6923G526Q0038_RV1.pdf

REQUEST FOR QUOTE (RFQ):

Stoplog Painting and Refurbishment

RFQ #6923G526Q0038

6923G526Q0038 Stoplog Painting and Refurbishment Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial services prepared in accordance with the Format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation will not be issued.

The solicitation is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated March 01, 2026. This requirement is being solicited as a Total Small Business Set Aside using FAR Part 12 Acquisition of Commercial Products and Commercial Services. The NAICS Code is 238320 – Painting and Wall Covering Contractors with a small business size standard of $19.0M. The solicitation number is 6923G526Q0038.

**NOTE: Quoters must be registered in SAM.gov and have an active registration at the time of this solicitation closing and at the time of award.

SCHEDULE OF SUPPLIES/SERVICES: See Attachment B –Pricing Sheet.

DESCRIPTION OF WORK: GLS is seeking a contractor to perform painting and mechanical refurbishment of eight (8) steel stoplogs at Snell Lock in Massena, NY.

CONTRACT TYPE: This solicitation is a Request for Quote (RFQ) that will result in the award of a firm fixed price contract under FAR Part 12, subject to the availability of funds.

CONTRACT PERIOD OF PERFORMANCE: The Contractor shall begin performance within 10 calendar days and complete within 120 calendar days after receiving the notice to proceed.

PLACE OF PERFORMANCE: Snell Lock, Massena, NY 13662.

SITE VISIT DATE: May 06, 2026, 10:00AM EST.

Participants shall meet at Eisenhower Lock Overlook (North), 190B Barnhart Island Road, Massena, NY 13662. Attendees shall confirm their attendance via email to chora.snyder@dot.gov no later than May 05, 2026, at 2:00PM EST.

QUESTIONS DUE DATE: May 08, 2026, 2:00PM EST.

Questions must be sent via e-mail to chora.snyder@dot.gov arriving no later than May 08, 2026, 2:00 PM EST. After this due date further requests may not be accepted due to time constraints. For questions regarding this solicitation, email chora.snyder@dot.gov.

QUOTE DUE DATE: May 22, 2026, 2:00PM EST.

Quotes must be sent via e-mail to chora.snyder@dot.gov, no later than May 22, 2026, 2:00 PM EST.

SECTION II -SOLICITATION CLAUSES

The following clauses from the Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR) are incorporated into this contract.

CLAUSES INCORPORTED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

(End of Clause)

CLAUSES TITLE DATE

52.203-6 Restriction on Subcontractor Sales to the Government – Alt I

52.203-12 Limitations on Payments to Influence Certain Federal Transactions Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun 2020

52.204-13 System for Award Management Maintenance Oct 2018 52.204-14 Service Contract Reporting Requirements Oct 2016 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Jan 2025

52.209-9 Debarred, Suspended, or Proposed for Debarment Updates of Publicly Available Information Regarding Responsibility Matters Oct 2018

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions -Commercial Products and Commercial Nov 2023

Services

52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.219-14 Limitations on Subcontracting Oct 2022 52.219-28 Post-Award Small Business Program Representation Jan 2025 52.222-3 Convict Labor June 2003 52.222-35 Equal Opportunity for Veterans Jun 2020 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-40 Notification of Employees Rights Under the National Labor Relations Act Dec 2010 52.222-41 Service Contract Labor Standards Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards (Price May 2014

52.222-50 Adjustment) Combating Trafficking in Persons Oct 2025

52.222-54 Employment Eligibility Verification Jan 2025 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Jan 2022 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

(Deviation) Feb 2025

52.223-3

Hazardous Material Identification & Material Safety Data Feb 2021

52.223-5 Pollution Prevention & Right-To-Know Information May 2024 52.223-23 Sustainable Products (Deviation) Feb 2025 52.228-5 Insurance – Work on a Government Installation Jan 1997 52.232-23 Assignment of Claims May 2014 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.233-1 Disputes May 2014 52.233-3 Protest After Award Aug 1996 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984 52.240-91 Security Prohibitions and Exclusions Dec 2025 52.243-1 Changes Fixed Price Aug 1987

