G&A percentage to be charged must be included in the price proposal. An estimated NTE value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

CLIN 3: Travel:

This is a Cost Reimbursable with no fee CLIN. Any General and Administrative Expense (G&A) percentage to be charged must be included in the price proposal. An estimated (NTE) value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

B.7 Travel and Materials (ODCs) Other Direct Costs (ODCs) (e.g., materials, equipment) and travel may be required on individual TOs and, if so, must be authorized in advance by the Contracting Officer. ODCs will be processed as Cost Reimbursable items. No profit or fee may be applied to either travel or ODCs. Materials and Handling (M&H) and General and Administrative fee (G&A) are allowed for ODCs and travel.

Clause List

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Section C - Description/Specifications Scope of Work

Statement of Work

1. Introduction This Statement of Work (SOW) sets forth the requirements to accomplish a variety of specific activities related to the Federal Aviation Administration (FAA) Airport Technology Research and Development (ATRD) Branch, Visual Guidance Research Program Area (RPA), and other Research and Development (R&D) support. This SOW will focus on the project management, engineering, and technical support of all the visual guidance research program areas, and other research topics related to airport visual guidance. The systems, standards, and requirements for airport visual guidance are found in FAA Advisory Circulars (AC), FAA Orders, FAA guidance documents, International Civil Aviation Organization (ICAO) documents, and industry standard documents.

2. Background Visual guidance is the information and science of ensuring safe, accurate movements in the air operations area (AOA) using visual cues. Runway and taxiway lights, obstruction lights, signage, and surface markings are some of the cues that pilots and ground vehicle operators rely on for navigation during aircraft taxiing, takeoff, landing, and anyone maneuvering on the airport surface. Two types of activities make up a majority of the FAA’s Visual Guidance RPA: First, is the identification and elimination of deficiencies in existing airport lighting, signage, and surface painted markings that may cause confusion, lack conspicuity, or potentially contribute to a pilot or ground vehicle operator causing a runway incursion. Test and evaluation techniques, along with data analysis and stakeholder collaboration, are used to identify and control factors that inhibit a pilot or vehicle operator’s situational awareness. Second, new visual guidance concepts and technologies are researched and evaluated to improve the safety and efficiency of aircraft and ground vehicle operations. This includes the research and development of performance specifications for standards used in numerous FAA guidance documents such as Advisory Circulars, and other industry documents to ensure that the National Air Space (NAS) continues to operate as safely and reliable as possible, at all times and in all types of weather.

3. Task Areas and Descriptions The ATRD Branch, Visual Guidance RPA activities which this contractual effort will support are divided into the following Task Areas:

Visual Guidance Research Program Task Areas:

3.1. Airport Lighting and Infrastructure

Research and development of airport lighting fixture types, airport lighting engineering standards, and the infrastructure needed to install, operate and support lighting systems on an airport. This includes general airport lighting, runway lighting, and taxiway lighting. Research topics may include, but are not limited to:

· Light fixtures

· Frangible connections

· Airport electrical infrastructure

· Light Emitting Diodes (LED)

· LEDs with infrared (IR) emitters

· Solar powered lighting & infrastructure

· Heliport/Vertiport lighting

· Obstruction lighting, markings, aircraft detection/dimming solutions

3.2. Airport Surface Markings, Signs, and Vehicle Operations

Airport surface markings and signs provide visual cues to pilots and vehicle operators to enhance safe and efficient movement on an airport. This Task Area includes research and development on airport surface markings and sign systems that are useful to pilots and vehicle operators during takeoff, landing, taxiing, and navigating on the airport to reduce runway incursions and surface incidents. This includes a variety of different types of surface marking, applications, color, conspicuity, and removal of markings, as well as the painting, marking, and lighting of ground vehicles that operate in the AOA. Research topics may include, but are not limited to:

· Airport signs

· Surface markings

· Vehicle operations with lighting and markings

· Runway incursion reduction

· Heliport/Vertiport markings and signage

3.3. Lighting Innovations & Special Projects - This Task Area includes research and development on new visual guidance ideas and concepts, photometric laboratory testing, and special projects as tasked. The FAA operates a photometric laboratory used for initial assessments of lighting fixtures for photometry and colorimetry prior to lab certification. Special projects are often tasked to the Visual Guidance Research Program for their expertise in airport visual cues, engineering, human factors, and operations knowledge for FAA mission support objectives and business goals. Research topics may include, but are not limited to:

· New airport lighting concepts

· FAA Photometric Laboratory (operation, maintenance, calibration and testing)

· FAA mission support on projects

3.4. National Airspace System (NAS) Visual Aids

This Task Area will assist with joint research and development projects with the FAA Lighting Systems Group.

Projects may include approach lighting systems (ALS) such as Medium Intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR), LED lamps with Infrared (IR) visual NAVAIDS Vertical Glide Slope Indicators (VGSI) such as Precision Approach Path Indicators (PAPI), runway end identifier lights (REIL), and other systems pilots use to navigate to land. Research is also performed on VGSI installation and siting criteria across the U.S. and its territories, obstruction identification, and obstruction solutions such as “baffles.” Lastly, the FAA operates an experimental MALSR for test and evaluation purposes on Runway 4 at Atlantic City International Airport (ACY). Research topics may include, but are not limited to:

· System/site/electrical design

· Installation and siting criteria

· Test and evaluation

· Field/engineering solutions

3.5. Vehicle, Facility, Equipment, and Asset Operations and Maintenance The FAA Airport Technology R&D Branch owns, maintains, and modifies vehicles, facilities, equipment, and assets to support R&D projects and mission objectives. Duties may include, but are not limited to reporting, perform general maintenance/inspection, facility upkeep, general cleaning, general organization, identify parts, recommend upgrades/modifications, overseeing construction/maintenance activities, reporting of deficiencies, and inventory tracking. This Task Area generally includes, the following equipment and locations below. Task orders will specify the requirements of this Task Area . Vehicles (i.e. FAA owned and leased vehicles, specialized vehicles, test vehicles/equipment)

· Facilities (i.e. FAA Airport Technology R&D Branch owned/maintained buildings at FAA William J. Hughes Technical Center (WJHTC), FAA Experimental Heliport Facility, FAA Photometric Laboratory, ACY Runway 4 MALSR, as identified in the table below)

· Small equipment (i.e. generators, small engines, electronics)

· Offsite locations (i.e. FAA Research Taxiway at Cape May County Airport (WWD), FAA R&D project locations, Rensselaer Polytechnic Institute (RPI) in Troy, NY, and potential additional locations to be determined at a later date)

· Test & Experimental Equipment (i.e. lighting systems, scanners, measuring devices, and electrical componentry, as identified in the table below)

List of current equipment, and assets include, but are not limited to:

Test & Experimental Equipment Other Assets

1 x DELTA LTL-X Mark II 7 x L828 ADB 10KW 5 step constant current regulators (240 VAC)

1 x DELTA LTL-x Standard 1 x L828 Flight Line 10KW Class 2 constant current regulator (240 VAC)

2 x BYK Gardner 45/0 Gloss Spectrophotometers 1 x L828 Manairco 10 KW Class 1 constant current regulator (240 VAC)

1 x DELTA Marking Thickness Gauge 1 x L828 Multi-Electric 10 KW Class 1 constant current regulator (240 VAC)

1 x Elcometer 456 Thickness Gauge 1 x L828 Crouse Hinds 10 KW Class 1 constant current regulator (240 VAC)

Various specialized electrical diagnostic equipment, calibration, and measurement devices

1 x L-829 Liberty Airport Systems 30KW Ferroresonant Class 1 constant current regulator with 480VAC with 24 VDC 4 x L-829 Liberty Airport Systems 10KW Ferroresonant Class 1 constant current regulator with 480VAC with 24 VDC 1 L-829 Liberty Airport Systems 4KW Ferroresonant Class 1 constant current regulator with 480VAC with