52.246-4 Inspection of Services -Fixed Price Aug 1996 52.246-20 Warranty of Services May 2001 52.252-2 Clauses Incorporated by Reference Feb 1998

1252.201-70 Contracting Officer’s Representative

1252.223-73 Seat Belt Use Policies and Programs

1252.239-93 Information and Communication Technology Accessibility

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Transportation Acquisition Regulation (48 CFR Chapter 12) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

1252.204-70 CONTRACTOR PERSONNEL SECURITY AND AGENCY ACCESS (NOV 2022)

Definitions. As used in this clause - Agency access means access to DOT facilities, sensitive information, information systems or other DOT resources. Applicant means a contractor employee for whom the Contractor applies for a DOT identification card. Contractor employee means a prime contractor and subcontractor employee who requires agency access to perform work under a DOT contract.

Identification card (or “ID card”) means a government issued or accepted identification card such as a Personal Identity Verification (PIV) card, a PIV-Interoperable (PIV-I) card from an authorized PIV-1 issuer, or a non-PIV card issued by DOT, or a nonPIV card issued by another Federal agency and approved by DOT. PIV and PIV-1 cards have physical and electronic attributes that other (non-PIV) ID cards do not have.

Issuing office means the DOT entity that issues identification cards to contractor employees.

Local security servicing organization means the DOT entity that provides security services to the DOT organization sponsoring the contract.

Risk and sensitivity level designations. For contracts requiring access to DOT facilities, sensitive information, information systems or other DOT resources, contractor employees will be required to complete background investigations, identity proofing, and government identification card application procedures to determine suitability for access. DOT will assign a risk and sensitivity level designation to the overall contract and/or to contractor employee positions by category, group or individual. The risk and sensitivity level designations will be the basis for determining the level of personnel security processing required for contractor employees. The following risk and sensitivity level designations and associated level of processing are required, and each level includes the prior levels - Low risk level: National Agency Check with Written Inquiries (NACI); Moderate risk level: Minimum Background Investigation (MBI); and High risk level:

Background Investigation.

Security clearances. Contractor employees may also be required to obtain security clearances (i.e., Confidential, Secret, or Top Secret). National Security work designated “special sensitive,” “critical sensitive,” or “non-critical sensitive,” will determine the level of clearance required for contractor employees. Personnel security clearances for national security contracts in DOT will be processed according to the Department of Defense National Industrial Security Program Operating Manual (NISPOM).

Pre-screening of contractor employees. The Contractor must pre-screen individuals designated for employment under any DOT contract by verifying minimal suitability requirements to ensure that only candidates that appear to meet such requirements are considered for contract employment, and to mitigate the burden on the Government of conducting background investigations on objectionable applicants. The Contractor must exercise due diligence in pre-screening all employees prior to submission to DOT for agency access. DOT may decline to grant agency access to a contractor employee for reasons including, but not limited to - Conviction of a felony, a crime of violence, or a misdemeanor involving moral turpitude; Falsification of information entered on forms or of other documents submitted;

Improper conduct including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct adverse to the Government regardless of whether the conduct is directly related to the contract; and Any behavior judged to pose a potential threat to DOT facilities, sensitive information, information systems or other resources.

Citizenship status. The Contractor must monitor a non-citizen's continued authorization for employment in the United States. The Contractor must provide documentation to the Contracting Officer or the Contracting Officer's Representative (COR) during the background investigation process that validates that the E-Verify requirement has been met for each contractor employee.

Background investigation and adjudication. A contractor employee must have a favorable adjudication of background investigation before DOT will issue an ID card to the contractor employee granting access to DOT facilities, sensitive information, information systems or other DOT resources. DOT may accept favorable adjudications of background investigations from other Federal agencies when applicants have held PIV cards issued by those agencies with no break in service. DOT may also accept PIV-I (Interoperable) cards issued by an authorized PIV-1 issuer as evidence of identity. A favorable adjudication does not preclude DOT from initiating a new investigation when deemed necessary. At a minimum, the FBI National Criminal History Check (fingerprint check) must be favorably completed before a DOT identification card can be issued.

Each Contractor must use the Office of Personnel Management's (OPM) e-QIP system to complete any required investigative forms. Instructions for obtaining fingerprints will be provided by the COR or Contracting Officer. The DOT Office of Security, M- 40, or a DOT organization delegated authority by M-40, is responsible for adjudicating the suitability of contractor employees.

Agency access denied. Upon contract award, DOT will initiate the agency access procedure for all contractor employees requiring access to DOT facilities, sensitive information, information systems and other DOT resources for contract performance. DOT may deny agency access to any individual about whom an adverse suitability determination is made. Failure to submit the required security information or to truthfully answer all questions shall constitute grounds for denial of access. The Contractor must not provide agency access to contractor employees until the COR or Contracting Officer provides notice of approval, which is authorized only by the DOT Office of Security (M-40) or a DOT organization delegated authority by M-40. Where a proposed contractor employee is denied agency access by the Government or, if for any reason a proposed application is withdrawn by the Contractor during the agency access process, the additional costs and administrative burden for conducting additional background investigations caused by a lack of effective prescreening or planning on the part of the Contractor may be considered as part of the Contractor's overall performance evaluation.

Identification card application process. The COR will be the DOT ID card Sponsor and point of contact for the Contractor's application for a DOT ID card. The COR shall review and approve the DOT ID card application before an ID card is issued to the applicant. An applicant may be issued either a Personal Identity Verification (PIV) card that meets the standards of Homeland Presidential Security Directive (HSPD-12), or an applicant may be issued a non-PIV card. Generally, a non-PIV card will be issued for contracts that expire in six months or less, including option periods. The COR may request the issuing office to waive the six-month eligibility requirement when it is in DOT's interest for contract performance. The following applies - PIV card. The applicant must complete a DOT on-line application for a PIV card;

Non-PIV card. The applicant must complete and submit a hard copy of Form 1681 to the COR/Sponsor; and Regardless of the type of card to be issued (PIV or non-PIV), the applicant must appear in person to provide two forms of identity source documents in original form to DOT. The identity source documents must come from the list of acceptable documents included in Form F-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document must be a valid State or Federal government-issued picture identification. For a PIV card, the applicant may be required to appear in-person a second time for enrollment and activation.

Identification card custody and control. The Contractor is responsible for the custody and control of all forms of government identification issued by DOT to contractor employees for access to DOT facilities, sensitive information, information systems and other DOT resources. The Contractor shall:

Provide a listing of personnel for whom an identification (ID) card is requested to the COR or PM who will provide a copy of the listing to the card issuing office. This may include Contractor and subcontractor personnel. Follow issuing office directions for submittal of an application package(s).

While visiting or performing work on a DOT facility, as specified by the issuing office, PM or COR, ensure that contractor employees prominently display their ID card.

Immediately notify the COR or, if the COR is unavailable, the Contracting Officer when a contractor employee's status changes and no longer requires agency access (e.g., employee's transfer, completion of a project, retirement, removal from work on the contract, or termination of employment) that may affect the employee's eligibility for access to the facility, sensitive information, or resources.

Promptly deliver to the issuing office: (a) all ID cards assigned to an employee who no longer requires access to the facility; and

(b) all expired ID cards within five (5) days of their expiration or all cards at time of contract termination, whichever occurs first.

Immediately report any lost or stolen ID cards to the issuing office and follow its instructions.

The Contractor is responsible for maintaining and safeguarding the DOT ID card upon issuance to the contractor employee. The Contractor must ensure that contractor employees comply with DOT requirements concerning the renewal, loss, theft, or damage of an ID card. The Contractor must immediately notify the COR or, if the COR is unavailable, the Contracting Officer when an ID card is lost, stolen or damaged.