24 VDC

Numerous variable and adjustable voltage transformers

Numerous hand and power tools

Numerous electrical diagnostic tools

Numerous specialized tools

Numerous airport lighting fixtures, bulbs, equipment in FAA inventory

Numerous other items and equipment

3.6. Technician Requirements

Technicians under this SOW will be required to perform a variety of tasks such as welding, fabricating, electrical tasks, mechanical tasks, carpentry tasks, installation of sensors, sketch diagrams, and troubleshooting. Examples of welding types used in fabrication projects may include metal inert gas (MIG), tungsten inert gas (TIG), and shielded metal arc welding (SMAW) known as “Stick”, welding. Fabrication tasks may include the use of equipment such as drill presses, metal breaks, lathes, metal punches, hand & power tools, and other common metal fabricating equipment. Electrical tasks will include but are not limited to 120/240 VAC work or higher, 12/24 VAC/VDC work, wiring sensors, data acquisition systems, solid state relays, constant current circuits, electrical troubleshooting, understanding circuitry & electrical theory, etc. Mechanical tasks may include but are not limited to the operation of various pieces of equipment FAA, operate small engine equipment, fix/troubleshoot issues with equipment, etc.

Technicians will setup and tow a variety of FAA trailers for task order requirements. Forklift and man lift operation will also be required with annual training being performed in-house by FAA Safety Office personnel. Other on-the-job training such as fall protection, CPR and confined space operations will also be provided by the FAA Safety Office.

3.7 FAA Research Facilities

3.7.1. FAA Research Taxiway

The FAA ATRD Branch has entered into a Memorandum of Agreement (MOA) with the Delaware River Bay Authority (DBRA) to conduct research utilizing newly reconstructed Taxiway C, also referred to as the FAA

Research Taxiway, at the Cape May Airport (WWD) in Erma, New Jersey. This MOA grants the FAA ATRD the “right to construct, operate and maintain Research Infrastructure” at WWD.

The Research Taxiway is intended to be a single site to design, test, evaluate, monitor, and report on the performance of state-of-the-art airport safety and pavement technologies. The Research Taxiway is approximately 3,250 ft long and has a pavement width of 150 ft. The taxiway has a state-of-the-art lighting system vault with six

(6) constant current regulators that powers a full array of taxiway and runway lights on the Research Taxiway that allows ATRD researchers to evaluate various different types of light fixtures, lighting configurations, electrical infrastructure, and other research topics. There are currently 142 in-pavement light can bases for runway edge lighting, runway centerline lights, clearance lights, touchdown zone lights, takeoff hold lights, runway entrance lights, runway guard lights, and taxiway centerline lights.

The Contractor must operate, inspect, and maintain the FAA Research Taxiway and its associated facilities and grounds at Cape May County Airport (WWD), which includes, but is not limited to: conducting inspections; routine maintenance; planning, coordinating, and assisting with construction activities; coordinating research activities with DRBA; and updating and maintaining documentation related to the research taxiway.

3.7.2 FAA Experimental MALSR at Atlantic City International Airport, Runway 4 The FAA ATRD owns and operates an experimental MALSR for test and evaluation purposes on Runway 4 at Atlantic City International Airport (ACY). The experimental MALSR has circuitry and controls to manually change the lighting configurations compared to a standard MALSR. This system has been used for flight evaluations observing and documenting different types of lamps, varying configurations, and other research topics. FAA ATRD is working with other FAA organizations in the design, engineering, and replacement of the current MALSR with a new experimental MALSR. The Contractor must operate, inspect, and maintain the FAA experimental MALSR which includes, but is not limited to: conducting inspections; routine maintenance; planning, coordinating, and assisting with construction activities; coordinating research activities with stakeholders; and updating and maintaining documentation related to the MALSR.

3.7.3. Experimental Heliport Facility

The FAA ATRD owns and operates an experimental heliport facility located at ACY. The facility is comprised of two (2) heliports used for FAA research topics and vertical flight operations. A standard heliport with a heliport approach lighting system, and an experimental raised deck heliport with configurable light can bases. The lighting systems are powered by constant current regulators located near the facility. The Contractor must operate, inspect, and maintain the experimental heliport facility which includes, but is not limited to: conducting inspections; routine maintenance; planning, coordinating, and assisting with construction activities; coordinating research activities with stakeholders; and updating and maintaining documentation related to the heliport facility.