Failure to comply with the requirements for custody and control of DOT ID cards may result in withholding final payment or contract termination based on the potential for serious harm caused by inappropriate access to DOT facilities, sensitive information, information systems or other DOT resources.

Specific actions and activities are required in certain events -

Renewal. A contractor employee's DOT issued ID card is valid for a maximum of three years or until the contract expiration date (including option periods), whichever occurs first. The renewal process should begin six weeks before the PIV card expiration date. If a PIV card is not renewed before it expires, the contractor employee will be required to sign-in daily for facility access and may have limited access to information systems and other resources.

Lost/stolen. Immediately upon detection, the Contractor or contractor employee must report a lost or stolen DOT ID card to the COR, or if the COR is unavailable, the Contracting Officer, the issuing office, or the local servicing security organization. The Contractor must submit an incident report within 48 hours, through the COR or, if the COR is unavailable, the Contracting Officer, the issuing office, or the local security servicing organization describing the circumstances of the loss or theft. The Contractor must also report a lost or stolen PIV card through the DOT on-line registration system. If the loss or theft is reported by the Contractor to the local police, a copy of the police report must be provided to the COR or Contracting Officer. From the date of notification to DOT, the Contractor must wait three days before getting a replacement ID card. During the 3-day wait period, the contractor employee must sign in daily for facility access.

Replacement. An ID card will be replaced if it is damaged, contains incorrect data, or is lost or stolen for more than 3 days, provided there is a continuing need for agency access to perform work under the contract.

Surrender of ID cards. Upon notification that routine access to DOT facilities, sensitive information, information systems or other DOT resources is no longer required, the Contractor must surrender the DOT issued ID card to the COR, or if the COR is unavailable, the Contracting Officer, the issuing office, or the local security servicing organization in accordance with agency procedures.

(j) Flow down of clause. The Contractor is required to include this clause in any subcontracts at any tier that require the subcontractor or subcontractor's employees to have access to DOT facilities, sensitive information, information systems or other resources.

(End of Clause)

1252.237-70 QUALIFICATIONS OF CONTRACTOR EMPLOYEES (NOV 2022)

(a) Definition. Sensitive information, as used in this clause, means any information that is proprietary data or, if subject to unauthorized access, modification, loss, or misuse, could adversely affect the national interest, the conduct of Federal programs, or the privacy of individuals specified in The Privacy Act, 5 U.S.C. 552a, but has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense or foreign policy.

(b) Work under this contract may involve access to DOT facilities or sensitive information or resources (e.g., information technology including computer systems). To protect sensitive information, which shall not be disclosed by the contractor unless authorized in writing by the Contracting Officer, the Contractor shall provide training to any contractor employees authorized to access sensitive information, and upon request of the Government, provide information to assist the Government in determining an individual's suitability to have authorization.

(c) The Contracting Officer may require dismissal from work under this contract of those employees deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of national security.

(d) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's Representative (COR) or Program Manager's (PM) request, the Contractor's employees shall be fingerprinted or subject to other investigations as required.

(e) The Contractor shall ensure that contractor employees working on this contract are citizens of the United States of America or non-citizens who have been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by U.S. Citizenship and Immigration Services (USCIS) documentation.

(f) Subcontract flow-down requirement. The Contractor shall include this clause, including this paragraph (f), in subcontracts whenever this clause is included in the prime contractor's contract.

(End of clause)

PLACE OF ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place(s) of acceptance will be:

Snell Lock 400 Fregoe Road Massena, NY 13662

(End of Text)

CONTRACTING OFFICER’S REPRESENTATIVE

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Transportation Great Lakes St. Lawrence Seaway Development Corporation (GLS) 180 Andrews Street

Massena, NY 13662 Phone Number: TBD E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor.