3.7.4. Photometric Laboratory

The Contractor must provide services to operate and maintain the FAA Photometric Laboratory located at the FAA WJHTC, Building 296. This includes scheduling, performing occasional tests, analyzing data, and delivering results to the FAA. The Contractor may be required to have photometry, colorimetry, or other performance tests performed by an accredited lab(s) for items that cannot be tested at the FAA’s photometric lab or under the FAA’s agreement with RPI. The Contractor will be expected to work closely with accredited lab(s), RPI, other parties in coordination with the FAA. The Contractor must be proficient in the use of photometric equipment used for testing chromaticity, candela, infrared, and color temperature. The Contractor must operate, inspect, and maintain the Photometric Laboratory which includes, but is not limited to: conducting inspections; routine maintenance; asset tracking, planning, coordinating, and overseeing activities; coordinating research activities with stakeholders; and updating and maintaining documentation related to the laboratory. List of current FAA Photometric Laboratory equipment:

FAA Photometric Laboratory Equipment & Accessories Photo Research PR900 TRU8 2D Imaging Colorimeter Photo Research Spectra Scan PR-655 spectroradiometer Photo Research Pritchard PR-810Ltelephotometer The Spectral Evolution model PSR 3500, infrared (IR) spectroradiometer

Thor Labs PDA36A The Minolta Handheld Luminance Meter LS 100 Ocean Optics Peak Wavelength Meter Newport Lab Integrating Sphere Thor Optical Table Isolators PBG 12110 Newport Optical bench Kikisui DC power supply, model 40-30 (40V-30A) Chroma AC power supply 61502 Agilent Digital Voltmeter 34401A The Agilent Oscilloscope Fluke 190-204/AM/S Scope Meter, 200 MHz, 4 channels Fluke 87 Multimeter Thor Labs 8” Adjustable Iris Aperature Filter Mount for 2" Square Optics Optical Post Mounts Horizontal and Vertical Rotating Stage/Table Heavy-Duty Switchable Magnetic Base Multiple dedicated Photometric Laboratory PCs Multiple Lens, Filter, and Tube for supporting accessories Project PCs with Windows OS

4. General Requirements The Contractor will provide all necessary personnel, materials, facilities and services, except as stated otherwise, to accomplish all work in support of the SOW. The Contractor personnel must perform project management, engineering, field installations, maintenance, and writing technical documents. The Contractor must conduct research, testing, and evaluation activities without direct supervision/direction. Contractor will be required to travel frequently to multiple airports, testing/evaluation locations, and for meetings. Contractor personnel must obtain and maintain an ACY airport security badge (with driving privileges on the airport movement and non-movement areas) at the airport. Further instructions and information can be found at https://www.sjta.com/acairport/employ_services_badges.asp. Contractor personnel will be deploying, monitoring, troubleshooting, and removing complex equipment on an airfield. Contractor personnel must have proficient knowledge and understanding of the National Airspace System (NAS), Title 14 Code of Federal Regulations (CFR) Part 139 - Certification of Airports, FAA Advisory Circulars, FAA Orders, FAA CertAlerts, FAA Engineering Briefs, other FAA guidance documents, FAA air traffic policies and procedures, and the AOA/airport operations environment. The Contractor will manage a diverse, complex, fast-paced, and highly visible FAA program portfolio. The Contractor is responsible for managing and controlling all subcontracts to ensure work performance is in accordance with the standards set forth in this contract. Work must be performed as required by TOs issued under this contract. The TOs will identify the scope, specific requirements, and deliverable items. All TOs will be issued in accordance with Section G.7 of this SIR.

4.1. Program Management

The Contractor must provide a Program Manager to perform the day-to-day and long-term project planning, scheduling, managing personnel, managing subcontracts and reporting of the work to be performed by the support staff under the requirements of this contract. The Program Manger is responsible for setting up monthly meetings with the FAA Project Manager. This function may require the performance of some technical responsibilities in the execution of the research activities listed under this Statement of Work.

4.1.1 Program Management Review

The Contractor must meet quarterly with the PMO and COR for a Program Management Review (PMR) at a mutually agreed upon location when directed by the COR. The PMR must include discussion of the following:

· Contract/Task Order Information

· Financial Summary

· Task Order Staffing Summary

· Performance Summary

· Accomplishments https://www.sjta.com/acairport/employ_services_badges.asp

· Action Item Summary

· Subcontractor Status

The Contractor must provide all PMR materials at least five (5) business days prior to the scheduled meeting. The Contractor must prepare and deliver PMR minutes including action items, issues, resolutions or specific FAA instructions no later than five (5) business days after the meeting.

4.2. Contractor Provided Vehicle, Tools/Equipment and Personal Protective Equipment The Contractor must supply a company truck (minimum one ¾ ton pickup truck) to accomplish the Task Areas of this contract. The Contractor company truck must be ready for use within 120 days after the start of the contract at no cost to the FAA. The Contractor is required to use their own truck first prior to using a FAA vehicle for transportation between buildings, picking up and delivering equipment/materials and travel to off-site locations. The truck is required to have the company logo clearly displayed on the vehicle, be properly equipped with tow hitch, markings, warning lights, insurance, and aviation two-way radio suitable for operating on an airport. The Contractor must meet all Atlantic City International Airport insurance and vehicle requirements. The trucks must have successfully passed state inspection/emission requirements and have a current, valid registration. All markings, maintenance, repairs, fuel, insurance and registrations are the responsibility of the Contractor. Vehicles must be in good working order at all times. It is the Contractor’s responsibility to furnish a replacement vehicle(s) to ensure that the vehicle(s) are available at all times. All motor vehicles operated by the Contractor, its employees and sub-contractors and suppliers within the boundaries of the FAA William J. Hughes Technical Center's property must be registered with the Security Office and owners will be required to demonstrate adequate liability insurance coverage.

A currently valid State registration and Driver's license will be required for registration with the Security Office.

The FAA will provide tools and equipment necessary to accomplish the objectives of the specific TOs under this SOW. The Contractor must recommend tools, equipment, or specialty items to the FAA if they are required. The Contractor is responsible for the safe use and care of FAA provided materials, tools and equipment.

The Contractor must consider safety a key element of their daily tasks. The Contractor is responsible for supplying all Personal Protective Equipment (PPE) necessary to safely perform the requirements of the SOW. The Contractor must follow all applicable safety and occupational health guidance according to Occupational Safety and Health Administration (OSHA), FAA, and/or local jurisdictions. Example PPE include, but are not limited to, hard hats, gloves, goggles, safety shoes, safety glasses, welding helmets, faceshields, chemical protective equipment, fall protection equipment, and high visibility PPE while working on an airport.

4.3. Transition Planning

A smooth and orderly transition between contractor and any predecessor or successor contractor(s) is necessary to assure minimum disruption to vital FAA business. The incumbent contractor will provide phase-in, phase-out services for any work that may be transitioned to a successor contractor for up to 60 days prior to current TO and/or contract expiration date. The incumbent contractor Program Manager will coordinate this effort. This will include personnel transition as well as any work-specific transition and the transition of any FAA furnished property (GFP), equipment, data, software, etc.

4.3.1 Transition-In Plan

To ensure a smooth transition in the change of work effort from the current contract, the Contractor must submit a Transition-In Plan for COR approval within 15 business days prior to TO award. The first 30 business days after the TO award date will be considered a Transition-In period. During this Transition-In period, the Contractor must use this time to implement operating procedures described in their Transition-In Plan. The Contractor will have access to facilities to familiarize the Contractor’s supervisors, key personnel, and staff with equipment, reporting, work scheduling, and procedures. Contractor personnel must observe the performance of services defined within this TO during the Transition-In period. However, the Contractor’s actions to staff personnel and established procedures must not interrupt services at any time during this period.