The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

SUBMITTAL OF INVOICES

The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, they will be required to submit invoices via Delphi e-Invoicing which is accessed and authenticated via www.login.gov.

To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e- Invoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

1. Payment system registration. All persons accessing the Delphi e-invoicing web-portal will be required to have their own unique user Delphi e-invoicing ID and password and be credentialed through login.gov. Electronic authentication. See login.gov for instructions.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created.

The vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account. GLS’s agency POC may be contacted at sls.finance@dot.gov.

SECTION III -LIST OF ATTACHMENTS AND EXHIBITS

Attachment Description

A Performance Work Statement (PWS) B Pricing Sheet C SCA Wage Determination D Reference Drawings

SECTION IV -PROVISIONS

PROVISIONS INCORPORTED BY REFERENCE

This contract incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

CLAUSES TITLE DATE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Sept 2024

52.203-18 Federal Transactions Prohibition on Contracting with Entities that Require Certain Jan 2017

Confidentiality Agreements or Statements -Representation

52.204-7 System for Award Management Nov 2024 52.209-7 Information Regarding Responsibility Matters

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Feb 2016 Conviction under any Federal Law

52.212-1 Instructions to Offerors -Commercial Products and Commercial Services Sep 2023

52.212-2 Evaluation – Commercial Products and Commercial Services Nov 2021

52.219-1 Small Business Program Representations Feb 2024

1252.239-92 Information and Communication Technology Accessibility Notice

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that –

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that –

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of Provision)

52.237-1 Site Visit (Apr 1984) Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

In order to attend the site visit, all quoters shall email chora.snyder@dot.gov no later than May 05, 2026, 2:00PM EST.

Please submit the following:

1. Company name

2. Names of individuals attending

May 06, 2026, 10:00AM EST POC: chora.snyder@dot.gov

Participants will meet at:

Eisenhower Lock (Overlook) 190A Barnhart Island Road Massena, NY 13662

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov

(End of Provision)

52.252-5 AUTHORIZED DEIVATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any TAR (48 CFR Chapter12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

COMMUNICATIONS AND QUESTIONS

Communications shall be conducted electronically by e-mail to chora.snyder@dot.gov

The due date for questions concerning this solicitation is 2:00 PM EST on Friday, May 08, 2026. Questions received after the cut-off date will generally not be considered.

Any information given to one Quoter concerning this requirement will be furnished at the same time to other prospective Quoters(s), if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Quoters(s).

QUOTE ORGANIZATION: DUE DATE IS FRIDAY, MAY 22, 2026, 2:00PM EST.

In response to this RFQ, the Quoter shall prepare a detailed response meeting all stated requirements and comply with the following limitations and characteristics:

Do not include marketing materials.

Submissions shall be provided in electronic format.

Arial size 11 font or Times New Roman 12 font shall be used.

Quotes shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

Required Documents:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Cover letter with point of contact name, email address, phone/FAX number, physical address, and Unique Entity Identifier (UEI), business size under NAICS Code 238320.

2. Signed copies acknowledging solicitation amendments, if applicable

3. Statement of Acknowledgement that quoter holds an active registration at https://www.sam.gov, and that the active SAM.gov profile reflect a Small Business status for NAICS 238320.

4. Quoters’ Technical Response

5. Quoters’ Past Performance Response

6. Attachment B -Pricing Sheet

Quotes shall be organized as follows: Section 1 Technical Response, Section 2 Past Performance and Section 3 Price Quote. All Sections are to be clearly separated from the other (i.e., page break, blank page divider, separate electronic files, etc.). Each Quoter shall provide all price information only in the Price Quote. The Technical Response shall not contain any price information.

To be acceptable, the quote must meet all the requirements set forth in the Performance Work Statement (PWS).

**The Technical Response shall not contain any price information.

1. TECHNICAL

Factor 1: Technical Response -Limit 15 pages The technical response is limited to 15 pages that includes all pages including cover page, table of contents, indexes, etc.

unless otherwise specified in this solicitation.