The Contractor must prepare and deliver a Transition-In Plan that includes:

· General contract management

· Recommendations/requests for work observance of current contractor

· A schedule that details time to complete all staffing requirements including:

· Staffing/hiring (includes subcontractors);

· Security clearances, if required;

· Training requirements and identification of training (includes subcontractor employees)

· Identification of personnel available during the Transition-In period

· Acceptance and documentation of any GFP

4.3.2. Transition-Out Plan and Execution

The Contractor must provide a Transition-Out Plan for COR approval 60 calendar days prior to the last day of each TO. If a follow-on TO and/or contract is awarded to other than the Contractor, the Contractor must cooperate to the extent required to permit an orderly change over to the successor. During this Transition-Out period, the Contractor must provide support for all required tasks.

At a minimum approximately 15 business days prior to a TO end date, the transition plan must provide the following:

· All documentation as of the most recent version

· A final financial report

· A final status report that includes a projection of activities for the remainder of the TO and/or contract

· A closeout meeting with the FAA (details and participants to be determined by the FAA)

· Return or transfer of data, disposition of equipment purchased using government funds, and any GFP to the FAA and/or successor

· The Contractor must return all FAA security badges to the COR by closeout of the TO and/or contract.

5.0. Deliverables

Except as provided for below, specific performance periods, deliverable item requirements, and delivery dates for all TOs placed pursuant to this contract must be established at the time any such TO is awarded. All deliverables must be submitted by email to the CO and COR. Secured large file transfer sites may be used for downloads. FAA servers are limited to a total of a 10 MB email size. All written deliverables must be delivered in electronic format in Microsoft Office 2010 or later applications, or other method approved by the COR. Preparation of the reports must be in accordance with existing DOT and FAA directives, orders and policies. In addition, reports must be compliant with FAA Order 1370.120, Section 508 Accessibility Policy.

The FAA will provide report templates and sample reports. For those requirements common to all TOs the following delivery provisions are established:

· Performance Plan - As mutually determined between the contracting parties, but no later than 30 calendar days after issuance of a TO.

· Presentation Materials – The contractor must submit presentation materials concurrently with all deliverables. The presentation materials must summarize the submitted deliverable with a professional briefing that may include the following information, but not limited to: title, background, objective, approach, results, data, findings, recommendations, next steps, images, diagrams/illustrations, etc. The objective of the presentation materials is to provide a highly informative summary and visually rich product of the deliverable for the FAA PMO and FAA leadership.

·Monthly Progress Reports - Letter-style technical progress reports must be submitted to the FAA COR by email. Monthly Progress Reports must be submitted with monthly invoices due no later than the 15th of the month. These reports are to provide the following information:

· The contract, task order numbers, and the title and/or basic subject of the order being reported.

· A summary of pertinent technical progress during the reporting period, including project status (significant milestone/activities, current status, next steps, etc.) whether positive or negative.

· Technical accomplishments, conclusions, interim and/or final results/findings. Including supportive figures, images, photographs, data summaries, etc. will be anticipated.

· Special problem areas (if any) and either proposed solution(s) therefore or resolution thereof.

· A summary of pertinent support-oriented meetings or briefings held between the Contractor and the FAA technical staff, cognizant FAA officials, or other parties of an interest or expert nature within either the public or private sectors.

· Travel that has occurred during the reporting period, the contractor must submit a detailed trip report (with

Monthly Progress Report) summarizing the trip.

· A brief projection of work planned/expected to be accomplished during the next reporting period. Including schedule changes.

Section D - Packaging and Marking Clause List

D.1 PREPARATION FOR DELIVERY

The Contractor must ensure all deliverables (e.g., reports, materials, hardware, and software, etc.) applicable to this contract are prepared for shipment in accordance with the Contractor’s best commercial practice to protect delivery to the FAA from damage, contamination, and deterioration during shipping and handling.

Packages containing software or other magnetic media must be marked on the external container with a notice reading substantially as follows: “CAUTION: SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT

EXPOSE TO HEAT OR MAGNETIC FIELDS.”