1. The Quoter shall provide a technical response that demonstrates its ability to meet the requirements identified in Attachment A, Performance Work Statement (PWS).

2. The Quoter shall provide a project plan that includes a preliminary project schedule, preliminary worksite layout plan, and all required personnel and organizational certifications identified in the PWS.

Statements that the quoter understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques” will be considered insufficient.

Factor 2: Past Performance -Limit 3 Pages

Quoters shall submit at least two (2) but no more than three (3) past performance references of contracts (for the prime and any subcontractors) accomplished within the last five years that are of a similar size, and complexity. The references shall include the following information:

Contract Number and description Contract Type (i.e., Firm Fixed Price, Time and Materials, etc.)

Final contract amount to include a statement as to whether there was a contract under / overrun, as applicable;

Customer Technical Point of Contact (name, email address, and phone number)

Customer Contractual Point of Contact (name, email address, and phone number)

2. PRICE

Price

Quoters shall provide a firm fixed price quote, on Attachment B -Pricing Sheet, in accordance with the Performance Work Statement. (No other format is authorized and will not be accepted).

Evaluation Of Quotation and Basis For Award The Government intends to award a single contract to the responsible quoter whose quote represents the best value, utilizing a Lowest Price Technically Acceptable (LPTA) evaluation approach.

Technical Acceptability: To be deemed technically acceptable, the quoter must submit sufficient information, descriptions, and technical specifications demonstrating their capability to meet all requirements and characteristics outlined in the Request for Quote (RFQ) and Performance Work Statement (PWS). All technically acceptable quotes with acceptable past performance will be evaluated equally regarding technical capability and past performance.

Evaluation Process: To ensure an efficient evaluation, the Contracting Officer will rank quotes from lowest price to highest price.

The Government will first evaluate the lowest-priced quote for technical acceptability and acceptable past performance.

If the lowest-priced quote is found to be technically acceptable with acceptable past performance, no other quotes will be evaluated, and the award will be made to that quoter.

If the lowest-priced quote is found to be technically unacceptable or lacks acceptable past performance, the Government will evaluate the next lowest-priced quote. This process will continue until the lowest-priced, technically acceptable quote is identified.

Factor 1: Technical Response The government will evaluate the quoter’s technical response for demonstration of its ability to successfully perform the technical aspects of the contract. Quotes will be evaluated as follows:

1. The Government will evaluate the quoter’s technical response for demonstration of its ability to provide the requirements identified in Attachment A, PWS, for thoroughness and efficiency.

2. The Government will evaluate the quoter’s project plan for completeness and effectiveness. If a quoter fails to submit a project plan and/or a project plan that does not include: a preliminary project schedule, preliminary worksite layout plan, and all required personnel and organizational certifications identified in the PWS the quoter will be ineligible for contract award.

This factor will be rated as either “acceptable” or “unacceptable.”

Rating Description Acceptable Quote clearly meets all the requirements listed in the solicitation in accordance with the PWS.

Unacceptable Quote does not clearly meet all the requirements listed in the solicitation in accordance with the PWS.

An “unacceptable” rating on any section of the technical evaluation will make the overall technical rating “unacceptable” which causes the quote to be ineligible for award.

Factor 2: Past Performance The Government will evaluate the relevant merits of the quoter's past performance based on its record with its current and former customers. The government will evaluate for relevancy -performance that has taken place within the past five years. The government will evaluate for similarity and size in provided past performance to the scope and size of the PWS. Past performance ratings for contracts that were completed more than five years before the date of the issuance of this solicitation are not considered relevant and will not be evaluated.

Quoters are advised that in conducting the past performance assessment, the Government may also use past performance information obtained from sources other than those identified by the quoter (i.e. CPARS).

Past performance will be evaluated as defined below

RATING DESCRIPTION

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort.

Unacceptable Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will successfully perform the required effort.

Neutral Quoter’s lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance but will be assigned a Neutral rating.

The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the quoter, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.