NOTE: If more than one package is shipped, it must be marked “1 of ,” etc.

D.2 MARKING

In addition to information provided with shipping information, all deliverables must be marked on the outside of the packaging as follows:

FAA Contract Number Contractor’s Name and Address List of Contents Name of Technical Point of Contact

D.3 MARKING OF REPORTS

All reports must include the following:

Number Date Distribution Name of Technical Point of Contact Contract Deliverable number Description of items contained therein

D.4 F.O.B. POINT

All items must be shipped F.O.B. destination with all shipping and transportation costs prepaid.

Section E - Inspection and Acceptance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

E.1 INSPECTION AND ACCEPTANCE

The Government will review and verify that all deliverables associated with this contract fulfill the requirements and standards stated in this contract.

Inspection and acceptance of all items and services under this contract will be accomplished by the COR or Technical Monitor (TM). The COR or designated representative(s) will inspect, and be responsible for, the review and acceptance of all deliverables under this contract.

Section F - Deliveries or Performance Clause List

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 180 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 days (if a security clearance must be obtained, at least 30 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 CONTRACT PERFORMANCE PERIOD

The period of performance for this contract is effective on the date of award and is anticipated to be for 48 months (4 years). The TO period of performance will be specified within each task order.

F.2 SCHEDULE OF REPORTS AND DELIVERABLES

TOs will provide task/deliverable schedules, as required.

All documents prepared by the Contractor will be on the behalf of the FAA. The Contractor must not independently publish or distribute any document without prior written permission from the CO. The Contractor must review and provide written comments on the technical accuracy and completeness of each document. No documents, reports, information, etc. may be released to the public or provided to any party other than the FAA and its contractors without written approval of the CO.

All test data, test scenarios, software code, hardware update records, PTRs (Pointer Record) and other data used in the performance of this contract are the property of the FAA and are subject to review/delivery upon request.

The Contractor must, upon FAA request and in accordance with this contract, conduct and/or participate in technical meetings, working groups meetings, and management meetings pertaining to this project. The Contractor must support the FAA’s COR or designated representative, as required, in the planning, management, conduct and administration of meetings; preparation of briefing materials/slides, preparation of attendees/distribution lists; and post-meeting preparation and distribution of meeting notes.

F.3 DELIVERABLE ADDRESS

Unless otherwise noted, all deliverables must be delivered to the following address:

Federal Aviation Administration William J. Hughes Technical Center Attn: Murphy Flynn, ANG-E261 Building Atlantic City International Airport Atlantic City, NJ 08405

F.4 PLACE OF PERFORMANCE

The Contractor must perform the work activities described in this SOW at either the Contractor’s offsite facility or onsite at the William J. Hughes Technical Center, Atlantic City International Airport, NJ. Some tasks may require the Contractor to travel to one or more locations, to be determined at the TO level, in support of the work effort.

F.5 TASK ORDERS (TOS)

(a) The period of performance, and deliverables, will be specified in each TO.

(b) All TOs will be issued by an authorized CO. Reference AMS 3.2.4-16, Ordering. Any effort undertaken by the contractor pursuant to oral directions by any individual other than the CO will be at the contractor’s risk and expense.

(c) Hours estimated in a TO are based upon the contractor working a 40-hour workweek. The FAA considers hours in excess of 40 hours per week to be "additional" hours. "Additional" hours, unless specified in the TO or approved in writing in advance by the COR, are not anticipated in TO performance. If the contractor works in excess of 40 hours per week without such approval, they do so at their own risk.

(d) Delivery of services, written documents, etc. (including required formats and delivery locations) will be in accordance with the TO requirements.

(e) For all TOs, the Contractor must send correspondence regarding schedule changes or problems with performance to the CO.

F.6 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the FAA in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence. In the event the Contractor encounters difficulty in meeting performance requirements, or when difficulty is anticipated in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details, provided that this data must be informational only in character and that this provision must not be construed as a waiver by the FAA of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Section G - Contract Administration Data…